HomeMy WebLinkAbout15- ROP Consulting, Inc dba Rick Williams Consulting for Parking StudyPROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this 1 'k day of A , 2015, by
and between the CITY OF BOZEMAN, MONTANA, a self governing municipal corporation
organized and existing under its Charter and the laws of the State of Montana, 121 North Rouse
Street, Bozeman, Montana, with a mailing address of PO Box 1230, Bozeman, MT 59771,
hereinafter referred to as "City," and, ROP Consulting, Inc. (dba) Rick Williams Consulting, PO
Box 12546, Portland, OR 97212, hereinafter referred to as "Contractor."
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged, the parties hereto agree as follows:
1. Purpose: City agrees to enter this Agreement with Contractor to perform for City
services described in the Scope of Services attached hereto as Attachment "A" and by this reference
made a part hereof.
2. Term/Effective Date: This Agreement is effective upon the date of its execution
3. Scope of Work: Contractor will perform the work and provide the services in
accordance with the requirements of the Scope of Services. For conflicts between this Agreement
and the Scope of Services, unless specifically provided otherwise, the Agreement governs.
4. Payment: City agrees to pay Contractor the amount specified in the Scope of Work.
Any alteration or deviation from the described services that involves additional costs above the
Agreement amount will be performed by Contractor after written request by the City, and will
become an additional charge over and above the amount listed in the Scope of Work. The City
must agree in writing upon any additional charges.
5. Contractor's Representations: To induce City to enter into this Agreement,
Contractor makes the following representations:
a. Contractor has familiarized itself with the nature and extent of this Agreement, the
Scope of Work, and with all local conditions and federal, state and local laws, ordinances, rules, and
regulations that in any manner may affect cost, progress or performance of the Scope of Work.
Professional Services Agreement for 2015 Rick Williams Parking Study
FY 2015 — FY 2016
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b. Contractor represents and warrants to City that it has the experience and ability to
perform the services required by this Agreement; that it will perform said services in a professional,
competent and timely manner and with diligence and skill; that it has the power to enter into and
perform this Agreement and grant the rights granted in it; and that its performance of this
Agreement shall not infringe upon or violate the rights of any third parry, whether rights of
copyright, trademark, privacy, publicity, libel, slander or any other rights of any nature whatsoever,
or violate any federal, state and municipal laws. The City will not determine or exercise control as
to general procedures or formats necessary to have these services meet this warranty.
6. Independent Contractor Status/Labor Relations: The parties agree that
Contractor is an independent contractor for purposes of this Agreement and is not to be considered
an employee of the City for any purpose. Contractor is not subject to the terms and provisions of
the City's personnel policies handbook and may not be considered a City employee for workers'
compensation or any other purpose. Contractor is not authorized to represent the City or otherwise
bind the City in any dealings between Contractor and any third parties.
Contractor shall comply with the applicable requirements of the Workers' Compensation
Act, Title 39, Chapter 71, MCA, and the Occupational Disease Act of Montana, Title 39, Chapter
71, MCA. Contractor shall maintain workers' compensation coverage for all members and
employees of Contractor's business, except for those members who are exempted by law.
Contractor shall furnish the City with copies showing one of the following: (1) a binder for
workers' compensation coverage by an insurer licensed and authorized to provide workers'
compensation insurance in the State of Montana; or (2) proof of exemption from workers'
compensation granted by law for independent contractors.
Contractor shall indemnify, defend, . and hold the City harmless from any and all claims,
demands, costs, expenses, damages, and liabilities arising out of, resulting from, or occurring in
connection with any labor problems or disputes or any delays or stoppages of work associated with
such problems or disputes and for any claims regarding underpaid prevailing wages.
7. Indemnity/Waiver of Claims/Insurance: For other than professional services
rendered, to the fullest extent permitted by law, Contractor agrees to release, defend, indemnify, and
hold harmless the City, its agents, representatives, employees, and officers (collectively referred to
for purposes of this Section as the City) from and against any and all claims, demands, actions, fees
and costs (including attorney's fees and the costs and fees of and expert witness and consultants),
losses, expenses, liabilities (including liability where activity is inherently or intrinsically
Professional Services Agreement for 2015 Rick Williams Parking Study
FY 2015 — FY 2016
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dangerous) or damages of whatever kind or nature connected therewith and without limit and
without regard to the cause or causes thereof or the negligence of any party or parties that may be
asserted against, recovered from or suffered by the City occasioned by, growing or arising out of or
resulting from or in any way related to: (i) the negligent, reckless, or intentional misconduct of the
Contractor; (ii) any negligent, reckless, or intentional misconduct of any of the Contractor's agents.
For the professional services rendered, to the fullest extent permitted by law, Contractor
agrees to indemnify and hold the City harmless against claims, demands, suits, damages, losses, and
expenses, including reasonable defense attorney fees, to the extent caused by the negligence or
willful misconduct of the Contractor or Contractor's agents or employees.
Such obligations shall not be construed to negate, abridge, or reduce other rights or
obligations of indemnity that would otherwise exist. The indemnification obligations of this Section
must not be construed to negate, abridge, or reduce any common-law or statutory rights of the
indemnitee(s) which would otherwise exist as to such indemnitee(s).
Contractor's indemnity under this Section shall be without regard to and without any right to
contribution from any insurance maintained by City.
Should any indemnitee described herein be required to bring an action against the Contractor
to assert its right to defense or indemnification under this Agreement or under the Contractor's
applicable insurance policies required below the indemnitee shall be entitled to recover reasonable
costs and attorney fees incurred in asserting its right to indemnification or defense but only if a
court of competent jurisdiction determines the Contractor was obligated to defend the claim(s) or
was obligated to indemnify the indemnitee for a claim(s) or any portion(s) thereof.
In the event of an action filed against City resulting from the City's performance under this
Agreement, the City may elect to represent itself and incur all costs and expenses of suit.
Contractor also waives any and all claims and recourse against the City or its officers, agents
or employees, including the right of contribution for loss or damage to person or property arising
from, growing out of, or in any way connected with or incident to the performance of this
Agreement except "responsibility for his own fraud, for willful injury to the person or property of
another, or for violation of law, whether willful or negligent" as per 28-2-702, MCA.
These obligations shall survive termination of this Agreement and the services performed
hereunder.
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FY 2015 — FY 2016
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In addition to and independent from the above, Contractor shall at Contractor's expense
secure insurance coverage through an insurance company or companies duly licensed and
authorized to conduct insurance business in Montana which insures the liabilities and obligations
specifically assumed by the Contractor in this Section. The insurance coverage shall not contain any
exclusion for liabilities specifically assumed by the Contractor in subsection (a) of this Section.
The insurance shall cover and apply to all claims, demands, suits, damages, losses, and
expenses that may be asserted or claimed against, recovered from, or suffered by the City without
limit and without regard to the cause therefore and which is acceptable to the City and Contractor
shall furnish to the City an accompanying certificate of insurance and accompanying endorsements
in amounts not less than as follows:
• Workers' Compensation — statutory;
• Employers' Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate;
• Commercial General Liability - $1,000,000 per occurrence; $2,000,000 annual
aggregate;
• Automobile Liability - $1,000,000 property damage/bodily injury; $2,000,000
annual aggregate; and
The above amounts shall be exclusive of defense costs. The City of Bozeman, its officers,
agents, and employees, shall be endorsed as an additional or named insured on a primary non-
contributory basis on both the Commercial General and Automobile Liability policies. The
insurance and required endorsements must be in a form suitable to City and shall include no less
than a sixty (60) day notice of cancellation or non -renewal. The City must approve all insurance
coverage and endorsements prior to the Contractor commencing work. Contractor shall notify City
within two (2) business days of Contractor's receipt of notice that any required insurance coverage
will be terminated or Contractor's decision to terminate any required insurance coverage for any
reason.
The City must approve all insurance coverage and endorsements prior to the
Contractor commencing work.
8. Termination for Contractor's Fault:
a. If Contractor refuses or fails to timely do the work, or any part thereof, or
fails to perform any of its obligations under this Agreement, or otherwise breaches any terms
or conditions of this Agreement, the City may, by written notice, terminate this Agreement
and the Contractor's right to proceed with all or any part of the work ("Termination Notice
Professional Services Agreement for 2015 Rick Williams Parking Study
FY 2015 — FY 2016
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Due to Contractor's Fault"). The City may then take over the work and complete it, either
with its own resources or by re -letting the contract to any other third party.
b. In the event of a termination pursuant to this Section 8, Contractor shall be
entitled to payment only for those services Contractor actually rendered.
C. Any termination provided for by this Section 8 shall be in addition to any
other remedies to which the City may be entitled under the law or at equity.
d. In the event of termination under this Section 8, Contractor shall, under no
circumstances, be entitled to claim or recover consequential, special, punitive, lost business
opportunity, lost productivity, field office overhead, general conditions costs, or lost profits
damages of any nature arising, or claimed to have arisen, as a result of the termination.
9. Termination for City's Convenience:
a. Should conditions arise which, in the sole opinion and discretion of the City,
make it advisable to the City to cease performance under this Agreement City may terminate
this Agreement by written notice to Contractor ("Notice of Termination for City's
Convenience"). The termination shall be effective in the manner specified in the Notice of
Termination for City's Convenience and shall be without prejudice to any claims that the
City may otherwise have against Contractor.
b. Upon receipt of the Notice of Termination for City's Convenience, unless
otherwise directed in the Notice, the Contractor shall immediately cease performance under
this Agreement and make every reasonable effort to refrain from continuing work, incurring
additional expenses or costs under this Agreement and shall immediately cancel all existing
orders or contracts upon terms satisfactory to the City. Contractor shall do only such work
as may be necessary to preserve, protect, and maintain work already completed or
immediately in progress.
C. In the event of a termination pursuant to this Section 9, Contractor is entitled
to payment only for those services Contractor actually rendered on or before the receipt of
the Notice of Termination for City's Convenience.
d. The compensation described in Section 9(c) is the sole compensation due to
Contractor for its performance of this Agreement. Contractor shall, under no circumstances,
be entitled to claim or recover consequential, special, punitive, lost business opportunity,
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FY 2015 — FY 2016
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lost productivity, field office overhead, general conditions costs, or lost profits damages of
any nature arising, or claimed to have arisen, as a result of the termination.
10. Limitation on Contractor's Damages; Time for Asserting Claim:
a. In the event of a claim for damages by Contractor under this Agreement,
Contractor's damages shall be limited to contract damages and Contractor hereby expressly
waives any right to claim or recover consequential, special, punitive, lost business
opportunity, lost productivity, field office overhead, general conditions costs, or lost profits
damages of any nature or kind.
b. In the event Contractor wants to assert a claim for damages of any kind or
nature, Contractor shall provide City with written notice of its claim, the facts and
circumstances surrounding and giving rise to the claim, and the total amount of damages
sought by the claim, within thirty (30) days of the facts and circumstances giving rise to the
claim. In the event Contractor fails to provide such notice, Contractor shall waive all rights
to assert such claim.
11. Representatives:
a. City's Representative: The City's Representative for the purpose of this
Agreement shall be Thomas Thorpe (City of Bozeman Parking Manager) or such other
individual as City shall designate in writing. Whenever approval or authorization from or
communication or submission to City is required by this Agreement, such communication or
submission shall be directed to Thomas Thorpe as the City's Representative and approvals
or authorizations shall be issued only by such Representative; provided, however, that in
exigent circumstances when City's Representative is not available, Contractor may direct its
communication or submission to other designated City personnel or agents as listed above
and may receive approvals or authorization from such persons.
b. Contractor's Representative: The Contractor's Representative for the
purpose of this Agreement shall be Rick Williams or such other individual as Contractor
shall designate in writing. Whenever direction to or communication with Contractor is
required by this Agreement, such direction or communication shall be directed to
Contractor's Representative; provided, however, that in exigent circumstances when
Contractor's Representative is not available, City may direct its direction or communication
to other designated Contractor personnel or agents.
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FY 2015 — FY 2016
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12. Permits: Contractor shall provide all notices, comply with all applicable laws,
ordinances, rules, and regulations, obtain all necessary permits, licenses, including a City of
Bozeman business license, and inspections from applicable governmental authorities, and pay all
fees and charges in connection therewith.
13 Laws and Regulations: Contractor shall comply fully with all applicable state and
federal laws, regulations, and municipal ordinances including, but not limited to, all workers'
compensation laws, all environmental laws including, but not limited to, the generation and disposal
of hazardous waste, the Occupational Safety and Health Act (OSHA), the safety rules, codes, and
provisions of the Montana Safety Act in Title 50, Chapter 71, MCA, all applicable City, County,
and State building and electrical codes, the Americans with Disabilities Act, and all non-
discrimination, affirmative action, and utilization of minority and small business statutes and
regulations.
14. Nondiscrimination: The Contractor agrees that all hiring by Contractor of persons
performing this Agreement shall be on the basis of merit and qualifications. The Contractor will
have a policy to provide equal employment opportunity in accordance with all applicable state and
federal anti -discrimination laws, regulations, and contracts. The Contractor will not refuse
employment to a person, bar a person from employment, or discriminate against a person in
compensation or in a term, condition, or privilege of employment because of race, color, religion,
creed, political ideas, sex, age, marital status, national origin, actual or perceived sexual orientation,
gender identity, physical or mental disability, except when the reasonable demands of the position
require an age, physical or mental disability, marital status or sex distinction. The Contractor shall
be subject to and comply with Title VI of the Civil Rights Act of 1964; Section 140, Title 2, United
States Code, and all regulations promulgated thereunder. The Contractor shall require these
nondiscrimination terms of its sub -Contractors providing services under this agreement.
15. Intoxicants; DOT Drug and Alcohol Regulations/Safety and Training:
Contractor shall not permit or suffer the introduction or use of any intoxicants, including alcohol or
illegal drugs, by any employee or agent engaged in services to the City under this Agreement while
on City property or in the performance of any activities under this Agreement. Contractor
acknowledges it is aware of and shall comply with its responsibilities and obligations under the U.S.
Department of Transportation (DOT) regulations governing anti-drug and alcohol misuse
prevention plans and related testing. City shall have the right to request proof of such compliance
and Contractor shall be obligated to furnish such proof.
The Contractor shall be responsible for instructing and training the Contractor's employees
and agents in proper and specified work methods and procedures. The Contractor shall provide
Professional Services Agreement for 2015 Rick Williams Parking Study
FY 2015 — FY 2016
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continuous inspection and supervision of the work performed. The Contractor is responsible for
instructing his employees and agents in safe work practices.
16. Modification and Assignability: This Agreement may not be enlarged, modified or
altered except by written agreement signed by both parties hereto. The Contractor may not
subcontract or assign Contractor's rights, including the right to compensation or duties arising
hereunder, without the prior written consent of City. Any subcontractor or assignee will be bound
by all of the terms and conditions of this Agreement.
17. Reports/Accountability/Public Information: Contractor agrees to develop and/or
provide documentation as requested by the City demonstrating Contractor's compliance with the
requirements of this Agreement. Contractor shall allow the City, its auditors, and other persons
authorized by the City to inspect and copy its books and records for the purpose of verifying that the
reimbursement of monies distributed to Contractor pursuant to this Agreement was used in
compliance with this Agreement and all applicable provisions of federal, state, and local law. The
Contractor shall not issue any statements, releases or information for public dissemination without
prior approval of the City.
18. Non -Waiver: A waiver by either party any default or breach by the other party of
any terms or conditions of this Agreement does not limit the other party's right to enforce such term
or conditions or to pursue any available legal or equitable rights in the event of any subsequent
default or breach.
19. Attorney's Fees and Costs: That in the event it becomes necessary for either Party
of this Agreement to retain an attorney to enforce any of the terms or conditions of this Agreement
or to give any notice required herein, then the prevailing Party or the Party giving notice shall be
entitled to reasonable attorney's fees and costs, including fees, salary, and costs of in-house counsel
to include City Attorney.
20. Taxes: Contractor is obligated to pay all taxes of any kind or nature and make all
appropriate employee withholdings.
21. Dispute Resolution:
a. Any claim, controversy, or dispute between the parties, their agents,
employees, or representatives shall be resolved first by negotiation between senior -level
personnel from each party duly authorized to execute settlement agreements. Upon mutual
agreement of the parties, the parties may invite an independent, disinterested mediator to
Professional Services Agreement for 2015 Rick Williams Parking Study
FY 2015 — FY 2016
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assist in the negotiated settlement discussions.
b. If the parties are unable to resolve the dispute within thirty (30) days from the
date the dispute was first raised, then such dispute may only be resolved in a court of
competent jurisdiction in compliance with the Applicable Law provisions of this Agreement.
22. Survival: Contractor's indemnification shall survive the termination or expiration of
this Agreement for the maximum period allowed under applicable law.
23. Headings: The headings used in this Agreement are for convenience only and are
not be construed as a part of the Agreement or as a limitation on the scope of the particular
paragraphs to which they refer.
24. Severability: If any portion of this Agreement is held to be void or unenforceable,
the balance thereof shall continue in effect.
25. Applicable Law: The parties agree that this Agreement is governed in all respects
by the laws of the State of Montana.
26. Binding Effect: This Agreement is binding upon and inures to the benefit of the
heirs, legal representatives, successors, and assigns of the parties.
27. No Third -Party Beneficiary: This Agreement is for the exclusive benefit of the
parties, does not constitute a third -party beneficiary agreement, and may not be relied upon or
enforced by a third party.
28. Counterparts: This Agreement may be executed in counterparts, which together
constitute one instrument.
29. Integration: This Agreement and all Exhibits attached hereto constitute the entire
agreement of the parties. Covenants or representations not contained therein or made a part thereof
by reference, are not binding upon the parties. There are no understandings between the parties
other than as set forth in this Agreement. All communications, either verbal or written, made prior
to the date of this Agreement are hereby abrogated and withdrawn unless specifically made a part of
this Agreement by reference.
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FY 2015 — FY 2016
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* * * * END OF AGREEMENT EXCEPT FOR SIGNATURES * * * *
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and
year first above written.
CITY OF BOZEMAN, MONTANA
Chris Kukulski, City Manager
APPROVED AS TO FORM:
By
Greg SWlivan, Bozeman City Attorney
ROP Consulting, Inc. (dba) Rick Williams
Consulting
CONTRACTOR (Type Name Above)
By
Print Name: Rick Williams
Print Title: President
Professional Services Agreement for 2015 Rick Williams Parking Study
FY 2015 — FY 2016
Page 10 of 10
RICK WILLIAMS CONSULTING
Parking &Transportation
DOWNTOWN BOZEMAN MONTANA
COMPREHESIVE PARKING STUDY
Work Scope (Proposed Draft 7_23_15)
As a means to minimize costs to the City of Bozeman, RWC will rely upon a review of Bozeman's past
parking studies (2010, 2012 and 2014) and current parking inventory to understand the current
dynamics of Bozeman's parking system. Additionally, RWC will review recent planning efforts (e.g.,
Downtown Improvement Plan (1998 and 2010) and the Downtown Urban Renewal Plan (1994). The
scope of work does not include tasks related to data collection as RWC will be relying upon the City of
Bozeman to provide recently derived data for both the on and off-street parking systems.
The estimated cost is $45,000 (not to exceed). This includes all tasks and deliverables and up to six (6)
site visits.
Estimated Notice to Proceed (approved contract/agreement): August 15, 20151
Estimated Task Completion: March 31, 2016
®®® TASKS ITEMS
Task 1: Analyze Parking; Inventory & Review of Pas
The study will commence with a visit to Bozeman to
Commission (BPC), Downtown Bozer
Board, and other interested stakehol
pertinent background materials neec
development plans. Task'1 elements
)n Partnership (I
ers. Durine this
king Data
A with City staff, the Bozeman Parking
P), Downtown Tax Increment Finance District
p we will tour the study area and collect any
ed to familiarize ourselves with relevant parking and land use
nclude:
Tasks
Estimated Schedule (Completion Target)
La Review Adopted Planning Documents (provided
September 15, 2015
by City of Bozeman)
1.b Review Downtown Parking Studies (2010, 2012,
August 31, 2015
& 2014)
1.c Analyze Parking Inventory (Public & Private)
September 30, 2015
1.d Analyze Parking Occupancy Data from previous
September 30, 2015
studies (Public & Private)
1.e Locate Current & Future Land Use Development
September 30, 2015
- Understand Parking Impacts
1 NOTE: All proposed scheduling and completion targets are based on this date for notice to proceed. Reasonable
adjustments will be made to the schedule if this date is not met.
1.d Site Visit #1- RWC Staff to observe Downtown
Parking/Meet City Staff/Key Stakeholders and tour Prior to September 4, 2015
parking assets
1.e Bi -weekly Updates (2) As programmed
1.f - Task 1 Summary Tech Memo October 15, 2015
Task 1 Deliverables
City of Bozeman
• Past studies and parking utilization data (on and off-street)
• Financials on existing public off-street supply (e.g., revenue/ex
number of monthly passes sold, etc.)
• Assistance in scheduling site visit (meetings, tour)
RWC
• Review of all materials supplied
• Meetings as scheduled
• 2 updates on study progress status
• Technical Memorandum #1— Initial Summary Notes and
Tasks 2: Identify Parking Surplus/Deficits
During Tasks 2, RWC will map/chart an inventory of the
understanding the inventory make-up of both on and of
necessary for the inventory is available from the City," ne
succinct and usable format.
The inventory will be followed bj
which surpluses and deficiencies
include:
rate schedules, average
nsiderations
ig supply in downtown Bozeman,
A facilities. It is assumed that the data
only to be sorted and mapped in a more
)mprehensive historical analysis of the parking occupancy, from
become apparent within the parking system. Task 2 elements
Tasks
Estimated Schedule (Completion Target)
2.a Map/Chart Parking Current Inventory (Public &
October 31, 2015
Private)
2.b Map/Chart Parking Occupancy Data - Historical
October 31, 2015
Trends (Public & Private)
2.c Determine Surplus/Deficits (Public & Private)
October 31, 2015
2.d Bi -weekly Updates (2)
As programmed
2.e Task 2 Summary Tech Memo
November 15, 2015
2
Task 2 Deliverables
City of Bozeman
• Coordination with RWC GIS
RWC
• Develop a GIS based inventory map of the on and off-street parking supply.
• Create GIS heat maps that display historical parking occupancy data for the downtown study
area by block face.
• Determine the parking surpluses and deficiencies within the parking system by block.
• Two bi-weekly updates
• Technical Memorandum #2: Parking inventory
Task 3: Review of Parking Policies & Code
A comprehensive review of current parking policies, as well as code requirements will be conducted in
Task 3. By understanding the policy and code, hurdles and opportunities may present themselves within
the Bozeman parking system. These measurements will be used to evaluate and calibrate parking
practices and policies for downtown Bozeman. Recommendations for revisions, refinements will be
incorporated in a Technical Memorandum.
Task 3 elements include:
Tasks
Estimated Schedule (Completion Target)
3.a Review of Current Parking Policies (policy
October 15, 2015
documents provided by City of Bozeman)
3.b Review of Parking Code Requirements (code
October 15, 2015
references provided by City of Bozeman)
3.c Bi -weekly Updates (1)
As programmed
3.d Task 3 Summary Tech Memo
November 15, 2015
Task 3 Deliverables
City of Bozeman
• Coordination with RWC
RWC
• Analyze current parking policy and code to determine challenges and opportunities, and needed
future changes based upon Task 1 & 2 — review of data and parking surpluses and deficits.
• One bi-weekly update
• Technical Memorandum #3: Policy and Code Considerations
3
Task 4: Determine Future Parking Needs
Task 4 looks at Bozeman population and land use development trends over the next 3, 5, and 10 years.
With the resurgences of the economy, Bozeman as well as many downtowns are experiencing significant
redevelopment and economic activity, and as a result, are dealing with transportation and parking
issues. The RWC will understand these concerns by looking at trends, and determine 'next steps' in
terms of parking needs to support Bozeman's growing downtown.
Task 4 will also provide a "check in" opportunity; a visit by Rick Williams to meet with City staff and
stakeholders to review project progress and initial findings and considerations.
Task 4 elements include:
Tasks
Estimated Schedule (Completion Target)
4.a Analyze Population & Development Trends
November 1, 2015
4.b Estimate near, mid and long-term Parking
November 15, 2015
Needs (Public & Private)
4.c Bi -weekly Updates (2)
As programmed
4.d Task 4 Summary Tech Memo
November 30, 2015
4.e Site Visit # 2: Stakeholder meeting to review
November 2015 (to be scheduled)
Tasks 1— 4
Task 4 Deliverables
City of Bozeman
• Coordination with RWC
• Coordinate schedule meetings with staff and stakeholders to review project status and findings
to date.
RWC
• Analyze Bozeman's population and development trends in the next 3, 5 and 10 years.
• Identify nexus between land use development use trends, population growth and parking
• Two Bi -weekly updates
• Technical Memorandum #4: Trends in Parking (Growth and Development)
Task 5: Identify ParkingEfficiencies — Strategy Development
Based on the results of Tasks 1— 4, the Consultant Team will identify where there are parking
efficiencies in both the on and off-street parking system.
n
Task 5 elements include:
Tasks
Estimated Schedule (Completion Target)
5.a Determine Parking Efficiencies - (Public &
Private)
December 1, 2015
5.b Bi -weekly Updates (1)
As programmed
5.c Task 5 Summary Tech Memo
December 31, 2015
Task 5 Deliverables
City of Bozeman
• Coordination with RWC
RWC
• Identify locations and methods within the study area where parking stalls could be "added back"
to the on and off-street system.
• Develop strategies to minimize conflicts between employees and customers/visitors within the
parking supply.
• Consideration of alternative modes of access to the downtown (e.g., transit, bike/walk and
rideshare).
• One bi-weekly update
• Technical Memorandum # 5: Strategy Considerations
Task 6: Future Parking Opportunitie.,
Once efficiencies are identified, RWC
increase parking inventory based upc
combination of parking facilities may
opportunities. A map locating the poi
Task 6 elements include:
taff will identify recommendation options and locations to
forecasted trends to 'right size' parking facilities. One or a
e identified dependent upon policy, code, use, and/or
ntial parking opportunities will accompany Task 6 Tech Memo.
Tasks
Estimated Schedule (Completion Target)
6.a Determine future parking opportunities
(Public & Private)
December 1, 2015
6.b Bi -weekly Updates (1),
As programmed
6.c Task 6 Summary tech Memo
December 31, 2015
Task 6 Deliverables
City of Bozeman
• Coordination with RWC
5
RWC
• GIS map location of future parking opportunities by type (e.g. surface lot, parking structure, on -
street, private lots, etc.).
• Methodology for evaluation and recommendations of parking opportunities.
• One bi-weekly updates
• Technical Memorandum #6: Parking Opportunities
Task 7: Parking Cost/Future Projections
The Consultant Team will identify future costs associated with sustainini
RWC has extensive knowledge creating custom proformas based upon tl
reasonable expectations, revenue/expense forecasting, and maximum u
groups. Further, RWC will identify regulatory, as well as traditional and '
to support projected parking costs associated with a parking facility(s).
costs for new parking infrastructure will include:
a. Cost estimates for design, construction,
maintenance.
b. Provide ten-year financial projections of p,
c. Projections of cash flow and relationship o
d. Recommended options to achieve revenu
facilities; expand parking inventory; and su
d. Revenue options that include a revie
recommendations for future changes.
e. Financing options (a variety of revenue sou
Task 7 elements, include:
ns
a future parking facility(s).
ie client's needs to ensure
se based upon projected user
nnovative' funding mechanisms
Key elements of estimating
short-term and long-term
arking revenues and expenditures.
f such to operating and debt coverage
es/funding; necessary to: maintain existing and future
stain current and future operations.
w of the City's current parking fee policies and
Tasks
Estimated Schedule (Completion Target)
7.a Evaluate future parking facility(s) cost- cost to
construct, revenue/expense proforma
January 15, 2016
7.b Identify potential revenue mechanisms for parking
facilities
January 15, 2016
7.c Bi -weekly Updates (1)
As programmed
7.d Task 7 Summary Tech Memo
January 31, 2016
Task 7 Deliverables
City of Bozeman
• Coordination with RWC
• Current parking financials (revenue/expense)
RWC
• Develop a detailed parking facility proforma utilizing locally based construction cost metrics;
categories of costs to include design, construction, operations, and short & long-term
maintenance.
• Forecast Profit & Loss for parking revenues and expenditures over the course of 20 -years for
identified parking facility(s) and operations.
• Identify funding mechanisms to ensure parking facilities remain sustainable and/or able to
expand in the future.
• One Bi -weekly update
• Technical Memorandum #:7: Parking Development and Financing
Task 8: Comprehensive Parking Report
With the conclusion of the past parking studies, policy and code analysis, as well as an understanding of
parking efficiencies, and potential financially feasible parking facility(s)_in the future, RWC will
summarize the findings into a draft Comprehensive Parking Plans study report for the City of Bozeman
to review. Once comments/edits are incorporated, a final report will be presented along with a final
presentation by RWC Staff.
Task 8 work elements include:
Tasks
Estimated Schedule (Completion Target)
8.a Draft Report
February 15, 2016
8.b Final Report
February 28, 2016
8.c Site Visits #3 and #4 - City Presentation/Final
Comments (up to two meetings)
As scheduled by City Staff — no later than March 31,
2015
Task 8 Deliverables
City of Bozeman
• Coordination with RWC
• Coordinate site visits (2) to communicate plan and report findings
RWC
• Combine Tech Memos into a comprehensive draft report.
• Final refinements to parking plan based on input derived from City Staff and Stakeholders.
• Final Report & Presentation of Final Plan to staff and Stakeholders (up to 2 meetings in
Bozeman).
Task 9: Contingency
Contingency for additional consultant hours are provided for in contingency (up to 35 hours). This would
be held for specific requests by the client for additional work or research. Also, budget is provided for
7
up to two (2) additional site visits to meet with staff or stakeholders that would be made at the request
of the client. Currently, four (4) trips to Bozeman are programmed.
LV
DETAILED BUDGET BY TASK
Williams
Roncheili
Collins
Task lis[$170
$140
$110
Total
Expenses Total Task
Cost
Task 1: Analyze Parking Inventory & Revew of Past Parking Data
20
22
23
65
$1,870
$10,880
Task 2: Identify Parking Surplus/Deflicts
7
14
8
29
$0
$4,030
Task 3: Review of Parking Policies & Code
9
7
7
23
$0
$3,280
Task 4: Determine Future Parking Needs
16
9
9
34
$595
$5,565
Task 5: Identify Parking Efficiencies
6
7
5
18
$0
$2,550
Task 6: Future Parking opportunities
6
5
5
$2,270
Task 7: Parking Cost/Future Projections
12
4
5��C35$1,190
$3,150
Task 8: Comprehensive parking Plan Report
22
8
8
$6,930
Task 9: Contingency (only upon client requert)
15
10
10
$6,240
Total Hours
113
86
80
:
279
Total Cort
$19,210
$12,040
:$8,800
$3,655
$44,895
l.a Revi ev Ad opted PIann1ng Documents
2
1
1
4
$
$
590
1.1, Review Downtown Parki ng Stu di es(2010,2012,&2014)
1
3
2
6
$
-.- $
810
1.c Analyze Pa rki ng Irventory(Publlc&Private)
0
2
2
4
$
$:,.
500
1.d An aIVe Parking 0ccupa ncy Da to (Pu blic&Private)
0
2
2
4
$
$
::..500
1.e Locate Curren t& Future Land Use Development -Understand
Parking Impacts
2
0
0
2
$
$
340
1.d Site Visit III - RWC Staff to observe Downtown Parking/Meet
City Staff/Key Stakeholders and tour parking assets
10
10
10
30
$
1,870 $
6,070
l.e BI -week) Updates 2
2
- 2
2
6
$
- $
840
1.f- Task l Summary Tech Memo
3
2
4-
9
$
- $
1,230
Subtotal Hours & Costs
20
- 22 1
23 1
65
1 $
1,870 $
10,880
2.a Map/Chart Parking Current Inventory (Public & Private) ;
0
4
2-
6
$
$
780
2.b Map/Chart Parking occupancy Data- Historical Trends(Public
0
4
2
6
$
- $
780
2.c Determine Surplus/Deficts (Public & Private)
12 -_.
2
0
4
$
$
620
2.d Bi -weekly Updates (2)
2
... 2
2
': 6
$
$
840
2.e Task 2 Summa ry Tech Memo
3
2
2
7:': -.
$
- $
1,010
Subtotal Hours & Cost
7
14
8
29
$
- $ 4,030.00
a
3.a Review of Current Parking Policies
_ 2
- 2
2
6
$
- $
840
3.b Review of Parking Code Requirements
2
2
2
6
$
- $
840
3.c Bl weekly Updates (1) -
3.d Task 3 Summary Tech Memo
1
4 :.
1
2
1
2
3
8
$
$
$
- $
420
1,180
Subtotal Hours &.Cost
9
7
7
23
$
$ 3,280.00
4.a Analyze Population& Development Trends
0
-. 3
3
6
$
- $
750
4.b EsOmate near, mid and long-term Parking Needs (Public&
Private
2
2
2
6
$
$
840
4.c fil-weeklyUpdates(2)
2
2
2
6
$
$
840
4.d Task 4 Summary Tech Memo,'
4
2
2
8
$
- $
1,180
4.e Site Visit #?•Stakeholder meeting to review Tasks l-4
8
0
0
0
$
595.00 $
1,955
Subtotal Hours & Cost
16
9
9
26
$
595.00 $ 5,565.00
1
5.a Determine Parking Efficiencies - (Public & Private) =,.
1 1
4 1
2
7
$
$
950
5.b BI -weekly Updates (1)
1
1
1
3
$$
420
5.c Task 5 Summary Tech Memo
4
2
2
8
$
- $
1,180
Subtotal Hours & Cost
6
7
5 1
18
$
$ 2,550.00
6.a Determine future parking opportunities (Public & Private)
2
2
2
6
$
$
840
6.b Bi -weekly Updates (1)
1
1
1
3
$
$
420
6.c Task Summary tech Memo
3
2
2
7
$
- $
1,010
Subtotal Hours &Cost.....
6
5
5
16
1 $
- $ 2,270.00
7.a Evaluate future parking facility(s)cost- proforma
4
2
2
8
$
$
1,180
7.b Identify potential revenue mechanisms for parking facilities
3
1
2
6
1 $
$
870
7.c Bi -weekly Updates (1)
1
1
1
0
$
$
420
7.d Task 7 Summary Tech Memo
4
0
0
4
$
$
680
Subtotal Hours & Cost
12
4
5
18
rs
- $ 3,150.00
S.a Draft Report
3
4
4
11
$
$
1,510
S.b Final Report
3
4
4
11
$
$
1,510
5.c Site Vislts N 3&N4 -City Presentation/Final comments (up to 2
meetings)
16
0
0
16
$1,190.00 $
3,910
Subtotal Hours & Cost
22
8
8
38
$ 1,190.00 $ 6,930.00
9.1 Contingency Hours (upon client request)
15
30
10
35
$
$
5,050
9.2 Contingency/Travel(2 additional on-site upon client request)
0
$ 1,190.00 $
1,190
Subtotal Hours & Cost
15
10
10
35
$ 1,190.00 1 $ 6,240.00
SCHEDULE OF TASKS
2015
Review Adopted Planning DoGur ents
Review Downtown Parking Studies (2010, 2012, & 2014)
Analyze Parking Inventory (Pubic & Private)
Analyze Parking Occupancy Data (Pubic & Private)
Locab Current& Future Land Use Development- Understand Parking Impacts
Sib Visit#1- RM Sbtfb observe Downtown Parking/MeetCity SteB4(ey S"akeholdf
I bur parking assets
%weekly Updates (2)
Task 1 Sunr ary Tech Merm
k2.liet(tltyParkingSurpfns(Ctetilots `"
Map/Chart Parking Current Inventory (Public & Private)
Map/Chart Parking Occupancy Data - Historical Trends (Public & Private)
Debrnine Surpfus/Deflats (Pubic & Private)
BFweeky Updabs(2)
Task 2 Surmrery Tech Mena
ik 3: Review of ParldrigPolicies 8 Corte'
Review of CurrentParking Policies
Review of Parking Code Requirements
Bi -weekly Updates (1)
Task 3 Sumrary Tech Memo
)total Hours & Cost
Analyze Population & DevebpmntTrends
Estinete near, Ad and tong -term Parking Needs (Pubic & Privab)
Bi -weekly Updates (2)
Task 4 Summry Tech Menu
Sib Visit#2: Stakeholder meeting to review Tasks 1 - 4
Deterrrine Parking Eiiciendes- (Pubic & Private)
Bi -weekly Updabs (1)
Task 5 Summary Tech Memo
;k6: Future Parking Opportunities
Deterrrine future parking opportm'ites (Pubk & Private)
%weekly Updates (1) _
Task 6 Summery tech Merno
;k7: Parking Cost/Future Projections
Evafuab fubre parkinq faditv(s) cost- preform
Td Task? Sunxrery Tech Memo
5.a Draft Report
5.b Final Report
5.o Sib Visits # 3 & # 4 - Ciy Presentafon/Final Comments (up
AUG SEPT OCT NOV DEC JAN FEB MAR APR
tom-
OWN -
4
T.eclr #2';
Tech #3
:Tech #6 -.
Tech#7
--W—I
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