HomeMy WebLinkAbout15- Dixson Resources Unlimited Bozeman Comprehensive Parking Study Response
Dixon Resources Unlimited
3639 Midway Drive, Suite B345
San Diego, CA 92110-5254
(213) 716-6933
Comprehensive Downtown
Parking Study
City of Bozeman
Comprehensive Downtown Parking Plan
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Table of Contents
Cover Sheet ................................................................................................................................................ 2
Project Summary ........................................................................................................................................ 4
Company Description/Capability ................................................................................................................. 5
Project Team .............................................................................................................................................. 4
References ................................................................................................................................................. 8
Outline of Services (Proposed Work Plan) .................................................................................................. 10
Project Management ........................................................................................................................................ 10
Stakeholder / Community Outreach ................................................................................................................. 11
Task 1: Assessment of Parking Utilization .................................................................................................... 11
Task 2: Evaluation of Parking Policy and the Bozeman Parking Program .................................................... 15
Task 3: Efficiencies, Cost Estimates and Financial Projections ...................................................................... 16
Task 4: Final Recommendations and Report ................................................................................................. 17
Costs and Expenses ................................................................................................................................... 19
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Cover Sheet
June 1, 2015
City of Bozeman
PO Box 1230
121 North Rouse Ave, Suite 202
Bozeman, MT 59771
agenda@bozeman.net
Dear Ms. Ulmen,
Dixon Resources Unlimited (DIXON) is pleased to submit this proposal to develop comprehensive parking plan
to determine existing and future parking needs for Downtown Bozeman. We believe that our team is uniquely
qualified to support the City in developing a parking management strategy that will both solve for existing
parking issues and be flexible to evolve over the short- and long-term. Our expertise in supporting cities across
the United States has been focused on one goal – maximizing parking programs while taking into consideration
the unique dynamics and priorities within each city, especially focused on community and key stakeholder
engagement.
DIXON is a small, woman-owned consulting firm which focuses on supporting municipalities’ parking needs. One
of our key business objectives is to support our clients with the development of their customized parking
roadmap. Our specific areas of expertise include on- and off-street parking management, operational strategies
and technological parking resources. Our experience and resources have a proven track record of identifying
management, operational and technology improvements that have assisted cities to evolve their parking
programs into sustainable entities while avoiding any deterrent to the City’s appeal.
DIXON has an understanding of the City’s needs and desire to maintain the unique qualities of the historic village
centers. DIXON has recently completed a similar Comprehensive Parking Study for the City of Hendersonville,
North Carolina. We have the understanding and approach that will makes this effort seamless for the City of
Bozeman that will result in a resource tool that will contribute to the short and long term parking goals for
Downtown Bozeman.
With DIXON, there are no ‘cookie-cutter’ parking models. Your community and its’ growth are unique to the
area in which you live. The Parking Plan that is developed for your community will focus on the City’s growth
and developments and the previous parking studies, we will identify key steps to ensure a smooth transition to
recommended solutions that will include improvements in operations, technology enhancements, shifting
parking supply (metered and non-metered), time limit evaluations, demand based parking models and permit
management solutions.
We are passionate about delivering exceptional service and believe that we must strive to reach a higher level
of performance. DIXON will provide a comprehensive evaluation of your program, including detailed
recommendations to ensure proper controls, security and auditability of the overall parking system. We are
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passionate about delivering exceptional service and believe that we must strive to reach a higher level of
performance. We believe this is important for the following reasons:
Our Commitment. We are a committed team and the work we do is important to the communities in which
we live and work and being exceptional enables our customers to achieve success and realize their goals and
initiatives.
Our Flexibility. Dixon Resources Unlimited is technology agnostic; we can provide recommendations based
upon your needs. We have the opportunity to provide the City of Bozeman with the most recent parking
technology, rate assessments and reporting methodologies available, regardless of vendor.
Our Belief. We believe a job worth doing is a job worth doing incredibly well. The extra energy required to
be exceptional is the way that we conduct our business.
Our experience and resources have a proven track record of identifying management and operational
improvements that have assisted parking programs throughout the United States. Dixon Resources Unlimited
is committed to attaining results and achieving your goals while delivering a level of service that will exceed the
City of Bozeman’s expectations.
The primary contact for this project will be Julie Dixon as the Principal Consultant. She is authorized to represent
the company in any negotiations and sign any resulting contract.
We are committed to completing this assessment and providing the deliverables within the specified timeframe
and have availability to begin upon receipt of a Notice to Proceed. We look forward to supporting the City of
Bozeman to provide a progressive parking study and management plan that will adapt to the City’s evolving
needs.
Sincerely,
Julie Dixon
Dixon Resources Unlimited
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Project Summary
The City of Bozeman Comprehensive Parking Plan will start with clarifying our understanding of the City’s
objectives (short- and long-term) and then using the subsequent analysis to develop an overall parking roadmap
that considers the end user experience, with long-term planning, technology refresh and an incremental
investment, phased implementation approach that will directly benefit the City for both the short and long term.
As partners, our team will be with you every step of the way and will make a priority of
Developing a customized service program that addresses your ongoing & future needs
Considering integration of technology advancements to further improve delivery & quality of life for
your community
DIXON will develop a Parking Study tailored specifically for the City. This plan (or roadmap) will make it possible
to manage, track and visualize parking operations. The City of Bozeman Parking Plan will focus on five functional
areas: 1) Financial Analysis, 2) Operations, 3) Asset Management, 4) Workforce Management 5) Maintenance.
Each of these functional areas will provide a critical foundation for the development and future planning for the
City’s parking solution, whether setting parking rates or determining parking inventory supply, these functional
areas will provide the core for all of the recommendations and deliverables. An integral component of this
foundation is to implement a decision support system that provides the City with a robust and reliable plan that
provides modularity and flexible solutions that can grow and expand with the City’s evolving needs.
Our approach will introduce a roadmap plan that will allow for incremental technology investments. We will
provide guidance to ensure that the operational and technology solutions incorporate open design standards
that can be scaled to the City and adapted for special events or redevelopment areas. The entire solution will
always consider the end user experience and the overall accountability of the parking system, including easy to
use reporting tools and system access capabilities. Based upon the data collected and industry comparisons,
the Team will also provide input to establish parking rates that encourage effective use of parking infrastructure
and provide revenue to recover parking costs and create a strategy for fines that encourages compliance with
parking rules.
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Company Description/Capability
With over 24 years of parking and transportation management experience, Julie Dixon founded Dixon Resources
Unlimited (DIXON) with the direct goal of supporting municipal parking programs. We like to consider ourselves
to be the “Parking Coach” because we offer best in class municipal parking solutions across a broad spectrum,
including:
Overall Parking Management
Operational Audits
Technology/Automation
Field Maintenance
Best Practice Comparisons
Financial Reporting
Revenue Reconciliation
Integrated Solutions
Comprehensive Parking Studies
Officer Training Programs
Procurement / Solicitations
Vendor/Contract Management
Based upon industry awareness and familiarity of parking technology and current developments, DIXON has
been sought for feedback and direction from parking programs both nationally and globally. Our familiarity
with parking processes, policy and overall technology and service solutions will provide a direct benefit to the
City of Bozeman. DIXON has directly supported municipalities throughout the United States, developing
extensive knowledge and hands-on experience with the solicitation, development, deployment, operation, and
maintenance of solutions ranging from municipal parking programs to automated enforcement systems. We
have been responsible for establishing policies, defining objectives and delivering on initiatives for municipalities
of all sizes, working at all levels within the administration, enforcement and adjudication processes.
DIXON has garnered an impressive client list delivering results that are tailored to each municipality’s needs
including the following cities:
AK – Juneau
CA – Beverly Hills
Los Angeles
Newport Beach
Oakland
Ontario Convention Center
Pasadena
San Francisco
Sausalito
ID - Boise
NM – Albuquerque
Albuquerque Convention Center
NV – Reno
OR – Portland
TX – Dallas
UT – Salt Lake City
WA – Seattle
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Each engagement with a municipality benefits from our combination of a fresh approach to the existing
parking operation and years of experience within the parking and transportation industries. Unlike some
of the larger consulting firms, we don’t apply a cookie-cutter approach to our client projects which might
include a “copy and paste” methodology and a list of generic recommendations. We will deliver specific,
actionable recommendations and deliverables that will provide the best approach specific to the
Downtown and the City of Bozeman. Whether conducting research, evaluating best practices, or
assessing ideal software solutions, DIXON brings a vast library of resources and expertise to our clients
and we are adaptive to your evolving needs.
Prior to her work at DIXON, since 2007, Julie’s primary focus was the ongoing support and development
for two of the largest parking programs in the country, the City of Los Angeles and the City and County of
San Francisco, and for one of the most successful customer service-based parking enforcement programs,
the City of West Hollywood. As a result, DIXON has become recognized as industry experts in municipal
parking solutions, primarily due to Julie’s direct involvement in the aforementioned programs and the
internationally-recognized SFpark program: the first parking project in the US to evaluate on-and off-
street parking technology and policies and their direct impact on congestion mitigation.
Municipalities have recognized the knowledge and resources that we can provide. Our exposure to other
parking programs will provide an immediate impact on our best practices reviews. We make a very
strategic plan to schedule on- and off-site meetings in coordination with the Department to ensure the
each aspect of the project is managed seemlessly. Our clients have appreciated our Time & Materials
(T&M) approach to ensure that the projects are managed in the most cost-effective and efficient manner.
Our Cost Proposal includes a Not-To-Exceed fixed-fee for the project and we will deliver within that
budget, customizing our solution to focus on what the Department needs to achieve its objectives and
adapting in order to ensure that the project is completed within the agreed upon budget and timing.
Dixon Resources Unlimited is a small company and our name includes Unlimited because there is no limit
to the parking support services that we provide. We treasure our clients and we always deliver on our
commitments. Each of our current municipal contracts has been extended and expanded beyond the
original scope of work due to the positive impact that the DIXON project deliverables have had upon their
parking programs and the professional level of service provided. We have delivered all of our projects
under budget and on time with a concentration on delivering a customized set of recommendations. Our
clients will tell you that we are small but we leave a powerful impression and our parking expertise and
understanding of solutions offer an innovative and cost-savings perspective. We believe in and stand
behind the work that we do.
DIXON is uniquely qualified to provide the Parking Operations Consulting Services to the City of Bozeman
because:
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DIXON has the firsthand, customer experience perspective which needs to be considered for any
operational and technology recommendation.
DIXON has extensive experience in parking operations, technology integrations, staffing and best
practices.
DIXON has supported similar communities with futures for growth and development including
Hendersonville, NC and Salt Lake City, UT.
DIXON has direct expertise in conducting operational evaluations that are supported by unique
vendor and municipal project understandings and familiarity that can directly benefit this project.
DIXON has an exceptional Parking Consulting Team that provides decades of experience.
The DIXON Team maintains affiliations with the National Parking Association (NPA), Parking Consultants
Council (PCC), International Parking Institute (IPI), California Public Parking Association (CPPA), Southwest
Parking and Transportation Association (SWPTA), Pacific Intermountain Parking and Transportation
Association (PIPTA) and the Intelligent Transportation Society of America (ITS America). We are excited
to get to work supporting the Department. Thank you for the opportunity to compete for this project. If
you select our Team, we will exceed your expectations.
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Project Team
JULIE DIXON – Principal Consultant
Julie Dixon is the President and Founder of Dixon Resources Unlimited, a woman-
owned firm focused on providing parking consulting services to municipalities. With
over 24 years of experience in parking and transportation management, Julie built her
firm to provide ‘best in class’ municipal parking solutions across a broad spectrum of
areas including operations management, technology, customer service, enforcement,
citation processing, field maintenance, financial reporting, procurement and integrated solutions. Since
its inception in 2012, DIXON has garnered an impressive client list.
PROFESSIONAL EXPERIENCE
Julie began her career as the first parking enforcement officer for the Santa Barbara County Sheriff’s
Department. As her career path evolved, Julie directed and managed all aspects of various complex
transportation programs, including both the City and County of Los Angeles Automated Enforcement
Programs, the City and County of San Francisco Parking Meter Counting, Collections and Management
System and the City of Los Angeles Parking Meter Collections Program.
She has been responsible for establishing policies, defining objectives and delivering on initiatives for
municipalities of all sizes, working at all levels within the administration, enforcement and adjudication
processes and has been solicited to present at a variety of parking industry events regarding her project
experiences. She has extensive knowledge and hands-on experience with the solicitation, development,
deployment, operation, and maintenance of solutions ranging from municipal parking programs to
automated enforcement systems.
Our relevant experience include Julie’s direct involvement with the San Francisco Municipal
Transportation Agency (SFMTA) for the internationally-recognized SFpark program. SFpark was the first
parking project in the United States to evaluate both on-and off-street parking technology and policies
and their direct impact on congestion mitigation in the City. Using real-time information to determine
parking availability, SFpark successfully implemented a demand-responsive pricing model that continues
to be evaluated and debated throughout the parking industry. She was directly responsible for the
development of specifications, solicitations, contract negotiations and technology integration/
implementation oversight. This extensive experience will bring a direct benefit and we will coach the
Department and support your efforts to ensure that implemented recommendations are formatted to
service your best interest. Performance standards and audit measures will be incorporated to ensure
ongoing functions/services and operational controls.
In addition, beginning in 2007, Julie has supported two of the largest U.S. parking programs; the City of
Los Angeles and the City and County of San Francisco, and the customer-service-based parking
enforcement program for the City of West Hollywood. Julie has been engaged in all levels of the parking
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programs, including the collection and reconciliation for more than $80M in annual parking meter revenue
with a reconciliation rate consistently over 99.99%. Accustomed to a mixture of technologies, both old
and new, she supported the extensive documentation and procedures necessary to be accountable for
and manage over 60,000 parking meters in Los Angeles and San Francisco.
Considering the volume of collections and revenue counted, Julie has faced multiple security issues and
revenue anomalies. Each municipality is unique, but she knows what to look for and how to outline a
program that recognizes irregularities or variances as a standard practice. Regardless of project size,
documentation, procedure and accountability are the keys to successful revenue and enforcement
program and the lessons learned from these programs can be adapted for the needs of the City.
One of DIXON’s primary business objectives is to define and recommend the parking technology roadmap
for the municipalities that we support which is consistent with the overall objectives of the RFB. Since
founding DIXON in 2012, Julie has been focused on coaching municipalities through the operational and
technology assessments and implementation and procurement processes. Julie is responsible for the
overall management of each project for the DIXON team and prides herself on being labeled the “Parking
Coach.” Each municipality is unique, but she knows what to look for and how to outline a program that
recognizes irregularities or variances as a standard practice. You won’t find another consultant that had
a more well-rounded and operational understanding of your Association’s needs.
DAVID COOKER – Senior Associate
David Cooker is a Senior Associate of Dixon Resources Unlimited where he leads multiple
aspects of the company including Business Development, Technology Integration, Project
Management and Data Analytics. In support of Bozeman, David brings extensive parking
industry and parking technology knowledge to the DIXON team. In addition, David’s
strong project management, product development and customer relations bring a unique
skillset to Dixon Resources Unlimited. David recently completed the Comprehensive Parking Study for the
City of Hendersonville and is currently supporting a Best Practices Review for the City and County of San
Francisco.
PROFESSIONAL EXPERIENCE
David has developed a successful career in the technology sector, holding positions of increasing
responsibility and performance. He started his career working first as a Field Merchandiser and then Key
Account Manager in the consumer electronics industry with a consistent track record in sales, account
management and product expertise. David’s focus was on customer support, project management and
forecasting. He has proven to be a significant asset to any team and is a widely sought resource within
our industry. He has an established track record responsible for building product sales growth over $80
Million in annual sales revenues, creating a new distribution channel and, most importantly, fostering
service to multiple lines of business.
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Over the last 4 years, David has centered his focus within the parking industry and has worked with two
different, high profile parking technology vendors (Parkeon and IPS Group, Inc.). David has extensive
experience in project management and business development with expertise in the area of customer
transformation leading from strategy through to implementation. His understanding of both on and off
street parking provides a significant contribution to the Dixon Resources Unlimited Team. David has
supported the successful implementation of multiple high profile accounts such as Newark, NJ,
Sacramento, CA Phoenix, AZ and San Diego, CA. As the Territory Area Manager at Parkeon, David was
responsible for the management of nearly $4 Million in municipal support services.
Just prior to his work at DIXON, David was the Director of Regional Sales for the IPS Group, Inc. where he
successfully developed and implemented multiple municipal parking projects to deliver new technologies.
While at IPS, David refined the product design process for multiple parking products including design
concept, assessment and logistical procedures and delivered contracts with key accounts such as Seattle,
WA, San Diego, CA and Phoenix, AZ. It was his familiarity and understanding of the parking challenges
facing municipalities throughout North America that brought him to the DIXON Team.
Currently, David is managing several projects for DIXON including a Best Practices Review and
Recommendation for Citation Processing and Vehicle Towing Contract for San Francisco. This project will
result in two formal Request for Proposals that reflect up-to-date financial, technological, operational and
customer service-oriented support options that will be based upon an assessment of other large scale
municipalities and their operational practices. In addition, he has a supporting role with our other ongoing
parking projects within the Cities of Beverly Hills, Pasadena and Newport Beach. David will collaborate
and support the deliverables for this project in coordination with Julie.
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PATRICK SMITH - Associate
Patrick Smith is an Associate Consultant providing a level of quality assurance to all of
the Dixon Resources Unlimited projects. In addition to Project Management Support,
Patrick provides the exploratory data analysis, report development and quality
assurance needed to ensure client delivery of services and project deliverables.
PROFESSIONAL EXPERIENCE
Patrick began his career with DIXON supporting the Beverly Hills Parking Destination Study, developing
policy recommendations for the City followed by his support of the Business Triangle Disabled Placard
Study. Currently, Patrick is supporting the City of Albuquerque Parking Study which includes both the
coordination and solicitation of key community stakeholder feedback and on operational assessment of
on and off street parking assets and technology. The first phase of Albuquerque include transitioning to
an automated garage solution, removing the traditional attendant supported facility. The next phase of
recommendations will include additional, similar automation at other parking facilities along with
developing Wayfinding solutions that will incorporate the INNOVATE ABQ project objectives. Patrick is
also coordinating the City of Sausalito Request for Information parking project which includes managing
equipment trials from six technology vendors. The technology pilot is currently in progress and will result
in a change in Citywide parking technology throughout the waterfront community. This is a critical
community engagement project that requires DIXON to be actively involved and managing community
involvement and participation throughout the 60 day trial. In addition, Patrick is currently a project
manager on a comprehensive parking study for the Salt Lake City, coordinating all field surveys and
occupancy studies.
Early in 2014, Patrick received his M.A., Applied Sociology with a focus in statistics and quantitative
methodology. Throughout his studies, he has managed numerous field studies as well as data analysis
and evaluation projects that bring both qualitative and quantitative perspectives and knowledge to the
DIXON mission. Prior to his degree, Patrick worked in transportation and logistics focusing on design and
implementation of operational processes to handle the transportation of Coca-Cola’s point-of-sale
network. Following his degree, Patrick worked as the Marketing Coordinator for IPS Group, Inc., a leader
in the parking solution industry, overseeing all proposals from local governments and municipalities. This
experience has provided a tremendous baseline understanding for parking technology impacts and the
overall lessons learned from parking project implementations, including strategies regarding community
engagement.
DIXON recruited Patrick while at the 2014 Intertraffic Conference where they initially met while assessing
the global developments and impacts of Intelligent Transportation System (ITS) as they relate to parking.
Since then, DIXON has come to rely upon Patrick’s expertise and analytic approach to help our clients
address and resolve their parking challenges.
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References
Hendersonville, NC Comprehensive Parking Study
John Connet, City Manager, City of Hendersonville, NC
145 Fifth Avenue East, Hendersonville, NC 28792
828.233.3201, jconnet@cityofhendersonville.org
Population: 13,466 (2013)
Number of employees: 3
Aug 2014 – Current
In July 2014, the City of Hendersonville, NC selected Dixon Resources Unlimited to provide parking
consulting services to review, analyze and provide recommendations regarding the downtown parking
program and how it can be managed and operated in a more effective and customer friendly manner.
Downtown Hendersonville has become a destination location with exceptional growth and
development. DIXON was selected to develop both a short and long term parking plan to support the
City vision while preventing parking issues from developing without over-building parking supply.
In addition to the Stakeholder engagement participation, the Hendersonville parking study has also
included an assessment process that included multiple data collection points including on-site
occupancy and turnover surveys at both on and off street parking areas. DIXON utilized advanced
parking technology assessment tools including data collection applications and the installation of the
Temporary Battery Operated Parking Sensors (TBOPS). Due to the automated processes, the results of
the data collection were immediate and accurate and have had a direct impact on the operational
recommendations to the City.
Newport Beach, CA Comprehensive Parking Study
Evelyn Tseng, Revenue Manager, City of Newport Beach
100 Civic Center Dr, Newport Beach, CA 92660
949.644.3153, etseng@newportbeachca.gov
Population: 87,273
Number of employees: 10+
December 2012 – Current
In December 2012, DIXON was awarded a professional service agreement with the City of Newport
Beach, CA to provide parking consulting services to review, analyze and provide recommendations
regarding the City’s parking lots, meters and permit programs. The City of Newport Beach project
consists of five phases: Parking Lots, Parking Permits, Parking Meters, Parking Enforcement and Pilot
Parking Technology Programs. The analysis of the Newport Beach overall parking program kicked off
immediately with a complete evaluation of the parking meter program, specifically the assessment of
the counting and collection operation and providing technology solution recommendations. This
phase was followed by a review of the parking lot operations from which the City is currently in the
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process of implementing the recommendation prior to the beginning of their peak summer season.
The City has extended the DIXON coaching services through 2017 in order to support their ongoing
parking plan that includes development of the Balboa Village community and the construction of
Marina Park.
Beverly Hills, CA Parking Roadmap Study
Chad Lynn, Assistant Director of Public Works Services, City of Beverly Hills
345 Foothill Dr, Beverly Hills, CA 90210
310.288.2807, clynn@beverlyhills.org
Population: 34,658
Number of employees: 40+
July 2013 – Current
Dixon Resources Unlimited is involved in several parking related projects for the City of Beverly Hills
under the direction of Julie Dixon and David Cooker. In 2008, Julie led the initial development of the
Beverly Hills Parking Roadmap, which included a comprehensive evaluation of the City’s parking
operation. More recently, Dixon Resources Unlimited led a more comprehensive study of the parking
operations with a thorough audit and evaluation of the on- and off-street parking operations, a
Destination Study focused on five parking structures, an Operational Assessment for the City’s Parking
Control Officers including best practices for code enforcement. The final reports were delivered on
time, exceeding the expectations of the City and remaining within budget.
Sausalito, CA Parking Operations Support Services
Charles Francis, Administrative Services Director/Treasurer, City of Sausalito
420 Litho Street, Sausalito, CA 94965
415.289.4105, cfrancis@ci.sausalito.ca.us
Population: 7,099
Number of employees: 5
July 2014 – Current
In July 2014, the City retained Dixon Resources Unlimited (DIXON) to provide an initial assessment
of the Sausalito parking technology and to support the development of a Request for Information
that would include a solicitation for industry feedback. Due to our familiarity with parking
processes, policy and overall service solutions the City saw our support as a direct and immediate
benefit to their parking program. DIXON wast retained through the Spring of 2015 to oversee and
manage the City’s entire procurement process inlcuding a vendor show & tell, parking technology
pilot and vendor installation. The City and DIXON are currently in the final phase of parking
technolgy project.Sausalito is a great example of the Parking Coach services provided by Dixon
Resources Unlimited. The City of Sausalito calls upon DIXON to assist with all of their parking
support needs.
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Outline of Services (Proposed Work Plan)
Project Management
Project Management will be a critical part of this project and is a key focus of the DIXON Team
approach. Included in this phase of the project are the following components:
1. Review of Existing Data. The DIXON Team will review and summarize all relevant data from the
City including all prior parking-related studies, any Master Plan documentation, the City’s
existing parking management strategies, overall City objectives for the long-, mid- and short-
term, and parking inventory (public and private).
2. Parking Steering Committee Meetings. Meetings with the Parking Steering Committee will take
place throughout the Comprehensive Parking Plan to help guide the interpretation of the
resulting recommendations.
Kick-Off Meeting. The kick-off meeting will include the DIXON Team and the Parking Steering
Committee. The meeting introduces the project team and each member’s role in preparing the
plan. This meeting will allow the team to review the approach to the project, make any final
adjustments to the scope, obtain background and local agency culture and history, and allow for
any adjustments or impacts to the schedule. In addition, refining the approach with the
stakeholders will be completed in advance of the stakeholders meetings. DIXON will prepare
and distribute an agenda and minutes for the kick-off meeting.
Initial Findings Discussion. Presentation of an initial findings report and citing of critical
issues. DIXON will prepare and distribute an agenda and minutes this meeting.
Preliminary Recommendations Discussion. Presentation of preliminary recommendations,
which may be attended by invited stakeholders. DIXON will prepare and distribute an
agenda and minutes this meeting.
3. Project Update Meetings. Beyond the Project Kick-off Meeting, DIXON will hold bi-weekly
project management conference calls with the City’s designated project manager to provide an
update on the status of the work effort and work through any issues. DIXON will prepare and
distribute minutes for each meeting.
Project Management Deliverables
Review of Prior Parking-Related Studies and a summary report identifying opportunities and
constraints of the historical analyses
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Parking Steering Committee Meetings Agenda and Minutes: kick-off, initial findings and
preliminary recommendations meetings
Project Update Meeting Agendas and Minutes
Stakeholder / Community Outreach
Community Coordination is a critical part of this parking study and input will be important for both
inputs into the process and also buy-in on the recommendations and incremental changes that will
ensue. Involving the City of Bozeman community in these parking studies will significantly improve both
our combined success. DIXON takes a leadership role in establishing a public involvement strategy
which will ensure inclusion and transparency.
DIXON will coordinate with the key stakeholders and community partners to build consensus on the
benefits of progressive parking policies, identify desired outcomes, roles and responsibilities. These
partners could include:
1. CITY Parking and Transportation Committee
2. City staff including:
Transportation
Planning
Economic Development
3. Developers
4. Lenders
5. City of Bozeman Community Councils
Coordination with these individuals and groups would take place at the start with initial kick-off
meetings followed by workshops to provide input into the final recommendations process. DIXON will
lead these discussions and prepare and distribute an agenda and minutes for each meeting.
Task 1: Assessment of Parking Utilization
Analyze current parking inventory, parking occupancy data plus current and proposed land use
and development.
Identify current parking shortages and surpluses by block
Study Area Boundaries. In working with city staff and other pertinent agencies, the DIXON team will
identify essential study area boundaries for CITY in order to maximize the city’s goals.
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Downtown Inventory. For the Downtown area, existing data will be utilized to inventory the public and
private parking supply. Upon preliminary review, the WTI reports are comprehensive and the level of
details will provide a tremendous foundation for the Parking Plan. It is recommended that DIXON
conduct a field overview to confirm and validate the recent data results.
TBOPS. If further analysis is required, at the City’s option, DIXON can further quantify the surplus and
deficient parking, DIXON will provide a thorough assessment of the City’s parking that will provide the
information necessary to provide effective recommendations for the current and
project future parking needs. DIXON team will utilize optical tools to conduct
occupancy and turnover surveys. The Temporary Battery Operated Parking System
(TBOPS) is an optical-based integrated software evaluation tool which provides a
flexible analytical instrument with an unprecedented understanding and overview
of the activities and users of the City’s parking assets. The TBOPS provides a vast
and unique set of data, which is searchable at any time, allowing for review and
comparison of all data collected and provides the ability to view images for
demonstration of results for key stakeholders and decision makers. The evaluation
shall include peak hour assessments, utilization and turnover analysis for both high
and low use days.
The TBOPS has the capability to capture the following data sets:
Occupancy/Turnover – The TBOPS delivers ultra-high accuracy occupancy status. This accurate
detection combined with vehicle type provides the ability to truly understand the occupancy
and turnover (or transition) characteristics of your City streets and parking lots.
Same Vehicle / Object Status – TBOPS can accurately and reliably determine if the vehicle or
object is the same vehicle or object over time which allows for the ability to accurately
determine length of stay.
Vehicle Type – TBOPS can detect multiple vehicle types including motorcycles, autos and
commercial vehicles and companies (Fed Ex, UPS etc.) This allows for the efficient and effective
management of loading zones and other parking events.
The TBOPS has proven to be a reliable tool for several municipal operations to evaluate occupancy and
space availability. Essentially it is an obscurely mounted camera which will capture real-time data
within the study area. DIXON will be able to identify the most accurate parking
utilization results. The TBOPS is a programmable tool that can be scheduled to
operate during the designated operating hours, including Saturdays, for both on
and off street locations. The volume and value of the TBOPS data should provide
substantial information to formulate policy recommendations.
TBOPS Unit
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DIXON will use the TBOPS to conduct detailed parking supply and demand studies in the downtown area
throughout a designated week. The data collection will be supported by on site assessment, evaluating
opportunities for parking management and determining opportunities for future land use mixes. DIXON
will perform a detailed analysis and prepare relevant spreadsheets by address and street block.
In addition to the TBOPS, parking occupancy data is also collected using a mobile
phone application to capture the time, license plate and location of each car
parked within the study area. Second, images were also recorded utilizing a
second mobile phone application to further capture occupancy/turnover, vehicle
type, and object status. This tool was developed for DIXON and was very effective
within the DIXON Hendersonville Comprehensive Parking Study.
DIXON will evaluate potential sites that could provide future parking locations. With the support of the
TBOPS, DIXON will conduct fieldwork and analysis to document and evaluate current utilization of
parking resources in the potential area(s). The fieldwork shall consist of the following a field survey of
Surface & Structure Parking Occupancy.
Parking Demand One of the first steps of addressing the parking demand and any deficit in parking that
may exist is to review all of the existing parking supply locations. This will insure that each location is
properly designed to provide maximized parking efficiency and traffic flow while also providing user
comfort and convenience. It is important to understand the user of each parking facility as it relates to
long-term (employee) versus short-term (retail patrons) parking needs. Each user will need to be
considered, for example, an employee parks his/her car and it stays parked for a good part of the day
where the retail patrons’ parking use is more of a quicker in and out. Therefore, the retail patron’s
parking space needs to be more gracious to allow for high turnover of that space. Our Team has
historically experienced gains of 10% to 20% just by properly re-designing parking facilities.
The DIXON Team shall assess the current resources and determine additional partnerships that can be
created to expand the resource base of the City. A matrix of alternative measures to maximize existing
parking resources will be developed. There are several current resources which could be leveraged to
make the management of parking in the City much more effective. The CITY could be monitoring
parking preferences over time and provide information on changes as a result of development or
seasonal activities. Recommendations shall be designed to preserve or increase existing parking
revenues generated by the City's parking facilities, while addressing community needs, as determined by
the Stakeholder feedback. DIXON will develop and propose applicable alternative approaches to current
parking strategies and practices based on its knowledge of best practices in other cities, experience in
management of downtown parking systems and expertise with land-use planning and functional design
of parking resources, including shared parking, valet services and alternative parking strategies.
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Utilizing the deliverables from Task I, DIXON will perform an analysis of current parking sufficiency and
projected future parking sufficiency based on inventory and occupancy data previously collected in the
field, an analysis of user needs, and information around city development within the study area. The
analysis shall include the following:
1. Analysis of current parking sufficiency. An analysis of current parking sufficiency.
2. Hard-to-find parking. Identification of hard-to-find parking locations (perceived and real).
3. Current parking sufficiency and parking system objectives. An assessment of current parking
sufficiency in terms of overall parking system objectives.
4. Future development. A summary of pertinent information provided by the City about future
development within the study area. The information will include key data related to the nature
and scale of future development included in the analysis.
5. Projected impact of development. An analysis of the projected impact of development on
parking sufficiency at 3 year, 5 year, and 10 year forecasts points.
6. Locations for future expansion. Identification of locations for any future municipal parking
facilities or expansions of existing facilities needed to satisfy future parking deficiencies.
7. Potential transit support. Identification of any location or destinations suitable for additional
transit support as a parking demand mitigation measure.
8. System Assessment. The City has existing parking management strategies in place that could be
optimized, changed, eliminated, outsourced, or expanded upon. Based on current and new data
collection, the supply, demand, land use mix, and downtown characteristics and events, DIXON
will evaluate the current parking management systems, perform a Strengths-Weaknesses-
Opportunities-Constraints (SWOC) analysis of these practices, and recommend improvements
and opportunities to the existing system.
9. Best Practices. DIXON will research best practices in parking policy to identify innovative
approaches used by other cities. DIXON will propose, for City approval, a list of cities which it
considers comparable to the City of Bozeman or those that provide particularly good examples
of innovative approaches.
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Task 2: Evaluation of Parking Policy and the Bozeman Parking Program
Review existing parking policies and current practices
Estimate future parking needs based on population and development trends.
Dixon Resources Unlimited will review best practices to identify and evaluate the applicability of
innovative approaches used by other cities to manage and finance parking programs. DIXON will
propose, for City approval, a list of cities which it considers comparable to Bozeman or those that
provide particularly good examples of innovative approaches.
1. Relevant City Comparisons. DIXON will identify and evaluate how other relevant cities manage
their parking systems and provide recommendations for any changes that the City should
consider in its current organizational structure.
Such recommendations will include:
a. Definition of the optimal role of the City of Bozeman in meeting overall parking needs in
the parking area, including financial implications and opportunities for public/private
partnerships.
b. An opinion as to the most effective organization and assignment of responsibilities for
oversight and management of the City's parking system.
c. Proposed organizational structure
d. Principal policies
e. Estimates of the impact on capital and operational budgets
2. City Comparison funding strategies. DIXON will identify funding strategies that have been used
by other cities and parking authorities that may be applicable and useful for the City of
Bozeman.
3. Current parking and zoning. DIXON will review and evaluate the City's current parking and
zoning ordinances/regulations related to parking ratios and minimum parking requirements in
terms of meeting future parking needs.
4. Current management of parking system. DIXON will review current staffing for oversight and
management of the City's current parking system and make any appropriate recommendations
for changes in those staffing levels to ensure adequate support for management and planning
functions in the future. The review shall include:
a. Review of the current organizational chart and assigned responsibilities.
b. Review of job descriptions for staff directly involved in oversight, management or
administration of the parking system.
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5. Revenue control/collection options. DIXON will provide information about the range of on-
street and off-street revenue control/collection options, and shall provide recommendations as
to the types of systems that would be most appropriate for the City of Bozeman operations.
The analysis shall include the following:
1. City Comparisons. A summary of the results of the comparative review of relevant cities
2. Role of the City. A definition of the optimal role of the City of Bozeman in meeting downtown
parking needs.
3. Optimal Parking Operation. Recommendation for the best organizational option for the City's
parking operations.
4. Cost Implications. Estimates of cost implications for any proposed changes.
5. Optimal Staffing. An evaluation of current staffing levels and recommendation for staffing
changes as appropriate.
6. Revenue Control and Collection Technologies. An assessment of applicable revenue control
and collection technologies that would benefit the City's parking operation.
7. Parking system funding strategies. Information regarding the range of parking system funding
strategies and identification of options that may be most appropriate for the City of Bozeman.
Task 3: Efficiencies, Cost Estimates and Financial Projections
Recommend opportunities to increase efficiency of current parking resources
Recommend options and locations to increase parking inventory to accommodate future
demands
Present cost estimates of new parking infrastructure
Provide ten-year financial projections of parking revenues and expenditures
Dixon Resources Unlimited will make recommendations for the development of new parking capacity if
indicated by the analysis provided in the earlier project tasks, including recommendations for the type
and size of parking facilities needed.
DIXON will develop a pro forma estimate of future parking revenues and expenses based on a review of
existing operations and financial performance information provided by the City.
1. The pro forma shall assume a goal of financial self-sufficiency for the parking operation.
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2. The pro forma shall include projected capital costs, replacement costs, maintenance costs,
maintenance reserves, operational costs and administrative costs associated with oversight and
contract management.
3. The pro forma shall include a proposed rate schedule for all City parking facilities. The rate
schedule will include off-street rates for hourly and monthly parking.
4. If City representatives, with responsibility for this study, have given preliminary approval to a set
of recommended changes in the organizational structure or operation of the City's parking
program that set of conditions shall be considered in developing the pro forma.
DIXON will evaluate the feasibility and potential financial benefit of monetizing any/all of the City's
parking assets considering:
1. The potential restrictions afforded by Montana State law as well as those that may be imposed
by any outstanding tax exempt debt used to finance or improve any of the facilities.
2. Options to be considered could include, but are not limited to: up-front cash payments for
reasonably expected parking revenues, public private partnerships with revenue sharing,
sale/lease back of facilities and/or outright sale of the assets.
DIXON will provide information about the range of on-street and off-street revenue control/collection
options, and shall provide recommendations as to the types of systems that would be most appropriate
for the City of Bozeman operations.
DIXON will provide a summary of policies and parking/transportation management strategies that can
be integrated into the review process for development projects. These may include:
a. In-lieu fees
b. Parking fee funds
c. Land banking strategies
d. Parking minimum or maximums
Task 4: Final Recommendations and Report
Recommend options to achieve revenues necessary to: maintain existing and future facilities;
expand parking inventory; and sustain current and future operations.
In partnership with the Parking Steering Committee, the DIXON Team will prepare the following reports:
1. Initial Findings Report. DIXON will prepare an initial findings report which will cite critical
issues. Presentations to both the Project Study Team and the Stakeholders Group will
conducted and DIXON will collect feedback on the initial report and work with the Project
Director to incorporate all changes.
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2. Preliminary Recommendations Report. DIXON will prepare a presentation of the preliminary
recommendations, which may be attended by invited stakeholders.
Final Downtown Bozeman Parking Management Solution. DIXON will prepare a final Downtown
Bozeman Parking Management Solution that documents the overall process, data collected, research
and analysis performed, report and present recommendations; including a strategic parking
management action plan with specific goals and action plans for immediate (6 month to 1-2 years),
short-term (3-5 years), and long-term (6-10 years). The final report may consist of approved technical
memoranda delivered throughout the study process. The study shall include maps, forms, and other
supporting documents.
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Costs and Expenses
Week 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
Project Kickoff
Project Management 3,520$
Stakeholder/Community Outreach Meetings 4,670$
Task 1: Assessment of Parking Utilization 9,160$
Task 2: Evaluation of Parking Policy and the Bozeman Parking Program 7,960$
Task 3: Efficiencies, Cost Estimates and Financial Projections 4,650$
Task 4: Final Recommendations and Report 9,970$
39,930$
6,600$
Total (excluding optional equipment expenses)
*Optional Temporary Battery Operated Parking Sensor (TBOPS)
Totals by
Task
Bozeman, MT
Work Schedule & Paymanet Schedule
Request for Proposals: Comprehensive Downtown Parking Plan, Bozeman MT 1
Request for Proposals
REVISED 5-18-15
See yellow highlight in Selection Criteria
PROFESSIONAL SERVICES TO CONDUCT
THE DOWNTOWN BOZEMAN COMPREHENSIVE PARKING PLAN
TO DETERMINE EXISTING AND FUTURE PARKING NEEDS
FOR DOWNTOWN BOZEMAN
Proposals must be received no later than:
Monday, June 1, 2015 at 5:00 pm MST
Email or Deliver proposal to:
Stacy Ulmen, City Clerk
PO Box 1230
121 North Rouse Ave Suite 202
Bozeman, MT 59771
agenda@bozeman.net
Request for Proposals: Comprehensive Downtown Parking Plan, Bozeman MT 2
NOTICE IS HEREBY given that the City of Bozeman is requesting proposals from qualified
consultants to develop a strategic parking plan for the downtown district. All proposals must be
in the format specified, enclosed in a sealed envelope and clearly identified with RFP title,
company name and due date.
Deliver proposals to the City Clerk at the following address PO Box 1230, 121 North Rouse Ave,
Suite 202, Bozeman, MT 59771 by Monday, June 1, 2015 at 5:00p.m. MST. It is the sole
responsibility of the proposing firm to ensure that proposals are received prior to the closing time
as late submittals will not be accepted and will be returned unopened.
DISCRIMINATION
The City of Bozeman is required to be an Equal Opportunity Employer.
Discrimination in the performance of any agreement awarded under this RFP on the basis of
race, color, religion, creed, sex, age, marital status, national origin, or actual or perceived sexual
orientation, gender identity or disability is prohibited. This prohibition shall apply to the hiring and
treatment of the awarded entity’s employees and to all subcontracts.
As such, each entity submitting under this notice shall include a provision wherein the submitting
entity, or entities, affirms in writing it will not discriminate on the basis of race, color, religion,
creed, sex, age, marital status, national origin, or because of actual or perceived sexual
orientation, gender identity or disability and which also recognizes the eventual contract will
contain a provision prohibiting discrimination as described above and that this prohibition on
discrimination shall apply to the hiring and treatment of the submitting entity’s employees and to
all subcontracts.
Failure to comply with the above shall be cause for the City to deem the submittal non-
responsive.
Request for Proposals: Comprehensive Downtown Parking Plan, Bozeman MT 3
BACKGROUND
The Bozeman Parking Commission was established in 1974. It has jurisdiction over three
parking districts: the Montana State University Residential District, the Bozeman High School
Residential District, and the Downtown Parking District.
The City of Bozeman Parking Division includes a Parking Manager, Parking Clerk, and four
Parking Enforcement Officers.
The Parking Commission has conducted occupancy studies for select areas of the downtown
parking district in 2010, 2012 and 2014.
The Downtown Parking District contains approximately 4900 parking spaces: 2292 public and
2608 private. The public parking consists of 1667 public on-street spaces with 2 hours of free
parking; 190 public surface lot spaces with 2 hours of free parking; and 435 spaces in the public
Bridger Park Garage (which was opened in 2009).
With the opening of the Bridger Park Garage and the end of the recent recession, downtown is
experiencing significant economic development. Currently over 250,000 square feet of
development is under construction or approved for construction totaling over $60 million of
private investment.
Therefore, the Bozeman Parking Commission is seeking to develop a comprehensive parking
plan that will address the future needs of Bozeman’s downtown commercial district.
The following adopted planning documents and studies provide critical context and data:
1994 Downtown Urban Renewal Plan
1998 Downtown Improvement Plan
http://weblink.bozeman.net/WebLink8/0/doc/59284/Electronic.aspx
2009 Downtown Improvement Plan
http://www.bozeman.net/Departments-(1)/Planning/Plans/Downtown-Bozeman-Improvement-
Plan/DBIP_12-14-09.aspx
2010 Downtown Parking Study
http://www.bozeman.net/Smarty/media/Parking_Media/Reports/2010-Downtown-Parking-Study.pdf
2012 Downtown Parking Study
http://www.bozeman.net/Smarty/media/Parking_Media/Reports/2012-Downtown-Parking-Study.pdf
2014 Downtown Parking Study
http://www.bozeman.net/Smarty/media/Parking_Media/Reports/2014-BZN-Parking-Report-FINAL.pdf
PROJECT LOCATION
The project area for the Comprehensive Downtown Parking Plan includes the greatest extent of
the B3 Zoning District and the Downtown Urban Renewal/Tax Increment District. Figure 1
defines the project boundary.
Request for Proposals: Comprehensive Downtown Parking Plan, Bozeman MT 4
Figure 1: Comprehensive Downtown Parking Plan Project Area
SCOPE OF SERVICES
The Comprehensive Downtown Parking Plan includes the following objectives:
1. Analyze current parking inventory, parking occupancy data plus current and proposed
land use and development.
a. Utilize occupancy data from 2010, 2012 and 2014 WTI Parking Studies.
2. Identify current parking shortages and surpluses by block.
a. Utilize occupancy data from 2010, 2012 and 2014 WTI Parking Studies.
3. Review existing parking policies and current practices.
a. Parking Commission policies including: parking citation types and fines; parking
Request for Proposals: Comprehensive Downtown Parking Plan, Bozeman MT 5
garage and surface lot lease and use fees; general parking policies.
b. City of Bozeman Unified Development Code parking requirements for
redevelopment and changes in use.
4. Estimate future parking needs based on population and development trends.
a. Identify future parking needs for 3, 5 and 10 year increments.
5. Recommend opportunities to increase efficiency of current parking resources.
a. Recommendations should address all types of parking: public (on-street, lots,
garage) and private (lots).
6. Recommend options and locations to increase parking inventory to accommodate future
demands.
a. Recommendations should consider all types of parking: public (on-street, lots,
garage) and private (lots).
7. Present cost estimates of new parking infrastructure.
a. Include cost estimates for design, construction, operations and both short-term
and long-term maintenance.
8. Provide ten-year financial projections of parking revenues and expenditures.
a. Projections should show positive cash flow.
9. Recommend options to achieve revenues necessary to: maintain existing and future
facilities; expand parking inventory; and sustain current and future operations.
a. Revenue options should include a review of the City’s current parking fee policies
and recommendations for future changes.
b. Financing options should include a variety of revenue sources.
DELIVERABLES
Two hard copies and 1 PDF version of all preliminary and final drafts shall be provided to City of
Bozeman. All documents shall be provided at least 14 working days prior to any public hearing
or meetings with the City Commission in an electronic format approved upon by the City. All
work submitted shall become property of the City of Bozeman.
Deliverables must comply with the Americans with Disabilities Act. To comply with the ADA,
documents posted online, including, but not limited to, Adobe PDF files, Microsoft Word
documents, Microsoft PowerPoint presentations, and online flipbooks, must be screen-reader
friendly. Accessible documents are often part of web-based information or used for support
documents. Therefore, under Section 508 standards and WCAG accessibility guidelines, it is
critical to ensure all support documents made available to end users can be accessed by people
with disabilities. Therefore, any digital material created for the City of Bozeman and its websites
will maintain the requirements outline in WCAG 2.0 AA Convention guidelines, Section 508
"Electronic & Accessibility Standards" of the U.S. Rehabilitation Act, the Usability.gov
accessibility Guidelines, and ADA Title II State & Local Government nondiscrimination
requirements.
PUBLIC PARTICIPATION
It is expected that the proposer will work closely with the Bozeman Parking Commission (BPC),
Request for Proposals: Comprehensive Downtown Parking Plan, Bozeman MT 6
Downtown Bozeman Partnership (DBP), Downtown Tax Increment Finance District Board (TIF),
City of Bozeman Parking Division Staff, other City Staff, interested organizations, and the public
to complete the proposed work. The proposer should be prepared to commit to a meaningful
public process that is transparent and understandable to the community.
PROGRESS REPORTS
Proposer will be expected to submit bi-weekly progress reports via e-mail outlining the following
subjects: Recently Performed Work; Upcoming Tasks; Upcoming Milestones; Scope & Schedule
Issues; and Issues To Be Aware Of.
MANDATORY CONTENT AND SEQUENCE OF SUBMITTAL
I. Submission Requirements and Instructions
All requirements in this section are mandatory. The City reserves the right to waive any
non-material variation.
a. Submit one (1) original proposal package, four (4) complete copies for each
proposal and a PDF file, under sealed envelope, by mail or hand-delivery to the
address shown on the front. Each submission must be marked on the outside with
the Company’s name and the name of the project. Postmarks are not acceptable.
Any proposal received after the schedule closing time for receipt of proposals will be returned to
the bidder unopened.
Proposals and required attachments shall be submitted as specified and must be signed by
officials authorized to bind the bidder to the provisions.
II. Proposal Outline and Content
Assemble and submit each proposal in the order below and address the required
content/questions. The order in which items are presented is important, as proposal
evaluators will follow this order:
a. Table of Contents (not to exceed one page)
b. Cover Sheet (not to exceed one page)
i. This sheet will serve as the cover of your proposal.
c. Project Summary (not to exceed one page)
i. This summary should concisely describe the project, its goals, and the
proposed plan of implementation.
d. Company Description/Capability (not to exceed 3 pages)
i. Brief history of the company that includes the date of establishment and
examples of relevant prior RFP/bids and current customers of similar
Request for Proposals: Comprehensive Downtown Parking Plan, Bozeman MT 7
attributes to the City of Bozeman.
ii. Describe your experience and capacity to manage projects of the size and
scope proposed.
e. Project Team (not to exceed 3 pages)
i. A list of the project team and their professional profile, credentials, and
relevant experience.
ii. Specific assignment of project team members
f. References (not to exceed 2 pages)
Provide a minimum 3 and maximum of 6 specifically in local, municipal,
county, or state agencies
i. Name of agency
ii. Contact name to include: title, phone number and email
iii. Population of jurisdiction
iv. Number of employees
v. Project start and completion date
vi. Brief summary of project
g. Outline of Services (refer to Scope of Services)
h. Cost and Expenses (one page)
Present a specific “not to exceed” fixed fee, including associated
fees (i.e. printing costs, attendance at meetings, travel). A requested
payment schedule should accompany the work schedule.
The City reserves the right to require the submittal of additional information that
supplements or explains proposal materials.
Request for Proposals: Comprehensive Downtown Parking Plan, Bozeman MT 8
SCHEDULE
Event Date/Time
Publication Dates of RFP Tuesday, May 12, 2015
Deadline for Receipt of Proposals Monday, June 1, 2015
Evaluation of Proposals June 2-12, 2015
Finalist Interviews June 15-19, 2015
Contract award and execution June 22-26, 2015
Research, public process and draft report July - November 2015
Draft report due to City for review Monday, November 23, 2015
All final Deliverables due to the City Friday, January 25, 2016
Close out of Contract Friday, February 5, 2016
CONTACTS
Any administrative questions regarding bidding procedures should be directed to:
Stacy Ulmen, City Clerk (406) 582-2321 agenda@bozeman.net
Questions relating to scope of services and project management may be directed to:
Chuck Winn, Assistant City Manager (406)582-2307 cwinn@bozeman.net AND
Chris Naumann, Executive Director, Downtown Partnership (406)586-4008
chris@downtownbozeman.org
SELECTION PROCESS AND RANKING CRITERIA
A review committee will evaluate all responses to the RFP that meet the submittal requirements
and deadline. Submittals that do not meet the requirement or deadline will not be considered.
The review committee will rank the proposals and arrange interviews with the finalist prior to
selection.
SELECTION CRITERIA
Proposals will be evaluated based on the following criteria:
Thoroughness and understanding of the tasks to be completed
Background and experience with parking inventory and usage analysis; parking best
practices; future demand modeling; parking management strategies; parking infrastructure
needs assessments; parking financial analysis.
Firm’s expertise and overall experience of personnel assigned to the work
Time required to accomplish the requested services
Responsiveness to requirements of the project
Public sector experience in municipal setting conducting similar studies
Knowledge of Montana and City of Bozeman Development and Parking Regulations
Local office/representative
Costs
AWARD OF CONTRACT
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The City reserves the right to reject any and all proposals, to contract work with whomever and
in whatever manner the City decides, to abandon the work entirely and to waive any informality
or non-substantive irregularity as the interest of the City may require and to be the sole judge of
selection process. The City also reserves the right to negotiate separately in any manner to
serve the best interest of the City. The City retains the right at its sole discretion to select a
successful vendor.
DISCRETION AND LIABILITY WAIVER
The City reserves the right to exercise discretion and apply its judgment with respect to all
proposals submitted.
The City reserves the right to reject all proposals, either in part or in its entirety, or to requests
and obtain, from one or more of the consulting firms submitting proposals, supplementary
information as may be necessary for City staff to analyze the proposals.
The City may elect to award a contract in multiple phases, as is deemed to be in the City’s best
interest. Should the City award projects in phases, the City reserves the right to award the
phases to the same firm.
The consultant, by submitting a response to this RFP, waives all right to protest or seek any
legal remedies whatsoever regarding any aspect of this RFP. Although, it is the City’s intent to
choose only a small number of most qualified consulting teams to interview with the City, the
City reserves the right to choose any number of qualified finalists.
This RFP does not commit the City to award a contract, to defray any costs incurred in the
preparation of a proposal pursuant to this RFP or to procure or contract for work.
All proposals submitted in response to this RFP become the property of the City and public
records and, as such, may be subject to public review.
The City reserves the right to cancel, in part or in its entirety, this RFP including, but not limited
to: selection procedures, submittal date, and submittal requirements. If the City cancels or
revises the RFP, all interested firms will be notified using email.
Request for Proposals: Comprehensive Downtown Parking Plan, Bozeman MT 10
*THIS DOCUMENT MUST BE COMPLETED, EXECUTED AND SUBMITTED WITH THE PROPOSAL*
THE REPRESENTATIVES MADE HEREIN ARE MADE UNDER PENALTY OF PERJURY. NO PROPOSAL IS VALID
UNLESS SUBMITTED ON THIS FORM AND SIGNED BY AUTHORIZED AGENT FOR YOUR COMPANY.
SUBMITTED BY:
COMPANY NAME:
ADDRESS:
CITY: __________________________________ STATE: __ ZIP: _______
TELEPHONE:
EMAIL:
SIGNATURE:
(Authorized Agent)
NAME:
TITLE:
DATE:
NOTE: If proposer is a corporation, the legal name of the corporation shall be set forth
above, together with the signature of authorized officers or agents; if bidder is a
partnership, the true name of the firm shall be set forth above, together with the
signature of the partnership; and if bidder is an individual, his signature shall be
placed above.