HomeMy WebLinkAboutC4. Water Facility Plan PSA Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Brian Heaston, Project Engineer
Craig Woolard, Director of Public Works SUBJECT: Authorize the City Manager to execute a $416,089 Professional Services
Agreement with AE2S for the 2015 Water Facility Plan Update.
MEETING DATE: August 24, 2015 AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to execute a $416,089 Professional
Services Agreement with AE2S for the 2015 Water Facility Plan Update. BACKGROUND: The 2015 Water Facility Plan Update is a comprehensive update to the
current 2007 plan in place now. The scope of the project is broad and focuses effort on
implementing various components of the adopted Integrated Water Resources Plan (IWRP).
Foremost, development of a robust water distribution system model that will be used for multiple purposes: from identifying undersized pipes to meet fire flows; to analyzing comprehensive means to reduce the overall pressure in the distribution system to reduce the rate of leakage and
keep more water available for customers and revenue generation; to planning for future finished-
water storage facilities to ensure the city has adequate storage volume to serve demands in the
event of an emergency. The update will also develop a standard for non-potable irrigation system design and construction, a master plan layout for non-potable piping, and include construction cost and financial analysis. Non-potable irrigation supply is an important future
water supply element of the IWRP and planning work to implement these systems is needed. A
risk-based water system capital planning approach will be done with the update as well.
The firm of AE2S was selected as most-qualified to perform services for the project upon evaluation of requests for proposals received for the project. Scope and fee negotiations between
AE2S and city staff pursued to develop the Professional Services Agreement (PSA) for the
project attached to this memorandum.
FISCAL EFFECTS: A budget of $416,089 is required to perform the scope of services negotiated in the attached PSA. An amendment to the FY16 Operating and Capital Budget for
the city has been authorized by the City Manager in accordance with authority granted to the
City Manager to administratively amend the adopted budget pursuant to Commission Resolution
No. 4602, Section 4. The City Manager’s amended FY16 budget moves the $350,000
appropriated to project WIF10 (Water Master Plan Update) in the FY15 Water Impact Fee Fund
forward to FY16 and reallocates $66,089 from Project W04-16 (FY16 water main replacements)
in the adopted FY16 Water Fund CIP to provide for a total project budget of $416,089.
ALTERNATIVES: As suggested by the Commission
ATTACHMENTS: PSA with AE2S for 2015 Water Facility Plan Update
Report compiled on: August 12, 2015