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HomeMy WebLinkAbout1989-07-31 .~ "'" .... MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONT ANA July 31, 1989 ************************ The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, July 31, 1989, at 1 :00 p.m. Present were Mayor Stiff, Commis- sioner Hawks, Commissioner Vant Hull, Commissioner Martel. Commissioner Goehrung, City Manager Wysocki and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. None of the Commissioners requested that any of the Consent Items be removed for discussion. Minutes It was moved by Commissioner Hawks, seconded by Commissioner Vant Hull, that the minutes of the regular meeting of July 24, 1989 be approved as amended. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Hawks, Commissioner Vant Hull, Commissioner Martel, Commissioner Goehrung and Mayor Stiff; those voting No, none. Ordinance No. 1280 - salary ordinance for Fiscal Year 1989-90 City Manager Wysocki presented Ordinance No. 1280, as reviewed by the City At- torney, entitled: ORDINANCE NO. 1280 ORDINANCE OF THE CITY OF BOZEMAN, MONTANA, FIXING THE MONTHLY SALARY AND OFFICIAL BOND OF THE HEADS OF DEPARTMENTS, CITY JUDGE AND THE EMPLOYEES OF THE CITY COMMISSION OF THE CITY OF BOZEMAN AS REQU I RED BY LAW. The City Manager reminded the Commission that this ordinance was provisionally adopted on July 17. He then recommended that it be finally adopted at this time. It was moved by Commissioner Vant Hull, seconded by Commissioner Martel, that the Commission finally adopt Ordinance No. 1280, the salary ordinance for Fiscal Year 1989-90. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Martel, Commissioner Goehrung, Commissioner Hawks a nd Mayor Sti ff; those voti ng No, none. Discussion - tax increment financing City Manager Wysocki reminded the Commissioners they had requested this item be placed on the agenda for discussion. He then distributed copies of the State statute con- cerning tax increment financing, expressing concern that Section 7-15-4292 could be read 07-31-89 . ... ,~r . . -2- as a sunsetting provision which would become effective on January 1, 1990. He noted if that is the case, the process for implementing such a program would be extremely acceler- ated. He indicated the City Attorney has called Dorsey and Whitney about this issue, since that firm prepared the bill for consideration; however, he has not yet received a re- sponse. The City Manager indicated he has begun to review the urban renewal plan which was prepared by an outside consultant in 1981. He noted the basic information will re- quire some updating; and the boundaries should be adjusted. He then asked the Commis- sioners if they are interested in pursuing this program, noting that nobody from the pri- vate sector has indicated any interest in doing so. City Manager Wysocki noted that if an urban renewal district is formed, this alter- native may not be used, or used only on a limited basis; however, it could provide the incentive for someone to upgrade or construct. He suggested that the infrastructure in the area could be upgraded through this type of financing mechanism; and the developers would not be required to bear the entire cost. The City Manager stated that a review of the opposition to the 1981 plan revealed that the main issues were the terms used in the plan and the boundaries of the district. He noted that an area must be deteriorating to qualify for this program; and, if presented properly, the property owners will more readily accept the terms which must be used in implementing this program. He further suggested that the boundaries should be drawn in a manner to minimize the amount of residential properties affected by the program. City Manager Wysocki then indicated that, if necessary, under the existing State statute, the City could implement the program and float bonds by the end of the calendar year. He suggested that if there is no sunset provision, a more practical timeframe could be followed for implementation of the program; and bonds would not necessarily be floated until there has been sufficient utilization to warrant it. Commissioner Goehrung asked if the central business area would be within the dis- trict, or if it could be extended to include properties along North 7th Avenue, possibly to include Milams, as well. The City Manager responded that the intent of this program is to encourage reno- vation of areas which are becoming less viable than they were. He then briefly reviewed the program, noting a base year is established; and the taxable values at that time are determined. For a period of ten years. taxes paid to the governmental entities remain based on that value; and any taxes resulting from increased valuation of the property inure to the district. After the ten-year period expires, the taxes are distributed to the governing bodies through the normal procedures. Commissioner Goehrung suggested that gaining business support early could help to 07-31-89 . . -3- ensure success in implementing the program. Commissioner Vant Hull noted that she has approached several businessmen about this issue. She noted many of them have expressed support for tax increment financing; however, they have also indicated no interest in initiating the proposal a second time. Mayor Stiff indicated he has discussed the possibility of an urban renewal district with some people who were violently opposed in 1982; and they seem more willing to accept such a proposal at this time. He then stated it is imperative to gain support from the business community for this program to be successful. City Manager Wysocki noted that when the urban renewal district is formed, it should be done with the ability to annex to that district, provided the area is contiguous. He noted this provision allows a site to be annexed into the district if it is to be devel- oped and if being in a district would be beneficial. He also suggested that a provision be included to stipulate that a specified percentage of any future sales taxes would inure to the City, with the remainder going to the district. He noted that the stipulation should not specifically refer to a sales tax, since there is currently no statutory provision for such a tax. Commissioner Martel suggested that to establish the urban renewal district bound- aries along existing zoning boundaries could eliminate some of that type of opposition. He noted otherwise they may be considered arbitrary. City Manager Wysocki asked if the Commission wishes the staff to pursue steps for development of an urban renewal plan. The Commissioners concurred the staff should pro- ceed with this effort. Ratify City Manager's notice re use of Bozeman Sanitary Landfill City Manager Wysocki distributed copies of a notice to all users of the Bozeman Sanitary Landfill, which he has signed. He indicated this notice states that, until further notice, no trash or garbage collected from outside Gallatin County will be accepted. It further stipulates that, until further notice, no asbestos or hazardous material that re- quires special handling, and accompanying charges, will be accepted. He indicated the City's landfill is beginning to receive these types of materials from various points around the United States and, since the City's ordinance does not prohibit such or establish spe- cial handling fees, this will allow the Commission to address the issue without receiving more of these items. He then reminded the Commission that the City is attempting to in- crease the life of the landfill; and this type of activity shortens its life. The City Manager then reminded the Commission that the scales have been used the past few months in an attempt to determine the amount of garbage which is being dumped in the landfill, as well as the types of loads being brought in. He noted this information 07-31-89 :.,~:':f.>.t,!t~<~ ;"':s:;: " , . -4- will assist in establishing equitable landfill fees in the future, suggesting that special handling fees could be implemented under this new schedule. City Manager Wysocki then requested that the Commission ratify his action. It was moved by Commissioner Martel, seconded by Commissioner Goehrung, that the Commission ratify the City Manager's notice to landfill users, and instruct staff to pre- pare an amended ordinance to address disposal of certain materials and accompanying charges. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel. Commissioner Goehrung, Commissioner Hawks, Commissioner Vant Hull and Mayor Stiff; those voting No, none. Discussion - adoption of resolution to provide for tax benefit per State statute City Manager Wysocki reminded .the Commission that Mayor Stiff had requested this item be placed on the agenda. He then distributed copies of Section 15-24-1501, MCA, which provides for this tax benefit program. He noted that under this section, the Com- mission may adopt a resolution providing that "remodeling, reconstruction, or expansion of existing buildings or structures, which Increases their taxable valuation by at least 2t% as determined by the department of revenue or its agents. may receive tax benefits during the construction periods and for the following 5 years ..." per the schedule set forth. This tax benefit applies only to the increase in taxable value caused by the remodeling, reconstruction, or expansion. Only those taxes levied for the school district and local governing bodies are impacted by this program. Mayor Stiff noted that under the table in the statute, no taxes would be levied during the construction year, increasing by 20 percent each year thereafter until 1 00 per- cent is paid the fifth year following construction. He then stated that when the City of Billings Council adopted this tax benefit program, they established a base figure of $100,000 in improvements. He suggested that the Commission may wish to consider a simi- lar action, thus eliminating the need to keep track of many small projects. He noted the program may not be used extensively; however, adoption of this program would reflect the City's attitude about economic development. City Manager Wysocki reminded the Commission that under Section 15-24-1402, MCA, the program which has been adopted by the City, a new or expanding industry may re- ceive tax relief; however, $250,000 in expansion or $500,000 in new industry must be in- volved. He noted that a 2i% change in taxable valuation requires substantially less cost in remodel i ng, reconstruction, or expansion. He also indicated it could possibly apply to residential activity. Commissioner Goehrung noted he has witnessed people not acquiring building per- mits for remodeling projects. He suggested that this tax relief program could assist in the 07-31-89 , . -5- enforcement of codes, particularly if a building permit were required. He then suggested that a $100,000 base could be established for commercial activity, with a lesser amount for residential activity. Commissioner Vant Hull suggested that the Historic Preservation Advisory Commis- sion be consulted in this matter, noting this Is a program in which they had indicated in- terest. Commissioner Hawks asked if the new legislation, which was just passed in the reg- ular session, is identical to this section. City Attorney Becker responded that HB567 amended this section of the State stat- utes. He then indicated he must review that bill to determine how it impacts the program. The Commission then discussed the possibility of implementing base figures for the program, but reached no decision. Mayor Stiff requested this item be placed on an agenda for discussion as soon as the staff has had an opportunity to review the new legislation and prepare a draft resolu- tion for Commission consideration. Discussion - FYI Items City Manager Wysocki presented to the Commission the following "For Your Informa- tion" items. (1) Notice of the special meeting to be held at 8:30 a.m. on Wednesday, August 2, to continue review of the budget for Fiscal Year 1989-90. (2) A revised calendar of events as it relates to review and adoption of the bud- get for Fiscal Year 1989-90. (3) A letter of thanks and appreciation from the Adult Novice Hockey League, along with a donation for lights at the northside rink. (4) A summary of the special session legislation, as prepared by the Montana League of Cities and Towns, with copies of HB23 and Section 90-5-112, MCA attached. The City Manager suggested this item be placed on next week's agenda for dis- cussion and possible action. (5) Notice of the Governmental Affairs Committee meeting to be held on Thurs- day, August 3, at the GranTree Inn. (6) A copy of the Recreation Advisory Board's policy for naming of parks and recreation areas. (7) A letter from the Montana Society of Medical Assistants expressing concern about street vending outside Lindley Park during Sweet Pea. The City Manager stated that his office issues revocable permits for those activities which are conducted on public rights-of-way, after written permission is obtained from the 07-31-89 . ., -6- owner of the establishment in front of which the operation Is locating. He noted that many of the vendors are locating on private property, therefore, they do not need revocable permits. In response to a question from Commissioner Vant Hull, the City Manager indicated most of those locating on private property are doing so under the business license of that establ ishment. He indicated that if the business has a retail business license. it is diffi- cult to monitor the operation and determine that a violation has occurred. The City Manager stated that, since Sweet Pea leases Lindley Park for this event, they have the authority to control the activities within the park; however, he indicated it is extremely difficult to control those outside the park in that immediate area. (8) City Attorney Becker stated he has just received a call from Mr. Joe Gonnella, Dorsey and Whitney, indicating there is no sunset provision in the law for tax increment financing. (9) A copy of a letter from Mr. Sherman Janke to Director of Public Service Forbes regarding the weed cutting program. The City Manager noted the ordinance which is being enforced requires that weeds are to be cut to not more than six inches in height. (10) The City Manager submitted his report as follows. (1) Water consumption during this past week has run from 7 to 9.5 million gallons per day. (2) Six new build- ings are under construction in the Valley Unit Subdivision, all of them being on lots which were sold at the two auctions. (3) The Lyman Creek project is progressing, with com- pletion anticipated by mid-September. (4) The planning consultants are continuing their work in Denver; and they plan to be back in Bozeman the first part of September. (5) Staff will rewrite the specifications for the landfill compactor, after which it will be rebid. The City Manager noted specific issues such as parts availability, response time and war- ranties will be included. Commissioner Vant Hull expressed concern about rebidding, sug- gesting the full Commission should vote on award of the bid. A majority of the Commission indicated a preference for rebidding of the equipment. (6) A brief listing of the street improvement projects which are included in this afternoon's bid opening. (7) Staff is be- ginning follow-up on the letters sent concerning cutting of weeds. (8) Staff is beginning to work on the Capital Improvement Program budget for next fiscal year. The document should be ready for distribution to the Commission in late September. (11) Commissioner Goehrung stated he has talked with Bill Pratt, Montana Arts Council, about the Commission's concerns about combining the Arts Advisory Committee and the Beautification Committee to form a Cultural Affairs Advisory Committee. He stated the Counci I has no problem with this change in the committee structure; however, Mr. Pratt has requested the modifications be submitted In writing. He further noted Mr. Pratt has 07-31-89 , ) -7- indicated an interest in meeting with the committee in mid-August. The Commissioner then indicated he has received some additional information from the Montana Arts Council, which he will forward to the Clerk of the Commission for filing. (12 ) Commissioner Goehrung reminded the Commission he will leave Thursday morning for Colorado, to attend the Center for the Improvement of Public Management. (13 ) Mayor Stiff requested that the position of citizen member on the Technical Advisory Committee be advertised as soon as possible. He noted the current citizen member has not been active on the committee for the past two years; and he feels a new one should be appointed. (14 ) Commissioner Vant Hull suggested that the low-income member for the Com- munity Development Block Grant Loan Review Committee should be advertised as soon as possible, also. (15 ) Mayor Stiff stated Mrs. Shirley Sedivy has indicated an interest in having a disabled person serve on the Parking Commission; however, at the present time, member- ship is limited to a person owning property or operating a business in the downtown busi- ness district. He suggested this composition should possibly be reviewed and changed, and requested that City Attorney Becker review the matter. (16 ) Mayor Stiff indicated he has received a report from Mr. Walter Mayer con- cerning the Sister City program, after his return from the convention held in Portland, along with a substantial amount of back-up material. He noted that methods of handling this situation are varied, and suggested that the Commission discuss this item with Mr. Mayer at an upcoming meeting. He then distributed to the Commission copies of the report which Mr. Mayer prepared. (17) Mayor Stiff stated he attended the awards ceremony for the Hyalite Challenge project. He noted many volunteer hours, as well as funds, were donated to make this a reality. He reminded the Commission that the National Organization for the Disabled donated $2,500 for the project. He acknowledged all of those who took part in making this become a reality. (18 ) City Attorney Becker stated that he and one of the members of the County Attorney's office attended a DUI prosecution school in Chicago last week as representatives of the State's DU I Task Force. He indicated it was educational and well worth attending. (19 ) Commissioner Vant Hull asked about the lawsuit which was filed by First Se- , curity Bank. City Attorney Becker briefly reviewed the issue, noting the hearing is to be held at 1 :00 p.m. tomorrow. He noted that this Is a Board of Adjustment decision, which can only be appealed to the District Court. He noted the Court must consider whether the de- cision was arbitrary and capricious. He indicated that following tomorrow's hearing, the 07-31-89 .. " -8- Judge will probably provide a time period for filing of briefs, after which a decision will be made. The City Attorney stated that First Security Bank is not disputing the facts in this case, but is taking issue with the fact that the Board of Adjustment approved the request for variance in May 1982 and denied a similar application in July 1989. In response to a question from Commissioner Martel, the City Attorney indicated that First Security Bank is not seeking reimbursement for attorney's fees and costs, which is the only form of compensation which may be sought in this type of action. (20) Commissioner Goehrung stated he has requested additional financial informa- tion from the Beautification Committee, and requested an agenda item after he receives that information. Open bids - 1989 Street I mprovements Projects This was the time and place set for opening of bids for the 1989 Street Improve- ments Projects. The City Manager briefly reviewed the four schedules contained in the document, as follows: Schedule I, Seal Coat Street Improvements; Schedule II, Hot Mix Overlay; Schedule III, Cold Milling and Hot Mix Overlay; and Schedule IV, furnishing Bi- tuminous Plant Mix Material. The affidavit of publication of the Call for Bids was presented. It was moved by Commissioner Goehrung, seconded by Commissioner Hawks, that the bids be opened and read aloud. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Goehrung, Commissioner Hawks, Commissioner Vant Hull, Commissioner Martel and Mayor Stiff; those voting No, none. The following bids were opened and read: Schedule I Schedule II Schedule III Schedule IV Total Big Sky Paving Co., Inc. Bozeman, Montana License No. 4384A $46,905.00 $49',097.00 $65,445.90 $ 7,280.00 $168,727.90 Pioneer Ready Mix Bozeman, Montana License No. 6503A $44,010.00 $57,067.00 $75,243.50 $ 7,700.00 $184,020.50 It was moved by Commissioner Hawks, seconded by Commissioner Vant Hull, that the bids be referred to staff for review and a recommendation to be submitted at next week's meeting. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Hawks, Commissioner Vant Hull, Commissioner Martel, Commissioner Goehrun9 and Mayor Stiff; those voting No, none. of Zonin Com- City Manager Wysocki reminded the Commission that Commissioner Hawks had re- 07-31-89 . '.nW:..~_ . -, -9- quested this item be placed on the agenda. Commissioner Hawks stated he was not present at the ad hoc implementation commit- tee's meeting on Wednesday, noting Planning Director Epple could respond to questions concerning that meeting. He then indicated the County Commissioner on the ad hoc imple- mentation committee has suggested that two additional City representatives be appointed to the combined board, with powers to vote only on zoning matters. He expressed concern about that proposal, suggesting an alternative method might be to have the County appoint one representative from within city limits and the City appoint one representative from the jurisdictional area, with all members voting on all items. Planning Director Andy Epple stated that attached to the memo from the ad hoc implementation committee, as prepared by Roger Craft, is a copy of the Planning staffls memo to the committee suggesting five alternatives for composition of the board. He then expressed concern about the County Commissioner's suggestion, noting he feels the two members should vote on planning matters within the city limits as well as all zoning issues. Commissioner Hawks stated he had hoped the committee could provide a recommenda- tion to the governing bodies for composition of the combined board; however, political is- sues became a part of the discussion. He noted the memo only provides ideas and a sug- gestion that the City Commission and County Commission meet as soon as possible to ad- dress six questions which are listed on the second page. Planning Director Epple suggested the ad hoc implementation committee is prepared to meet again and develop a formal recommendation for composition of the combined board If requested to do so. He noted that, since no City Commissioner was present and two County Commissioners were at the meeting on Wednesday, he suggested the committee not submit a formal recommendation at this time. In response to a question from Commissioner Vant Hull, the Planning Director in- dicated that whether a City Commissioner or County Commissioner should have voting rights on the Planning Board continues to be a point of discussion. He noted one of the alternatives includes a City Commissioner and a County Commissioner as ex officio mem- bers, with no voting rights. Commissioner Vant Hull asked if a recommendation from the planning consultant might be helpful. Commissioner Hawks noted the consultant would prefer that the governing bodies make this decision. He indicated, however, they may be willing to respond to specific questions. Commissioner Vant Hull asked if the combined board could be implemented before the revision process is complete. Planning Director Epple stated he feels combining of the boards could be separated 07-31-89 . " -10- from the rest of the actions. He noted that the greater issues, such as adjusting the ju- risdictional boundaries, could be addressed after the combined board has been established. Commissioner Martel stated he does not support the suggestion of appointing cross- over members on the board, noting he feels that conveys an idea of distrust. He then sug- gested an alternative may be to establish the board with the four County members required by statute and a proportionate number of City members, based on population. The Planning Director stated the committee considered that alternative. He noted, however, there are 30,000 to 31,000 residents in the jurisdiction; and only 6,000 reside outside city limits. He noted that basing the representation on population would require a 24-member board, which is unworkable. Commissioner Goehrung asked how the recent Attorney General's opinion impacts this process. Commissioner Hawks responded it may be necessary for the City and the County to enter into an interlocal agreement to address those issues. In response to a question from Commissioner Goehrung, Planning Director Epple in- dicated the committee feels 11 members should be the maximum. He noted that two ex officio Commission members could be selected in addition if so desired. The Planning Director then reminded the Commission that the action required will not be actually combining the City-County Planning Board and the Zoning Commission, but rather expanding the Planning Board's membership and its duties to include zoning items. He noted that under the State statutes, there must be four County representatives, four City representatives and one Soil Conservation District representative. He noted the mem- bership could be expanded to include two more City representatives to achieve a more re- alistic balance on the board. Commissioner Goehrung suggested that some of the Zoning Commission members should be appointed to the City-County Planning Board, since they have expertise in zon- ing issues. Planning Director Epple indicated that, if directed by the Commission, he will sub- mit this issue back to the ad hoc implementation committee, with the request for a firm recommendation which allows all members to vote on all zoning and planning related issues, and further requesting that the combining of boards be kept separate for jurisdictional boundary issues. The Commission concurred in the Planning Director's statement. Consent Items City Manager Wysocki presented to the Commission the following Consent Items. Authorize City participation in improvements to Griffin Drive from North 7th 07-31-89 . .. -11- Avenue to North Rouse Avenue (to be funded through FY90 CIP bud- get) Claims It was moved by Commissioner Vant Hull, seconded by Commissioner Martel, that the Consent Items be approved as listed above, and that the appropriate persons be auth- orized and directed to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Vant Hull, Commissioner Martel, Commissioner Goehrung, Commissioner Hawks and Mayor Stiff; those voting No, none. Discussion - sidewalk liability City Manager Wysocki suggested that, due to the late hour, this discussion be de- ferred. The Commission concurred, and requested this item be placed on the agenda in two weeks, when a full Commission is present. Break - 2:50 to 3:00 p.m. Mayor Stiff declared a break from 2:50 p.m. to 3:00 p.m., in accordance with Com- mission policy established at their regular meeting of March 14, 1983. Work session - budget for Fiscal Year 1989-90 City Manager Wysocki began review of his budget recommendations for Fiscal Year 1989-90, through a page-by-page discussion of the document, as follows. The letter of transmittal reflects three areas where revenues for the General Fund are projected to increase: interest Income, revenues from the swim center and recreation programs, and receipts from the video draw poker and electronic keno machines. Increas- es in revenues are also projected in the Water Fund and the Sewer Fund due to the rate increases which were effective May 1, 1989. There are no such increases projected in the Garbage Fund, since no rate increase has yet been implemented for this fiscal year. Commissioner Martel asked if the projection of break-even status for the swim cen- ter includes debt service on the building. The City Manager responded this addresses operating costs only. An overall 4-percent wage increase has been negotiated for the four bargaining groups. The City Manager noted that the agreements have been signed by all four of the bargaining units and are currently on his desk. Commissioner Vant Hull noted there Is a movement In the federal legislature which would require employers to provide health Insurance for part-time employees and asked how this would impact the City. The City Manager responded that the City currently pro- vides a pro-rata portion of the health insurance premium for all part-time employees work- 07-31-89 .",~i;-. .. . -12- ing 20 or more hours each week. Staffing levels have been changed in the various departments, resulting in an over- all increase of 6.77 full-time equivalent positions. The City Manager noted a majority of these increases is in direct response to the City Commission's goals for the upcoming fiscal year. He also noted that two new maintenance persons will be added in the Water Depart- ment, to provide the manpower to begin maintenance of the distribution system, since the monies are available through the recent bond refinanCing. Commissioner Hawks asked if the increased manpower in the parks and cemetery will allow the City to use its cherry picker more. The City Manager responded there are four full-time employees in the parks operation. He noted that part-time persons should not be placed on this type of equipment; however, if there is time. one full-time employee could be placed in the bucket while a part-time employee could be placed on the ground. Commissioner Vant Hull asked if the limbs and trees could be made available to the public for firewood rather than buried in the landfill. The City Manager responded the wood could be cut in lengthS to fit In the truck and taken to a remote location for the pub- lic to pick up. He noted this will eliminate placing extra material in the landfill. City Manager Wysocki stated he has proposed that one substitute be added in the Garbage Division. He noted there is usually one man missing in that operation, which re- quires calling in a substitute or using one from the Street Division. He suggested that the individual could be cross-trained and possibly used in the Street Division or another operation if he is not needed on the Garbage Division. The City Manager then stated that the value of the mill, for purposes of preparing this document, was based on last year's value,which was $23,586. He noted that the City has since received official notification of the mill value, which Is slightly higher than projected. City Manager Wysocki noted the proposed budget for Fiscal Year 1990 totals $9,430,768, which is 6 percent higher than last year's. He stated this includes a proposed $100,000 transfer to the Capital Improvement Program, which was projected to require use of $65,000 in reserves si nee there were not adequate revenues. He suggested the increas- ed valuation of the mill, from $23,586 to $24,228, will almost cover that deficit. City Manager Wysocki then turned to the various summary pages at the beginning of the document. Page 6 provides a summary of appropriations and estimated revenues for Fiscal Year 1989-90. The City Manager noted this summary reflects deficits in several of the funds. He noted, however, that the negative figures listed under the enterprise funds include de- preciation, even though each of those funds Is currently in a positive cash flow position. He indicated that the cash balances in most of the special revenue accounts are being de- 07-31-89 .. .. -13- creased this year; and there are adequate balances to do so. He noted it was necessary to drop the mill levies for each of these funds to allow for funding of the special fire truck levy while remaining within the parameters established by 1-105. The City Manager then reviewed the next two summary pages, which list the appropri- ations by fund and by object. He noted the amounts budgeted under capital cover items costing between $250 and $1,000. He then turned to Page 9, which provides the summary of mill levies for the past five fiscal years as well as the current fiscal year. He noted the value of the mill has increased, as noted above; however, the mills to be levied will not change. He noted the mills to be levied are slightly lower than last year. He then reminded the Commission that the dollars levied for FY87 are the 1-105 cap for dollars gen- erated through the levy; however, increased valuation and new annexations may be added as well. He stated that the dollars generated from the mill levy for the General Fund may not be more than 105 percent of the previous year's p~operty tax revenues, under State statute. City Manager Wysocki then. r~tlewed the General Fund estimated revenues for Fiscal Year 1989-90, as shown on Page 10. He noted that some of the revenues, such as the mo- tor vehicle fees and gaming machine r~venues ~ere beir'lg reported in a slightly different manner; however, the totals are only slightly different. He noted there is an anticipated increase in interest income, due to higher Interest rates. The City Manager briefly highlighted the special revenue fund estimated revenues. Commissioner Hawks questioned the $20.000 County contribution anticipated for the City-County Planning Fund. The City Manager indicated a portion of that is to cover the consultant fees. The City Manager then reviewed the debt service fund revenue estimates, internal service fund revenue estimates and enterprise fund revenue estimates, as well as the sum- mary of all funds. B rea k - 4: 27 to 4: 30 p. m . Mayor Stiff declared a break from 4:27 p.m. to 4:30 p.m., in accordance with Com- mission policy established at their regular meeting of March 14, 1983. Work session (continued) - budget for Fiscal Year 1989-90 The City Manager briefly reviewed the General Fund summary, then began review- Ing the individual budget units, as follows. City Commission. The City Manager noted the Commission had prepared this budget unit. Clerk of the Commission. The amount budgeted for salaries has increased slightly, 07-31-89 ..p . " .. -14- to cover the costs of a half-time assistant for the entire year. Also, the amount budgeted for repair and maintenance of equipment is slightly higher to accommodate the cost of the maintenance agreement for the Displaywrlter. Elections. The amount budgeted covers two elections. The City Manager noted the General Election is to be held in November; and there are monies to cover an election in the spring, if necessary. He reminded the Commission these monies are appropriated for a very specific use and may be used for other purposes only through a budget amendment. He noted If the monies are not spent, they wi II revert to the reserves at the end of the fiscal year. City Manager. The amount budgeted under Contracted Services includes monies for the Employee Assistance Program. He indicated that fifteen to twenty employees are util- izing the program, noting that confidentiality is very important in making this a success. Director of Public Works. The City Manager noted there is little change in this bud- get unit; and no one asked any questions. City Attorney. The City Manager indicated that the amounts budgeted for Opera- ting Supplies and Subscriptions and Dues have been adjusted slightly, so that all materials received through subscriptions are paid through the appropriate line item. He then indi- cated the monies under Contracted Services are for a part-time City Prosecutor and any outside counsel needed. The City Manager indicated he feels it is in the City's best in- terests to retain outside counsel for one or two items each year. Commissioner Goehrung asked for a breakdown of City Attorney Becker's time, ques- tioning how much of his time is spent on City Court issues. The next work session on the budget is to be held at 8: 30 a. m. on Wednesday, August 2, 1989, in the Conference Room at City Hall. Adjournment - 5:05 p.m. There being no further business to come before the Commission at this time it was moved by Commissioner Martel, seconded by Commissioner Goehrung, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Martel, Commissioner Goehrung. Commissioner Hawks, Commissioner Vant Hull and Mayor Stiff; those voting No, none. 07-31-89