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Home My WebLink About15- City Grant #2015-011 MTDES Homeland Security Grant Application for Portable Radios for Police DepartmentWebGrants - State of Montana IP Application 23722 - FFY 15 Homeland Security Grant - Final Application 29049 - Improve interoperability through portable radio purchases MTDES Homeland Security Status: Applicant Information Primary Contact: Name:* Title: Email:' Alternate Email Address: Phone: * Alternate Phone Fax: Organization Information Name:* Organization Type: Organization Website: Address:" Phone:'" Ext. Alternate Phone Fax: Email address Alternate Email Community Information Submitted Mr. Salutation rmcl aneOlbczeman. net 615 S. 16th Bozeman City 406-582-2013 Phone ###-###-#### 406-581-1150 406-582-2002 Bozeman, City of City Government wtvtv.bozeman.net PO Box 1230 121 North Rouse Ave. Bozeman City 406-582-2306 406-582-2339 Page 1 of 5 Rich First Name Montana State/Provin (Bozeman, (Bozeman is located in Southwestern Montana and has a current population of approximately 39,300 citizens. We are located on the I-90 corridor and host th MT are located 90 miles from Yellowstone National Park and within 40 miles of two ski resorts. file:///C:/Users/rcrough/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Fi... 4/15/2015 WebGrants - State of Montana Page 2 of 5 Community Population Population Community Map Map or Photo of the Jurisdictional Area Mission Area Mission Area 1. Select the Mission Area(s) that your project supports* Responding Select more than one ite Core Capabilites Core Capabilities Core Capability Narrative Operational Communications, Operational Mobile (vehicle primarily) and portable (used by law enforcement personnel) radios provide immediate and timely means to Coordination communication also provides a means to ensure all responders are unified in their response and operations are properly coon Project Information Title of Project:' Purchase Portable radios Provide a detailed description of the proposed project's location(e.g. municipality, street address, major intersecting streets and other important landmarks.) Supporting do( Project Location:* Bozeman, MT Describe your project Description of Project* Purchase and program 10 portable radios for le Environmental and Historical Preservation approval is required for projects that disturb ground, require installation, or have other environmental or cultural impact. Does the Project Require EHP approval?* No If the project is a continuing project, please identify previous funding source and activities that have already been accomplished. Status ofproject * not continuing project Please identify the applicant's long-term approach to sustaining the ongoing costs for for maintaining this project after the grant funding has ended. Sustainability Plan x local budgets will be used for long term maint Supporting Documentation Project Action Steps/Milestones and Timeline Order 10 Portable Radios pay for Portable radios, and ensure all are tuned and programmed to local specifics and able to be used for response mode. Portable radio purchase and ability to use complete. Verify that all radios are fully functional for long term use. Jurisdiction Informaton Applicant understands that all non-federal entities must abide by 2 CFR 200.112 and 200.318 in regards to conflict of interest and must disclose in writing any potential cc Conflict of Interest* Procurement Procedures file:///C:/Users/rcrough/AppData/LocallMicrosoft/Windows/Temporary%20Internet%20Fi... 4/15/2015 I WebGrants - State of Montana Page 3 of 5 Procurement Procedure Followed* Local Procurement Policy Authorizing Official of the Applicant Please provide the name of the Authorized Official to accept funds on behalf of the jurisdiction/agency if awarded Authorizing Official for Jurisdiction Agency:* Authorized Official email address* Authorized Official Phone Number* Has the Authorized Official been informed and agreed with the application* Additional Applicant Information Provide Applicants 9 digit DUNS number DUNS* 83705: Provide Applicant 9 digit ETN ETN* 816001 Funding Justification Describe the measurable outcome expected with this project. Example: County will be able to shelter 100 people in the event of a power failure How will this project increase the jurisdictions capabilities In the event of an actual or pending terrorist related act, law enforcement will be able to provide portable ra or reduce vulnerabilities against terrorism?* Who will this project benefit will primarily benefit law enforcement officers directly and safety and security of citizens indirectly. or impact?* Who will manage and complete this project?Captain Jim Veltkamp, Bozeman Police Department * What other alternatives were considered to address the Current alternatives are fiscally challenging and in the past antiquated, non -compatible use of radios has not Risk?* What would be the impact if Local law enforcement ability to communicate with other agencies or respond to terrorist acts or threats would the project is not funded?* Sub -Recipients or owner of the project area is responsible for the maintenance (including costs of long term care) after the project is completed. Briefly describe who will 1 Who will be responsible for City of Bozeman through local funds. long-term maintenance?* Schedule Cost Effectiveness Number of Justification for Benefit Cost Ratio file :///C:/Users/rcrough/AppData/LocallMicrosoft/Windows/Temporary%20Internet%20Fi... 4/15/2015 WebGrants - State of Montana Page 4 of 5 Explain and describe in detail your justification for the total number of people benefiting from this project Justification* Portable radios will be used to augment local law enforcement response to acts and threats of terrorism through the City of Additional Documentation Personnel Position Title IHourly Rate Itotal hour! Planning Cost Organization Organizational Activities Activity Cost Travel IPurposelln State Lodging I Total (Total In State I In State Per Diem (Total (Total In State Per (Out of State Lodging (Out of State Lodging Total (Total , Cost Nights Lodging Cost Days Diem Cost Nights Lodei Equipment -Capital Asset Equipment Description Equipment Cost Allowable Equipme Radio, Portable (2 -way) $5,500.00 06CP-01-PORT Radio, Portable (2 -way) $5,500.00 06CP-01-PORT Radio, Portable (2 -way) $5,500.00 06CP-01-PORT Radio, Portable (2 -way) $5,500.00 06CP-01-PORT Radio, Portable (2 -way) $5,500.00 06CP-01-PORT Radio, Portable (2 -way) $5,500.00 06CP-01-PORT Radio, Portable (2 -way) $5,500.00 06CP-01-PORT Radio, Portable (2 -way) $5,500.00 06CP-01-PORT Radio, Portable (2 -way) $5,500.00 06CP-01-PORT Radio, Portable (2 -way) 1$5,500.00 06CP-01-PORT Equipment - Accountable Supplies Equipment Description QTY Equipment Cos' Training Training Description ITraining Cost file:///C:/Users/rcrough/AppData/LocallMicrosoft/Windows/Temporary%20Internet%20Fi... 4/15/2015 , WebGrants - State of Montana Exercise Exercise Description Exercise Cost Construction/Renovation Installation/Constmction Description Other Page 5 of 5 Description of Cost Quantity I Cost of $0.00 Management and Administration Total Requested Federal Funds % of M&A requesting $0.00 Indirect Costs Please provide your Indirect Cost Rate as a percentage Indirect Cost Rate Percentage Provide the amount of funds requested for Indirect Costs Total Amount of Indirect Costs Total Federal Dollars* Indirect Cost Attachment Document Attach your Indirect Cost Rate Proposal Indirect Cost Rate Proposal Attach your Indirect Cost Allocation Plan Indirect Cost Allocation Plan Attach your Indirect Cost Certification from a Cognizant Agency if applicable Indirect Cost Certification file:///C:/Users/rcrough/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Fi... 4/15/2015 Application 23722 - FFY 15 Homeland Security Grant - Final Application 29049 - Improve interoperability through portable radio purchases MTOES Homeland Security Status: Submitted Submitted Date: 04/14/2015 3:04 PM Applicant Information Primary Contact: Name:' Title: Email:' Alternate Email Address:* Phone;, Alternate Phone Fax: Organization Information Name:` Organization Type: Organization Website: Address:, Phone:' Ext. Alternate Phone Fax: Email address Alternate Email Community information Mr. Rich Salutation not Name rmclane(Mbozeman.net 615 S. 16th Bozeman Cny 406.582-2013 Pnane 406-581-1150 406-582-2002 Bozeman, City of City Government www.bozeman.net PO Box 1230 121 North Rouse Ave. Bozeman City 406-582-2306 406-582.2339 Montana Statefftylnce Montana State/Ptoelnre Mwitle Name McLane Last Name 59715 Postal Caealz'P 59771 Postal Code/Tip Name I Briefly describe the characteristics of each community Bozeman, eozemsn is loealed in Southwestern Montana and has a cuffent population of approximately 39,300 citizens. We are located on the I-00 corridor and host the largest university MT {MSU} with 15,000 students and one of the busiest a tpons with the Yellowstone International Airport. We have a huge tourist Industrywith visitors to our area and are located 00 tulles from Yellowstone Nabonal Park and within 40 miles of two ski resorts. Community Population Papulation Community Map 39300 Map or Photo of the Jurisdictional Area map of Gallatin County and Bozeman.pdf Mission Area Mission Area 1. Select the Mission Arol that Responding your project supports• Salad more than one nem by holding the caatruI (CUI) key while theokng the bas Core Capabilites Core Capabilities Core Capability Narrative Mobile (vehicle primarily) and portable (used bylaw entarcemetil personnel} radios provide immediate and timely means to communicate direct vuh other Operational Communications, b Operational Coordination law entorcemeMofgcers, supporting agencies and olhef organizations that are responding to support threats or acts ofdomastic terrorism. This commueication also provides a means to ensure all responders are unified to thouresponse and op -rations are property coordinated, Project Information Title of Project:* Purchase Portable radios Provide a detailed description orlhe proposed project's locallon(e.g. munklpalfly, street address, majorintersecting stools and otherrmpodant landmarks.) Supporting documents such as maps that cleadyidentily the locapon, crillcallnfrestroctura, and features should be attached as applicable, Project Locatlom, Bozeman, MT Describe your project Description of Projecr Purchase and program 10 portable radios for law enforcement use. Environmental and Nhtorkal Preservation approval is required for projects that d/sturb ground, require installation, or have otherenvironmenfal or cuRural impact. Does the Project Require EHP No approval?' 11 the project is a continuing project, please identity provious landing source and echwiles that have alreadybeen accomplished. Status of project ` not continuing project Please identity the applicant's longterm approach to sustaining the ongoing costs forlormaintaining this project at(er the grant funding has ended. Sustainability Plan' local budgets will be used for long term maintenance of purchased radios. Supporting Documentation Project Action Steps/Milestones and TimeUne Action Steps/Milestone Timeline Associated Costs Order 10 Portable Radios QTR 1 $000 pay for Portable radios, and ensure all are tuned and programmed to local specifics and able 1n be used fgrresponse mode. QTR 2 555,00000 Portable radia purchase and ability to use complete. QTR 3 $0.00 Verify that all radios are fully functional for long term use. QTR 4 so.s0 Jurisdiction lnformaton Applicant understands that allnon-federal entities most abide by CFR 200,112 and 200.318 In regards to conflict of interesl and must dlactese in waling any potentlaf cgna/et ofintoresi to the State of Montana Administrative Authority Conflict of Interesr No Procurement Procedures Procurement Procedure Followed` Local Procurement Policy Local Procurement Policy Authorizing Official of the Please provide the name ofthe Authorized Official to accept funds on behal(o(the jurisdldlon/agencylt awarded Authorizing Official for Jurisdiction Agency: Chris Kukulakl, City Manager Authorized Official email address* ckukulskl@bozeman.net Authorized Official Phone Number, 406-582-2306 Has the Authorized Official been informed and agreed with the Yos appiicatiow Additional Applicant Information Provide Applicants 9 digk DUNS number DUNS' 83705293 Provide Applicant 9 dlgk FIN EIN' 81600123 Justification Describe the measurable outcome expected with this projad. Example: County will be able to shelter 100 people In lho event ofa power failure How will this project increase the In the event of an actual or pending terrorist related act, law enforcement will be able to jurisdictions capabilities or reduce provide portable radios to additional outside assisting agencies or agents of local law vulnerabilities against terrorism?' enforcement officers to ensure and enhance communication to handle the threat. Who will this project benefit or Will primarily benefit law enforcement officers directly and safety and security of citizens Impact?' Indirectly. Who will manage and complete this project?' Captain Jim Veltkamp, Bozeman Police Department What other alternatives were Current alternatives are fiscally challenging and in the past antiquated, non -compatible considered to address the Risk?' use of radios has not been functional. What would be the impact if the Local law enforcement ability to communicate with other agencies or respond to terrorist project is not funded?' acts or threats would continue to be diminished and could result in delayed response and less effective coordination of all law enforcement. Sub-Redpients or owner of the project area Is responsible for the maintenance (tnown0 costs oflonq term care) allerthe project Is completed, Briefly describe who wid be rosponslble slid how the maintenance and care will be covered Who will be responsible for long-term maintenance? City of Bozeman thfoUgh local funds. Schedule Description of Task Duration Unit of Timer Work Completed By: Order Portable Radios 30 Days I captain Jim Vailkamp Progfam and active all purchased Portable radios 30 Days JC2ptafn Jim Valikamp Verify functionality and Implement use of radios 4 Month lCaptain Jim Velikamp Cost Effectiveness Total Number of People Benefiting from this Project I Total Project Cost Estimate Benefit Cost Ratio: 75000 1 $55,000.00 1 1.35 Justification for Benefit Cost Ratio Expra+n and doseribe in detail yourjustirwalion for the total number of people benefiting tram this prorad Justification' Portable radios will be used to augment local law enforcement response to acts and threats of terrorism through the City of Bozeman, County of Gallatin and during regional responses as requested by our Special Response Team. 75,000 represents Gallatin County Population. Additional Documentation Personnel Position Title Hourly Rate total hours Total Federal Dollars so,Do Planning Activity Activity Cost Total Federal Dollars $0.00 Organization Organizational Activities Activity Cost Total Federal Dollars $0.00 Travel Equipment -Capital Asset Equipment Description In Stats Total Total in In Stats $5,500.00 Total In Out of Out of State Total out of Out of Total Out Commercial - $5,500.00 Total Out of Total Purpose Cadging Cost Nights State Lodging Per Diem Total Days State Per State Lodging Lodging Total Out of State State Per State Total of State Out of State Number of Trips State Commercial Federal S65,DDD.00 Cost Diem Cost Nights Lodging Diem Days Per Transport Transport Dollars Cost Diem $0.00 Equipment -Capital Asset Equipment Description Equipment Cost Allowable Equipment List Number Total Federal Dollars Radio. Parable (2 -way) $5,50D.00 060P -01 -PORT $5,500.00 Radio, PadaIXe (2 -way) $5,500,00 05CP-01-PORT S5,500.Oo Radio, Portable (2 -way) $5,500.00 06CP-MPORT S5,500.00 Radio, Portable (2 -way) $5,500.00 D6CP-01-P0RT - $5,500.00 Radio, Portable (2 -way) $5,500.00 DEP-01-PORT $5,500.00 Radio, Portable (2 -way) 55,500.00 06CP-01•PORT 55,500.00 Radio, Portable (2 -way) 85,500.00WCP-01-PORT 35,500.00 Ratllo, Portable (2 -way) OSCP-01-PORT $5,600.00105CP-01-PORT $5,500.00 Radio, Portable (2 -way) $5,500.00OBCP-01-PORT $5.500.00 Radio, Portable (2=) $5,500.00 $5,500.00 S65,DDD.00 Equipment - Accountable Equipment Description QTY Equipment Cost Total Federal Dollars $0.00 Training Description Training Cost Total Federal Dollars I sa o0 Exercise Exercise Description Exercise Cost Total Federal Dollars MOD Construction/Renovation InstallationlConstruction Description Construction Cost Total Federal Dollars $oca sc.oe Other Description of Cost quantity Cost of Item Total Federal Dollars $0.00 so.00 Management and Administration Total Requested Federal Funds % of M&A requesting Total Authorized Federal Funds Total Fedora[ Dollars So.00 soloo Indirect Costs Please provide yourind/rect Cost Rate as a parcentage Indirect Cost Rate Percentage Provide tha amount offunds requested for indked Costs Total Amount of Indirect Costs $0.00 Total Federal Dollars' $0.00 Indirect Cost Attachment Document Attach your tndlrect Cost Rate Proposal Indirect Cost Rate Proposal Attach yourindirect Cost Alkcabon Plan Indirect Cost Allocation Plan Attach your tndiract Cost Cartircation from a Cognizant Agency# applicable Indirect Cost Certification City of Bozeman Grant Routing Cover Sheet This form is used in conjunction with Administrative Order 2014-01, adopting the Grant Application and Reception Policy. When a Department Director signs grant documents under this provision, they are certifying that they understand and will carry out the provisions of the grant and its impact on city operations and finances. All the required boxes must be initialed by the appropriate departments. Use a separate routing sheet for each phase of the grant process. Utilize assigned grant number for each phase for tracking purposes. Interoperability improvement - Portable Radios 2015-011 Grant Document Title: Grant # (issued by City Clerk): CFDA # (applies to Federal grants) Department: Police Phase of Process: F-1 Notice of Intent Date Document Signed: 04/14/15 Grant Total: $55,000 Grant Match: 0 Grant Project Manager: Jim Veltkamp/Rich McLane 7 Application ❑ Award/Contract For all grants under $20,000 in Department Finance Office City Manager Original Signed value. Director Grant Documents to City Clerk Does not require approval on Commission meeting agenda rJ�I For all grants over $20,000 in Department Finance Office City Manager Original Signed value. Director Grant Documents to City Clerk *Department Director initials verify notification to City rJ�I Commission and City Manager within 30 days of grant application. REQUIRES City Commission Approval DATE of COMMISSION MEETING: fff2T% Presented by: will set if approved CO Consent F-1 Action !� Revised 10/27/2014 i