HomeMy WebLinkAboutA5. Funding for Construction Pond Row
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Carolyn Poissant – Manager of Trails, Open Space, and Park Development
Mitch Overton – Director of Parks and Recreation
SUBJECT: Approval of Funding for Pond Row Road and Related Infrastructure Improvements
MEETING DATE: June 8, 2015
AGENDA ITEM TYPE: Action
RECOMMENDATION: Approve the allocation of funding for the construction of Pond Row road and associated infrastructure improvements in the amount of up to $580,000 from the Trails Open Space and Parks (TOP) Bond fund.
RECOMMENDED MOTION: I hereby move to approve the allocation of funding for the
construction of Pond Row road and associated infrastructure improvements in the amount of up to
$580,000 from the Trails Open Space and Parks (TOP) Bond fund.
BACKGROUND: At the Commission meeting of December 2, 2013, there was discussion
concerning the completion of Pond Row road and infrastructure improvements. As delineated in
Director Overton’s memo (excerpted below), it was recommended that the Pond Row road and
related infrastructure be constructed in Phase II, i.e., during park construction. At that time, the
cost was estimated to be about $250,000.
Pond Row/Ravalli Street: Concurrent with development of Phase II of the Project we recommend Ravalli Street/Pond Row be
completed to a local street standard. At this time, the application does not include funding for construction of Ravalli Street/Pond Row through the Project. Pond Row runs south from Babcock along the northeast edge of the Project ending along the north edge of HAVEN’s proposed
community center. Ravalli Street will, if constructed, run east/west through the Project and is planned to connect to Pond Row in front of the proposed location of HAVEN’s community center. Should the City construct a parking lot on the south side of Ravalli Street, Ravalli Street must be
completed at a minimum from Fowler to the eastern edge of the entrance to the new parking lot. Construction of the entire road through the Project is estimated to cost approximately $250,000.
Options for funding Ravalli Street/Pond Row include using the TOP Bond for the City’s
proportionate share of the entire road (with HAVEN contributing its proportionate share through direct contribution) or the City’s general fund.
As noted above, we recommend Ravalli/Pond Row be constructed concurrent with development of
Phase II of the Project. Access to the amenities included in Phase II should be provided by a City
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standard street to ensure access for people with disabilities, or others unable to access these
amenities through the use of an un-paved trail. In addition, constructing Ravalli/Pond Row is called
for through the City’s transportation plan. The extent of construction and the timing, however, will depend on a determination of funding for the City’s proportionate share, the timing for construction
of a parking facility, and the timing of development of HAVEN’s community center. Regardless of
the specific timing of the above elements, we believe complete construction of Ravalli/Pond Row should occur concurrently with Phase II.
It was decided not to allocate funding for Pond Row at that time, but to do so when more detailed
cost estimate information became available.
Pond Row is local street connector that provides better connectivity for the area as well as on-
street parking for the park. An engineer’s estimate of probable costs for the construction of Pond
Row was completed and reviewed by Public Works (Attachment A). This estimate includes all
road and associated infrastructure improvements, including sidewalks, boulevard trees, and
irrigation. Note: The only other property financially affected by construction Pond Row is the HAVEN site to the east of the park on the south side of the road. HAVEN’s share of Pond Row
infrastructure is approximately 20% (based on linear street frontage) or $116,000.
The TOP Bond balance of $1,343,000 includes $428,000 in premium and interest earnings in
addition to the $915,000 unallocated balance form the initial $15 million. It is recommended that
additional funding in the amount of $580,000 be allocated to the Bozeman Pond Expansion TOP project to cover the additional costs of design, construction, and project management of Pond Row road and infrastructure improvements as these improvements will directly benefit the park.
City engineering, community development, and parks department staff will continue to hold
project status meetings to ensure that road and infrastructure design and construction in the rights-
of-way surrounding the park, as well as improvements on adjacent properties being developed, are well coordinated.
UNRESOLVED ISSUES: A payback district will need to be formed for Pond Row
construction.
NEXT STEPS: Approve a resolution to amend the description of improvements to be included
in the Bozeman Pond Expansion project to conform to the Master Plan and authorize use of TOP Bond funding for the construction of Pond Row.
ALTERNATIVES: Funding source alternatives include the following: 1) unallocated balance
of the TOP bond fund; 2) General Fund (requiring a budget adjustment); 3) Cash-in-lieu of
parkland dedication fund; 4) Other source(s) per Commission direction.
FISCAL EFFECTS: The Agreement will allow the project to proceed and be in conformance with all City land use development code requirements.
Attachments: Exhibit A – Estimate of Probable Costs for Pond Row Street and Infrastructure
Improvements
Report compiled on: May 26, 2015
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Cost Estimate Date:05/18/15
Cost Estimate Description:Conceptual
Estimated Construction Cost (w/out contingency):$445,953
Contingency Percent:10%
Contingency Amount:$44,595
Estimated Construction Cost (with contingency):$490,548
Estimated & PermittingEngineering Cost:$89,191
Total Estimated Project Cost With Contingency:$579,739
No.Activity Quantity Unit Unit Price Cost Percent of Const.Subtotal Cost Assumptions and Comments
Miscellaneous
101 Taxes, Bonds, Insurance 1 LS $7,000 $13,000 2.9%Assume approximately 3% of the estimated construction cost
102 Mobilization 1 LS $12,250 $22,000 4.9%Assume approximately 5% of the estimated construction cost
Dewatering 300 LF $10 $3,000 0.7%
Traffic Control 1 LS $5,000 $5,000 1.1%
Stormwater BMPs and Permitting 1 LS $4,000 $4,000 0.9%
Civil Approximately 705 LF of street (local street section - 35-ft TBC to TBC)
103 Unclassified Excavation Above Subgrade 1,932 CY $11 $21,252 4.8%
104 Geotexile Separation Fabric 2,898 SY $1 $3,043 0.7%
105 3" Minus Uncrushed Subbase 1,207 CY $30 $36,210 8.1%6-inch thickness
106 1" Minus Crushed Base Course 483 CY $36 $17,388 3.9%15-inch thickness
107 Asphalt Concrete Pavement 3" Thickness 2,428 SY $15 $36,420 8.2%
108 Concrete Curb and Gutter 1,410 LF $16 $22,560 5.1%
109 Concrete Sidewalk 8,460 SF $8 $67,680 15.2%6-foot wide sidewalk, 6-inch thick (COB Std. Dwg. 02529-15)
110 Striping 1 LS $6,000 $6,000 1.3%
111 Signage 1 LS $4,000 $4,000 0.9%
112 Street Lighting 1 LS $20,000 $20,000 4.5%
113 Pedestrian Ramps w/Detactable Warning 4 EA $1,200 $4,800 1.1%
114 Davis Ditch Culvert(s)160 LF $115 $18,400 4.1%Two 36-inch equivalent RCPA, unit price estimate based on 2014 MDT average bid prices plus 3% inflation
115 Stormwater Collection 1 LS $20,000 $20,000 4.5%2 Inlets, 35 LF 12-inch pipe, ~100 LF of 15 inch pipe, street repair
116 Sewer Service 1 EA $3,000 $3,000 0.7%
117 Construction Staking 1 LS $4,000 $4,000 0.9%
118 Boulevard Trees 20 EA $450 $9,000 2.0%
119 Boulevard Irrigation & Sod 9,600 SF $2 $19,200 4.3%
120 Water Main Extension 610 LF $100 $61,000 13.7%
121 Relocate Fire Hydrant (by Haven)0 LS $5,000 $0 0.0%
122 Detention Basin for Pond Row 1 LS $3,000 $3,000 0.7%
123 Culvert for Bozeman Pond Stream 100 LF $100 $10,000 2.2%30-inch equivalent RCPA, unit price based on 2014 MDT ave bid prices plus 3% inflation
124 Stream Re-alignment 300 LF $40 $12,000 2.7%
Engineering
Design 1 LS $44,595 $44,595 10.0%10 % of Estimated Construction Cost
Construction Administration 1 LS $44,595 $44,595 10.0%10 % of Estimated Construction Cost
$44,595
Pond Row - Construction Cost Estimate
$47,000
$398,953
$89,191
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