HomeMy WebLinkAboutC6. DOWL
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Carolyn Poissant – Manager of Trails, Open Space, and Parks
Design and Development
Mitch Overton – Director of Parks and Recreation
SUBJECT: Professional Services Agreement with DOWL, LLC for Bozeman Sports Park TOP Bond Project
MEETING DATE: May 18, 2015
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign the Professional Services
Agreement with DOWL, LLC, hereinafter referred to as, “Consultant” for Task Order No. 1 of the
design, engineering, and construction administration services for the Bozeman Sports Park
Expansion TOP Bond Project.
BACKGROUND: Resolution No. 4521 was unanimously approved by the Commission April 14, 2014 for the allocation of Trails, Open Space and Parks (TOP) bond funding in an amount not to exceed $7,500,000 for the acquisition of park land and development of the Bozeman Sports Park
Project (“Park Project”), which requires the assistance of a professional design and engineering
team. The resolution allocated up to (i) $2,100,000 for the acquisition of approximately 80 acres of
park land; (ii) up to $1,788,000 for infrastructure improvements as stated in the Commission motion adopted April 7, 2014; and (iii) the remainder of the $7,500,000 for park development and construction through a yet to be completed park master plan.
The land purchase was completed in 2014 for $2,022,413 leaving $3,689,587 for construction of
park improvements, reserving the $1,788,000 for infrastructure. An RFQ was advertised and
proposals were received and evaluated in accordance with city and state requirements in March of 2015. A selection committee comprised of representatives of the Bozeman Parks and Recreation
Department, the Bozeman Sports Park Foundation, GVLT, and Run Dog Run, who are all partners
in the project, evaluated the proposals and interviewed the top three consultant teams.
The highest ranking team as rated by the selection committee includes DOWL, LLC, a local full-
service civil engineering firm, as the lead and the following subconsultants: Siegfried Engineering, LLC, out of Stockton, CA specializing in sport facility design and construction; Steiner Thuesen,
PLLC, a landscape architectural design firm out of Billings, MT; and Bayliss Architects, PC, a
local architectural firm. All three of the top teams had out-of-state firms specializing in sports field
design. The DOWL team was selected due to the thoroughness of their proposal and presentation,
which conveyed specialized experience with sport field design, green infrastructure, site water
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needs and conveyances alternatives, large-scale irrigation design, and an interactive design
workshop process for large multi-faceted projects.
The Consultant’s Scope of Work for Task Order No. 1 includes refinement of the conceptual plan
prepared by Stefan and Associates (produced pro bono) into a final Master Site Development Plan for the entire 80-acre site, which will provide detailed layout and approximate dimensioning of all proposed site features and improvements, including: up to 20 sports fields; utilities and site
infrastructure; buildings (restroom, vending, and maintenance); parking lots; service access; trails
and walkways; picnic pavilion(s); dispersed play features; spectator seating; shade structures; site
furniture; signage; a 3-acre fenced dog park / agility course; location for an all-accessible playground and interactive water feature; stormwater conveyance and detention with green infrastructure; and landscaping and irrigation.
The Master Site Development Plan will be developed through an interactive design process with a
Sports Park Public Input Committee, to be comprised of key stakeholders, including the Bozeman
Sports Park Foundation, GVLT, Run Dog Run, City engineering, parks department, and Recreation and Parks Advisory Board representatives and others as appropriate. The Consultant
will lead the process by developing three alternatives, which will be further refined into a single
Preferred Plan. The Preferred Plan will be presented to the Recreation and Parks Advisory Board
for its review and recommendation to City Commission. The Preferred Plan will be augmented to
comply with the Community Development Department submittal and Unified Development Code requirements for a Master Plan and for review by the DRC. It is anticipated that the final Bozeman
Sports Park Master Plan will be brought before Commission for adoption in August of this year
(2015).
The Consultant’s fee for Task Order No. 1 as detailed in the attached Scope of Work is $253,480,
which is based on an estimated 1,894 hours of professional and technical time, and includes $12,511 in reimbursable expenses. Expenses include travel, printing and laboratory testing costs. A
summary of the costs is as follows:
Phase Description Professional Services Fee
• Project Start Up, Research and Inventory………$51,937
• Preliminary Concept Designs………………….. $79,794
• Preferred Plan and Preliminary Cost Estimate.... $56,495
• Park Master Plan & Report (DRC submittal).…. $65,254
TOTAL TASK ORDER NO. 1 (FIXED FEE) ……… $253,480
A detailed breakdown of each sub-consultant’s hours and fees is attached.
Following completion of Task Order No. 1, The Consultant will submit a proposal for Task Order No. 2, which will include detailed design and engineering of the Phase I Site Plan and construction documents for building the first phase of the Park Project.
City engineering, community development, and parks department staff will continue to hold
project status meetings to ensure that road and infrastructure design and construction in the rights-
of-way surrounding the park, as well as improvements on adjacent properties being developed, are well coordinated.
UNRESOLVED ISSUES: Planning for road infrastructure and irrigation water conveyance is
on-going.
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ALTERNATIVES: Per Commission.
FISCAL EFFECTS: The Agreement will allow the project to proceed as previously approved.
Attachment: Professional Services Agreement for Bozeman Sports Park Project
Report compiled on: May 7, 2015
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Professional Services Agreement for Bozeman Pond Park Expansion FY 2015 – FY 2016
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PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this _____ day of ____________, 2015, by
and between the CITY OF BOZEMAN, MONTANA, a self governing municipal corporation
organized and existing under its Charter and the laws of the State of Montana, 121 North Rouse
Street, Bozeman, Montana, with a mailing address of PO Box 1230, Bozeman, MT 59771,
hereinafter referred to as “City,” and DOWL, LLC, with a mailing address of 2090 Stadium Drive,
Bozeman, MT 59715, hereinafter referred to as “Contractor.”
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged, the parties hereto agree as follows:
1. Purpose: City agrees to enter this Agreement with Contractor to perform for City
services described in the Scope of Services attached hereto as “Exhibit A” and by this reference
made a part hereof.
2. Term/Effective Date: This Agreement is effective upon the date of its execution.
3. Scope of Work: Contractor will perform the work and provide the services in
accordance with the requirements of the Scope of Services (Exhibit A). For conflicts between this
Agreement and the Scope of Services, unless specifically provided otherwise, the Agreement
governs.
4. Payment: City agrees to pay Contractor the amount specified in the Scope of
Services upon receipt of monthly invoices, which shall be submitted to the City’s project manager
for approval. Any alteration or deviation from the described services that involves additional costs
above the Agreement amount will be performed by Contractor after written request by the City, and
will become an additional charge over and above the amount listed in the Scope of Services. The
City must agree in writing upon any additional charges.
5. Contractor’s Representations: To induce City to enter into this Agreement,
Contractor makes the following representations:
a. Contractor has familiarized itself with the nature and extent of this Agreement, the
Scope of Services, and with all local conditions and federal, state and local laws, ordinances, rules,
and regulations that in any manner may affect cost, progress or performance of the Scope of
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Services.
b. Contractor represents and warrants to City that it has the experience and ability to
perform the services required by this Agreement; that it will perform said services in a professional,
competent and timely manner and with diligence and skill; that it has the power to enter into and
perform this Agreement and grant the rights granted in it; and that its performance of this
Agreement shall not infringe upon or violate the rights of any third party, whether rights of
copyright, trademark, privacy, publicity, libel, slander or any other rights of any nature whatsoever,
or violate any federal, state and municipal laws. The City will not determine or exercise control as
to general procedures or formats necessary to have these services meet this warranty.
6. Independent Contractor Status/Labor Relations: The parties agree that
Contractor is an independent contractor for purposes of this Agreement and is not to be considered
an employee of the City for any purpose. Contractor is not subject to the terms and provisions of
the City’s personnel policies handbook and may not be considered a City employee for workers’
compensation or any other purpose. Contractor is not authorized to represent the City or otherwise
bind the City in any dealings between Contractor and any third parties.
Contractor shall comply with the applicable requirements of the Workers’ Compensation
Act, Title 39, Chapter 71, MCA, and the Occupational Disease Act of Montana, Title 39, Chapter
71, MCA. Contractor shall maintain workers’ compensation coverage for all members and
employees of Contractor’s business, except for those members who are exempted by law.
Contractor shall furnish the City with copies showing one of the following: (1) a binder for
workers’ compensation coverage by an insurer licensed and authorized to provide workers’
compensation insurance in the State of Montana; or (2) proof of exemption from workers’
compensation granted by law for independent contractors.
In the event that, during the term of this Agreement, any labor problems or disputes of any
type arise or materialize which in turn cause any services to cease for any period of time, Contractor
specifically agrees to take immediate steps, at its own expense and without expectation of
reimbursement from City, to alleviate or resolve all such labor problems or disputes. The specific
steps Contractor shall take to services shall be left to the discretion of Contractor; provided,
however, that Contractor shall bear all costs of any related legal action. Contractor shall provide
immediate relief to the City so as to permit the services to continue at no additional cost to City.
Contractor shall indemnify, defend, and hold the City harmless from any and all claims,
demands, costs, expenses, damages, and liabilities arising out of, resulting from, or occurring in
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connection with any labor problems or disputes or any delays or stoppages of work associated with
such problems or disputes and for any claims regarding underpaid prevailing wages.
7. Indemnity/Waiver of Claims/Insurance: For other than professional services
rendered, to the fullest extent permitted by law, Contractor agrees to release, defend, indemnify, and
hold harmless the City, its agents, representatives, employees, and officers (collectively referred to
for purposes of this Section as the City) from and against any and all claims, demands, actions, fees
and costs (including attorney’s fees and the costs and fees of and expert witness and consultants),
losses, expenses, liabilities (including liability where activity is inherently or intrinsically
dangerous) or damages of whatever kind or nature connected therewith and without limit and
without regard to the cause or causes thereof or the negligence of any party or parties that may be
asserted against, recovered from or suffered by the City occasioned by, growing or arising out of or
resulting from or in any way related to: (i) the negligent, reckless, or intentional misconduct of the
Contractor; (ii) any negligent, reckless, or intentional misconduct of any of the Contractor’s agents;
or (iii) the negligent, reckless, or intentional misconduct of any other third party.
For the professional services rendered, to the fullest extent permitted by law, Contractor
agrees to indemnify and hold the City harmless against claims, demands, suits, damages, losses, and
expenses, including reasonable defense attorney fees, to the extent caused by the negligence or
willful misconduct of the Contractor or Contractor’s agents or employees.
Such obligations shall not be construed to negate, abridge, or reduce other rights or
obligations of indemnity that would otherwise exist. The indemnification obligations of this Section
must not be construed to negate, abridge, or reduce any common-law or statutory rights of the
indemnitee(s) which would otherwise exist as to such indemnitee(s).
Contractor’s indemnity under this Section shall be without regard to and without any right to
contribution from any insurance maintained by City.
Should any indemnitee described herein be required to bring an action against the Contractor
to assert its right to defense or indemnification under this Agreement or under the Contractor’s
applicable insurance policies required below the indemnitee shall be entitled to recover reasonable
costs and attorney fees incurred in asserting its right to indemnification or defense but only if a
court of competent jurisdiction determines the Contractor was obligated to defend the claim(s) or
was obligated to indemnify the indemnitee for a claim(s) or any portion(s) thereof.
In the event of an action filed against City resulting from the City’s performance under this
Agreement, the City may elect to represent itself and incur all costs and expenses of suit.
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Contractor also waives any and all claims and recourse against the City or its officers, agents
or employees, including the right of contribution for loss or damage to person or property arising
from, growing out of, or in any way connected with or incident to the performance of this
Agreement except “responsibility for his own fraud, for willful injury to the person or property of
another, or for violation of law, whether willful or negligent” as per 28-2-702, MCA.
These obligations shall survive termination of this Agreement and the services performed
hereunder.
In addition to and independent from the above, Contractor shall at Contractor’s expense
secure insurance coverage through an insurance company or companies duly licensed and
authorized to conduct insurance business in Montana which insures the liabilities and obligations
specifically assumed by the Contractor in this Section. The insurance coverage shall not contain any
exclusion for liabilities specifically assumed by the Contractor in subsection (a) of this Section.
The insurance shall cover and apply to all claims, demands, suits, damages, losses, and
expenses that may be asserted or claimed against, recovered from, or suffered by the City without
limit and without regard to the cause therefore and which is acceptable to the City and Contractor
shall furnish to the City an accompanying certificate of insurance and accompanying endorsements
in amounts not less than as follows:
• Workers’ Compensation – statutory;
• Employers’ Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate;
• Commercial General Liability - $1,000,000 per occurrence; $2,000,000 annual
aggregate;
• Automobile Liability - $1,000,000 property damage/bodily injury; $2,000,000
annual aggregate; and
• Professional Liability - $1,000,000 per claim; $2,000,000 annual aggregate.
The above amounts shall be exclusive of defense costs. The City of Bozeman, its officers,
agents, and employees, shall be endorsed as an additional or named insured on a primary non-
contributory basis on both the Commercial General and Automobile Liability policies. The
insurance and required endorsements must be in a form suitable to City and shall include no less
than a sixty (60) day notice of cancellation or non-renewal. The City must approve all insurance
coverage and endorsements prior to the Contractor commencing work. Contractor shall notify City
within two (2) business days of Contractor’s receipt of notice that any required insurance coverage
will be terminated or Contractor’s decision to terminate any required insurance coverage for any
reason.
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The City must approve all insurance coverage and endorsements prior to the
Contractor commencing work. (See Exhibit B.)
8. Termination for Contractor’s Fault:
a. If Contractor refuses or fails to timely do the work, or any part thereof, or
fails to perform any of its obligations under this Agreement, or otherwise breaches any terms
or conditions of this Agreement, the City may, by written notice, terminate this Agreement
and the Contractor’s right to proceed with all or any part of the work (“Termination Notice
Due to Contractor’s Fault”). The City may then take over the work and complete it, either
with its own resources or by re-letting the contract to any other third party.
b. In the event of a termination pursuant to this Section 8, Contractor shall be
entitled to payment only for those services Contractor actually rendered.
c. Any termination provided for by this Section 8 shall be in addition to any
other remedies to which the City may be entitled under the law or at equity.
d. In the event of termination under this Section 8, Contractor shall, under no
circumstances, be entitled to claim or recover consequential, special, punitive, lost business
opportunity, lost productivity, field office overhead, general conditions costs, or lost profits
damages of any nature arising, or claimed to have arisen, as a result of the termination.
9. Termination for City’s Convenience:
a. Should conditions arise which, in the sole opinion and discretion of the City,
make it advisable to the City to cease performance under this Agreement City may terminate
this Agreement by written notice to Contractor (“Notice of Termination for City’s
Convenience”). The termination shall be effective in the manner specified in the Notice of
Termination for City’s Convenience and shall be without prejudice to any claims that the
City may otherwise have against Contractor.
b. Upon receipt of the Notice of Termination for City’s Convenience, unless
otherwise directed in the Notice, the Contractor shall immediately cease performance under
this Agreement and make every reasonable effort to refrain from continuing work, incurring
additional expenses or costs under this Agreement and shall immediately cancel all existing
orders or contracts upon terms satisfactory to the City. Contractor shall do only such work
as may be necessary to preserve, protect, and maintain work already completed or
immediately in progress.
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c. In the event of a termination pursuant to this Section 8, Contractor is entitled
to payment only for those services Contractor actually rendered on or before the receipt of
the Notice of Termination for City’s Convenience.
d. The compensation described in Section 8 is the sole compensation due to
Contractor for its performance of this Agreement. Contractor shall, under no circumstances,
be entitled to claim or recover consequential, special, punitive, lost business opportunity,
lost productivity, field office overhead, general conditions costs, or lost profits damages of
any nature arising, or claimed to have arisen, as a result of the termination.
10. Limitation on Contractor’s Damages; Time for Asserting Claim:
a. In the event of a claim for damages by Contractor under this Agreement,
Contractor’s damages shall be limited to contract damages and Contractor hereby expressly
waives any right to claim or recover consequential, special, punitive, lost business
opportunity, lost productivity, field office overhead, general conditions costs, or lost profits
damages of any nature or kind.
b. In the event Contractor wants to assert a claim for damages of any kind or
nature, Contractor shall provide City with written notice of its claim, the facts and
circumstances surrounding and giving rise to the claim, and the total amount of damages
sought by the claim, within ten (10) days of the facts and circumstances giving rise to the
claim. In the event Contractor fails to provide such notice, Contractor shall waive all rights
to assert such claim.
11. Representatives:
a. City’s Representative: The City’s Representative for the purpose of this
Agreement shall be the Director of Parks and Recreation or such other individual as City
shall designate in writing. Whenever approval or authorization from or communication or
submission to City is required by this Agreement, such communication or submission shall
be directed to Mitch Overton as the City’s Representative and approvals or authorizations
shall be issued only by such Representative; provided, however, that in exigent
circumstances when City’s Representative is not available, Contractor may direct its
communication or submission to other designated City personnel or agents as listed above
and may receive approvals or authorization from such persons.
b. Contractor’s Representative: The Contractor’s Representative for the
purpose of this Agreement shall be Zachary Lowe, P.E. or such other individual as
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Contractor shall designate in writing. Whenever direction to or communication with
Contractor is required by this Agreement, such direction or communication shall be directed
to Contractor’s Representative; provided, however, that in exigent circumstances when
Contractor’s Representative is not available, City may direct its direction or communication
to other designated Contractor personnel or agents.
12. Permits: Contractor shall provide all notices, comply with all applicable laws,
ordinances, rules, and regulations, obtain all necessary permits, licenses, including a City of
Bozeman business license, and inspections from applicable governmental authorities, and pay all
fees and charges in connection therewith.
13. Laws and Regulations: Contractor shall comply fully with all applicable state and
federal laws, regulations, and municipal ordinances including, but not limited to, all workers’
compensation laws, all environmental laws including, but not limited to, the generation and disposal
of hazardous waste, the Occupational Safety and Health Act (OSHA), the safety rules, codes, and
provisions of the Montana Safety Act in Title 50, Chapter 71, MCA, all applicable City, County,
and State building and electrical codes, the Americans with Disabilities Act, and all non-
discrimination, affirmative action, and utilization of minority and small business statutes and
regulations.
14. Nondiscrimination: The Contractor will have a policy to provide equal
employment opportunity in accordance with all applicable state and federal anti-discrimination
laws, regulations, and contracts. The Contractor will not refuse employment to a person, bar a
person from employment, or discriminate against a person in compensation or in a term, condition,
or privilege of employment because of race, color, religion, creed, political ideas, sex, age, marital
status, national origin, actual or perceived sexual orientation, gender identity, physical or mental
disability, except when the reasonable demands of the position require an age, physical or mental
disability, marital status or sex distinction. The Contractor shall be subject to and comply with Title
VI of the Civil Rights Act of 1964; Section 140, Title 2, United States Code, and all regulations
promulgated thereunder. The Contractor shall require these nondiscrimination terms of its sub-
Contractors providing services under this agreement.
15. Intoxicants; DOT Drug and Alcohol Regulations/Safety and Training:
Contractor shall not permit or suffer the introduction or use of any intoxicants, including alcohol or
illegal drugs, by any employee or agent engaged in services to the City under this Agreement while
on City property or in the performance of any activities under this Agreement. Contractor
acknowledges it is aware of and shall comply with its responsibilities and obligations under the U.S.
Department of Transportation (DOT) regulations governing anti-drug and alcohol misuse
prevention plans and related testing. City shall have the right to request proof of such compliance
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and Contractor shall be obligated to furnish such proof.
The Contractor shall be responsible for instructing and training the Contractor's employees
and agents in proper and specified work methods and procedures. The Contractor shall provide
continuous inspection and supervision of the work performed. The Contractor is responsible for
instructing his employees and agents in safe work practices.
16. Modification and Assignability: This Agreement may not be enlarged, modified or
altered except by written agreement signed by both parties hereto. The Contractor may not
subcontract or assign Contractor’s rights, including the right to compensation or duties arising
hereunder, without the prior written consent of City except Contractor may use the subconsultants
for services identified in the Scope of Work. Any subcontractor or assignee will be bound by all of
the terms and conditions of this Agreement.
17. Reports/Accountability/Public Information: Contractor agrees to develop and/or
provide documentation as requested by the City demonstrating Contractor’s compliance with the
requirements of this Agreement. Contractor shall allow the City, its auditors, and other persons
authorized by the City to inspect and copy its books and records for the purpose of verifying that the
reimbursement of monies distributed to Contractor pursuant to this Agreement was used in
compliance with this Agreement and all applicable provisions of federal, state, and local law. The
Contractor shall not issue any statements, releases or information for public dissemination without
prior approval of the City.
18. Non-Waiver: A waiver by either party any default or breach by the other party of
any terms or conditions of this Agreement does not limit the other party’s right to enforce such term
or conditions or to pursue any available legal or equitable rights in the event of any subsequent
default or breach.
19. Attorney’s Fees and Costs: That in the event it becomes necessary for either Party
of this Agreement to retain an attorney to enforce any of the terms or conditions of this Agreement
or to give any notice required herein, then the prevailing Party or the Party giving notice shall be
entitled to reasonable attorney's fees and costs, including fees, salary, and costs of in-house counsel
to include City Attorney.
20. Taxes: Contractor is obligated to pay all taxes of any kind or nature and make all
appropriate employee withholdings.
21. Dispute Resolution:
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a. Any claim, controversy, or dispute between the parties, their agents,
employees, or representatives shall be resolved first by negotiation between senior-level
personnel from each party duly authorized to execute settlement agreements. Upon mutual
agreement of the parties, the parties may invite an independent, disinterested mediator to
assist in the negotiated settlement discussions.
b. If the parties are unable to resolve the dispute within thirty (30) days from the
date the dispute was first raised, then such dispute may only be resolved in a court of
competent jurisdiction in compliance with the Applicable Law provisions of this Agreement.
22. Survival: Contractor’s indemnification shall survive the termination or expiration of
this Agreement for the maximum period allowed under applicable law.
23. Headings: The headings used in this Agreement are for convenience only and are
not be construed as a part of the Agreement or as a limitation on the scope of the particular
paragraphs to which they refer.
24. Severability: If any portion of this Agreement is held to be void or unenforceable,
the balance thereof shall continue in effect.
25. Applicable Law: The parties agree that this Agreement is governed in all respects
by the laws of the State of Montana.
26. Binding Effect: This Agreement is binding upon and inures to the benefit of the
heirs, legal representatives, successors, and assigns of the parties.
27. No Third-Party Beneficiary: This Agreement is for the exclusive benefit of the
parties, does not constitute a third-party beneficiary agreement, and may not be relied upon or
enforced by a third party.
28. Counterparts: This Agreement may be executed in counterparts, which together
constitute one instrument.
29. Integration: This Agreement and all Exhibits attached hereto constitute the entire
agreement of the parties. Covenants or representations not contained therein or made a part thereof
by reference, are not binding upon the parties. There are no understandings between the parties
other than as set forth in this Agreement. All communications, either verbal or written, made prior
to the date of this Agreement are hereby abrogated and withdrawn unless specifically made a part of
this Agreement by reference.
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IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and
year first above written.
CITY OF BOZEMAN, MONTANA ____________________________________
CONTRACTOR (Type Name Above)
By________________________________ By__________________________________
Chris Kukulski, City Manager
Print Name: ___________________________
Print Title: ____________________________
APPROVED AS TO FORM:
By_______________________________
Greg Sullivan, Bozeman City Attorney
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Exhibit A
Scope of Work
Professional Services Agreement for
Bozeman Sports Park
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406-586-8834 Ŷ 800-865-9847 (fax)Ŷ 2090 Stadium Drive Ŷ Bozeman, Montana 59715 Ŷ www.dowl.com
Alaska Ŷ Arizona Ŷ Colorado Ŷ Montana Ŷ North Dakota Ŷ Oregon Ŷ Washington ŷ Wyoming
May 7, 2015
Carolyn Poissant, MLA, AICP
Manager of Trails, Open Space and Parks Design and Development
City of Bozeman – Department of Parks and Recreation
PO Box 1230
Bozeman, MT 59771-1230
RE: Bozeman Sports Park Scope and Cost Proposal for Professional Services
Dear Ms. Poissant,
This letter serves as an outline of our proposed scope of services and fees to provide the assistance required by the City
of Bozeman’s RFP. The scope of work is based on our understanding of the project needs taken from the RFP, project
approach and recent scoping meeting with the design team and City employees at our office. It is important to note that
the Task Order #1 scope of services shown in detail below will provide the City a complete master plan for the full build
out of the entire 80-acre Bozeman Sports Park project. Unlike traditional master plans, our process will develop a very
detailed understanding of the existing conditions of the site including, existing infrastructure and infrastructure
requirements, water rights, and soil conditions. Only once the entire site is studied in detail and all adjacencies,
infrastructure requirements, programming needs and athletic facility layouts are understood for the entire 80 acre site can
the Phase 1 site plan be completed.
This approach will allow the city to prioritize phasing opportunities and maximize their current funds, based on their
strongest demands. Upon receipt of additional funding, the City will be able to quickly implement additional phases of the
project into design and construction. By having all of the preliminary studies completed early, allows our team to design
and implement infrastructure in Phase 1 capable of handling the full build out of the site without having to remove or
upgrade previously installed work. This will allow for all future phases of the project to fit seamlessly with previous
installations and speed up construction at each addition phase.
Our scope of work, based on our familiarity with the project, is as follows.
I.Project Description
x The following improvements are proposed for the 80 acre park:
o Approximately 20 sports fields for soccer, lacrosse, rugby, and other recreational uses.
o Concessions, restroom, and maintenance building(s).
o A roughly 3-acre, fenced-in dog park with shade structures and other amenities.
o Picnic shelter pavilion(s) and dispersed picnicking facilities.
o Several dispersed play features, shade structures, and spectator areas.
o An all-accessible play area of approximately 4000 SF.
o Accessible paved and gravel fines walkways and inter-connecting trails.
o Native grass and landscaped areas incorporating green infrastructure.
o Parking to accommodate approximately 200 vehicles (8 barrier-free / van accessible).
o Stormwater detention basin and site utilities.
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x The City has $3.6 M for the development with another $1.0 M potentially being raised by the Bozeman Sports
Park Foundation (BSPF) for the implementation of Phase 1.
x The conceptual master plan will be reviewed and revised appropriately as part of the design process. Following
approval of the final master plan, a Phase 1 Site Plan will be further developed in detail for approval by the City
of Bozeman’s Development Review Committee (DRC). Following approval of the Phase 1 preliminary and final
site plans, bid-ready construction documents will be developed.
x Siegfried Engineering, Inc. (Siegfried), will be lead on the Master Site Development Plan and DOWL, LLC
(DOWL) will be lead on the Phase 1 Site Plan, CD’s and Construction Phase. It is anticipated that Siegfried will
provide the majority of the graphic materials related to the Master Site Development Plan with the rest of the
team members providing supporting materials, data, cost estimates and graphics as needed. DOWL will provide
all civil-related items and conduct any necessary soils testing. Bayliss will be responsible for all buildings,
shelters, shade structures, site furnishings and wayfinding/signage. Siegfried will provide layout and design of
any synthetic turf fields and the soil profile on natural turf fields. Steiner Thuesen will be responsible for
landscape and park improvements of the sports fields and irrigation for the entire development.
We propose to complete this project with a task order-based contract for three (3) phases:
1.Master Plan Development
2. Phase 1 Site Plan and Construction Documents
3. Phase 1 Bidding and Construction Administration
This cost proposal includes only the scope of services associated with the first phase of this project—‘Park
Master Plan Development’. With the final detailed scope of the $4-$4.5 M Phase 1 construction, funding
amount, associated design elements, and detailed program not being known until the completion of the Phase 1
Master Plan is developed and approved. The design team is proposing to develop and submit the costs for
design upon the conclusion of the Task Order #1 scope of work.
II.Task Order #1: Park Master Plan Development Scope of Work
A.Project Start Up, Research and Inventory
1.Coordinate with City of Bozeman Department of Parks and Recreation (Client) to complete and execute
Agreement between DOWL and City of Bozeman.
2.Project start-up administrative tasks will include the following:
a. Establish files and administrative procedures.
3.Review all pertinent data, provided by the Client including topographic and utility surveys, site maps,
geotechnical reports, and pertinent historical data.
4. Review City and County codes, ordinances, and policies pertaining to the proposed project design.
5.Project team to participate in site walk with appropriate City staff the same day as the programming
meeting below (Item 6).
6.Attend a meeting (organized by the Client) with SPPIC (Sports Park Public Input Committee) to
introduce the project and identify project Program, goals and objectives. At this time, the existing
master plan will also be reviewed and studied. Prepare an Existing Conditions Plan and Program
Summary Report for the project site. The Plan will include, but not be limited to, existing grades and
contours, existing street improvements, existing right-of-way and/or easements and existing
underground utilities. The Summary Report will include a summary of the information related to the
existing conditions of the site, as well as a list of documents reviewed per Item 3 above.
7.Based on our review of existing TD&H geotechnical report, advance between 30 and 60 soil probes on
the site to be sent off and analyzed by a laboratory for pasticity, gradation and nutrients. Soil
information included in the TD&H geotechnical report indicate high levels of silt which will require
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Ms. Carolynn PoissantCity of Bozeman Parks05/07/2015Page 3
significant amendment and/or mixing to construct successful turf playing fields. Laboratory results of
the soils tests will be used to develop a recommendation and specification for proposed turf fields. This
information will be critical to help determine the true construction costs when comparing natural versus
artificial turf fields during the Park Master Planning process. The soil properties will be used when
maintenance and use characteristics are considered. Multiple recommendations/specifications for soil
profiles will be designed based on existing soil structure and soil profile based on proposed
maintenance and use. Multiple recommendations/specifications for living turf will be designed based on
existing soil structure and soil profile based on proposed maintenance and use.
8. Based on survey and topography data provided by Client, DOWL will amend the existing TD&H survey
by surveying additional improvements (new water and sewer utilities being installed along the perimeter
of the project site) and expand the existing mapping to better define existing stream/ditch alignments.
DOWL will also pot hole the existing, shallow irrigation main that bisects the property and develop an
existing conditions base drawing for preliminary concept designs, with a 3D surface.
9.DOWL will review the existing TD&H geotechnical report and soils logs to determine if any additional
test pits are necessary. DOWL will also review any existing groundwater data and install groundwater
monitory wells on the site. Additional samples and testing may be necessary.
10.DOWL will also investigate the existing water rights available to the site. DOWL will meet with DNRC
and City of Bozeman staff to review existing and any available water rights that the City already owns or
may acquire to irrigate the future Sports Park. DOWL will install monitoring equipment to determine the
dependability of source water in wet and dry years. DOWL will interview and coordinate with
downstream users of the waters that pass through the site and investigate storage options—surface or
aquifer/groundwater banking. We will also look into the use of exempt wells and collection/reuse of
stormwater runoff. These findings will be summarized in the Preferred Concept Master Plan Report
(described later in this scope in section D) and will estimate water demands for the phased
development and how they relate to available water on the site. It should be noted that some of the
options mentioned may require amendments of existing water rights, which can be a lengthy process.
This proposal specifically excludes amending existing water rights.
11. Project Administration
B.Preliminary Concept Designs
Based on the Project Startup, Research and Inventory findings, preliminary concept designs will be developed.
This phase of the project includes two live and one on-line Interactive Workshop Environment (IWE) meetings
which typically last between 2 and 3 hours. Regularly-scheduled review meetings with the Client, SPPIC, City
Engineering Department and design team will be held between the formal IWE meetings to ensure all design
options and concerns are being explored during the master planning of the 80-acre park. This phase will consist
of the following steps:
1.Hold an internal design workshop to develop three preliminary concept plans based up preliminary
programming meeting for discussion in first IWE meeting.
2.Upon completion of the ‘Start-up, Research and Inventory Phase,’ the design team will hold one
meeting with Client and SPPIC to conduct an “IWE” interactive workshop utilizing hundreds of digital
templates of active park amenities, including soccer, lacrosse, and rugby fields, parking facilities,
playgrounds, bleachers, restrooms and support buildings. Utilizing the digital templates, we will engage
stakeholders and solicit feedback in a real-time environment, focused on the 3 preliminary concept
plans developed by the design team. The IWE process is a live and dynamic environment that
develops plausible alternatives which are presented in full view of all parties. Input will be solicited from
SPPIC on the three previously-prepared plans by the design team in order to prepare and walk away
from the meeting with two Preliminary Concept Plans.
a.Siegfried will lead the design workshops.
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Ms. Carolynn PoissantCity of Bozeman Parks05/07/2015Page 4
b.DOWL to attend meetings to assist, as needed, on utility and civil-related items.
c.Steiner-Thuesen to attend meetings to assist, as needed, on use, design and maintenance of
sport fields and park areas. Irrigation control system and equipment evaluation to be initiated
by Steiner-Thuesen as well.
d.Bayliss to attend meetings to assist, as needed, on structures and signage items.
3.Upon completion of the initial concept plans and soil analysis completed in A.7 (above), the Design
team will conduct a “Turf 101” meeting with the Client and SPPIC to review possible alternatives for
synthetic turf and living turf.
4.Upon completion of IWE meeting and Turf 101 session, the project team will fine-tune the two
preliminary concept plans developed in the meeting with additional landscape, stormwater and civil
elements.
5.Project team will submit two black and white preliminary AutoCad concept plans for review and
comment from the Client, SPPIC and BSPF.
6.Conduct video conference call to review initial comments and feedback on two preliminary concept
plans.
7.Make revisions to the two preliminary concept designs from Client and SPPIC comments which may
include:
a.Alternate design for athletic fields, pedestrian systems, vehicular circulation, parking, and
stormwater.
b.Illustration of key elements of the design for each alternative
c.Identification of key implementation options for each alternative
d.Prepare block color rendering of alternate plans
8.Prepare preliminary budget analysis of athletic field components for both concept plans and develop
preliminary phasing opportunities based upon overall project budget
9.Submit preliminary concept designs and costs analysis to Client for comment and review.
10.Upon Client Review, the design team will attend a meeting with the SPPIC and Client to review overall
comments of the two preliminary concept plans. Upon review of overall comments of design, phasing
opportunities and budgets, the design team will conduct an interactive workshop to further define the
concept plans into one preferred alternate plan.
11.Project Administration and coordination with City Engineering Department for its in-house designs
associated with this project, such as utility extensions and roadway improvements.
C.Preferred Concept Plan
1.Develop preliminary preferred concept plan from SPPIC and Client meeting with details to include:
a.Athletic facility design, pedestrian systems, vehicular systems, landscaping, parking,
stormwater, general building footprints, storage, water rights, irrigation control systems and
equipment, and irrigation source development.
b.Probable construction budget analysis.
2.Develop project phasing plan and recommendations based on project budget.
3.Submit preliminary preferred concept plan, phasing plan and probable construction budget for Client,
SPPIC and BSPF review and comment.
4.Conduct video conference call to review initial comments and city feedback on concept plan.
5.Revise preferred phasing plan, overall master plan and analysis of construction costs based upon client
comment.
D.Park Master Plan & Report
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Ms. Carolynn PoissantCity of Bozeman Parks05/07/2015Page 5
1. Submit preferred concept to DRC review through the City’s Master Site Plan process. The Master Plan
Report will include:
a.Master Plan Report: Though not specifically required in the City’s Site Plan review process,
the design team will provide a complete outline of the previously-completed project design
process for use during the Master Site Plan Review process. Specifically, the report will outline
and identify:
i.The existing site conditions, opportunities and constraints, design criteria, guidelines,
standards, recommendations for the entire project site, and documentation of key
regulatory constraints. Available water rights will be addressed as they compare to
the total amount of water required for full build-out of the Master Site Plan.
ii.Site Plan Drawings: A final overall Concept Plan which includes the preferred master
plan with detailed rendered illustrations. Illustrations and plan sheets will identify at a
minimum proposed major facilities, general building footprints, storage, vehicular and
pedestrian circulation, grading, hardscape, planting and athletic field layout. The
Master Site Plan will also show areas to be irrigated, proposed utilities, parking
facilities, irrigation facilities, irrigation mainline routing, and all requirements of the site
plan check list. The design team will coordinate with the City Engineering
Department to incorporate off-site infrastructure improvements being completed by
others outside the scope of this contract.
iii.Recommendations relative to phasing the construction/implementation of the Concept
Plan.
iv.Probable cost estimates for the overall Master Plan and Phase 1 concept plan.
v.Operations and Maintenance requirements for athletic facility components.
b.Site Plan Application: DOWL will collect and coordinate all required elements of the Park
Master Site Plan from the design team members. DOWL will also oversee the production and
submission of the park’s Master Site Plan Development Application to the City’s DRC review.
c.Review Meetings: Appropriate members of the design team will be present at the three DRC
review meetings.
2. Present Park Master Site Plan to Recreation and Parks Advisory Board
3. Present Park Master Site Plan at City Commission meeting.
4. After city, DRC and Commission review and comment of preliminary report, final concept plans and
report will be developed for City.
5.Cost estimate, including operating and maintenance costs
6. Project administration.
Meetings Summary
1.Project Start Up, Research and Inventory
a.Identification of project programming and site walk meeting
2.Preliminary Concept Designs
a.Meeting with City and SPPIC for IWE
b.Meet with City and SPPIC to prepare 1 preferred concept plan
3. Park Master Plan & Report
a.Attend 2 DRC meetings
b.Attend Commission meeting for Final Phase 1 and overall Master Site Plan presentation and
approval
184
Ms. Carolynn PoissantCity of Bozeman Parks05/07/2015Page 6
Summary of Deliverables:
1.Base Map: DOWL will develop a base map to use for the site that incorporates the existing base
mapping from TD&H with newly-installed utility improvements, and adjacent structures. The base map
will be delivered to the Client electronically in pdf and AutoCad formats.
2.Preliminary Concept Drawings: Three (3) initial preliminary concept drawings will be developed to
initiate the I-WE process. These drawings will be presented at the first I-WE meeting, and will be
refined through the design development process to two drawings, and finally a single preferred concept
plan. The concept drawings will be delivered to the Client electronically in pdf format, in addition to
three (3) full-size, color plots as they are developed.
3.Site Master Plan Application: The design team will submit the Park Master Plan to the City following the
requirements outlined in Bozeman Municipal Code 38.19.
4. Master Plan Report: Three hard copies of the preferred concept Master Plan Report (as detailed in
D.1.a) will be delivered to the Client, as well as an electronic pdf version.
Exceptions to the scope
1.It is understood that the following are not included in DOWL’s Scope:
a.Preliminary title report,
b. Preparation of deed of conveyance and recordation fees,
c.Boundary survey, locating and setting boundary corners, and Record of Survey Map or Final
Map,
d. Environmental Impact Report,
e.Hazardous waste testing, monitoring and contingency plan,
f.Environmental Assessment, or Subsurface Investigation, asbestos and lead containing
material investigation and report,
g. Permit application and plan review fees,
h. Gas, electric, and telephone service plans,
i.Amending any existing water rights
j.Application for utility services
III.Task Order #1 Fixed Fee Proposal
The total budget to undertake the scope of Task Order #1 as detailed in this proposal is $253,480. This is based on an
estimated 1,894 hours of professional and technical time, and includes $12,511 in reimbursable expenses. Expenses
include travel, printing and laboratory testing costs. A summary of the costs is presented below and a details break-down
of the hours is also included as an attachment to this proposal.
Phase Description Professional
Services Fee
A Project Start Up, Research and
Inventory
$51,937
B Preliminary Concept Designs $79,794
C Preferred Concept Plan $56,495
185
Ms. Carolynn PoissantCity of Bozeman Parks05/07/2015Page 7
D Park Master Plan & Report $65,254
TOTAL PHASED FIXED $253,480
We look forward to working with you. If you have any questions regarding this proposal whatsoever, please do not
hesitate to call me directly. We will commence work upon your written authorization to proceed.
Thank you for your interest in our firm.
Sincerely,
DOWL
_______________________
Zach Lowe, P.E.
Project Manager
enclosures: professional fee cost details
186
4522.11536.01
DOWL
Project Name: Bozeman Sports Park: Task Order #1 Estimate
Prepared By: Zach Lowe
Date: May 6, 2015
Reimbursables Labor Hours Total Cost Reimbursables Labor Hours Total Cost Reimbursables Labor Hours Total Cost Labor Hours Total Cost
A. Project Start Up, Research and Inventory $250 199 $28,390 $1,480 112 $18,070 $866 59 $5,147 2 $330 $51,937
B. Preliminary Concept Designs $1,000 261 $29,685 $1,780 234 $34,588 $1,036 125 $9,746 35 $5,775 $79,794
C. Preferred Concept Plan $500 62 $20,930 $0 190 $26,678 $518 84 $6,247 16 $2,640 $56,495
D. Park Master Site Plan City Review $1,120 220 $25,630 $2,960 201 $31,281 $1,001 88 $7,353 6 $990 $65,254
Total $2,870 742 $104,635 $6,220 737 $110,617 $3,421 356 $28,493 59 $9,735 $253,480
BaylissDOWLSiegfriedSteiner-Thuesen Total
bzn-sports-park_manhourestimate_2015-05-06t.xlsx TO-1 Summary Sheet 5/12/2015187
4522.11536.01
DOWL
Project Name: Bozeman Sports Park
Prepared by: Zach Lowe
Task Order #1: Master Plan Development Clerical TOTAL Lodging Supplies,Outside TOTAL
Lowe Support LABOR and Copies,Consult./TOTAL LABOR
DESCRIPTION Hrs @ Total Hrs @ Total Hrs @ Total Hrs @ Total Hrs @ Total Hrs @ Total Hrs @ Total Total Travel Per Postage,Lab Equip EXPENSES AND
$120.00 Cost $145.00 Cost $85.00 Cost $180.00 Cost $130.00 Cost $85.00 Cost $55.00 Cost Hours Cost Diem Etc.Rental EXPENSES
A. Project Start Up, Research and Inventory
1. Coordination With Client 6 $720.00 2 $290.00 $1,010.00 1,010.00
2. Project Startup Administration 2 $240.00 $240.00 240.00
a. File and Admin Procedures Establishment 1 $120.00 $120.00 120.00
3. Review of Existing Data 8 $960.00 2 $290.00 $1,250.00 1,250.00
4. City and County Requirements Review 4 $480.00 $480.00 480.00
5. Site Walk 4 $480.00 $480.00 480.00
a. Soil Probe Analysis
6. Kick-off Meeting 6 $720.00 4 $580.00 10 $1,300.00 1,300.00
Existing Conditions Plan and Program Summary Report
7. Additional Survey, Base Drawing Development 2 $240.00 24 $2,040.00 10 $1,800.00 8 $1,040.00 $5,120.00 $100.00 $150.00 $250.00 5,370.00
8. Geotechnical and Groundwater data review 1 $120.00 8 $1,160.00 4 $340.00 13 $1,620.00 1,620.00
a. Groundwater Monitoring 24 $2,040.00
9. Water Rights Investigation 12 $1,440.00 140 $11,900.00 152 $13,340.00 13,340.00
10. Project Administration 12 $1,440.00 12 $1,740.00 24 $3,180.00 3,180.00
TOTAL 58 $6,960.00 28 $4,060.00 24 $2,040.00 10 $1,800 8 $1,040.00 168 $14,280.00 199 $28,140.00 $100.00 $150.00 $250.00 $28,390.00
PM-ENG IV ENG-V
Litle
TECH-II
Varies Reed/Mercell
SURVEY CREW LS-IV
Reed
Hydro-Geologist
Potts
bzn-sports-park_manhourestimate_2015-05-06t.xlsx A. Research & Inventory 5/12/2015
188
4522.11536.01
DOWL
Project Name: Bozeman Sports Park
Prepared by: Zach Lowe
Task Order #1: Master Plan Development Clerical TOTAL Lodging Supplies,Outside TOTAL
Lowe Support LABOR and Copies,Consult./TOTAL LABOR
DESCRIPTION Hrs @ Total Hrs @ Total Hrs @ Total Hrs @ Total Hrs @ Total Hrs @ Total Hrs @ Total Total Travel Per Postage,Lab Equip EXPENSES AND
$120.00 Cost $145.00 Cost $85.00 Cost $90.00 Cost $130.00 Cost $85.00 Cost $55.00 Cost Hours Cost Diem Etc.Rental EXPENSES
B. Preliminary Concept Designs
1. Internal Design Workshop 12 $1,440.00 8 $1,160.00 16 $1,360.00 2 $110.00 38 $4,070.00 4,070.00
2. IWE #1 12 $1,440.00 2 $290.00 8 $680.00 22 $2,410.00 $500.00 $500.00 2,910.00
3. Fine Tune Concept Plans 12 $1,440.00 2 $290.00 8 $680.00 22 $2,410.00 2,410.00
4. Concept Plans Submittal 40 $4,800.00 2 $290.00 40 $3,400.00 8 $680.00 2 $110.00 92 $9,280.00 $500.00 $500.00 9,780.00
5. Concept Plan Review 24 $2,880.00 2 $290.00 1 $85.00 4 $340.00 31 $3,595.00 3,595.00
a. Alternate designs
b. Key Design Elements Illustrations
c. Key Implementation Option Identification
6. Preliminary Budget and Analysis 16 $1,920.00 2 $290.00 18 $2,210.00 2,210.00
Phasing Opportunity Development
7. Preliminary Designs and Cost Analysis Submittal 2 $290.00 2 $290.00 290.00
8. Preferred Alternate Plan Meeting 12 $1,440.00 4 $580.00 16 $2,020.00 2,020.00
9. Project Administration 20 $2,400.00 20 $2,400.00 2,400.00
TOTAL 148 $17,760.00 24 $3,480.00 73 $6,205.00 12 $1,020.00 4 $220.00 261 $28,685.00 $1,000.00 $1,000.00 $29,685.00
PM-ENG IV ENG-V
Litle
TECH-II
Varies
TECH-III LS-IV Hydro-Geologist
Varies Reed Potts
bzn-sports-park_manhourestimate_2015-05-06t.xlsx B. Preliminary Concept 5/12/2015
189
4522.11536.01
DOWL
Project Name: Bozeman Sports Park
Prepared by: Zach Lowe
Task Order #1: Master Plan Development Clerical TOTAL Lodging Supplies,Outside TOTAL
Lowe Support LABOR and Copies,Consult./TOTAL LABOR
DESCRIPTION Hrs @ Total Hrs @ Total Hrs @ Total Hrs @ Total Hrs @ Total Hrs @ Total Hrs @ Total Total Travel Per Postage,Lab Equip EXPENSES AND
$120.00 Cost $145.00 Cost $85.00 Cost $180.00 Cost $120.00 Cost $110.00 Cost $55.00 Cost Hours Cost Diem Etc.Rental EXPENSES
C. Preferred Concept Plan
1. Preliminary Preferred Concept Plan Development 20 $2,400.00 2 $290.00 40 $3,400.00 62 $6,090.00 6,090.00
a. Construction Cost Estimate 4 $480.00 16 $2,320.00 2 $170.00 $2,970.00 2,970.00
2. Phasing Plan Development 16 $1,920.00 2 $290.00 8 $680.00 6 $660.00 $3,550.00 3,550.00
3. Preliminary Preferred Phasing and Concept Plan Submittal 16 $1,920.00 2 $290.00 8 $680.00 16 $880.00 $3,770.00 $500.00 $500.00 4,270.00
4. Revision of Phasing Plan, Master Plan, and Estimate 4 $480.00 2 $290.00 16 $1,360.00 $2,130.00 2,130.00
5. Project Administration 16 $1,920.00 $1,920.00 1,920.00
TOTAL 76 $9,120.00 24 $3,480.00 74 $6,290.00 6 $660.00 16 $880.00 62 $20,430.00 $500.00 $500.00 $20,930.00
PM-ENG IV ENG-V
Litle
TECH-II
Varies
TECH-III LS-IV Hydro-Geologist
Varies Reed Potts
bzn-sports-park_manhourestimate_2015-05-06t.xlsx C. Preferred Plan and Report 5/12/2015
190
4522.11536.01
DOWL
Project Name: Bozeman Sports Park
Prepared by: Zach Lowe
Task Order #1: Master Plan Development Clerical TOTAL Lodging Supplies,Outside TOTAL
Lowe Support LABOR and Copies,Consult./TOTAL LABOR
DESCRIPTION Hrs @ Total Hrs @ Total Hrs @ Total Hrs @ Total Hrs @ Total Hrs @ Total Hrs @ Total Total Travel Per Postage,Lab Equip EXPENSES AND
$120.00 Cost $145.00 Cost $85.00 Cost $180.00 Cost $130.00 Cost $85.00 Cost $55.00 Cost Hours Cost Diem Etc.Rental EXPENSES
D. Park Master Site Plan City Review
1. Submit Site Plan Application for DRC Review $1,000.00 $1,000.00 1,000.00
a. Master Plan Report 40 $4,800.00 10 $1,450.00 8 $680.00 24 $2,040.00 82 $8,970.00 8,970.00
b. Site Plan Application 40 $4,800.00 8 $1,160.00 40 $3,400.00 88 $9,360.00 9,360.00
c. Review Meetings 6 $720.00 2 $290.00 8 $1,010.00 $20.00 $20.00 1,030.00
2. Recreation and Parks Advisory Board Review
3. City Commission Meeting 4 $480.00 2 $290.00 6 $770.00 $100.00 $100.00 870.00
4. Revise Master Site Plan and Report based on DRC and Commission Comments 8 $960.00 2 $290.00 2 $170.00 12 $1,420.00 1,420.00
5. Cost Estimates 8 $960.00 4 $580.00 12 $1,540.00 1,540.00
6. Project Administration 12 $1,440.00 12 $1,440.00 1,440.00
TOTAL 118 $14,160.00 28 $4,060.00 48 $4,080.00 26 $2,210.00 220 $24,510.00 $20.00 $1,100.00 $1,120.00 $25,630.00
Litle Varies Varies Reed Potts
Hydro-GeologistPM-ENG IV ENG-V TECH-II TECH-III LS-IV
bzn-sports-park_manhourestimate_2015-05-06t.xlsx D. City Master Plan DRC 5/12/2015
191
08M573.101
Steiner-Thuesen
Project Name: Bozeman Sports Park
Prepared by: Nathan Steiner
Date: April 20, 2015
Task Order #1: Master Plan Development TOTAL Lodging Supplies,Outside TOTAL
Steiner LABOR and Copies,Consult./TOTAL LABOR
DESCRIPTION Hrs @ Total Hrs @ Total Hrs @ Total Total Travel Per Postage, Lab Equip EXPENSES AND
$75.00 Cost $94.00 Cost $57.00 Cost Hours Cost Diem Etc.Rental EXPENSES
A. Project Start Up, Research and Inventory
1. Coordination With Client 4 $300.00 4 $300.00 300.00
2. Project Startup Administration 2 $150.00 2 $150.00 150.00
a. File and Admin Procedures Establishment 1 $75.00 1 $75.00 75.00
3. Review of Existing Data 8 $600.00 8 $600.00 600.00
4. City and County Requirements Review 4 $300.00 4 $300.00 300.00
5. Site Walk 4 $300.00 4 $300.00 300.00
a. Soil Probe Analysis 2 $150.00 2 $150.00 $445.00 $445.00 595.00
6. Kick-off Meeting 11 $825.00 11 $825.00 $198.00 $187.00 $385.00 1,210.00
Existing Conditions Plan and Program Summary Report 4 $300.00 4 $300.00 300.00
7. Additional Survey, Base Drawing Development 8 $456.00 8 $456.00 $36.00 $36.00 492.00
8. Geotechnical and Groundwater data review 2 $150.00 2 $150.00 150.00
a. Groundwater Monitoring
9. Water Rights Investigation 1 $75.00 1 $75.00 75.00
10. Project Administration 8 $600.00 8 $600.00 600.00
TOTAL 51 $3,825.00 8 $456.00 59 $4,281.00 $198.00 $187.00 $36.00 $445.00 $866.00 $5,147.00
LA-I LA-PIC
Thuesen
Designer-Drafter
George
STPLLC Manhour Estimate_2015-05-06.xlsx A. Research & Inventory 5/12/2015
192
08M573.101
Steiner-Thuesen
Project Name: Bozeman Sports Park
Prepared by: Nathan Steiner
Date: April 20, 2015
Task Order #1: Master Plan Development TOTAL Lodging Supplies,Outside TOTAL
Steiner LABOR and Copies,Consult./TOTAL LABOR
DESCRIPTION Hrs @ Total Hrs @ Total Hrs @ Total Total Travel Per Postage,Lab Equip EXPENSES AND
$75.00 Cost $94.00 Cost $57.00 Cost Hours Cost Diem Etc.Rental EXPENSES
B. Preliminary Concept Designs
1. Internal Design Workshop 10 $750.00 10 $750.00 $198.00 $187.00 $133.00 $518.00 1,268.00
2. IWE #1 6 $450.00 6 $450.00 450.00
3. Fine Tune Concept Plans 6 $450.00 10 $570.00 16 $1,020.00 1,020.00
4. Concept Plans Submittal 6 $450.00 6 $450.00 450.00
5. Concept Plan Review
a. Alternate designs 8 $600.00 8 $456.00 16 $1,056.00 1,056.00
b. Key Design Elements Illustrations 6 $342.00 6 $342.00 342.00
c. Key Implementation Option Identification 6 $450.00 6 $342.00 12 $792.00 792.00
6. Preliminary Budget and Analysis 10 $750.00 1 $94.00 11 $844.00 844.00
Phasing Opportunity Development 4 $300.00 4 $228.00 8 $528.00 528.00
7. Preliminary Designs and Cost Analysis Submittal 12 $900.00 4 $228.00 16 $1,128.00 1,128.00
8. Preferred Alternate Plan Meeting 10 $750.00 10 $750.00 $198.00 $187.00 $133.00 $518.00 1,268.00
9. Project Administration 8 $600.00 8 $600.00 600.00
TOTAL 86 $6,450.00 1 $94.00 38 $2,166.00 125 $8,710.00 $396.00 $374.00 $266.00 $1,036.00 $9,746.00
LA-I LA-PIC
Thuesen
Designer-Drafter
George
STPLLC Manhour Estimate_2015-05-06.xlsx B. Preliminary Concept 5/12/2015
193
08M573.101
Steiner-Thuesen
Project Name: Bozeman Sports Park
Prepared by: Nathan Steiner
Date: April 20, 2015
Task Order #1: Master Plan Development TOTAL Lodging Supplies,Outside TOTAL
Steiner LABOR and Copies,Consult./TOTAL LABOR
DESCRIPTION Hrs @ Total Hrs @ Total Hrs @ Total Total Travel Per Postage, Lab Equip EXPENSES AND
$75.00 Cost $94.00 Cost $57.00 Cost Hours Cost Diem Etc.Rental EXPENSES
C. Preferred Concept Plan
1. Preliminary Preferred Concept Plan Development 14 $1,050.00 2 $188.00 18 $1,026.00 34 $2,264.00 2,264.00
a. Construction Cost Estimate 10 $750.00 1 $94.00 2 $114.00 13 $958.00 958.00
2. Phasing Plan Development 6 $450.00 5 $285.00 11 $735.00 735.00
3. Preliminary Preferred Phasing and Concept Plan Submittal 4 $300.00 1 $94.00 4 $228.00 9 $622.00 $198.00 $187.00 $133.00 $518.00 1,140.00
4. Revision of Phasing Plan, Master Plan, and Estimate 8 $600.00 1 $94.00 8 $456.00 17 $1,150.00 1,150.00
TOTAL 42 $3,150.00 5 $470.00 37 $2,109.00 84 $5,729.00 $198.00 $187.00 $133.00 $518.00 $6,247.00
LA-I LA-PIC
Thuesen
Designer-Drafter
George
STPLLC Manhour Estimate_2015-05-06.xlsx C. Preferred Plan and Report 5/12/2015
194
08M573.101
Steiner-Thuesen
Project Name: Bozeman Sports Park
Prepared by: Nathan Steiner
Date: April 20, 2015
Task Order #1: Master Plan Development TOTAL Lodging Supplies,Outside TOTAL
Steiner LABOR and Copies,Consult./TOTAL LABOR
DESCRIPTION Hrs @ Total Hrs @ Total Hrs @ Total Total Travel Per Postage,Lab Equip EXPENSES AND
$75.00 Cost $94.00 Cost $57.00 Cost Hours Cost Diem Etc.Rental EXPENSES
D. Park Master Site Plan City Review
1. Submit Site Plan Application for DRC Review
a. Master Plan Report 8 $600.00 1 $94.00 9 $694.00 694.00
b. Site Plan Application 2 $150.00 2 $150.00 150.00
c. Review Meetings 14 $1,050.00 14 $1,050.00 $198.00 $212.00 $50.00 $460.00 1,510.00
2. Recreation and Parks Advisory Board Review 2 $150.00 2 $150.00 150.00
3. City Commission Meeting
4. Revise Master Site Plan and Report based on DRC and Commission Comments 10 $750.00 1 $94.00 16 $912.00 27 $1,756.00 1,756.00
5. Cost Estimates 16 $1,200.00 2 $188.00 2 $114.00 20 $1,502.00 $81.00 $81.00 1,583.00
6. Project Administration 2 $150.00 2 $150.00 150.00
TOTAL 54 $4,050.00 4 $376.00 18 $1,026.00 76 $5,452.00 $198.00 $212.00 $131.00 $541.00 $5,993.00
LA-I LA-PIC Designer-Drafter
Thuesen George
STPLLC Manhour Estimate_2015-05-06.xlsx D. City Master Plan DRC 5/12/2015
195
Siegfried Engineering, Inc
Date: 04/16/15
PROJECT : 15036
CLIENT: City of Bozeman Sports Park
Total hrs.
Landscape
Architect II$131
Landscape
Architect
$147
Senior
Associate$185 MP Siegfried Total Fees
A. Project Start up, Research and InventoryCoordinate with Client 18.0 16.0 2.0 -$2,722.00$Proect Start up and admin tasks 9.0 8.0 1.0 -$1,361.00$Review all pert data 4.0 4.0 -$588.00$Review city codes 4.0 4.0 -$588.00$Participate in site walk and Programming Meeting 6.0 6.0 -$882.00$
Obtain Soil sampling from site for analysis 31.0 31.0 -$4,557.00$*Attend Programming meeting with CITY and PAC 16.0 16.0 -$2,352.00$Develop existing Conditions base 16.0 4.0 12.0 -$2,288.00$Project Administration 8.0 6.0 2.0 -$1,252.00$
B. Preliminary Concept DesignHold internal IWE 44.0 16.0 24.0 4.0 -$6,364.00$
*One meeting with City and PAC to hold IWE (2 People)32.0 16.0 16.0 -$4,448.00$Fine tune 2 IWE Concept Plans with project team 37.0 24.0 12.0 1.0 -$5,093.00$Submit 2 concept plans 5.0 4.0 1.0 -$671.00$
Make revisions to 2 concept plans based upon city review 29.0 16.0 12.0 1.0 4,045.00$Prepare preliminary budget analysis of 2 concepts 24.0 8.0 16.0 3,400.00$Prepare basic block color rendeing of 2 concept plans 18.0 16.0 2.0 2,390.00$
Submit preliminary concept designs and costs 4.0 4.0 -$588.00$*Attend a meeting with City and PAC to Prepare 1 preferred concept 32.0 16.0 16.0 -$4,448.00$Project Administration 9.0 8.0 1.0 -$1,361.00$
C. Preferred Concept Plan and Report -$
Develop preliminary concept plan from PAC and City Comments 30.0 16.0 12.0 2.0 -$4,230.00$Develop Project Phasing plan and recommendations 8.0 6.0 2.0 -$1,080.00$Prepare estimated budget analysis 14.0 14.0 2,058.00$Develop Project Phasing plan 8.5 8.0 0.5 -$1,268.50$Submit project phasing plan and recommendations 4.0 4.0 -$588.00$Upon City Review Compile Report for DRC Review 0.0 -$-$Develop Final Concept Plan 37.0 24.0 12.0 1.0 -$5,093.00$Develop Final Concept Plan Rendering 18.0 16.0 2.0 -$2,390.00$Develop Ilustrations 18.0 12.0 6.0 -$2,454.00$Develop Design guidelines 16.0 16.0 -$2,352.00$Develop Phase 1 Concept plan and rendering 12.0 8.0 4.0 1,636.00$Develop Maintenance recommendations 12.0 12.0 1,764.00$Develop Final Estimate of Construction 12.0 12.0 -$1,764.00$
D. Park Master Site Plan Review & Site Plan Report
Submit Report to DRC for Review 4.0 4.0 -$588.00$Revise per DRC comment 0.0 -$-$Overall Master Plan 21.0 16.0 4.0 1.0 -$2,869.00$
Master Plan rendering 14.0 12.0 2.0 1,866.00$Phasing Plan 10.0 8.0 2.0 -$1,342.00$Analysis of Costs 12.0 12.0 -$1,764.00$
*Submit Report to DRC for Review 4.0 4.0 -$588.00$Revise per DRC comment 0.0 -$-$Overall Master Plan 15.0 12.0 2.0 1.0 -$2,051.00$
Master Plan rendering 10.0 8.0 2.0 1,342.00$Phasing Plan 8.0 6.0 2.0 -$1,080.00$Analysis of Costs 4.0 4.0 -$588.00$Submit Report to Recreation and Parks Advisory board 2.0 2.0 -$294.00$Revise report into final report per RPAB Comment 26.0 16.0 8.0 2.0 -$3,642.00$Submit Report to DRC for Review 4.0 4.0 -$588.00$Revise report into final report per DRC Comment 18.0 12.0 4.0 2.0 -$2,530.00$Submit Final Report to City and Commission 4.0 4.0 -$588.00$*Attend Comission Mtg 16.0 16.0 2,352.00$Revise report into final report per City Comment 18.0 8.0 8.0 2.0 -$2,594.00$Project Administration 9.0 8.0 1.0 -$1,361.00$
A Total Proj. Start-up Research and inventory 112.0 4.0 103.0 5.0 0.0 -$16,590.00$
B Preliminary Concept Design 45.00$16.00 111.00 1.00 0.00 -$32,808.00$
C Preferred Concept Plan and Report 388.5 180.0 196.0 12.5 0.0 -$26,677.50$
D Park Master Site Plan Review & Site Plan Report 388.5 180.0 196.0 12.5 0.0 -$28,027.00$
Total Fees 734.5 300.0 410.0 24.5 0.0 -$104,102.50$
Estimated Reimbursable Expenses*5 meetings $7,400.00Printing$300.00
Reimbursable Expenses $7,700.00
A1. Alternate Public MeetingPreperation for public meeting 4.0 8.0 1.5 -$1,977.50$
Revision to two preliminary concept plans 16.0 8.0 1.0 -$3,457.00$*Attend First public meeting 16.0 -$2,352.00$Reimbursable expenses 8.0 -$1,176.00$
8,962.50$
196
March 16, 2015
DOWL Engineering
2090 Stadium Drive
Bozeman, MT 59715
RE: Bozeman Sports Complex Project
Zach,
Here is what I see as the scope of work for this initial phase for the project. Once the Master Planning
portion is complete I can then give you a complete scope of work and the associated costs to our
portion of work.
ARCHITECTURAL SCOPE OF WORK
The following items showcase the scope of work that would be provided for this project by Bayliss
Architects. You will be billed as the phases are completed.
1. Master Planning Phase (45 hours)
Attend all master planning meetings with the team.
Provide input for the master planning sessions
Assist in assembling the needed documents for City submission
2. Submit Preliminary Site Plan to City for informal review process and attend meetings. (8
hours)
City Planning informal review
DRC informal review
City Commission informal review
3. Final Site Plan review (8 hours)
City Planning informal review
DRC informal review
City Commission informal review
ARCHITECTURAL FEE BREAKDOWN
Principal Architect’s time for the first three portions of the Master Planning work will be $ 10,065.00
Invoices are billed at an hourly rate as work is completed. Charges are billed monthly and are to be
paid within fifteen days after the receipt of the statement. An interest rate of 1.5 % monthly will be
charged on past due accounts.
Attorney's Fees: In the event that it is necessary for any of the parties hereto to bring any action to
enforce the terms and covenants of this Agreement, it is agreed that the prevailing party shall be
entitled to reasonable attorney's fees to be set by the court. In the event it is necessary to bring any
action to enforce the terms and covenants of this Agreement, such action shall be brought in the
District Court of the Eighteenth Judicial District, Gallatin County, Montana.
Thank you for the opportunity to review your project and I am looking forward to working with you. If
you agree with this proposal, please sign and return. Thank you and if you have any questions and or
concerns, please call me.
Sincerely,
Bayliss Ward, AIA, NCARB
197