HomeMy WebLinkAboutC3. NOA Saunders Line for MT Ave Fiber
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Kellen Gamradt, Engineering Inspector
Rick Hixson, City Engineer
SUBJECT: 2015 Montana Avenue Fiber Optic Project - Notice of Award
MEETING DATE: June 15th, 2015
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign the Notice of Award to Saunders
Line Construction for the Total Base Bid in the amount of $104,245.00.
BACKGROUND: Attached is a copy of the Notice of Award for the above referenced project. The project generally involves Installation of fiber optic conduit, maintenance holes and cabling
from Bozeman City Hall north along Montana Avenue to the EOC Building at the Gallatin
County Fairgrounds.
The contract is to be completed within 150 days of the issuance of the notice to proceed.
Bids for the above-referenced project were opened on May 26, 2015 with 3 bids being submitted.
The low bid was submitted by Saunders Line Construction in the amount of $104,245.00. The
Bid Tabulation for the project is attached.
UNRESOLVED ISSUES: None
ALTERNATIVES: Disapprove
FISCAL EFFECTS: The work was originally part of the Water Renovation Project along
Montana Avenue budgeted in FY14. A capital carryover budget amendment was made into
FY15 to fund the project.
Attachments: Notice of Award, Bid Tabulation
Report compiled on: 6/05/15
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NOTICE OF AWARD
Dated: __________________
TO: Saunders Line Construction
ADDRESS: 7109 West Melville Road, Cheney, WA 99004
PROJECT: 2015 Montana Avenue Fiber Optic Project
CONTRACT FOR: 2015 MONTANA AVENUE FIBER OPTIC PROJECT
You are notified that your Bid opened on May 26, 2015, for the above Contract has been considered. You are the
apparent Successful Bidder and have been awarded a Contract for the: 2015 Montana Avenue Fiber Optic Project.
The Contract Price of your Contract is: One Hundred four thousand two hundred forty five Dollars ($104,245.00).
Five (5) copies of each of the proposed Contract Documents (except Drawings) accompany this Notice of Award.
Three (3) sets of the Drawings will be delivered separately or otherwise made available to you immediately.
You must comply with the following conditions precedent within fifteen (15) days of the date of this Notice of
Award, that is, by _______________.
1. You must deliver to the OWNER Five (5) fully executed counterparts of the Agreement including all the
Contract Documents and Drawings.
2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the Instruction
to Bidders (Article 20), and the General Conditions (paragraph 5.01).
3. List other conditions precedent:
You must deliver with the executed Agreement the Certificates of Insurance as specified in the General
Conditions (Article 5) and Supplementary Conditions (paragraphs SC-5.04 and SC-5.06).
Failure to comply with these conditions within the time specified will entitle OWNER to consider your Bid
abandoned, to annul this Notice of Award, and to declare your Bid Security forfeited.
Within ten (10) days after you comply with these conditions, OWNER will return to you two fully signed
counterpart of the Agreement with the Contract Documents attached.
CITY OF BOZEMAN, MONTANA ATTEST:
BY: __________________________________ BY: ____________________________ (CITY MANAGER) (CITY CLERK)
DATE: _______________________________
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