Loading...
HomeMy WebLinkAbout15- Rich & Associates Bozeman Parking Plan Proposal SubmittalProposal Professional Services to Conduct The Downtown Bozeman Comprehensive Parking Plan To Determine ExisƟng and Future Parking Needs For Downtown Bonjeman Bozeman, Montana June 1, 2015 Rich & Associates, Inc. Parking Consultants - Plannerswww.richassoc.com City of Bozeman, Montana Downtown Bozeman Existing/Future Parking Needs Study Rich & Associates, Inc.Parking Consultants – Planners Table of Contents Cover Letter Section 1:Project Summary 1 Section 2:Company Description/Capability 2 Qualification Summary of the Company 2 Section 3:Project Team 5 Resumes 6 Section 4:Similar Project References 8 Section 5:Project Approach 10 Section 6:Project Fee Proposal 16 Rich & Associates, Inc. 268 7 7 Northwestern H wy. , S u ite 208S ou thfield , M ic higan 48 033 tel 248 . 353. 508 0 fax 248 . 353. 38 30 www.richassoc.com Parking Consultants A rc hitec ts Engineers P lanners May 28, 2015 Ms. Stacy Ulmen City Clerk City of Bozeman PO Box 1230 121 North Rouse Ave, Suite 202 Bozeman, MT. 59771 RE: City of Bozeman – Downtown Comprehensive Parking Plan Dear Ms. Ulmen: On behalf of Rich & Associates I am pleased to submit our proposal to conduct the downtown parking study for the City of Bozeman. As one of the nation’s oldest and most experienced parking consulting firms, we bring to your project more than 50 years of experience in the study, planning, management and design of downtown parking systems. As you review our proposal you will see that we included all of the requested tasks as noted in the RFP and that these tasks fit very well with similar studies conducted by our firm over the last 30 years. I am confident that we can completely and professionally meet if not exceed your expectations for this project. Our approach is very community oriented. We gather key data and characteristics within your community. This process will result in an accurate assessment of parking conditions downtown. Accuracy in the assessment of the parking issues is critical to developing a viable, long-term parking plan that can withstand the test of time by allowing the City a means of easily reassessing new developments impact on the parking. Our assessment also includes a series of public meetings. These are designed to not only inform but perhaps more importantly to gather the critical feedback from the public and downtown stakeholders that will be critical to the long-term success of any parking plan. We look forward to discussing our qualifications and approach with you in more detail. It is my belief that at the end of the selection process, you and other stakeholder’s will agree that Rich and Associates is uniquely qualified to perform this very important analysis for the City of Bozeman. Thank you for your time and consideration. If you should have any questions please do not hesitate to call me at 248.353.5080 or email at dnrich@richassoc.com. Sincerely, RICH & ASSOCIATES, INC. David Ric h Direc tor, P rojec tDevelopment Request for Proposals: Comprehensive Downtown Parking Plan, Bozeman MT 10 *THIS DOCUMENT MUST BE COMPLETED, EXECUTED AND SUBMITTED WITH THE PROPOSAL* THE REPRESENTATIVES MADE HEREIN ARE MADE UNDER PENALTY OF PERJURY. NO PROPOSAL IS VALID UNLESS SUBMITTED ON THIS FORM AND SIGNED BY AUTHORIZED AGENT FOR YOUR COMPANY. SUBMITTED BY: COMPANY NAME: ADDRESS: CITY: __________________________________ STATE: __ ZIP: _______ TELEPHONE: EMAIL: SIGNATURE: (Authorized Agent) NAME: TITLE: DATE: NOTE: If proposer is a corporation, the legal name of the corporation shall be set forth above, together with the signature of authorized officers or agents; if bidder is a partnership, the true name of the firm shall be set forth above, together with the signature of the partnership; and if bidder is an individual, his signature shall be placed above. City of Bozeman, Montana D owntown B ozeman Existing/Fu tu re P arkingN eed s S tu d y Section 1 P rojec tS u mmary Rich & Associates, Inc.P arking C ons u ltants – P lanners 1 Project Summary Downtown Bozeman is experiencing significant economic development reversing the decline in activity experienced during the recent economic recession. The significant investment experienced has resulted in more than 250,000 square feet of development under construction or approved for construction. To support this investment the Bozeman Parking Commission is interested in having a professionally completed comprehensive parking plan that will identify current and future parking needs for the downtown commercial district and provide guidelines for maximizing the use of the parking resource while recognizing and providing guidance on the economic aspects of the parking. This analysis will build upon not only recently collected data (downtown parking studies, 2010, 2012 and 2014) but also recent Downtown Improvement Plans. In order to analyze the existing and future parking needs for downtown Bozeman, Rich and Associates will use a time-tested process that accurately quantifies the existing parking need, using parking generation factors as collected and determined in Bozeman and up-to-date occupancy data that demonstrates the parking for given conditions. With this as a basis, the appropriate characteristics by land-use type can be applied to new development to reasonably forecast the future parking needs looking three, five and ten years into the future. The 2014 occupancy analysis only included blocks from Grand Avenue to Bozeman Avenue and from Mendenhall to Babcock Streets. Rich will conduct turnover studies (whereby license plate data is recorded) along the core blocks noted above. Additionally, Rich will conduct turnover and occupancy studies on a selected date, expanding beyond these boundaries to the extent of the overall defined study area and compare the occupancy results for the common areas with the previously collected data. The analysis that Rich and Associates propose will quantify and qualify the existing and potential future parking supply for up to 10 years. The comparison between current and future parking supply and demand identifies areas potentially underserved by public parking and allows for a determination for opportunities to increase the efficient use of the available parking supply or to develop new parking infrastructure. Utilization of given parking spaces goes beyond simplyavailability and perceived need. How well given parking areas can serve the nearby needs must be understood by having a dialogue with the surrounding community to collect and understand barriers for use of certain spaces. Perhaps the time limits are inappropriate to the nearby need. Lack of a perception of security in those spaces may be the cause of underutilization or other management deficiencies or inappropriate policies that must first be understood before committing to build additional parking. Should the analysis determine that additional parking is needed now or will be needed in the future and is in the best interest of Bozeman, Rich and Associates will demonstrate for Bozeman potential parking sites, capacity and the economics involved including capital costs, operating expenses and potential revenues given various parking rates and revenue sources. City of Bozeman, Montana D owntown B ozeman Existing/Fu tu re P arkingN eed s S tu d y Section 2 C ompanyD esc ription/C apability Rich & Associates, Inc.P arking C ons u ltants – P lanners 2 Company Description/Capability Name of Firm: Rich & Associates Consulting, Inc. Address:26877 Northwestern Hwy Suite 208 Southfield, Michigan 48033 Contact:David N. Rich 248.353.5080 Rich & Associates is one of the nation’s oldest and most experienced parking consulting firms. Since our establishment in 1963, we bring to your project more than 50 years of experience in the study, planning and design of parking. The City of Bozeman will benefit from our experience in the completion of over 3,000 parking projects nationwide. Qualification Summary of the Company Our experience includes studying the interrelationship between different modes of transportation and how people travel to and from downtowns. This information is used to “right-size” parking needed. We look for methods to operate and locate parking to maximize transportation mode options for individuals. This can expand the service area of parking, maximizing its use and revenue to the system. We have extensive experience assessing current parking needs, projecting future demands, analyzing current and future development plans, revenue bond studies and developing programs for long-term parking improvements. Our studies result in a high level of accuracy in long-term projections for all user groups. The customized approach we developed bases required projections on parking and traffic characteristics unique to the study area, and not on national or industry averages. This comprehensive approach includes extensive field research and data collection to gather these unique characteristics. Our team has extensive experience: assessing current parking needs, analyzing current and future development plans, projecting future demands, financing strategies for new parking, including public / private partnerships, examining management and organizational aspects of the parking system to seek opportunities to maximize resources, studying shared-use strategies and zoning code modifications, planning, designing and engineering multi-use, mixed-use and multi-modal parking facilities, and developing programs for long-term parking improvements. We know how important it is to develop an alliance with private parking owners as part of a stategic plan so that the system as a whole (including both public and private resources) can better serve the community and redevelopment opportunities. City of Bozeman, Montana D owntown B ozeman Existing/Fu tu re P arkingN eed s S tu d y Section 2 C ompanyD esc ription/C apability Rich & Associates, Inc.P arking C ons u ltants – P lanners 3 Over the past six years our key parking professionals have completed more than 30 similar municipal parking studies for the following cities: City State Date City State Date City of La Crosse City of Longview /Gregg County City of Lake Geneva City of Joliet City of Charlotte City of Davidson Town of Cary Town of Chapel Hill City of Detroit City of Plymouth City of Champaign City of Downers Grove City of Ithaca City of Mt. Lebanon City of Coralville City of Lake Bluff City of Billings City of Fort Dodge WI TX WI IL NC NC NC NC MI MI IL IL NY PA IA IL MT IA 2014 2014 2013 2014 2010 2009 2009 2010 2011 2009 2011 2011 2011 2011 2011 2014 2009 2014 City of South Bend City of Ft. Lauderdale City ofEl Paso City of Crystal Lake City of Flagstaff City of Hagerstown Village of LaGrange City of Ocala City of Naperville City of Dublin City ofGrand Forks Village of Wilmette City of Bristol City of Coeur d’Alene City ofEvanston City of Loveland City of Des Moines City of Williston IN FL TX IL AZ MD IL FL IL OH ND IL VA ID IL CO IA ND current 2011 current 2010 2010 2012 2010 2010 2010 2011 2012 2011 2011 2009 2009 2012 2013/15 2014 As noted by many of the municipalities listed above, Rich has managed studies ranging from very small and compact downtowns (Dublin, Ohio) to large extensive areas such as the Barrier Island area of Fort Lauderdale, Florida and downtown of Des Moines, Iowa. We have successfully managed studies that have extended to the four corners of the country. Many of these projects have resulted in repeat engagements of the firm for new projects after successfully completing initial studies. We have the experience to not only quantify and qualify the parking demand but are the only firm that also privately develops and manages parking. With this experience we are able to prepare the financial projections understanding all the costs of operation and maintenance and projecting the revenues needed for an efficiently functioning parking system that benefits the community. For this project, Rich has assigned an experienced Project Manager who will be responsible for the day-to-day communication and management of the project with the City of Bozeman. Using data collected in Bozeman to calculate the parking needs and not relying on national averages results in a much more accurate study. In addition to collecting appropriate quantifiable data such as parking supply and demand, land-use information City of Bozeman, Montana D owntown B ozeman Existing/Fu tu re P arkingN eed s S tu d y Section 2 C ompanyD esc ription/C apability Rich & Associates, Inc.P arking C ons u ltants – P lanners 4 and observing the actual occupancy of the parking system, Rich and Associates place a high reliance on stakeholder interviews. These personal meetings together with public forums will allow for a more complete understanding of the parking issues faced in the community. We have successfully employed this process for more than 30 years, which results in an open, transparent and factual process of parking planning for the communities where we have worked. Finally, the detailed recommendations that Rich develops and presents to our clients are what are in the best interest of the client. Parking structures are expensive to construct and maintain and should not be thought of as the first solution but considered as the best solution for the community after carefully evaluating other alternatives with the community. Other recommendations will be detailed together with a cost projection and implementation schedule so that the City can appropriately implement these solutions without large parking price hikes that disrupt and frustrate downtown businesses. City of Bozeman, Montana D owntown B ozeman Existing/Fu tu re P arkingN eed s S tu d y Section 3 P rojec tTeam Rich & Associates, Inc.P arking C ons u ltants – P lanners 5 Project Team We have organized our team to maximize our responsiveness to the City throughout the study and planning process. The key personnel that are assigned to your project represent some of the nation’s best parking planning professionals. Individual members have experience in all aspects of parking planning, management and operations, design and financing. You can be assured that your issues will be carefully and thoroughly investigated so that you can make informed decisions that are in the best interest of your community. Richard C. Rich, PE –Principal Dick Rich has been specializing in the planning and design of parking for more than 60 years. His experience includes the planning and design of a variety of parking projects worldwide including hundreds of downtown parking management studies. As Principal-in-Charge, Dick will support the team throughout the study process making sure our project manager has the resources to complete a thorough parking study on time. He will work with the team in the analysis of future parking alternatives including both operational, organizational and capital improvements. Annaka L. Norris –Project Manager Annaka will serve as Project Manager. She will work closely with Dave collecting and analyzing fieldwork data, including public surveying and utilization studies. She will also participate in public meeting and consensus workshops proposed at key stages in the study process. Through her 10 years of experience with R ich& Associates, Annaka has developed strong skills in assessing multiple forms of circulation and access ineffective downtowns including pedestrian, biking and bike share programs and car share programs. Dave W. Burr –Senior Parking Planner Dave will serve as a Planner. He brings more than 30 years of parking experience, successfully implementing long term parking management improvements in downtowns across the Country. Dave has strong parking analytical and qualitative skills that result in accurate projections and analysis of parking needs and shared-use parking modeling. His economicmodeling skills will contribute greatly to the financial impacts of recommended parking strategies. As Project Manager he is directly responsible to for the day to day management of the study process and communications with the City’s project team. David N. Rich -Parking Consultant Dave Rich brings to the team expertise in areas of parkingmanagement and organizational recommendations and implementing best practices to improve access to parking, increase customer service, improve cost efficiencies and revenue maximization. Since joining the firm in 1986 Davehas been involved in the successful completion of hundredsof similar parking planning studies across the Country. Detailed resumes of each of the key personnel begin on the following page. All of the work will be completed by Rich & Associates’ staff. No sub-consultants will be hired at this time. City of Bozeman Project Manager Annaka Norris P rojec tM anager Richard C. Rich, PE P rinc ipalin C harge Dave Burr P arkingP lanner David N. Rich P arkingC ons u ltant C ommu nityS takehold ers C ityO ffic ials P arkingC ommittee City of Bozeman, Montana D owntown B ozeman Existing/Fu tu re P arkingN eed s S tu d y Section 3 P rojec tTeam Rich & Associates, Inc.P arking C ons u ltants – P lanners 6 Richard C. Rich, PE Rich & Associates, Inc. P rincipalinCharge Education:BachelorofS cienceCivilEngineering.– M arquetteU niversity Experience:60 years Registration:Engineering Office Location:S outhfield,M ichigan Richard C. Rich is founding President of Rich & Associates, Inc. With over 60 years of parking planning and design experience, Dick is recognized as one of the country's leading parking engineers. He has been instrumental in the completion of over 3,000 parking planning and garage projects nationwide. As President of Rich & Associates Dick is directly involved in all aspects of the firm’s work. Annaka L. Norris Rich & Associates, Inc. P arkingP lanner Education:BachelorofS cience,U rban/R egionalP lanning& History,EasternM ichiganU niversity,Ypsilanti,M I Experience:10 years Office Location:S outhfield,M ichigan Annaka has been a parking planner with Rich & Associates since joining the firm in 2005. Some of the specialties that Annaka brings to various projects include parking mitigation strategies, TDM, alternative modes of transportation, bicycling/ bike programs, community stakeholder involvement, surveying techniques and pedestrian activity. Annaka oversees projects as a project manager and assists other project mangers on a variety of parking planning studies for downtown communities, developers, hospitals and universities. Annaka has developed meaningful, long-term relationships with clients and brings a great deal of success to her projectsthrough personal service and a genuine interest in the success of each project. Dave W. Burr Rich & Associates, Inc. Senior Parking Planner Education:BachelorofArts-M ichiganS tateU niversity,EastLansing,M I Experience:36years Office Location:S outhfield,M ichigan Since joining Rich in 1979 and as senior parking planner, Dave has been responsible for the completion of 300 parking projects and served as project manager on nearly 200 parking planning studies. In his planning role, Dave has developed many innovative methods of analysis to relate parking demand and analysis to the observed conditions. Dave serves as a project manager for hospital, municipal and university parking studies. He has developed long-term relationships with a number of past clients who turn to the firm to address periodic or particularly critical parking issues. Dave has developed many of the computerized tools used in the tabulation and analysis of parking study data including financial modelsand the firms’ proprietary parking demand models. City of Bozeman, Montana D owntown B ozeman Existing/Fu tu re P arkingN eed s S tu d y Section 3 P rojec tTeam Rich & Associates, Inc.P arking C ons u ltants – P lanners 7 David N. Rich Rich & Associates, Inc. P arkingP lanner Education:BachelorofBusinessAdministration(Finance),W ayneS tateU niversity,M ichigan Experience:29 years Office Location:S outhfield,M ichigan David Rich has been working with Rich & Associates since 1986. His experience includesthe completion of more than 100 downtown parking demand, economic feasibilities studies and management plansacross the Country. He has been responsible for field research and data collection for parking demand and economic feasibility studies. His duties include analysis of parking systems, operations and best practices to maximize use existing resourcesto improve parking access. City of Bozeman, Montana D owntown B ozeman Existing/Fu tu re P arkingN eed s S tu d y Section 4 O u tline ofS ervic es Rich & Associates, Inc.P arking C ons u ltants – P lanners 8 Similar Project References City of Fort Dodge, Iowa Contact: Ms. Carissa Miller, Senior Planner Population: 24,639 (2013)Phone: 515.576.8191 Number of Employees: NA email:cmiller@fortdodgeiowa.org Start: August 2014 Final Report Issued: February 2015 Rich & Associates was contracted to complete a parking study in the downtown historic district of Fort Dodge Iowa. The goal of the study was to evaluate the use of existing parking supply and determine if the supply was adequate to meet current and future parking demand. Rich was tasked with completing a turnover and occupancy study, a parking demand analysis and looking for new areas for parking and determine the best forms of parking (surface vs. structured) to be provided. Future changes and the potential impacts to the parking system were considered as part of the overall analysis. Rich provided recommendations, cost estimates and an implementation plan dealing with parking management, marketing parking, parking improvements and future parking needs. City of Williston, North Dakota Contact: Ms. Rachel Ressler, Senior Planner Population: 20,850 (2013)Phone 701.577.8104 Number of Employees: NA email:rachelr@ci.williston.nd.us Start: July 2014 Final Report Issued: February 2015 The City of Williston, ND contracted with Rich & Associates to conduct a Downtown Parking Demand Study. The study process consisted of a two part analysis. The first part included a determination of the parking demand block by block based on the provided building inventory and calculated parking generation factors per 1,000 square feet of gross floor space. The demand was compared to the available supply and the resulting surplus or deficit determined on a block by block basis. The second part of the analysis involved comparing the parking surplus and deficit patterns to the observed conditions as determined by the turnover and occupancy data. This comparison officered a benchmark by which the surplus and deficit date was calibrated. There are several recommendations focused on enhancing pedestrian movement in the downtown. The recommendations included fixing crosswalks, crosswalk signals, creating clear pedestrian pathways, and providing additional lighting. These are a priority in the downtown due to safety issues. Once these recommendations were completed the City could then work on other recommendations dealing with management, enforcement and marketing of parking. City of Des Moines, Iowa Contact: Ms. Jennifer McCoy, City Traffic Engineer Population: 207,510 (2013)Phone: 515.283.4549 Number of Employees: NA email:jmccoy@dmgov.org Start: May 2012 Final Report Issued: November 2012 Rich was tasked to complete a parking study to analyze the availability of existing parking, both private and public, and how that compares to the future demand projected for Downtown Des Moines. The study area encompassed approximately 120 blocks bounded by I-235 on the north, MLK Parkway on the south, 10th St. on the west, and the Des Moines River on the east. The study also includes examination of existing occupancy / vacancy data within the current parking system and the surrounding commercial/ residential core. Rich & Associates’ team worked closely with City Staff as well as the City's Parking Committee. City of Bozeman, Montana D owntown B ozeman Existing/Fu tu re P arkingN eed s S tu d y Section 4 O u tline ofS ervic es Rich & Associates, Inc.P arking C ons u ltants – P lanners 9 City of Evanston, Illinois Contact: Mr. Rickey Voss, Project Manager S tartAugust2008 Phone: 847.866.2923 FinalreportissuedJanuary2009 email:rvoss@cityofevanston.org Rich & Associates, in association with a transportation consulting firm, worked jointly on T heCityofEvanston M ultimodalP lan. Rich & Associates identified the function of existing parking in Evanston based on field observations, data collection, including surveying. The parking assessment examined how the parking is operating in terms of overall occupancy and defines whether and where there are surpluses and shortages. The analysis goes further by looking at occupancy trends over the course of a day and offers insight into the significance of how the pricing of parking impacts demand and usage patterns. The study also identified recommendations to guide the City with establishing its own parking policies and directives by offering insight into key areas in the parking system, decision points and associated pros and cons for consideration. City of La Crosse, Wisconsin Contact:Mr. Dale Hexom,DirectorP ublicW orks Phone: 608-789-7571 email: hexomd@cityoflacrosse.org Rich & Associates has been providing parking consulting planning services to the City of Lacrosse since 1997. Over the past 17 years our parking planners have completed three downtown parking demand studies (1997, 2008 & 2014). The goals of the 1997 and 2008 studies were to both quantify and qualify the parking needs and identify ways to improve the existing parking system. The analysis also considered the deterioration of an existing downtown parking structureandthelikelyreplacement scenariosofthefacility. The scopeof workincluded a complete land-use and parking inventory, an analysis of the utilization of all public and private parking spaces, data collection and surveys of downtown businesses and pedestrians, an assessment of parking management and operations and the development of a long term parking implementation plan including funding options. While the entire study area revealed a surplus, a zone analysis revealed the need ofapproximately 1,000 parking spacesover themid term conditionin the corearea. This deficit in the core area has been the cause for the lack of re-development and occupancy of many vacant buildings and storefronts in this area. A detailed parking improvement program was developed from the study and an implementationplanoutlinedincluding costs,timing andprocess. The 2014 Parking Demand Study was completed to update the projection of current and future parking needs based on new developments that occurred since 2008 and the announcements of additional economic development opportunities. This parking demand update was completed in October 2014. City of Bozeman, Montana D owntown B ozeman Existing/Fu tu re P arkingN eed s S tu d y Section 5 O u tline ofS ervic es Rich & Associates, Inc.P arking C ons u ltants – P lanners 10 Project Approach Introduction The scope of work proposed by Rich and Associates will address the questions and information needs posed by the City in the RFP that, in conjunction with additional value added services, will ensure the complete and accurate assessment of the City of Bozeman parking needs. Based on solid time-tested data collection efforts and procedures, the proposed scope will allow the City to evaluate recommendations and alternatives that are in the best interest of the City of Bozeman. The study process proposed by Rich can best be described as a symbiotic relationship combining the community knowledge and interests of the City of Bozeman staff, stakeholders and citizens with the parking knowledge and experience of Rich’s highly qualified staff to achieve the mutual goal of a professionally completed and beneficial parking study. Task 1 – Initial Meetings 1.1 Kick-Off Meeting:Rich proposes an initial kick-off meeting held with a City steering committee during which the goals and objectives of the study will be reviewed. At the kick-off meeting we will review the overall work program, discuss significant issues and the survey instruments, distribution methodology and dates for the utilization analysis. Prior to the kick-off meeting, our team will request specific information and documentation. Requested information may include but is not necessarily limited to: past planning, parking, and/or traffic studies & counts existing parking counts land use square footage by block parking system revenue and expense information for the last five years legal information pertaining to financing, special assessments, TIF, etc. current/future development and expansion plans list of key stakeholders that should be interviewed during the study, such as area land owners, developers, business owners, other City officials, individuals or organizations involved in planning special events, etc. 1.2 Public Meetings:In our experience, themost successful projects have periodic public meetings throughout the process. As such, we recommend holding an initial public meeting early in the process. During this first public meeting we will meet with members of the community and present to them the purpose and goals of the study, the process, and a preliminary schedule. The goal is to introduce the community to the study process and answer any questions and to address any concerns that theymay have regarding the study. We find by doing this prior to the survey and other data collection tasks that we get better response rates. We propose that additional public meetings be scheduled at the preliminary report phase and then with a final report presentation. Task 2 - Field Research and Data Collection In this task, various inventories and surveys are completed to collect and update current parking and land-use data that the Citymay already have. This information is vital to quantifying available parking and establishing parking characteristics unique to the study area. 2.1 Parking Space Inventory:We will review previous studies and complete counts and inventories of all parking (public and private) within the study area. The current parking willbe categorized by: City of Bozeman, Montana D owntown B ozeman Existing/Fu tu re P arkingN eed s S tu d y Section 5 O u tline ofS ervic es Rich & Associates, Inc.P arking C ons u ltants – P lanners 11 on or off-street parking, ownership of parking and if leasedby whom use restrictions and hours of operation Assessment of spaces lost (existing/anticipated) parking mix such as long term vs. short term, residential, commuter, etc. for on-street - the loading zones, ADA accessible spaces andany other reserved or restricted spaces will be identified availability of parking - waiting lists for permit parking parking rates, payment options and history of rate increases if available The complete parking inventory will be shown on tables and maps. 2.2 Land Use Review:All of the land use in the study area will be analyzed. Rich & Associates will request an accurate assessment of the existing land uses in the downtown study area from the City. This should provide information such as building address and square footage. Using this data as well as the data from various surveys and the utilization surveys (to be discussed) both current and future parking needs will be projected. Planned projects in the area will also be reviewed for their potential impact on the parking system. The land use database forms the basis for projecting current and future demand on each block in the study area. 2.3 Parking Utilization Analysis:Rich will use the occupancy data collected in 2010, 2012 and 2014 to validate the parking demand model. The City provided occupancy counts may be supplemented with turnover counts conducted by Rich staff if needed. The intent is that the City provided occupancy data will be used as a basis to compare the parking needs as calculated. 2.4 Community Surveys:The purpose of these surveys is to collect data specific to Bozeman and different land use types (parking demand generators). The information consists of parking and modal characteristics of pedestrians, businesses and employees. This data is used to develop a parking demand model and parking generation requirements specific to Bozeman for comparison with City codes and national/industry standards. The surveys also gather opinions on perceptions of safety and security in the downtown, enforcement, parking management, rates and parking adequacy. We typically conduct these surveys using web-based surveytools alternatively supported with paper and pencil copies provided in central locations such as City Hall or the public library. Our goal is to conduct sample surveys of various populations including people shopping / conducting business, business owners/managers, and employees of downtown businesses. 2.4.1 Businesses (Manager / Employee):The purpose of these surveys is to collect data specific to different land use types (parkingdemandgenerators) in the study area. This information consists of parking characteristics of businesses and downtown employees to confirm or adjust parking generation requirements by land use andmodal split. The surveys will include a variety of different land-use types in the study area. 2.4.2 CitizenSurveys:Rich & Associates is also proposing to have a web-based survey to collect information from individuals who come downtown frequently as well as those who may not. We will work with the committee to finalize the questions on the survey form. The intent is to gather information from both of these groups such as: How often they come downtown Travel mode, where they park and how far from destination How many businesses they visit per trip, and how long theytypically stay downtown If they come downtown less frequently or not at all – why 2.5 Stakeholders Interviews:We will develop with the parking committee a list of key stakeholders tomeet with during the study process. These should include but not be limited to City officials, downtown business owners and property owners, developers and other community leaders. City of Bozeman, Montana D owntown B ozeman Existing/Fu tu re P arkingN eed s S tu d y Section 5 O u tline ofS ervic es Rich & Associates, Inc.P arking C ons u ltants – P lanners 12 2.6 Parking Operations & Management:An important part of a viable long-term parking plan is to make improvements to the existing parking system. Our proposed scope of work includes an examination of the current parking operations including the following: 2.6.1 Existing Organization:As part of this process we will review the organization ormanagement structure overseeing the parking operations. The purpose of this review is to understand the roles and responsibilities of the person(s) involved in the dailymanagement of the parking system, how assets are managed, how policies are created and enforced, etc. 2.6.2 Existing Facilities:Each of the public parking areas will be reviewed for current conditions. This is completed to identify if additional maintenancemight be needed and measure the attractiveness of each area, including lighting, security, cleanliness, etc. This is not an engineeringconditions appraisal of the areas, but a visual walkthrough. If our team observes that a more detailed engineering study is needed, we will make a recommendation as part of the final report recommendations. The parking areas will also be reviewed in terms of ease of vehicle ingress and egress, pedestrian ingress and egress and if there is the potential of adding additional spaces in surface lots by redesign. 2.6.3 Parking Policy:In order to developrecommendations concerning parking operations and management, a review of the policies will be necessary. This review includes policies related to long term and short term space allocation, permits, space turnover, in lieu parking payments if any, seasonal and special event parking, peripheral parking, and enforcement. 2.6.4 Parking Signage and Wayfinding:We will review the signage and wayfinding around the study area. The purpose is to assess the effectiveness of the signage at directing visitors to available parking, to the appropriate parking space, communication of policies and other pertinent information. 2.6.5 Enforcement:The enforcement of policies will be reviewed along with the number of tickets written and the collection rate. The ticket history for the past five years willbe requested for use in this analysis. We will also review current staffing, routes andmethods of issuing tickets. If necessary, recommendations will be developed to enhance enforcement productivity and customer service. 2.6.6 Controls:Our team will evaluate the use of parking control and revenue systems in use at public off-street parking areas and on-street spaces. We will evaluate the systems ability to support long-term goals of the City, provide for the necessary level of revenueintegrity and customer service objectives. The systems in place will be benchmarked with other similar communities. 2.6.7 Marketing of Parking:Any existing marketing program, materials andmedia used to market parkingin the downtown will be reviewed. Based on feedback from the surveys, we will analyze potential amenities and/or services that could be added to improve marketability, user friendliness, and generate goodwill. 2.6.8 Parking Rates:As previously mentioned, a review of the historic parking rates and rate increases in downtown will be completed. In addition, we will research parking rates in other communities in the region. This information provides confidence in the rate projections andultimately the revenue projections for both the existing and future parking system. We will review these communities with the City steering committee prior to undertaking the analysis. 2.7 Benchmarking:We will conduct a benchmarking analysis of communities similar to the City of Bozeman. The purpose of this task is to review how Bozeman compares relative to parking rate strategies, fines, management, enforcement, systems, demand pricing, hours of operation, etc. We will review these communities with the City steering committee prior to undertaking the analysis. City of Bozeman, Montana D owntown B ozeman Existing/Fu tu re P arkingN eed s S tu d y Section 5 O u tline ofS ervic es Rich & Associates, Inc.P arking C ons u ltants – P lanners 13 Task 3 - Parking Demand Determination We will compile and analyze the parking data (parking inventory, land use data, survey results) collected as part of the fieldwork. The unique characteristics of the different user groups in the area will be defined and charted for comparison. We will compare parking demand generation factors calculated from the study and validated by the utilization analysis to the values suggested by the Institute of Transportation Engineers (ITE) and the City code. 3.1 Current Demand 1.Summarize parking characteristics by land use and needs byblock. 2.Project short term (ST), long term (LT) and any residential parking needs for both day and night. 3.Compare results of current demand projections to utilization study results for those corresponding times to calibrate analysis. 4.Identify shared use parking impacts and opportunities. 5.In tabular and graphic form, show current parking supply and demand by block and block face. 6.Identify areas of vacant parking spaces and how that surplus availabilitymay benefit surrounding blocks. 7.Where appropriate, divide the study area into zones (Effective Block Parking Radius). 8.Identify surplus or deficit conditions by block and zone. 3.2 Future Parking Demand:Future parking demand within the study area will be based on re-occupancy and infill of vacant space, changes in land use and in traffic patterns, alternative development scenarios identified in Task 1 and changes in parking operations. We will project future supply and demand by block. It is important to understand that parking can be used as aneconomic development tool and that the location, timing and amount of additional parking may increase redevelopmentor positively affect the rate of redevelopment. Rich & Associates will consider this when preparing the analysis forfuture parking needs. Next, we will analyze different development/re-occupancy scenarios and forecast changes in parking demand on near term, mid-term and long-term basis. The results will compare and contrast the demand by block as compared to the available supply for the same blocks. Parking needs will be separated into short-term or customer based, long-term or employee based and residential, using each of the various generation factors. 3.3 Review of Current and Future Parking:Parking demand will be projected for periods covering the near-term (six months to 12 months), mid-term (12 – 30 months) and the long-term (30 months to five years).We will review this information with the City identifying blocks of current and future deficits or surpluses, as well as issues such as the need for additional parking, the related timing and costs, and how underutilized supplymay be used more efficiently. This task constitutes our analysis of the parking demand overall, and the result will be data that we will use to look at the demand feasibility for replacement and/or additional parking, where that demand is currently and where will it be in the future and finally, how many additional spaces are needed. The data will also be used in analyzing management and allocation strategies that may be implemented with or without new parking. 3.4 Timing for New Parking:A parking development threshold model will be prepared based on the future parking demand projections. The development threshold model is a planning tool that the City can use in determining when to construct new parking as known or proposed projects become reality. Essentially the model identifies what event or events will trigger the need for additional parking and the amount needed. Task 4 - Preliminary Report Meeting A written preliminary report of Tasks 1 through 3 will be completed and submitted to the City andParking Committee for review. This report will contain data compiled from the counts and surveys, analysis of the parking system, current and future demand projections, and an assessment of future downtown parking system needs. Subsequent to this presentation of the written report, we will meet the City and the Parking Committee to review the preliminary report. City of Bozeman, Montana D owntown B ozeman Existing/Fu tu re P arkingN eed s S tu d y Section 5 O u tline ofS ervic es Rich & Associates, Inc.P arking C ons u ltants – P lanners 14 The intent of this meeting is to be a working session to review all aspects of the preliminary findings and begin discussing preliminary recommendations including potential sites for new parking for proactivelymeeting downtown parking needs. 4.1 Public Meeting #2:Following the preliminary report meeting, we are proposing to conduct a second public meeting. The purpose of this meeting is to discuss the results of the parking demand analysis and open up a dialogue with the community about their issues and ideas on how tomeet current and future parking needs. Task 5 - Parking Recommendations Task 5 is the preparation of final recommendations and implementation strategies for short and long-term improvements combining parking system and management improvements, with capitalimprovements. The recommendations will provide a “tool box” of actions that can be used not only to improve management and operations but also to address conditions as they change in the area. 5.1 Parking Management Strategies:Based on the results of the preliminary report meeting, our analysis of the parking needs and of the current financial conditions, we will begin the process of recommending the necessary parking improvements to contribute to the long-term economic vitality of the downtown. The elements of this parking improvement program will address all aspects of the parking system including: Allocation and regulation strategies Alternative parking strategies including valet service, off-site parking options, etc. Pricing strategies (zoneandtimeofdaypricingstrategiestomanagesupplyanddemand) Advanced parking technologies Public / private arrangements to incorporate private parking to increase shared use potential Public / privateopportunities for development of new parking Task 6 - Funding Strategies In conjunction with various elements of the recommendations, funding strategies and options will be investigated and recommendations made. The funding strategies will consider not only the capital costs but also the on-going operational and maintenance costs of recommendations. The funding strategies and options will consider the revenue stream from existing parking operations (including the possibility of fine revenues), existing expenses from the operations, and changes proposed as part of this report. We will consider possibilities for funding such as increasing or adjusting parking rates, funding from stakeholders such as through assessments and then possible grants or low interest loans. Another strategy to be considered will be the timing of recommendations and the possibility of setting up a reserve fund from new or increased revenues that would be set aside for planned future projects/ improvements. Task 7 - Revenue and Pro Forma Analysis This task encompasses the body of work necessary to measure the economic feasibility of surface and/or structured parking improvements and the financial impact on the parking system from such changes. Operating expenses will be projected based on historical increases and operational recommendations. The operating expenses will also include routine maintenance, repair and replacement items. Any new parking areas or changes to the parking system will also be factored into the projected operating expenses. Revenue projections will be prepared based on our analysis of system revenues, proposed rate structure, allocation plan or relativemix of transient and daily parkers, projected utilization, and general characteristics of the area. The revenue projections will take into consideration timing of the parking projects and surrounding developments. Any additional revenue sources will be identified and projected if available. The rates required to have a positive cash flow given the projected utilization of the parking system will be shown. City of Bozeman, Montana D owntown B ozeman Existing/Fu tu re P arkingN eed s S tu d y Section 5 O u tline ofS ervic es Rich & Associates, Inc.P arking C ons u ltants – P lanners 15 The 10-year pro forma will be completed. The pro forma will project revenue and expenses resulting in a determinationof net revenue available for debt service. Based on the different funding strategies the calculated debt service or payments will be included in the pro forma. If deficits occur or debt obligations are not met at any given year, options will be evaluated for changes to meet system requirements. Task 8 – Reports 8.1 Draft Final Report -A draft final report will be prepared and submitted to the City and parking committee for review and comment. Comments will be addressed in the preparation of the final report. 8.2 Report Modifications -Based on feedback regarding the draft report, we will make necessary changes to the report. We will post the modified draft final report on the project FTP site for review by the City Steering Committee. 8.3 Final Report -The final report will be prepared containing study results and appropriatemaps, charts, and narratives to fully document the project work effort and results. The final report will include recommendations with implementation schedules, costs and benefits. Task 9 – Final Presentation Rich & Associates willmake a formal presentation of the completed report to City Council. City of Bozeman, Montana D owntown B ozeman Existing/Fu tu re P arkingN eed s S tu d y Section 6 C ostand Expens es Rich & Associates, Inc.P arking C ons u ltants – P lanners 16 Project Fee Proposal The fee to perform the work as specified in the Proposal (Section 5) will be $40,610. In addition to the fee, reimbursed expenses incurred in travel, communication and printing of preliminary and final reports will be invoiced. These expenses are estimated to be $5,994 for a total project fee of $46,604. Travel and other expenses will be invoiced monthly. Travel expenses include the cost of four person trips (two for field data collection and one each for preliminary and final report presentations). Printing costs include the cost to produce two hard copies each and a PDF version of the Preliminary Report and Final Report. Additional copies (if desired) will be invoiced at the cost of reproduction. Rich will invoice fifty-percent (50%) of the base fee plus expenses upon presentation and acceptance of the Preliminary Report. Payment will be expected within 30-days. The balance of the fee and expenses will be billed upon presentation of the Final Report to the City Council, unless delayed by the City in which case the Final Report will be invoiced upon submittal of the Final Report to the City. Payment will be expected within 30 days.