HomeMy WebLinkAbout15- KLJ Engineering for Northeast Urban Renewal District (NURD) Engineering ServicesPROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into thi, 114 day of, 2015, by
—___
jidt
and between the CITY OF BOZEMAN, MONTANA, a self governing mun'cipal corporation
organized and existing under its Charter and the laws of the State of Montana, 121 North Rouse Street,
Bozeman, Montana, with a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter
referred to as "City," and, KLJ Engineering, a private contractor, hereinafter referred to as
"Contractor."
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged, the parties hereto agree as follows:
1. Purpose: City agrees to enter this Agreement with Contractor to perform for City
services described in the Scope of Services attached hereto as Attachment "A" and by this reference
made a part hereof.
2. Term/Effective Date: This Agreement is effective upon the date of its 2015 execution
and will terminate on the same day in 2018.
3. Scone of Work: Contractor will perform the work and provide the services in
accordance with the requirements of the Scope of Services. For conflicts between this Agreement and
the Scope of Services, unless specifically provided otherwise, the Agreement governs.
4. Payment: City agrees to pay Contractor the amount specified in the Scope of
Services. Any alteration or deviation from the described services that involves additional costs above
the Agreement amount will be performed by Contractor after written request by the City, and will
become an additional charge over and above the amount listed in the Scope of Services. The City
must agree in writing upon any additional charges.
5. Contractor's Representations: To induce City to enter into this Agreement,
Contractor makes the following representations:
a. Contractor has familiarized itself with the nature and extent of this Agreement, the
Scope of Services, and with all local conditions and federal, state and local laws, ordinances, rules,
Professional Services Agreement for NURD Engineering Services
3 yr Term Contract August, 2015 — August, 2018
Page 1 of 10
and regulations that in any manner may affect cost, progress or performance of the Scope of Services.
b. Contractor represents and warrants to City that it has the experience and ability to
perform the services required by this Agreement; that it will perform said services in a professional,
competent and timely manner and with diligence and skill; that it has the power to enter into and
perform this Agreement and grant the rights granted in it; and that its performance of this Agreement
shall not infringe upon or violate the rights of any third party, whether rights of copyright, trademark,
privacy, publicity, libel, slander or any other rights of any nature whatsoever, or violate any federal,
state and municipal laws. The City will not determine or exercise control as to general procedures or
formats necessary to have these services meet this warranty.
6. Independent Contractor Status/Labor Relations: The parties agree that Contractor
is an independent contractor for purposes of this Agreement and is not to be considered an employee
of the City for any purpose. Contractor is not subject to the ternis and provisions of the City's
personnel policies handbook and may not be considered a City employee for workers' compensation
or any other purpose. Contractor is not authorized to represent the City or otherwise bind the City in
any dealings between Contractor and any third parties.
Contractor shall comply with the applicable requirements of the Workers' Compensation Act,
Title 39, Chapter 71, MCA, and the Occupational Disease Act of Montana, Title 39, Chapter 71,
MCA. Contractor shall maintain workers' compensation coverage for all members and employees of
Contractor's business, except for those members who are exempted by law.
Contractor shall furnish the City with copies showing one of the following: (1) a binder for
workers' compensation coverage by an insurer licensed and authorized to provide workers'
compensation insurance in the State of Montana; or (2) proof of exemption from workers'
compensation granted by law for independent contractors.
Contractor shall indemnify, defend, and hold the City harmless from any and all claims,
demands, costs, expenses, damages, and liabilities arising out of, resulting from, or occurring in
connection with any labor problems or disputes or any delays or stoppages of work associated with
such problems or disputes.
Contractor shall post a legible statement of all wages and fringe benefits to be paid to the
Contractor's employees and the frequency of such payments (i.e., hourly wage employees shall be
paid weekly). Such posting shall be made in a prominent and accessible location at the Contractor's
normal place of business and shall be made no later than the first day of services provided under this
Agreement. Such posting shall be removed only upon expiration or termination of this Agreement.
Professional Services Agreement for NURD Engineering Services
3 yr Term Contract August, 2015 — August, 2018
Page 2 of 10
Contractor shall indemnify, defend, and hold the City harmless from any and all claims,
demands, costs, expenses, damages, and liabilities arising out of, resulting from, or occurring in
connection with any labor problems or disputes or any delays or stoppages of work associated with
such problems or disputes and for any claims regarding underpaid prevailing wages.
7. Indemnity/Waiver of Claims/Insurance: For other than professional services
rendered, to the fullest extent permitted by law, Contractor agrees to release, defend, indemnify, and
hold harmless the City, its agents, representatives, employees, and officers (collectively referred to
for purposes of this Section as the City) from and against any and all claims, demands, actions, fees
and costs (including attorney's fees and the costs and fees of and expert witness and consultants),
losses, expenses, liabilities (including liability where activity is inherently or intrinsically dangerous)
or damages of whatever kind or nature connected therewith and without limit and without regard to
the cause or causes thereof or the negligence of any party or parties that may be asserted against,
recovered from or suffered by the City occasioned by, growing or arising out of or resulting from or
in any way related to: (i) the negligent, reckless, or intentional misconduct of the Contractor; (ii) any
negligent, reckless, or intentional misconduct of any of the Contractor's agents.
For the professional services rendered, to the fullest extent permitted by law, Contractor
agrees to indemnify and hold the City harmless against claims, demands, suits, damages, losses, and
expenses, including reasonable defense attorney fees, to the extent caused by the negligence or willful
misconduct of the Contractor or Contractor's agents or employees.
Such obligations shall not be construed to negate, abridge, or reduce other rights or obligations
of indemnity that would otherwise exist. The indemnification obligations of this Section must not be
construed to negate, abridge, or reduce any common-law or statutory rights of the indemnitee(s)
which would otherwise exist as to such indemnitee(s).
Contractor's indemnity under this Section shall be without regard to and without any right to
contribution from any insurance maintained by City.
Should any indemnitee described herein be required to bring an action against the Contractor
to assert its right to defense or indemnification under this Agreement or under the Contractor's
applicable insurance policies required below the indemnitee shall be entitled to recover reasonable
costs and attorney fees incurred in asserting its right to indemnification or defense but only if a court
of competent jurisdiction determines the Contractor was obligated to defend the claim(s) or was
obligated to indemnify the indemnitee for a claim(s) or any portion(s) thereof.
In the event of an action filed against City resulting from the City's performance under this
Professional Services Agreement for NURD Engineering Services
3 yr Term Contract August, 2015 — August, 2018
Page 3 of 10
Agreement, the City may elect to represent itself and incur all costs and expenses of suit.
Contractor also waives any and all claims and recourse against the City or its officers, agents
or employees, including the right of contribution for loss or damage to person or property arising
from, growing out of, or in any way connected with or incident to the performance of this Agreement
except "responsibility for his own fraud, for willful injury to the person or property of another, or for
violation of law, whether willful or negligent" as per 28-2-702, MCA.
These obligations shall survive termination of this Agreement and the services performed
hereunder.
In addition to and independent from the above, Contractor shall at Contractor's expense secure
insurance coverage through an insurance company or companies duly licensed and authorized to
conduct insurance business in Montana which insures the liabilities and obligations specifically
assumed by the Contractor in this Section. The insurance coverage shall not contain any exclusion
for liabilities specifically assumed by the Contractor in subsection (a) of this Section.
The insurance shall cover and apply to all claims, demands, suits, damages, losses, and
expenses that may be asserted or claimed against, recovered from, or suffered by the City without
limit and without regard to the cause therefore and which is acceptable to the City and Contractor
shall furnish to the City an accompanying certificate of insurance and accompanying endorsements
in amounts not less than as follows:
• Workers' Compensation — statutory;
• Employers' Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate;
• Commercial General Liability - $1,000,000 per occurrence; $2,000,000 annual
aggregate;
• Automobile Liability - $1,000,000 property damage/bodily injury; $2,000,000 annual
aggregate; and
• Professional Liability - $1,000,000 per claim; $2,000,000 annual aggregate.
The above amounts shall be exclusive of defense costs. The City of Bozeman, its officers,
agents, and employees, shall be endorsed as an additional or named insured on a primary non-
contributory basis on both the Commercial General and Automobile Liability policies. The insurance
and required endorsements must be in a form suitable to City and shall include no less than a sixty
(60) day notice of cancellation or non -renewal. The City must approve all insurance coverage and
endorsements prior to the Contractor commencing work. Contractor shall notify City within two (2)
Professional Services Agreement for NURD Engineering Services
3 yr Term Contract August, 2015 — August, 2018
Page 4 of 10
business days of Contractor's receipt of notice that any required insurance coverage will be terminated
or Contractor's decision to terminate any required insurance coverage for any reason.
The City must approve all insurance coverage and endorsements prior to the Contractor
commencing work.
8. Termination for Contractor's Fault:
a. If Contractor refuses or fails to timely do the work, or any pant thereof, or fails
to perform any of its obligations under this Agreement, or otherwise breaches any terms or
conditions of this Agreement, the City may, by written notice, terminate this Agreement and
the Contractor's right to proceed with all or any part of the work ("Termination Notice Due
to Contractor's Fault"). The City may then take over the work and complete it, either with its
own resources or by re -letting the contract to any other third party.
b. In the event of a termination pursuant to this Section 8, Contractor shall be
entitled to payment only for those services Contractor actually rendered.
C. Any termination provided for by this Section 8 shall be in addition to any other
remedies to which the City may be entitled under the law or at equity.
d. In the event of termination under this Section 8, Contractor shall, under no
circumstances, be entitled to claim or recover consequential, special, punitive, lost business
opportunity, lost productivity, field office overhead, general conditions costs, or lost profits
damages of any nature arising, or claimed to have arisen, as a result of the termination.
9. Termination for City's Convenience:
a. Should conditions arise which, in the sole opinion and discretion of the City,
make it advisable to the City to cease performance under this Agreement City may terminate
this Agreement by written notice to Contractor ("Notice of Termination for City's
Convenience"). The termination shall be effective in the manner specified in the Notice of
Termination for City's Convenience and shall be without prejudice to any claims that the City
may otherwise have against Contractor.
b. Upon receipt of the Notice of Termination for City's Convenience, unless
otherwise directed in the Notice, the Contractor shall immediately cease performance under
this Agreement and make every reasonable effort to refrain from continuing work, incurring
Professional Services Agreement for NURD Engineering Services
3 yr Term Contract August, 2015 — August, 2018
Page 5 of 10
additional expenses or costs under this Agreement and shall immediately cancel all existing
orders or contracts upon terms satisfactory to the City. Contractor shall do only such work as
may be necessary to preserve, protect, and maintain work already completed or immediately
in progress.
C. In the event of a termination pursuant to this Section 13, Contractor is entitled
to payment only for those services Contractor actually rendered on or before the receipt of the
Notice of Termination for City's Convenience.
d. The compensation described in Section 13(c) is the sole compensation due to
Contractor for its performance of this Agreement. Contractor shall, under no circumstances,
be entitled to claim or recover consequential, special, punitive, lost business opportunity, lost
productivity, field office overhead, general conditions costs, or lost profits damages of any
nature arising, or claimed to have arisen, as a result of the termination.
10. Limitation on Contractor's Damages; Time for Asserting Claim:
a. In the event of a claim for damages by Contractor under this Agreement,
Contractor's damages shall be limited to contract damages and Contractor hereby expressly
waives any right to claim or recover consequential, special, punitive, lost business
opportunity, lost productivity, field office overhead, general conditions costs, or lost profits
damages of any nature or kind.
b. In the event Contractor wants to assert a claim for damages of any kind or
nature, Contractor shall provide City with written notice of its claim, the facts and
circumstances surrounding and giving rise to the claim, and the total amount of damages
sought by the claim, within ten (10) days of the facts and circumstances giving rise to the
claim. In the event Contractor fails to provide such notice, Contractor shall waive all rights
to assert such claim.
11. Representatives:
a. City's Representative: The City's Representative for the purpose of this
Agreement shall be the Director of Economic Development or such other individual as City
shall designate in writing. Whenever approval or authorization from or communication or
submission to City is required by this Agreement, such communication or submission shall be
directed to James Goehrung as the City's Representative and approvals or authorizations shall
be issued only by such Representative; provided, however, that in exigent circumstances when
Professional Services Agreement for NU" Engineering Services
3 yr Term Contract August, 2015 — August, 2018
Page 6 of 10
City's Representative is not available, Contractor may direct its communication or submission
to other designated City personnel or agents as listed above and may receive approvals or
authorization from such persons.
b. Contractor's Representative: The Contractor's Representative for the
purpose of this Agreement shall be John How or such other individual as Contractor shall
designate in writing. Whenever direction to or communication with Contractor is required by
this Agreement, such direction or communication shall be directed to Contractor's
Representative; provided, however, that in exigent circumstances when Contractor's
Representative is not available, City may direct its direction or communication to other
designated Contractor personnel or agents.
12. Permits: Contractor shall provide all notices, comply with all applicable laws,
ordinances, mules, and regulations, obtain all necessary permits, licenses, including a City of Bozeman
business license, and inspections from applicable governmental authorities, and pay all fees and
charges in connection therewith.
13 Laws and Regulations: Contractor shall comply fully with all applicable state and
federal laws, regulations, and municipal ordinances including, but not limited to, all workers'
compensation laws, all environmental laws including, but not limited to, the generation and disposal
of hazardous waste, the Occupational Safety and Health Act (OSHA), the safety rules, codes, and
provisions of the Montana Safety Act in Title 50, Chapter 71, MCA, all applicable City, County, and
State building and electrical codes, the Americans with Disabilities Act, and all non-discrimination,
affirmative action, and utilization of minority and small business statutes and regulations.
14. Nondiscrimination: The Contractor will have a policy to provide equal employment
opportunity in accordance with all applicable state and federal anti -discrimination laws, regulations,
and contracts. The Contractor will not refuse employment to a person, bar a person from employment,
or discriminate against a person in compensation or in a term, condition, or privilege of employment
because of race, color, religion, creed, political ideas, sex, age, marital status, national origin, actual
or perceived sexual orientation, gender identity, physical or mental disability, except when the
reasonable demands of the position require an age, physical or mental disability, marital status or sex
distinction. The Contractor shall be subject to and comply with Title VI of the Civil Rights Act of
1964; Section 140, Title 2, United States Code, and all regulations promulgated thereunder. The
Contractor shall require these nondiscrimination terms of its sub -Contractors providing services under
this agreement.
15. Intoxicants, DOT Drug and Alcohol Regulations/Safety and Training: Contractor
Professional Services Agreement for NURD Engineering Services
3 yr Term Contract August, 2015 — August, 2018
Page 7 of 10
shall not permit or suffer the introduction or use of any intoxicants, including alcohol or illegal drugs,
by any employee or agent engaged in services to the City under this Agreement while on City property
or in the performance of any activities under this Agreement. Contractor acknowledges it is aware of
and shall comply with its responsibilities and obligations under the U. S. Department of Transportation
(DOT) regulations governing anti-drug and alcohol misuse prevention plans and related testing. City
shall have the right to request proof of such compliance and Contractor shall be obligated to furnish
such proof.
The Contractor shall be responsible for instructing and training the Contractor's employees
and agents in proper and specified work methods and procedures. The Contractor shall provide
continuous inspection and supervision of the work performed. The Contractor is responsible for
instructing his employees and agents in safe work practices.
16. Modification and Assignability: This Agreement may not be enlarged, modified or
altered except by written agreement signed by both parties hereto. The Contractor may not
subcontract or assign Contractor's rights, including the right to compensation or duties arising
hereunder, without the prior written consent of City. Any subcontractor or assignee will be bound by
all of the terms and conditions of this Agreement.
17. Reports/Accountability/Public Information: Contractor agrees to develop and/or
provide documentation as requested by the City demonstrating Contractor's compliance with the
requirements of this Agreement. Contractor shall allow the City, its auditors, and other persons
authorized by the City to inspect and copy its books and records for the purpose of verifying that the
reimbursement of monies distributed to Contractor pursuant to this Agreement was used in
compliance with this Agreement and all applicable provisions of federal, state, and local law. The
Contractor shall not issue any statements, releases or information for public dissemination without
prior approval of the City.
18. Non -Waiver: A waiver by either party any default or breach by the other party of any
terms or conditions of this Agreement does not limit the other party's right to enforce such term or
conditions or to pursue any available legal or equitable rights in the event of any subsequent default
or breach.
19. Attorney's Fees and Costs: That in the event it becomes necessary for either Party of
this Agreement to retain an attorney to enforce any of the terms or conditions of this Agreement or to
give any notice required herein, then the prevailing Party or the Party giving notice shall be entitled
to reasonable attorney's fees and costs, including fees, salary, and costs of in-house counsel to include
City Attorney.
Professional Services Agreement for NURD Engineering Services
3 yr Term Contract August, 2015 — August, 2018
Page 8 of 10
20. Taxes: Contractor is obligated to pay all taxes of any kind or nature and make all
appropriate employee withholdings.
21. Dispute Resolution:
a. Any claim, controversy, or dispute between the parties, their agents,
employees, or representatives shall be resolved first by negotiation between senior -level personnel
from each party duly authorized to execute settlement agreements. Upon mutual agreement of the
parties, the parties may invite an independent, disinterested mediator to assist in the negotiated
settlement discussions.
b. If the parties are unable to resolve the dispute within thirty (30) days from the
date the dispute was first raised, then such dispute may only be resolved in a court of competent
jurisdiction in compliance with the Applicable Law provisions of this Agreement.
22. Survival: Contractor's indemnification shall survive the termination or expiration of
this Agreement for the maximum period allowed under applicable law.
23. Headings: The headings used in this Agreement are for convenience only and are not
be construed as a part of the Agreement or as a limitation on the scope of the particular paragraphs to
which they refer.
24. Severability: If any portion of this Agreement is held to be void or unenforceable, the
balance thereof shall continue in effect.
25. Applicable Law: The parties agree that this Agreement is governed in all respects by
the laws of the State of Montana.
26. Binding Effect: This Agreement is binding upon and inures to the benefit of the heirs,
legal representatives, successors, and assigns of the parties.
Professional Services Agreement for NURD Engineering Services
3 yr Term Contract August, 2015 — August, 2018
Page 9 of 10
27. No Third -Party Beneficiary: This Agreement is for the exclusive benefit of the
parties, does not constitute a third -party beneficiary agreement, and may not be relied upon or
enforced by a third party.
28. Counterparts: This Agreement may be executed in counterparts, which together
constitute one instrument.
29. Integration: This Agreement and all Exhibits attached hereto constitute the entire
agreement of the parties. Covenants or representations not contained therein or made a part thereof
by reference, are not binding upon the parties. There are no understandings between the parties
other than as set forth in this Agreement. All communications, either verbal or written, made prior
to the date of this Agreement are hereby abrogated and withdrawn unless specifically made a part of
this Agreement by reference.
* * * * END OF AGREEMENT EXCEPT FOR SIGNATURES * * * *
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and
year first above written.
CITY OF BOZEMAN, MONTANA
By
Chris Kukulski, City Manager
APPROVED AS TO FORM:
Bye a.
Gregivan, Bozeman City Attorney
Print Name: Steve Synhorst
Print Title: Division Leader
Professional Services Agreement for KURD Engineering Services
3 yr Term Contract August, 2015 — August, 2018
Page 10 of 10
ATTACHMENT A
NORTHEAST URBAN REVEWAL DISTRICT (KURD)
3 YEAR TERM CONTRACT (2015 — 2018)
SCOPE OF ENGINEERING SERVICES
STREET, INTERSECTION, TRANSPORTATION, LIGHTING,
TELECOMMUNICATIONS AND STORMWATER
ENGINEERING SERVICES
This scope of work is Attachment A to the Professional Services Agreement to provide
professional engineering and other related services for various designated and undesignated
projects in the NURD.
The City requires engineering services for specific TIF -related projects broadly defined by the
NURD work-plan(s) and this scope of work. Specific projects will require authorization to
proceed based on a required task order.
The Consultant's hourly rate for individuals working on this contract include:
Project Assistant I ...............................$65.00
Project Assistant II..............................$81.00
CADD Tech I ......................................$78.00
CADD Tech II.....................................$99.50
Engineer I ..........................................$103.25
Engineer II ........................................$122.50
Engineer III.......................................$149.25
Engineer IV .......................................
$172.00
Engineering Tech II ..........................$117.50
Environmental Planner I .....................$90.00
Environmental Planner II..................$106.00
Environmental Planner III.................$128.75
GIS Analyst I ......................................$89.00
GIS Analyst II...................................$105.00
Planner I ..............................................$98.25
Planner II...........................................$120.00
Planner III .........................................$144.50
Surveyor I ............................................$86.25
1 of 4
Surveyor II ........................................$115.50
Surveyor III.......................................$155.00
Deliverables include projects identified on the KURD workplan(s).
The general scope of engineering services is itemized below but may include other engineering
(water, sewer, power, etc.) and planning services not specifically listed.
1. STREET, TRANSPORTATION, AND STORMWATER: Basic Proiect Criteria
a. Pre -design services including: project scope definition, preparation of design
alternatives and preliminary cost estimates, preliminary layouts, utility conflict and
encroachment analysis, and basic hydraulics.
b. Familiarity with Federal, State, and Local design standards and applicable
specifications.
C. Design and construction surveys, including coordination with aerial surveying firms.
d. Soils and pavement design evaluations, including soils testing and analysis.
e. Design alternatives for street storm drainage systems, including hydrologic and
hydraulic analyses.
f. Design report preparation.
g. Preparation of preliminary and final plans and specifications, contract documents, and
construction cost estimates in accordance with applicable City standards.
h. Plan review and approval coordination with State, County, and other local agencies.
i. Analyze and recommend alternative pavement design.
j. Identify and secure any necessary, 124, 310, 404, MPDES permit, other permits
needed for design and construction.
k. ADA requirements in concert with master planned street and highway improvements.
1. Coordinate with Montana Department of Transportation for improvements on
designated state and urban routes.
in. Bid period and post -bid period activities coordination.
n. Construction administration and inspection including surveying, soils, pavement, and
materials testing, construction certification and warranty inspection.
2. STREET, TRANSPORTATION, AND STORMWATER: Complex Project Criteria
(in addition to basic project criteria)
a. Right-of-way and easement research and complete acquisition services.
b. Utility relocation coordination.
C. Complex alignment and geometric design issues.
d. Environmental Impact Assessments.
e. Detailed structural designs (i.e. bridges, reinforced walls, culverts, channels, levees)
f. Signal, roundabout, and sign warrant analyses.
g. Plans and specifications in accordance with Montana Department of Transportation
design standards (i.e. utilize Intergraph, etc.).
h. Comprehensive traffic studies including developing traffic projections and modeling.
2 of 4
i. Construction administration and inspection services including surveying, asphalt and
soils materials testing/certification, construction certification and warranty inspection
for large and complex projects.
j. Comprehensive geologic and geotechnical services.
k. Mitigate adverse impacts to wetlands or other sensitive lands.
1. Pedestrian/trail/bike route studies and AASHTO requirements.
In. Pavement management systems.
n. Preparation of transportation and stormwater facility plans.
o. Complex flood studies and floodplain map amendments.
p. Coordination and procurement of EPA Phase II Stormwater permitting.
q. Coordinate with Montana Department of Transportation for improvements on
designated state and urban routes.
r. Development and implementation of public involvement plans and leadership of
informational/community meetings.
3. INTERSECTION IMPROVEMENTS
a. Predesign services including: defining project scope, design alternatives (including
roundabouts), preliminary cost estimate, preliminary layouts, identification of utility
conflicts, encroachment and preliminary right-of-way requirements.
b. Right-of-way and easement research and complete acquisition services.
C. Signal, roundabout and signage warrant analyses.
d. Evaluation of existing Transportation Facility Plan intersection improvement
recommendations.
e. Design alternatives including roundabouts, signals, intersection geometry, signal
operation, drainage, utilities and control devices.
£ Prepare design surveys, design reports, and comprehensive traffic studies.
g. Environmental Impact Assessments.
h. Coordinate with Montana Department of Transportation for intersection
improvements on designated state and urban routes.
i. Preparation of plans, specifications and estimates in accordance with City, State and
Federal design standards.
j. Bid period and post -bid period activities coordination.
k. Construction administration and inspection including surveying, soils, pavement and
materials testing, signal operation, construction certification and warranty inspection.
1. Traffic calming and pedestrian crossings.
M. Roundabout design and construction administration.
n. Development and implementation of public involvements plans and leadership of
information/community meetings.
4. LIGHTING IMPROVEMENTS: Basic Project Criteria
a. Site Evaluation — the Contractor will conduct a site evaluation to determine existing
conditions within the NEURD.
i. Engineering Survey — The Contractor will use a combination of the City's GIS
information, aerial photography, and in field surveying to establish a base map for
3 of 4
the entire NEURD. The base map will include ROW location, easements, and
property boundaries. The base map will also include, but not be limited to, the
location of existing sidewalks, curbs, driveway accesses, ADA accessible ramps,
lighting fixtures, locations of electrical power for lighting, traffic signals, and
additional utilities that would impact location of pedestrian facilities and potential
lighting locations.
b. Lighting Studies -
i. Street and Pedestrian Lighting Study — The Contractor will prepare a lighting
study to determine the locations best suited to adequately illuminate all street and
pedestrian corridors within the NEURD. The study shall identify existing pole
heights, an evaluation of the existing lighting levels, determination of existing
power routing, possible types of lighting designs, and a utility conduit design.
ii. Lighting Plan — The Contractor will work with the NURB to discuss options for
developing a lighting plan that utilizes the existing lighting and provides for
increased lighting levels where required or desired through a combination of
street, pedestrian and traffic lighting that meet the criteria of the Board for
developing the sense of character for the NEURD. The Contractor will also work
with the NEURD to identify locations where overhead power for existing lighting
can be located underground.
iii. Coordination with Northwestern Energy (NWE) — The Contractor will have
preliminary discussions with NWE (Linda Gale) regarding the potential of putting
power lines underground. Discussions will include the power for the lighting as
well as transmission lines within the NEURD.
iv. Coordination with the City of Bozeman - The Contractor will have discussions
with the City of Bozeman regarding the potential for utilizing LED lighting within
the NEURD.
c. Cost Estimate — The Contactor will prepare a cost estimate based on the findings of the
street, pedestrian and traffic lighting studies and the initial site investigation. The
estimate will include, but is not necessarily limited to: lighting, cost of right of way
acquisition, infill of sidewalk or equivalent pedestrian infrastructure missing from the
District.
5. TELECOMMUNICATION IMPROVEMENTS: Basic Project Criteria
a. Fiber Optic Engineering
i. Pre -design services including: project scope definition, preparation of design
alternatives and preliminary cost estimates, preliminary layouts, and utility
conflict and encroachment analysis.
ii. Familiarity with Federal, State, and Local design standards and applicable
4 of 4
specifications.
iii. Design and construction surveys, including coordination with surveying firms.
iv. Design report preparation.
V. Preparation of preliminary and final plans and specifications, contract documents,
and construction cost estimates in accordance with applicable City standards.
vi. Plan review and approval coordination with State, County, and other local
agencies.
vii. Bid period and post -bid period activities coordination
viii. Construction project management, administration and inspection
The above -referenced general scope may be applied to several projects within the NURD
and may require additional approvals and subsequent task orders which may be negotiated
over a period of time.
5 of 4