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HomeMy WebLinkAbout30A Chris Saunders Letter `-> ) r "day, &strattaffar. D�«loj►� a �+.ia�g� o Con�uita�ts March 3, 2015 Chris Saunders Impact Fee Coordinator City of Bozeman Planning Department 20 East Olive St. Bozeman, MT 59715 Re: The Lakes at Valley West Durston Road and Laurel Parkway Street Improvements Chris: Attached are three copies of our proposal to construct portions of we are proposing a combination of impact fees and private funds to finance the project. Our proposal includes illustrations of the street sections and construction limits,a project funding analysis, as well proposed Impact Fee Offer Agreements. Please review and provide us with any questions, comments or concerns you have. We are currently in discussions with Morrison-Maierle, Inc., and Vaughn Environmental Services to design the improvements. We have also started discussions with Sime Construction to construct the improvements. We are prepared to provide Morrison-Maierle, Inc. and Vaughn Environmental Services notice to proceed with design immediately. Thank you and all City Staff for your assistance to this point and we look forward to a successful project. Sincer y, Greg Stratt ,n kilday&Stratton, Inc. 2880 Technology Boulevard West Bozeman, MT 59718 c 406-599-5603 406-920-1676 Preliminary Construction Proposal The Lakes at Malley West—Durston Road and Laurel Parkway Street irnprovernents The Project: To construct Durston Road and Laurel Parkway to full City of Bozeman Standards. Durston Road is classified as a Minor Arterial. Laurel Parkway is classified as a Collector. Typical Sections for each of these roadways are attached with this proposal. At the November 17, 2014 City Commission meeting transportation improvements were discussed in detail. A major aspect of the discussion was the need to complete road improvements as the City grows and the City's desire to avoid partial or intermittent improvements to roadways within the City. The existing Durston Road between Fowler Avenue and Ferguson Avenue is a prime example of this scenario. Durston Road is complete to the east of Fowler and West of Ferguson but in many places in between is partially constructed or simply constructed to a county road standard. City Staff and the commission discussed efforts to avoid this situation in the future. This proposal provides a plan and funding mechanism to avoid the construction of partial or intermittent improvements to both Durston Road and Laurel Parkway as the City grows to the west of Cottonwood Road. Durston Road and Laurel Parkway will be constructed to City Standards avoiding the partial or intermittent roadway construction that the City is trying to avoid. Proposed Improvements: Durston Road: The road section is illustrated on the attached Durston Road Minor Arterial Section. The construction limits will be from Cottonwood Road on the east and the city limits line on the west as illustrated on Figure 2—Durston Road and Laurel Parkway Improvements. Improvements: - Curb and Gutter on the south side of Durston Road Widening the south side of Durston Road to match the existing road section to the east of Cottonwood Road. - A 6' wide sidewalk on the south side of Durston Road. - Street Lights as needed on the south side of Durston Road. - Signing and Striping. - Drainage improvements and culvert extensions at existing culvert locations. - Relocating the existing ditch along Bronken Park to accommodate the widening. Laurel Parkway: The road section is illustrated on the attached Laurel Parkway Collector Street Section. The construction limits will be from Durston Road to the south boundary of The Lakes at Valley West as illustrated on Figure 3—Durston Road and Laurel Parkway Street Improvements. Improvements: - Curb Gutter including median. - Construction of Road Surface. - Sidewalks on both sides of roadway. - Street Lights. - Signing and Striping. - Drainage Improvements. Project Funding: A funding proposal is provided on the attached "Project Funding Proposal—The Lakes at Valley West— Roadway Improvements." The total cost of the project is estimated to be$2,084,267. The improvements will be completed by the developer through a combination of private funds and city funds as follows: Durston Road Laurel Parkwav Estimated Developer Funding: $ 270,262 $ 397,290 Estimated Impact Fee Funding: $ 952,645 $ 321,610 Estimated Additional Funding: L 142,460 0 $1,365,367 $ 718,900 The Additional Funding is anticipated to be provided by a combination of developer and city funding. It needs to be noted that this amount is well within the contingency provided for the overall project. Possible sources to make up the difference, if the funds are needed, include an additional contribution by the developer, use of cash-in-lieu of parks funds collected by the City or trails,open space and parks funds to fund sidewalks and the relocation of the existing ditch along Bronken Park, or street maintenance assessment funds. Other sources may also be available. Laurel Parkway is currently included in the Capital Improvement Plan for Impact Fees for the 2016 fiscal year. Durston Road was recently added to the Capital Improvement Plan for Impact Fees for the 2015/2016 fiscal years. The developer is requesting that reimbursement be by cash payment upon completion of the project and acceptance by the City. Payment request will be submitted with required supporting documentation. Payments will be made according to the proportionate share of the actual work completed according to the agreed upon schedule of values, This proposal was made to City Staff and the City Commission on December 8, 2014 at the regularly scheduled City Commission meeting. The addition of this section of Durston Road to the Capital Improvements Plan for Impact Fees was supported by both staff and the City Commission paving the way to move the proposal to the next phase of planning and eventually construction. Moving Forward The following steps present a path to move the project forward. The goal is to construct the improvements during the spring and summer of 2015 concurrently with the first two phases of"The Lakes at Valley West". Impact Fee Credit Application: The first step will be to submit an Impact Fee Credit Application to the City of Bozeman. The application has been submitted and is included in this section of the Preliminary Plat Application for"The Lakes at Valley West." Proposed Approval: March 16, 2015. Impact Fee Agreement: A draft of this agreement is included in this section and has been submitted to the City of Bozeman for review. Proposed Approval: March 16, 2015. Preliminary Plans/Design Report. Preliminary Plans and design report will be prepared immediately following approval of the Impact Fee Agreement. We propose to submit these plans to the City on April 13, 2015. Proposed Response for City of Bozeman:April 30, 2015. Final Construction Plans: Prepared based on preliminary plan/design report review comments. Proposed Approval: May 15, 2015. Construction: We propose to start construction June 1, 2015 and plan a 60 day construction schedule to complete Durston Road. Laurel Parkway will be completed in conjunction with Phases 1 and 2 of The Lakes at Valley West.