HomeMy WebLinkAboutC21. N 7th Notice of Award Montana Lines
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: David Fine, Economic Development Specialist
SUBJECT: Authorize the City Manager to Sign the Notice of Award for
Montana Lines, Inc., for the N. 7th Ave. Lighting Project.
AGENDA ITEM TYPE: Consent
MEETING DATE: July 13, 2015
RECOMMENDATION: Authorize the City Manager to sign the Notice of Award for
Montana Lines, Inc.
BACKGROUND:
The Lighting and Sidewalk Project is the highest priority project for the North Seventh Urban
Renewal Board (NSURB). NSURB advertised for a firm to install and construct the second phase of the project between Juniper and Durston. Montana Lines, Inc. was the only firm that
responded to the request for Bid and has been determined to be a responsible bidder.
The project has been delayed by the process of acquiring right-of-way easements from property
owners to allow for the installation of a green boulevard and a setback sidewalk. Most of the easements for this project have been acquired and negotiations are ongoing with the owners of
five parcels. The NSURB wished to proceed with the project with the belief that most, if not all
of these negotiations will be successful. The current plans, however, show curb walk and the
maintenance of existing fixtures where easements have not yet been obtained. If easements are
obtained, they will necessitate change orders to the project to provide for sidewalk setback and curb walk.
UNRESOLVED ISSUES: None.
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FISCAL EFFECTS:
The budget approved by this board, presented to the City Commission on June 1, 2015, included the engineering estimate for the project of $551,955 with no allowance made for contingencies.
A bid request for the project was in process at the time of the presentation. Staff received a single
bid for the project from Montana Lines, Inc. for $584,873.38 (6% over the engineering estimate).
It is, additionally, likely that change orders will occur for this project to add lights and sidewalks
as right of way easements are acquired from a few additional property owners throughout the summer. Staff and the NSURB will seek an increase to the budget for this item of $32,919 to
cover the higher cost of the bid for this project with an additional contingency for expected
change orders.
ALTERNATIVES: As suggested by the City Commission.
Attachments:
Morrison Maierle Contract Award Recommendation Bid Tabulation
Comparison of the Construction Estimate to the Bid
Notice of Award
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