HomeMy WebLinkAboutC10. Amend 1 Task Order 3 Dowl-HKM
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission FROM: David Fine, Economic Development Specialist
SUBJECT: Amendment 1 to Right of Way Acquisition Task Order 3 for North 7th St.
Lighting Project
AGENDA ITEM TYPE: Consent
MEETING DATE: July 6, 2015 RECOMMENDATION: Authorize the City Manager to execute Amendment 1 to Task Order No. 3 for the Professional Services Agreement with Dowl-HKM to provide Right-of-Way acquisition services
for public access and utility easements to facilitate the completion of the North 7th Ave. Lighting Project.
BACKGROUND:
The North Seventh Urban Renewal Board (NSURB) wishes to utilize the existing Public Works Department contract for right-of-way acquisition to acquire public access and utility easements to
facilitate the completion of the North Seventh Lighting Project.
In an effort to proactively acquire the right-of-way needed to make road and intersection improvements to
the transportation network, public works and engineering solicited proposals from engineering firms
interested in providing that service on a term contract basis. Dowl-HKM responded to this request and was selected to provide these services to the city. The contract was written to allow the issuance of task
orders for each separate acquisition to be pursued. Fees for each acquisition will be on a time and materials basis.
UNRESOLVED ISSUES: None.
FISCAL EFFECTS: Fees up to $15,205 will be paid with increment from the North Seventh TIF
District. Spending the entirety of the additional $15,205 will result in a total of $41,370 spent on right-of way acquisition service for this project. ALTERNATIVES: As suggested by the City Commission.
Attachments: Exhibit A, Amendment 1 to Task Order 3
185
186
June 16, 2015
Page 1 of 2
June 16, 2015
Page 2 of 2
Activity Tasks Total Hours
Real Estate
Manager
Project
Manager /
Coordinator
Right of Way
Agent
Title
Specialist
Assistant
Coordinator
Professional
Surveyor Survey Crew Clerical
1.0 PROJECT RESEARCH
Obtain and review available construction plans.
Obtain and review proposed easement documents.
Obtain and review available project documentation.
Obtain current ownership information.2 2
SUBTOTAL (HOURS)2 0 2 0 0 0 0 0 0
2.0 PROPERTY OWNER CONTACT
Compile Contact Information
Initiate Contact
Work on Agreements
SUBTOTAL (HOURS)0 0 0 0 0 0 0 0 0
3.0 TITLE COMMITMENTS
SUBTOTAL (HOURS)0 0 0 0 0 0 0 0 0
4.0 APPRAISALS AND REVIEW APPRAISALS
SUBTOTAL (HOURS)0 0 0 0 0 0 0 0 0
5.0 ACQUISITIONS
Conduct meetings with property owners 81 1 80
Prepare Memorandum of Understanding Documents 15 1 12 2
SUBTOTAL (HOURS)96 2 92 0 0 0 0 0 2
6.0 RELOCATION SERVICES
SUBTOTAL (HOURS)0 0 0 0 0 0 0 0 0
7.0 CLOSING
Complete final title transfer documents.0
SUBTOTAL (HOURS)0 0 0 0 0 0 0 0 0
8.0 FINAL SUBMITTAL AND CLOSEOUT
Deliver Completed Title Transfer Documents 0
Project Closeout 0
QA/QC of Deliverables 0
SUBTOTAL (HOURS)0 0 0 0 0 0 0 0 0
9.0 PROJECT MANAGEMENT
Project administration.1 1
Coordination meetings.2 2
SUBTOTAL (HOURS)3 0 3 0 0 0 0 0 0
CONTINGENCY
Negotiation Challenges 42 2 40
Total Project Hours 143 4 137 0 0 0 0 0 2
WORK TO BE COMPLETED
City of Bozeman R/W Acquisition: Task Order No. 3 Project Cost Estimate--N. 7th Ave. Lighting--Amendment #1 DATE: 6/16/2015
PROJECT NO: 4524.11402.03 EST. PREPARED BY: DOWL PAY SCH.: Time and Materials--NTE
Not Applicable
Not Applicable
Not Applicable
Not Applicable
Not Applicable
Not Applicable
Hours % of total Rate Extension
Real Estate Manager BW 4 3%150.00 600.00
Project Manager / Coordinator TBG 137 96%105.00 14,385.00
Right of Way Agent RK 0 0% 140.00 0.00
Title Specialist CM 0 0%90.00 0.00
Assistant Coordinator CS, JS 0 0%120.00 0.00
Professional Surveyor TR 0 0% 130.00 0.00
Survey Crew TR & FM 0 0% 225.00 0.00
Clerical BOZ 2 1%55.00 110.00
TOTAL HOURS 143
TOTAL LABOR $15,095.00
Unit Quantity Rate
Computer Hours Per Hour 0.00
Title commitments Each Per Parcel 0.00
Vehicle Rental Days Per Day 0.00
Mileage Miles 110 Per Mile $1.00 110.00
Airline Trips Trips Per Trip 0.00
Lodging Days Per Day 0.00
Meals Days Per Day 0.00
TOTAL DIRECT NONLABOR $110.00
R/W Appraisals
R/W Review Appraisals
TOTAL OUTSIDE SERVICES AND SUBCONTRACTS $0.00
Total Direct Labor 15,095.00
Total Direct NonLabor 110.00
Total Outside Services & Subcontracts 0.00
TOTAL ESTIMATED AMENDMENT #1 COST (NTE)$15,205.00
TOTAL CURRENT CONTRACT COST (NTE)$26,165.00
TOTAL ESTIMATED COST (NTE)$41,370.00
DIRECT NONLABOR
OUTSIDE SERVICES AND SUBCONTRACTS (LUMP SUM)
RECAPITULATION
COST SUMMARY
Miscellaneous (Blueline prints, mylars, multilith paper, telephone,
postage, misc. equipment rental, maps, photos, survey mtls., display boards, etc.)
DIRECT LABOR