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Home My WebLink About06-22-2015 Archive City Commission Minutes t> qx ct'r 8 Boa�< THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday, June 22,2015 Mayor- Jeff Krauss: Present Deputy Mayor- Carson Taylor: Present Commissioner- Chris Mehl: Present Commissioner- Cynthia Andrus: Present Commissioner- I-Ho Pomeroy: Present Staff Present: City Manager Chris Kukulski, City Attorney Greg Sullivan, Administrative Services Director Anna Rosenberry and City Clerk Stacy Ulmen. A. 05:06:51 PM Call to Order—5 p.m. —Commission Room, City Hall, 121 North Rouse Mayor Krauss called the meeting to order at 5:06 p.m. B. 05:06:54 PM Pledge of Allegiance and a Moment of Silence C. 05:07:58 PM Changes to the Agenda Mayor Krauss asked Mr. Kukulski if there were any changes to the agenda. Mr. Kukulski stated that a map has been added for Action Item 2. D. 05:08:32 PM Public Service Announcements 1. Fireworks in the City of Bozeman (Crawford) 2. Offices closed on Friday, July 3rd and Commission Meeting Schedule for the Month of July(Ulmen) E. 05:11:41 PM Consent l. Authorize Payment of Accounts Payable Claims (LaMeres) 2. Authorize Write off of Stale-dated Accounts Payable checks, Uncoliectible Accounts Receivable, and Stale-dated NSF Checks from the City's General Accounting Ledger (LaMeres) 3. Boie & Kindt Partnership Trail Corridor Easement for the Shared Use Path to be Installed as Part of the City's 2015 CTEP Project(Murray) 4. Yellowstone Bank Trail Corridor Easement for the Shared Use Path to be Installed as Part of the City's 2015 CTEP Project (Murray) June 22,2015 Bozeman City Commission Minutes 5. Saccocia Minor Subdivision Sewer, Water, and Access Easement and Agreement (Murray) 6. Drainage Pipe Easement for a Storm Sewer that Crosses a portion of the Lot for Play it Again Sports (Murray) 7. Professional Services Agreement with Design Nine, Inc. for Professional Services related to the Implementation of the Bozeman Fiber Master Plan, not to exceed $15,000 (Fine) 8. Amendment 3 to the Professional Services Agreement with Morrison- Maierle, Inc for the 2014 Wastewater Collection System Facility Plan Update (Murray) 9. Resolution 4609, Certification of Delinquent City Assessments to the County (Neibauer) 10. Resolution 4610, Amending Resolution 4319 by adding the Local Street Share Fund Balance and Revenues recorded in the Community Transportation Fund to the List of Committed Special Revenue Fund Balances in accordance with the Governmental Accounting Standards Board Statement 54 (GASB 54) (LaMeres) 11. Final Adoption of Ordinance 1912, Authorizing the City Manager to enter into a 2-year ground lease with Lyman Creek Management LLC for the -Lease of the Lyman Water Treatment Plant Property for the purpose of Farming (requires an affirmative vote of four members of the five-member Bozeman City Commission) (Woolard) 12. Norton East Ranch Phase 3A Major Subdivision Final Plat, Application P 15010 and Authorization of Appropriate Staff to sign the Plat (Cooper) 13. Formal Cancellation of the July 6, 2015 City Commission Meeting (Ulmen) 05:11:46 PM Summary of Consent Items City Manager Chris Kukulski gave an overview of the Consent Items. 05:13:48 PM Public Comment on Consent Items Mayor Krauss opened Public Comment No person commented. Mayor Krauss closed Public Comment. 05:14:04 PM Motion and Vote to approve Consent Items 1-13 as submitted. Commissioner- I-Ho Pomeroy: Motion Commissioner- Chris Mehl: 2nd Mayor- Jeff Krauss: Approve Depu�Mayor- Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner-I-Ho Pomeroy: Approve Page 2 of 19 June 22,2015 Bozeman Cite Commission Minutes F. 05:14:23 PM Public Comment Mayor Krauss opened public comment. 05:14:58 PM Kathy Powell,Pithlic Comment Ms. Powell spoke regarding the Resolution related to approving the final budget. She urged the Commission to consider a full time Neighborhood Coordinator position. 05:19:11 PM Public Comment closed. Mayor Krauss closed public comment. G. 05:19:14 PM Action Items 1. 05:19:15 PM Resolution 4602, Appropriating Funds for Various Budget Units and further Estimating Revenue Necessary to Operate and Maintain Services of Municipal Government for the Fiscal Year Ending June 30, 2016 (Rosenberry) 05:19:25 PM Staff Presentation Anna Rosenberry, Administrative Services Director and City Manager Chris Kukulski gave the Staff presentation regarding Resolution 4602, Appropriating Funds for Various Budget Units and further Estimating Revenue Necessary to Operate and Maintain Services of Municipal Government for the Fiscal Year Ending June 30, 2016. Mr. Kukulski highlighted the Commission's Adopted Priorities, the recommended Operating and Capital spending authority, the Unresolved Issues including the Sale of the North Park Property, the Creation of the Arterial and Collector Street District, and the Property Tax Reappraisal, Staffing levels, the General Fund Reserve estimation, the Tax Levy estimation, the recommended Building Project by proposing the removal of the Stiff Building from the General Fund and add the allocation to the Law and Justice Project. Assistant City Manager Chuck Winn spoke regarding a revised plan of relocating the break room to the basement which would free up some space on the second floor at the Stiff Building. Staff is proposing to pay for this by using Enterprise Funds. 05:36:28 PM Commission questions for Staff The Commission and Staff discussed the existing Enterprise Funds and how the remodel costs could be allocated to pay for the project and future Commission action on design of the continued efforts with the remodel. 05:41:40 PM Continued Staff Presentation Ms. Rosenberry continued the Staff Presentation by highlighting first level cuts including, the Pool design, reductions in Unified Development Ordinance and the Fiber project with a total of$197,000. She then went over the second level cuts including the City website redesign, training prop for the Fire Department, the Library Materials Budget, Police Equipment and Maintenance, Police Tasers, Library Computer supplies, Software and Police Bay improvements. Page 3 of 19 June 22,2015 Bozeman City Commission Minutes 05:44:07 PM Commission questions for Staff The Commission and Staff discussed the amount of requested Tasers in the budget and Equipment Maintenance in the Police Department, a discussion of only spending money if it is needed, an update of the need of Police Bay improvements and Police Car replacements including the status of the fleet. The Commission and Staff discussed the Fire training prop and the implications if this is moved again and pursuing grant funding. The Commission and Staff discussed the website redesign and the goal to get more of a task orientated website, the possibility of phasing and making the website more user friendly and a minimum amount that could be adjusted, analytics, existing staff workloads in the IT Department. The Commission and Staff discussed the reduction in the Library budget and the impacts of the voluntary cuts. 06:07:50 PM Continued Staff presentation Ms. Rosenberry continued the Staff presentation by highlighting the 3% increase this year and next year in the Water Rates, potential sources of budget reductions related to Cut Pipe replacements, by moving the water conservation budgeting tools to fiscal year 2018 and by trimming the Stiff Building Budget. 06:12:02 PM Commission questions for Staff The Commission and Staff discussed the cuts and where the extra money will be placed which will be in the Water Fund balance and the interest that it is currently yielding, the implications of cut pipe replacement projects amount being reduced, the percentage growth in revenues including a 2% amount due to conservation efforts, the utility budgets and rate models including a flat amount which is still in the model currently, the Public Works vehicle fleet, the 12% in the Street Maintenance area and the possibility of stretching this out and if it is manageable and the impact of reducing the Street Maintenance amount to 10% instead of 12%. 06:28:41 PM Continued Staff presentation Ms. Rosenberry continued the staff presentation in regards to the Wastewater Rates and highlighted potential Sources of budget reductions in equipment, pipe replacements projects and by trimming the Stiff Building budget. Ms. Rosenberry showed a graph showing the Fiscal Year 2016 Typical City Resident Annual Cost Adjustments with an annual increase of$184.15. 06:30:43 PM Commission questions for Staff The Commission and Staff discussed the proposed reductions and how those would affect the typical City Resident Annual Cost adjustments, the efforts of Departments to reduce 1% of operating budgets across the board and then give a list of details to the Commission which would yield a savings of around $88,000 in the budget. The Commission discussed efforts related to the Law and Justice Center with the County including the needs of the County in a combined facility with the City as well as the consensus related to the outcome of the failed City bond efforts. 06:50:10 PM Public Comment Mayor Krauss opened public comment. Page 4 of 19 June 22,2015 Bozeman City Commission Minutes 06:50:26 PM Kevin Cook,Public Comment Mr. Cook spoke regarding the importance of the rewrite of the Unified Development Ordinance. He spoke regarding the importance of this document and that it is a complicated document. He encouraged Community outreach on this item as well. 06:52:19 PM Public Comment closed Mayor Krauss closed public comment. 06:52:26 PM Break Mayor Krauss declared a break. 07:12:33 PM Meeting called back to order Mayor Krauss called the Meeting back to order at 7:12 p.m. 07:12:59 PM Motion that having reviewed the staff report, made further revisions and considered public comment, and considered all of the information presented, I move to approve Resolution 4602, a Resolution of The City Commission of The City of Bozeman, Montana, Appropriating Funds for Various Budget Units, and further Estimating Revenue Necessary to Operate and Maintain Services of Municipal Government for the Fiscal Year Ending June 30, 2016 (friendly amendment to exclude the tree budget) Commissioner- Chris Mehl: Motion Deputy Manor - Carson Taylor: 2nd 07:13:40 PM Mayor Krauss Mayor Krauss recused himself from taking action on the Tree budget. A friendly amendment was made and agreed to by the second to exclude the tree budget from the main motion. 07:14:26 PM Amendment #1 to remove the $452,000 from the General fund for the Stiff Building to the Reserve. Commissioner- Cynthia Andrus: Motion Commissioner- I-Ho Pomeroy: 07:14:31 PM Commission discussion Cr. Andrus spoke regarding moving the money for the redesign of the Law and Justice Center. Cr. Mehl spoke regarding community meetings and outreach. He would like a City and County meeting. Deputy Mayor Taylor stated that there has been good progress made but until both parties agree to move forward,there is no need to spend the money. Page 5 of 19 June 22,2015 Bozeman City Commission Minutes 07:18:01 PM Vote on Amendment #1 to remove the $452,000 from the General fund for the Stiff Building to the Reserve. Motion passed 5-0. Commissioner- Cynthia Andrus: Motion Commissioner-I-Ho Pomeroy Mayor- Jeff Krauss: Approve Deputy Mayor - Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner-I-Ho Pomeroy: Approve 07:18:27 PM Amendment#2 to cut the pool design budget by $65,000 from the General fund. Commissioner- Cynthia Andrus: Motion Commissioner-I-Ho Pomeroy: 2n 07:18:34 PM Commission discussion 07:19:35 PM Vote on Amendment#2 to cut the pool design budget by $65,000 from the General fund. Motion passed 5-0. Commissioner- Cynthia Andrus: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor- Jeff Krauss: Approve Deputy Mayor- Carson Taylor: Approve Commissioner - Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Approve 07:19:54 PM Amendment #3 to cut the Community Development UDO Budget by $100,000 from the General fund. Commissioner- Cynthia Andrus: Motion Commissioner-I-Ho Pomeroy: 2nd 07:20:08 PM Commission discussion 07:23:51 PM Vote on the Amendment #3 to cut the Community Development UDO Budget by $100,000 from the General fund. Motion passed 5-0. Commissioner- Cynthia Andrus: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor- Jeff Krauss: Approve Deputy Mayor- Carson Ta l�pprove Commissioner- Chris Mehl: Approve Page 6 of 19 June 22,2015 Bozeman Cite Commission Minutes Commissioner - Cynthia Andrus: Approve Commissioner - I-Ho Pomeroy: Approve 07:24:17 PM Amendment#4 to cut the Economic Development fiber project by $32,000 from the General fund. Commissioner- Cynthia Andrus: Motion Commissioner - I-Ho Pomeroy: 2nd 07:24:20 PM Commission discussion 07:24:45 PM Vote on Amendment#4 to cut the Economic Development fiber project by $32,000 from the General fund. Motion passed 5-0. Commissioner- Cynthia Andrus: Motion Commissioner - I-Ho Pomeroy: 2nd Mayor - Jeff Krauss: Approve Deputy Mayor- Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Approve 07:25:08 PM Amendment #5 to cut the Police Taser budget by $10,000 from the Police Equipment Budget. Commissioner- Cynthia Andrus: Motion Commissioner- I-Ho Pomeroy: 2nd 07:25:19 PM Commission discussion 07:25:39 PM Vote on Amendment #S to cut the Police Taser budget by $10,000 from the Police Equipment Budget. Motion passed 5-0. Commissioner- Cynthia Andrus: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor- Jeff Krauss: Approve Deputy Mayor- Carson Ta. Ior: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Approve 07:25:55 PM Amendment #6 to cut $7,800 from the Computer Supply Library Budget and the Library Softivare for $5,000 from the General fund Commissioner- Cynthia Andrus: Motion Commissioner- I-Ho Pomeroy: Page 7 of 19 June 22,2015 Bozeman City Commission Minutes 07:26:30 PM Commission discussion 07:28:21 PM Vote on Amendment #6 to cut $7,800 from the Computer Supply Library Budget and the Library Software for $5,000 from the General fund Motion passed 4-1. Commissioner- Cynthia Andrus: Motion Commissioner - I-Ho Pomeroy 2nd Mayor- Jeff Krauss: Approve Deputy Mayor- Carson Taylor: Approve Commissioner- Chris Mehl: Disapprove Commissioner- Cynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Approve 07:29:01 PM Amendment#7 to cut$4,000 from the Police Bay improvements from the General fund leaving$2,000. 07:29:15 PM Commission discussion 07:32:21 PM Vote on Amendment #7 to cut $4,000 from the Police Bay improvements from the General fund leaving$2,000. Motion failed 2-3. Commissioner- Cynthia Andrus: Motion Commissioner-I-Ho Pomeroy: 2nd Mayor- Jeff Krauss: Approve Deputy yor- Carson Taylor: Disapprove Commissioner- Chris Mehl: Disapprove Commissioner- Cynthia Andrus: Approve Commissioner-I-Ho Pomeroy: Disapprove 07:32:46 PM Amendment #8 to cut all of the additional moneys in the Stiff Building project with the exception of$100,000 from the Water Enterprise fund and $100,000 from the Sewer Enterprise fund Commissioner- Cynthia Andrus: Motion Commissioner- Chris Mehl: 2nd 07:33:21 PM Commission discussion 07:35:33 PM Amendment to Amendment #8 to amend the current allocation (in amendment #8) by requiring staff to return to the Commission before spending the $200,000 if it should pass, for Commission approval (can return on the consent agenda). Deputy Mayor- Carson Taylor: Motion Commissioner- Chris Mehl: 2nd Page 8 of 19 June 22,2015 Bozeman City Commission Minutes 07:35:51 PM Commission discussion 07:39:23 PM Vote on the Amendment to Amendment #8 to add language to Amendment #8, to amend the current allocation by requiring staff to return to the Commission before spending the $200,000 if it should pass,for Commission approval (can return on the consent agenda). Motion passed 3-2. Deputy Mayor - Carson Taylor: Motion Commissioner - Chris Mehl: 2nd Mayor- Jeff Krauss: Disapprove Deputy Mayor - Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner - Cynthia Andrus: Disapprove Commissioner - I-Ho Pomeroy: Approve 07:40:51 PM Vote on Amendment #8 as Amended to cut all of the additional moneys in the Stiff Building project with the exception of $100,000 from the Water Enterprise fund and $100,000 from the Sewer Enterprise fund and to add language to Amendment #8, to amend the current allocation by requiring staff to return to the Commission before spending the $200,000 if it should pass,for Commission approval (can return on the consent agenda). Motion passed 4-1. Commissioner- Cynthia Andrus: Motion Commissioner - Chris Mehl: 2nd Mayor - Jeff Krauss: Disapprove Deputy Mayor- Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Approve 07:39:22 PM Amendment #9 to reduce the increase of the Water fund from 3% to 2.5 (keeping the water budget tools as later clarified). Commissioner- Cynthia Andrus: Motion Commissioner- Chris Mehl: 2nd 07:41:18 PM Commission discussion 07:47:24 PM Vote on Amendment #9 to reduce the increase of the Water fund from 3% to 2.5 % (keeping the water budget tools). Motion passed 5-0. Commissioner- Cynthia Andrus: Motion Commissioner- Chris Mehl: 2nd Mayor - Jeff Krauss: Approve Deputy Mayor- Carson Taylor: Approve Commissioner - Chris Mehl: Approve Page 9 of 19 June 22,2015 Bozeman City,Commission Minutes Commissioner - Cynthia Andrus: Approve Commissioner - I-Ho Pomeroy: Approve 07:47:57 PM Amendment #10 to reduce the increase of the Street Maintenance Assessmentfrom 12% to 10%. Commissioner- Cynthia Andrus: Motion Commissioner- Chris Mehl: 2nd 07:48:15 PM Commission discussion 07:58:58 PM Vote on Amendment#10 to reduce the increase of the Street Maintenance Assessment from 12% to 10%. Motion passed 3-2. Commissioner- Cynthia Andrus: Motion Commissioner- Chris Mehl: 2nd Mayor - Jeff Krauss: Approve Deputy Mayor- Carson Taylor: Disapprove Commissioner - Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Disapprove 08:01:48 PMAmendment#11 to reduce the Library Materials budget by $10,000. Commissioner- I-Ho Pomeroy: Motion Commissioner- Chris Mehl: 2nd 08:02:11 PM Commission discussion 08:08:43 PM Vote on Amendment #11 to reduce the Library Materials budget by $10,000. Motion failed 2-3. Commissioner- I-Ho Pomeroy: Motion Commissioner- Chris Mehl: 2nd Mayor- Jeff Krauss: Approve Deputy Mayor - Carson Taylor: Disapprove Commissioner- Chris Mehl: Disapprove Commissioner- Cynthia Andrus: Disapprove Commissioner- I-Ho Pomeroy: Approve 08:09:11 PM Amendment #12 to cut 1% from the General Fund Operating Costs (clarification of across the board and but not related to personnel costs). Commissioner-I-Ho Pomeroy: Motion Commissioner- Cynthia Andrus: 2nd Page 10 of 19 June 22,2015 Bozeman City Commission Minutes 08:09:40 PM Commission discussion 08:25:57 PM Vote on Amendment #12 to cut 1%from the General Fund Operating Costs (clarification of across the board and but not related to personnel costs). Motion ailed 2-3. Commissioner- I-Ho Pomeroy: Motion Commissioner- Cynthia Andrus: 2nd Mayor- Jeff Krauss: Approve Deputy Mayor- Carson Taylor: Disapprove Commissioner- Chris Mehl: Disapprove Commissioner- Cynthia Andrus: Disapprove Commissioner - I-Ho Pomeroy: Approve 08:26:24 PM Amendment #13 to reduce $25,000 from the City Website Redesign Project. Commissioner-I-Ho Pomeroy: Motion Commissioner- Chris Mehl: 2nd 08:26:18 PM Commission discussion 08:40:18 PM Vote on Amendment #13 to reduce $25,000 from the City Website Redesign Project. Motion failed 2-3. Commissioner- I-Ho Pomeroy: Motion Commissioner- Chris Mehl: 2nd Mayor- Jeff Krauss: Approve Deputy Mayor- Carson Taylor: Disapprove Commissioner- Chris Mehl: Disapprove Commissioner- Cynthia Andrus: Disapprove Commissioner- I-Ho Pomeroy: Approve 08:40:42 PM Amendment #14 to reduce the Fire Department Training prop by $30,000. Commissioner- I-Ho Pomeroy: Motion Commissioner- Chris Mehl: 2nd 08:41:00 PM Commission discussion 08:42:32 PM Vote on Amendment 04 to reduce the Fire Department Training prop by $30,000. Motion passed 3-2. Commissioner- Chris Mehl: Motion Commissioner- I-Ho Pomeroy Page 11 of 19 June 22,2015 Bozeman City Commission Minutes Mayor- Jeff Krauss: Approve Deputy Mayor- Carson Taylor: Disapprove Commissioner- Chris Mehl: Disapprove Commissioner - Cynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Approve 08:42:59 PM Amendment#15 to reduce Police Department Equipment Maintenance by $20,000. Commissioner-I-Ho Pomeroy: Motion Commissioner- Chris Mehl: 2nd 08:43:19 PM Commission discussion 08:53:10 PM Vote on Amendment #15 to reduce Police Department Equipment Maintenance by $20,000. Motion failed 2-3. Commissioner- I-Ho Pomeroy: Motion Commissioner- Chris Mehl: 2nd Mayor- Jeff Krauss: Approve Deputy Mayor- Carson Taylor: Disapprove Commissioner- Chris Mehl: Disapprove Commissioner- Cynthia Andrus: Disapprove Commissioner- I-Ho Pomeroy: Approve 08:54:34 PM Amendment #16 that Commissioners pay for their own breakfasts, lunches and dinners. (Later clarified that this excludes events and functions as a responsibility in capacity of position on the Commission. Routine meetings with staff, they will pay their own). Commissioner- Chris Mehl: Motion Commissioner-I-Ho Pomeroy: 08:55:02 PM Commission discussion 09:04:14 PM Vote Amendment #16 that Commissioners pay for their own breakfasts, lunches and dinners. (Later clarified that this excludes events and functions as a responsibility in capacity of position on the Commission. Routine meetings with staff, they will pay their own). Motion passed 5-0. Commissioner- Chris Mehl: Motion Commissioner-I-Ho Pomeroy: 2nd Mayor- Jeff Krauss: Approve Deputy Mayor- Carson Taylor: Approve Commissioner - Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Page 12 of 19 June 22,2015 Bozeman 00 Commission Minutes Commissioner -I-Ho Pomeroy: Approve 09:05:47 PM Staff Discussions related to Optional Additions The Commission and Staff discussed the Planner II position, the Post Development Engineer and Parks Maintenance Workers. 09:22:55 PM Amendment #17 to take the $109,000 from the savings of the Stiff Building remodel delay and put entirely towards the Street Maintenance fund. Commissioner- Chris Mehl: Motion Deputy Mayor- Carson Taylor: 2nd 09:23:18 PM Commission discussion 09:24:57 PM Vote on Amendment#17 to take the $109,000 from the savings of the Stiff Building remodel delay and put entirely towards the Street Maintenance find Motion passed 5-0. Commissioner - Chris Mehl: Motion Deputy Mayor- Carson Taylor: 2nd Mayor- Jeff Krauss: Approve Deputy Mayor- Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Approve 09:25:21 PM Amendment#18 to authorize the City to hire up to a Planner 2. Commissioner- Chris Mehl: Motion Deputy Mayor- Carson Taylor: 2nd 09:25:31 PM Commission discussion 09:31:30 PM Vote on Amendment#18 to authorize the City to hire up to a Planner 2. Motion passed 5-0. Commissioner- Chris Mehl: Motion Deputy Mayor- Carson Taylor: 2nd Mayor - Jeff Krauss: Approve Deputy Mayor - Carson Ta. lo�Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner - I-Ho Pomeroy: Approve 09:31:49 PM Amendment #19 to authorize the Hiring of an FTE for Parks Maintenance Work. Page 13 of 19 Juice 22,2015 Bozeman City Commission Minutes Commissioner- Chris Mehl: Motion Deputy Mayor- Carson Taylor: 2nd 09:32:11 PM Commission discussion 09:33:33 PM Vote on Amendment 09 to authorize the hiring of an FTEfor Parks Maintenance Work. Motion passed 4-1. Commissioner- Chris Mehl: Motion Deputy Mayor - Carson Taylor: 2nd Mayor- Jeff Krauss: Disapprove Deputy Mayor - Carson Ta lor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner-I-Ho Pomeroy: Approve 09:34:12 PM Vote on the Main Motion as Amended that having reviewed the staff report, made further revisions and considered public comment, and considered all of the information presented, I move to approve Resolution 4602, a Resolution of The City Commission of The City of Bozeman, Montana,Appropriating Funds for Various Budget Units, and further Estimating Revenue Necessary to Operate and Maintain Services of Municipal Government for the Fiscal Year Ending June 30, 2016 with the friendly amendment to exclude the tree budget. Motion passed 4-1. Commissioner- Chris Mehl: Motion Deputy Mayor- Carson Taylor: 2nd Mayor- Jeff Krauss: Disapprove Deputy Mayor- Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner-I-Ho Pomeroy: Approve Mayor Krauss handed the gavel to Deputy Mayor Taylor and recused himself from the Vote on the Tree Department. 09:34:56 PM Motion and Vote to approve the Tree Department for fiscal year 2016 as submitted. Motion passed 5-0. Commissioner- Chris Mehl: Motion Commissioner- Cynthia Andrus: 2nd Mayor- Jeff Krauss: Abstain Deputy Mayor- Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner-I-Ho Pomeroy: Approve Page 14 of 19 June 22,2015 Bozeman City Commission Minutes 09:36:47 PM Thank you The Staff was thanked for their work on the budget. 2. 09:37:36 PM Resolution 4603, Intent to Create an Arterial and Collector Street Special District for the Purpose of Funding The Construction, Improvements, and Maintenance of Transportation Facilities related to Arterials and Collector Streets and Assessing the Costs Therefore to Benefitted Property by the Annual Levy of a Special Assessment (Rosenberry) Gavel handed to Deputy Mayor Taylor to Chair this Item. 09:38:00 PM Staff Presentation Ms. Rosenberry gave the Staff Presentation for Resolution 4603, Intent to Create an Arterial and Collector Street Special District for the Purpose of Funding The Construction, Improvements, and Maintenance of Transportation Facilities related to Arterials and Collector Streets and Assessing the Costs Therefore to Benefitted Property by the Annual Levy of a Special Assessment. 09:45:08 PM Commission questions for Staff The Commission discussed prior efforts in creating improvement districts, how it is determined who will benefit, whom will be exempt from this, the fact that this is not a property tax and the need to look into federal properties. 09:47:54 PM Public Comment Mayor Krauss opened public comment. 09:48:25 PM Motion to approve Resolution No. 4603 relating to the Arterial and Collector Street Special District, declaring it to be the Intention of The City Commission to Create the District for the Purpose of Funding The Construction, Improvements, and Maintenance of Transportation Facilities Related to Arterials and Collector Streets and Assessing the Costs Therefore to Benefitted Property by the Annual Levy of a Special Assessment with the changes as suggested by Staff (incorporating the Map as exhibit A and changing the protest period ending date to August 25"') Mayor serving as Cr. Pro Tem- Jeff Krauss: Motion Commissioner - Chris Mehl: 2nd 09:49:20 PM Commission discussion on the Motion Mayor Krauss stated that this worth putting in front of the public Cr. Mehl stated that there are pros and cons. He spoke about fairness and that by everybody contributing, it adds stability. With the amount of improvements, this is the way to pay for it. Cr. Pomeroy stated that transportation and infrastructure are important Page 15 of 19 Jude 22,2015 Bozeman City Commission Minutes Cr. Andrus stated that she knows this is a lot to ask but has heard from the community that this is important. 09:55:59 PM Vote on the Motion to approve Resolution No. 4603 relating to the Arterial and Collector Street Special District, declaring it to be the Intention of The City Commission to Create the District for the Purpose of Funding The Construction, Improvements, and Maintenance of Transportation Facilities Related to Arterials and Collector Streets and Assessing the Costs Therefore to Benefitted Property by the Annual Levy of a Special Assessment with the changes as suggested by Staff (incorporating the Map as exhibit A and changing the protest period ending date to Au,-ust 25 h) Mayor serving as Pro Tem Commissioner- Jeff Krauss: Motion Commissioner - Chris Mehl: 2nd Mayor- Jeff Krauss: Approve Deputy Mayor- Carson Ta lor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Approve 09:56:22 PM Meeting extended to 10:15 p.m. 3. 09:57:07 PM Resolution 4608, Intent to Create the Cannery Annexation District on Properties at 101 East Oak Street Located Generally Northwest of the intersection of East Oak Street and North Rouse Avenue, Application 15268 (Krueger) 09:57:47 PM Staff Presentation Development Review Director Brian Krueger gave the Staff presentation for Resolution 4608, Intent to Create the Cannery Annexation District on Properties at 101 East Oak Street Located Generally Northwest of the intersection of East Oak Street and North Rouse Avenue, Application 15268. 10:11:51 PM Rules suspended Mayor Krauss suspended the rules to 10:30 p.m. 10:12:41 PM Continued Staff Presentation Assistant City Manager Chuck Winn spoke regarding the impacts related to economic development, meeting the intent of existing policies, phasing stalls until annexation occurs and the agreement for services. 10:15:45 PM Commission questions for Staff The Commission and Staff discussed the recommended 7 year requirement related to timing of annexations related to phasing, current Law Enforcement services, the fact that Phase 2 is already in, the focus on Phase 1, advantages of not annexing sooner, estimated property tax numbers, building reviews, the State permitting for building inspections, the Page 16 of 19 June 22,2015 Bozeman City Commission Minutes benefit to the developer including Fire inspections, and the benefit to the City in regards to future economic impacts. 10:31:40 PM Rules suspended Mayor Krauss suspended the rules to 11 p.m. 10:32:19 PM Further Commission questions for Staff The Commission and Staff discussed the existing water and sewer connections, delayed annexations and incentives and the dollar amount for street impact fees. 10:45:12 PM Applicant Presentation The Applicant Representative gave their presentation for Resolution 4608, Intent to Create the Cannery Annexation District on Properties at 101 East Oak Street Located Generally Northwest of the intersection of East Oak Street and North Rouse Avenue, Application 15268. 10:52:59 PM Commission questions for the Applicant The Commission and Applicant discussed the 95%metric in the Applicant's performa. Meeting extended to 11:30 p.m. 11:01:24 PM Public Comment - Mayor Krauss opened public comment. No person commented. Mayor Krauss closed public comment. 11:01:54 PM Commission discussion Deputy Mayor Taylor stated that the years are too long and the percentage is too high. He is fine with the phases for 7 years in 3 & 4. If the number comes down he can live with the 95%. The timing matters to him and the question is when does it come in. Cr. Mehl spoke regarding other developers and concerns of the amount of time and feels that we have been very generous and supports 3 years. Mayor Krauss stated that they can development in the County, spoke regarding precedence, being asked by known community members making an investment, he cannot see any reason to sign this deal, has everything to do with the public infill,this is a great deal and why the staff is urging that we take it. He approves the project. Cr. Pomeroy after listening and asking questions and the Developer has convinced her, she is supportive like Mayor Krauss. Cr. Andrus spoke regarding trying things outside of the box and that make sense to the Community. She does not want to see this project fail. 11:17:01 PM Motion that having reviewed the staff report, the application materials, considered public comment, and considered all of the information presented, I hereby adopt the findings presented in the staff report for application 15268 and move to approve Commission Resolution 4608, declaring it the intent of the City Commission to (i) create the Cannery Annexation District, (ii) approve the Annexation District Page 17 of 19 Jayne 22,2015 Bozeman City Commission Minutes Agreement and as amended for the Cannery District Property (subject to final adoption of a resolution creating the district); and (iii) approve the phased annexation of the Cannery District properties pursuant to the Annexation Agreement, with said agreement being amended in paragraph 3 A subsection 2 to 4 years measured from the effective date and in section 7A subsection 2 the amount in the space be written as $19, 766. Deputy Mayor- Carson Taylor: Motion Commissioner - Cynthia Andrus: 2nd 11:19:02 PM Commission discussion on the Motion Deputy Mayor Taylor wants the project to work. There is no art. He feels 7 years is too long. Cr.Andrus stated that she can live with 4 years. Cr. Pomeroy asked why not give them 7 years. Cr. Mehl supports the 4 years. Mayor Krauss won't vote for 4 but maybe 5. He doesn't see us as foregoing anything. Make a visionary investment. 11:28:02 PM Vote on Motion that having reviewed the staff report, the application materials, considered public comment, and considered all of the information presented, I hereby adopt the findings presented in the staff report for application 15268 and move to approve Commission Resolution 4608, declaring it the intent of the City Commission to (i) create the Cannery Annexation District; (ii) approve the Annexation District Agreement and as amended for the Cannery District Property (subject to final adoption of a resolution creating the district); and (iii) approve the phased annexation of the Cannery District properties pursuant to the Annexation Agreement, with said agreement being amended in paragraph 3 A subsection 2 to 4 years measured from the effective date and in section 7A subsection 2 the amount in the space be written as $19, 766. Motion failed 2-3. Deputy Mayor- Carson Taylor: Motion Commissioner- Cynthia Andrus: 2nd Mayor- Jeff Krauss: Disapprove Deputy Mayor - Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Disapprove Commissioner- I-Ho Pomeroy: Disapprove 11:28:29 PM Motion to support that Cr. Taylor put forward by changing the amount of years that they come in, to 5 years. Commissioner- Cynthia Andrus: Motion Commissioner- I-Ho Pomeroy: Rules suspended until 11:40 p.m. Page 18 of 19 June 22,2015 Bozeman GO)Commission Minutes 11:29:00 PM Commission discussion on the Motion 11:34:11 PM Vote on the Motion to support that Cr. Taylor put forward by changing the amount of years that they come in, to 5 years. Motion passed 3-2. Commissioner- Cynthia Andrus: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor- Jeff Krauss: Approve Deputy Mayor- Carson Taylor: Disapprove Commissioner - Chris Mehl: Disapprove Commissioner- Cynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Approve H. 11:34:28 PM FYI/Discussion 1. Arterial and Collector Process and Thank you for support 2. August meetings will remain in place. 3. Intersections 4. B-3 Amendment discussion on July 13, 2015 I. 11:38:35 PM Adjournment Mayor Krauss adj ourned the meeting at 11:3 8 p.m. �rr I'If f i Jeffrey K.Krauss ®7 Mayor ® ®� ATTEST: Stacy Ulmen,CMC , City Clerk IN CO, . --._..- PARED BY: Stacy Ulmen, CMC City Clerk Approved on: A t ,1 i" Page 19 of 19