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HomeMy WebLinkAbout08-18-2014 Linked City Commission Minutes Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Stacy Ulmen, City Clerk Pearl Michalson, Deputy City Clerk SUBJECT: Approval of Regular City Commission Minutes from March 23, 2015, August 18, 2014 and December 1, 2014 Executive Session Minutes and User Access to Linked Minutes. MEETING DATE: April 13, 2015 AGENDA ITEM TYPE: Minutes NOTE: For PCs, your internet browser must be Internet Explorer Version 10 or higher. Google Chrome, Firefox or Safari all work as well. To view the video and the minutes of March 23, 2015 that are linked to the video please click here. (minutes located below video screen in attachments area) To view the video and the minutes of August 18, 2014 that are linked to the video please click here. (minutes located below video screen in attachments area) RECOMMENDATION: Approve the Regular City Commission Minutes as submitted. SUGGESTED MOTION: I move to approve the Regular City Commission Minutes from March 23rd, 2015, August 18, 2014 and the December 1, 2014 Executive Session as submitted. BACKGROUND: The August 18, 2014 minutes were inadvertently missed for approval so they have been added for formal approval by the Commission. The December 1, 2014 Executive Session Minutes were circulated for review at a prior City Commission Meeting. In 2013, The Clerk’s Office identified goals related to the Commission’s priority of Improving Technology Utilization and Proficiency. Improvement of: • Live streaming broadcast of the City Commission Meeting • Meeting efficiency • Better access of meeting information for Staff and the Public • Time savings • Streamlined approach to Citizen involvement and Public comment AV Capture was chosen as the Vendor to perform these services and was implemented. Since August of 2013, the City Commission Minutes have been linked with audio and video. Along with the City Commission, other City Advisory Boards are beginning to utilize the system as well. LOCATION: The AV Capture Archives and Live Streaming of City Commission Minutes and Meetings can be found at www.bozeman.net by choosing the City Commission Icon, with links located on the left hand side of the page under Watch Online! VIEWING: For first time users of the system, they will be prompted to install Shockwave and Silverlight to get the best viewing experience. The user will then find the meeting that they would like to view in the archives, click to view and then choose view session. The Draft Minutes from the meeting are located under the video in the Attached Documents area. The user will double click on the Word Document and the minutes will then appear. The user then can click on each hyperlink to find the section that they wish to view from the meeting. If the video does not automatically start at that point, the user may need to press play on the video itself. The City Commission Minutes are archived in a variety of ways due to State records retention guidelines. They are part of the Commission’s Meeting Packets as a DRAFT and are finally scanned with a wet signature and archived as a permanent record in electronic format. Both have separate retention times. Users are always welcome to contact the City Clerk’s Office at 582-2320 or email agenda@bozeman.net for assistance. ALTERNATIVES: As suggested by Commission. FISCAL EFFECTS: None. Attachments: February 23, 2015 Draft Minutes March 2, 2015 Draft Minutes Report compiled on: March 10, 2015