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Resolution 4618, Bozeman Pond Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Carolyn Poissant – Manager of Trails, Open Space, and Park Development Mitch Overton – Director of Parks and Recreation SUBJECT: Approval of Bozeman Pond Park Expansion Master Plan and Additional Funding Allocation for Initial Park Project Construction MEETING DATE: July 27, 2015 AGENDA ITEM TYPE: Action RECOMMENDATION: Approve Resolution 4618, in order to: 1) approve the Bozeman Pond Park Expansion Project Master Plan; and 2) authorize additional funding in the amount of $105,000 from the Trails, Open Space, and Parks (“TOP”) bond fund premium revenues for construction of the paved, stubbed portion of Pond Row, gravel access drive, and gravel parking lot and associated infrastructure improvements as part of the Bozeman Pond Park Expansion Project SUGGESTED MOTION: In consideration of all public input and information received to date: I hereby move to approve Resolution 4618, in order to: 1) approve the Bozeman Pond Park Expansion Project Master Plan as presented by staff and approved by City Commission on June 8, 2015; and 2) authorize additional funding in the amount of up to $105,000 from the Trails, Open Space, and Parks Bond Fund premium revenues for construction of the paved, stubbed portion of Pond Row, gravel access drive, and gravel parking lot and associated infrastructure improvements as part of the Bozeman Pond Park Expansion Project. BACKGROUND: Resolution No. 4494 approved the allocation of Trails, Open Space and Parks (TOP) bond funding in an amount not to exceed $1,045,000 for the acquisition of park land and development of the Bozeman Pond Park Expansion Project (“Project”). Resolution 4494 states the primary goals of the Project are to include: 1) a 5-acre natural park between the existing Bozeman Pond Park and Ravalli Road; 2) a 3.5 –acre off-leash dog exercise area; 3) a paved, shared-use path paralleling Fowler and natural surface trails that offer recreational opportunities, provide access to park amenities, and create alternative transportation routes to community facilities; and 4) a restroom and 5) a 50-car parking lot to serve the park, dog area, and nearby Aasheim Ball Fields (adjacent to Hyalite Elementary school). ). A conceptual plan (Attachment A) was provided as part of the TOP application, which was further refined during the public input process to develop a master plan including all of the items specified in the resolution (Attachment 105 B). The Master Plan for the park includes all of the features shown on the conceptual plan, with the parking lot indicated as a future phase. Specifically, the proposed park elements include: • Three picnic / shade shelters • 2.1-acre fenced off-leash dog park • Outdoor classroom with natural play area • Pre-fabricated restroom building • 10-ft wide paved, multi-use path along Fowler (connecting to the existing near Huffine) • Gravel fines accessible trails connecting park features • Park benches, waste receptacles, and park entry sign • Park landscaping and irrigation • Paved “stubbed” park entry off Fowler with sidewalk connections • Gravel access drive and parking lot The Recreation and Parks Advisory Board approved the proposed Bozeman Pond Park Expansion Master Plan on April 9, 2015. Their motion included the following recommendations: 1) Complete a first phase of Pond Row road and infrastructure improvements until HAVEN is ready to build by paving from the park entry at Ravalli to the east end of the parking lot; 2) Install a gravel parking lot without curbing; and 3) Provide an easement for the Hearts and Homes well and backyard fence. At the Bozeman City Commission meeting of June 8, 2015, a motion by Commissioner Mehl was passed unanimously to “approve the Bozeman Pond Park Expansion Project Master Plan as presented by staff.” Under the next agenda item, a motion by Commissioner Mehl was passed by a vote of 3-2 to “approve the allocation of funding for the construction of the stubbed gravel Pond Row and parking lot and associated infrastructure improvements in the amount of up to $105,000 from the Trails, Open Space, and Parks bond premium revenues. To clarify, at this time, the park entryway will be paved as a full local street section up to the multi-use trail crosswalk (“stubbed Pond Row”), the access drive and parking lot will be gravel and curbed, with future paving to be completed when appropriate and as funding becomes available. This will require two timing variances for Pond Row and parking lot paving, meaning the required improvements will be provided at a later date. The code-required parking lot landscaping is intended to be provided during the initial park construction, budget permitting. The required watercourse setback landscaping will also be deferred until a later date in order to coordinate with future development to the east (the HAVEN site) as well as the construction of additional Pond Row improvements. This will also require a timing variance. It is more efficient to extend irrigation and install landscaping when Pond Row improvements and the site plan for HAVEN are completed. The existing pond outflow creek (the subject watercourse) needs to be re- aligned and substantial grading and restoration work needs to occur for the road culvert installation and design of HAVEN’s access points, as well as connectivity to the park. A timing variance for the construction of Fowler Road improvements will also be required. The Public Works Department supports the variance as additional right-of-way needs to be secured before the full segment of Fowler Road from Huffine to Babcock can be constructed. The proposed paved, multi-use path and park improvements are located outside of the existing 100- foot Fowler right-of-way. The site plan for the initial phase of park construction will go through DRC review and be brought back to Commission due to the need for the four timing variances. The estimated 106 construction schedule is September – October 2015 with additional work by partners and volunteers (for the dog park, trails, and playground). The project is expected to be completed by November 1, 2015. City engineering, community development, and parks department staff will continue to hold project status meetings to ensure that road and infrastructure design and construction in city rights-of-way surrounding the park, as well as improvements on adjacent properties being developed, are well coordinated. UNRESOLVED ISSUES: An easement for access to an existing well needs to be granted to the property owner to the north (Hearts and Homes of Help Center, Inc.). We are also working with the Hearts and Homes staff and board to create an easement to allow extension of the paved trail along the west edge of the dog park with a possible mid-block crossing to the Aasheim ballfields, in exchange for allowing the backyard fence and play equipment to remain in an easement on park property. ALTERNATIVES: Per Commission. FISCAL EFFECTS: The Agreement will allow the project to proceed and be in conformance with all City land use development code requirements. ATTACHMENTS: Resolution 4618 Attachment A - Bozeman Pond Park Expansion Conceptual Plan Attachment B – Bozeman Pond Park Expansion Master Plan Attachment C - Bozeman Pond Park Expansion Cost Estimate Report compiled on: June 24, 2015 107 Page 1 of 3 COMMISSION RESOLUTION NO. 4618 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, TO APPROVE THE BOZEMAN POND PARK EXPANSION MASTER PLAN AND AUTHORIZE ADDITIONAL FUNDING FROM THE TRAILS, OPEN SPACE AND PARKS BOND FUND WHEREAS, Resolution 4494 approved and authorized funding in the amount of $1,045,000 for the Bozeman Pond Park Expansion TOP Bond Project (“Project”) based upon a preliminary concept plan; and WHEREAS, a detailed Master Plan and Estimate of Probable Costs have been completed and reviewed by city staff in preparation for submittal of a site plan to the Development Review Committee; and WHEREAS, the cost of providing the full extent of site improvements required by the Unified Development Code of the of the City of Bozeman, which includes construction of Pond Row Right-of-way street paving, landscaping, and related infrastructure is greater than the funding amount authorized by Commission in Resolution 4494; and WHEREAS, construction of Pond Row and a paved parking lot is not advisable at this time due to uncertain status of future development and possible funding scenarios, and is therefore planned to be completed in a later phase of the Project; 108 Resolution 4618, Bozeman Pond Park Expansion and Funding Allocation Page 2 of 3 NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana: Section 1 Approval of Bozeman Pond Expansion Master Plan. The Commission hereby approves and adopts the Bozeman Pond Park Expansion Master Plan (“Exhibit A”), which satisfies all of the primary goals of the Project as delineated in Section 3 of Resolution 4494, with the exception of providing a parking lot for 18 cars instead of 50 cars. Section 2 Funding / Authority. The Commission hereby authorizes additional funding in the amount of $105,000 from the 2015 balance of the Trails, Open Space and Parks Bond premium revenues to cover the design and construction of site improvements for Phase I of the Bozeman Pond Park Expansion Master Plan, which includes a paved park entry connecting to a gravel access drive and gravel parking lot. Section 3 Amendment to Resolution 4494. This resolution serves to amend Resolution 4494 as delineated in Sections 1 and 2 above. 109 Resolution 4618, Bozeman Pond Park Expansion and Funding Allocation Page 3 of 3 PASSED AND APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the 27th day of July, 2015. ___________________________________ JEFFREY K. KRAUSS Mayor ATTEST: ________________________________________ STACY ULMEN, CMC City Clerk APPROVED AS TO FORM: ___________________________________ GREG SULLIVAN City Attorney 110 ATTACHMENT A – CONCEPT PLAN 111 POTENTIAL TRAIL EASEMENT TO BE OBTAINED IN EXCHANGE FOR WELL/YARD EASMT. (VARIANCE REQUESTED) POTENTIAL FUTURE CROSSWALK TO BALLFIELDS Attachment B – Bozeman Pond Park Expansion Master Plan – June 8, 2015 112 Cost Estimate Date:05/15/15 Cost Estimate Description:60% Plans Estimated Construction Cost (w/out contingency):$321,962 Contingency Percent:10% Contingency Amount:$32,196 Estimated Construction Cost (with contingency):$354,158 Provided by: DHM Design and Allied Engineering No.Activity Quantity Unit Unit Price Cost Subtotal Cost Assumptions and Comments 1.0 Miscellaneous Mobilization and Demobilization 1 LS $16,250 $16,250 Roughly 5% of total construction cost (using $325,000) Bonds and Insurance 1 LS $6,500 $6,500 Roughly 2% of total construction cost (using $325,000) Traffic Control 1 LS $5,000 $5,000 Fowler and Ravalli Stormwater BMPs and Permitting 1 LS $5,350 $5,350 DEQ permit = $950 / acre distrubance (x 3)= $2850; $2500 for BMPs Construction Staking 1 LS $3,000 $3,000 2.0 Civil Grading - Clearing & Grubbing 2.0 Acre $2,000 $4,000 Area of entry way, parking area, and 20-ft swath over utility lines. Does not include removal of trees over 6-inches in diameter Grading - Topsoil Stripping, Stockpile, Re-Use On-site 1,500 CY $10 $15,000 Assume 1-ft of topsoil stripping in footprint of entry drive, parking area, trails, restroom (i.e. all hard scape areas) Detectable warning for bike path 60 SF $50 $3,000 2-ft wide by width of sidewalk or path for Fowler Ave. xing and trail xing Pond Row. Item added during kickoff meeting. Entry Drive - Signs 4 EA $350 $1,400 1 stop, 2 ped xing, 1 dead end Entry Drive - Road Striping - 8-In Wide Solid White Inlaid Thermoplastic 40 LF $9 $360 Trail crossing on the entry drive. Item added during kickoff meeting. Entry Drive - Road Striping - 24-In Wide Solid White Inlaid Thermoplastic (Stop Bars)32 LF $32 $1,024 Stop bars for ped xing on Fowler. Item added during kickoff meeting. Entry Drive - Road Striping - 24-In Wide Solid White Inlaid Thermoplastic (Ped Xing)112 LF $32 $3,584 Similar to the striping that is at the intersection of Durston Road & Ferguson Road. Item added during kickoff meeting. HC parking signs on Pond Row 2 EA $350 $700 Restroom - Foundation Subbase Gravel 90 CY $23 $2,070 Assume 4.5 ft thickness of pit run gravel to build foundation from native sub-grade gravel to about 0.5 ft above existing ground Restroom - Concrete Pad Around Restroom 905 SF $7.20 $6,516 Irrigation - Well 50 VF $38 $1,900 Rough estimate Irrigation - Well Appurtenances 1 LS $1,000 $1,000 Rough estimate Utilities - Water Service - Restroom 107 LF $40 $4,280 1-in copper water service Utilities - Water Service - Dog Fountain 172 LF $30 $5,160 1-in copper water service Utilities - Sewer Service - Restroom 121 LF $50 $6,050 4-in PVC SDR 35 estimated from Cottonwood Road Project Utilities - Gravel Drain - Dog Fountain 1 LS $200 $200 4-in PVC SDR 35 estimated from Cottonwood Road Project Utilities - Electrical Line 1 LS $5,000 $5,000 From Fowler to parking area in the utility easement along the south edge of Pond Row right-of-way 3.0 Park Labor / Supervision and Equipement 1 LS $5,000 $5,000 Estimate based on 2 weeks of landscape labor. Topsoil placement and Fine Grading 31,378 SF $0.10 $3,138 Assumes civil contractor would strip and stockpile top soil and landscape contractor would be responsible for fine grading and finish work. Restroom Facilities 1 LS $60,000 $60,000 CTX estimate from City was ±$54K - need to look at possible adds(hose bib and security light, etc). Subgrade prep included in civil estimate Irrigation - Sprinkler System 31,378 SF $1.15 $36,085 Assumes irrigation for all seeded areas and landscape beds except the drainage swale around the dog park. Irrigation Pump and appurtenances 1 LS $5,000.00 $5,000 Assumes 35 GPM at 80 PSI, well pump with possible pressure tank and double check valve assembly Trail - Asphalt 1,465 LF $30 $43,950 Extends past the BPP entrance towards bank - longer than expected Picnic Shelters (3) , including 6" concrete pads 3 LS $8,000 $24,000 Shared cost with Optimist Club - the one we have speced is estimated at 8K delivered to the site with structural engineering. Need Optimists to cover either purchase or installation (50% of total of $48,000). Picnic tables for shelters (2 each -6 ft. accessible in-ground mount) 6 EA $2,500 $15,000 2 each per shelter Soil Amendment - Compost 4 CY $50 $200 Assumes re-use of onsite topsoil with amendments only needed in planting beds. Assume 2" of compost in bedsMulch - Cedar 30 CY $50 $1,500 Installed at landscape beds and trees and around watercourse plantings Metal Edger 50 LF $4 $200 4" Metal Edger with rolled top. Col-Met or approved equal Tree Protection Fencing 1,200 LF $4 $4,800 Simple construction fence with T Posts Trees - 1" Deciduous 33 EA $200 $6,600 Installed includes staking Trees - 6' Evergreen 3 EA $350 $1,050 Installed includes staking Shrubs - wetland setback - 1 gal 60 EA $25 $1,500 Possible volunteer installation? Shrubs - 5 Gal 10 EA $55 $550 Installed - Species TBD - near restroom Seed - (Turf lawn and native seed)39,783 SF $0.25 $9,946 Assumes mechanically broadcasted, raked, weed free straw and tackifier Noxious Vegetation Control 1 LS $1,000.00 $1,000 Coordinate with the City on whether or not the contractor will be responsible for this during construction. Volunteers to pull existing weeds. Waste receptacles 3 EA $400.00 $1,200 Coordinate locaitons with Park Operations Bike Racks 3 EA $300.00 $900 Assume HRE Hitchin post rack with embedded post mount. Park Entry Sign 1 EA $3,000.00 $3,000 Parks Dept. new standard sign, installed Natural Play Area 0 EA $0 $0 Provided by GVLT Benches 0 EA $0 $0 Provided by GVLT Fences 0 LF $0 $0 Provided by Run Dog Run Playground 0 EA $0 $0 Provided by GVLT Crusher fines Paths 0 EA $0 $0 Provided by GVLT $224,618 Attachment C - Bozeman Ponds Expansion Project - Construction Cost Estimate $36,100 $61,244 113