HomeMy WebLinkAbout1-15-15 BID Minutes/
Downtown Business Improvement District
Board Meeting Minutes
January 21, 2014
Attending: Mike Basile, Dylan Clarkson, Ileana Indreland, Eric Sutherland
Cyndy Andrus, Chris Naumann
Absent: Eric Bowman, Dan Himsworth, Buck Taylor
Public Comments None
Disclosures
None
Special Presentation
City of Bozeman Storm Water Utility Expansion Project
Presented by Kyle Mehrens, Brit Fontenot, Craig Woolard (COB Staff)
Synopsis: Kyle gave a presentation
outlining the need to upgrade and expand the City’s storm water system. He explained how the utility would be financially assessed to residential and commercial customers. He also introduced
the concept that a large storm water treatment facility could be constructed beneath the Carnegie (Black Ave) public parking lot.
The Board agreed that it is important to assess the
utility, perform the necessary backlog of maintenance, and enhance the system for future growth.
Minutes
ACTION: Dylan Clarkson moved to approve the October minutes as presented.
Eric
Sutherland seconded the motion.
All voted in favor.
Finance Report
Chris presented the Finance report reviewing the revenues and expenditures year-to-date as of January 21, 2015.
He noted all the expenditures from the previous report were expected monthly maintenance expenses.
Chris highlighted that he accounted for the payments received for the garage cleaning
contract were posted in a new income line item titled “Contract Income”. He asked the Board if they would like it shown there or simply posted against the “Maintenance Staff” expense
line item total. They indicated they would prefer to see it shown as unique income. Chris said he planned to provide a report breaking out the “Maintenance Staff” expenses from the rest
of the staff expenses as part of the upcoming budget discussions.
Executive Director’s Report
Maintenance Program Update
We currently have one part-time downtown maintenance staff,
one part-time garage maintenance staff, and one on-call substitute staff person.
Below are the maintenance statistics comparing year-to-date figures from this year (FY15) to the stats
from the same period last year (FY14).
FY2014
FY2015
Total
Average
Total
Average
Difference
Trash Emptied
2190
365
2230
372
+40
Recycling Emptied
0
0
321
54
0
Graffiti Removed
104
17
89
15
-16
Holiday Decorations Update
The holiday decoration season went well and according to plan. One change I made was to consolidate and switch storage units. In the past we had one small
unit at A-1 Security and one large unit at Mergenthaler. In December while all the decorations were installed, I cancelled those two units and leased one large unit at Osterman’s Storage.
Not only will this work better logistically, but this change will save the BID $300 annually.
Building Project Updates
5 West Building (northwest corner of Mendenhall and Tracy) The
City Commission approved the final site plan and other entitlements on December 8, 2014. The developer is projecting to begin construction during the 2nd quarter of 2015.
Dutton Building
(131 West Main--corner of Grand and Main) is under construction. The developer has several of the new units available for lease including 5000 square feet of office on the second floor.
Block
M Residences (on Lamme between Black & Tracy): All 10 units of Phase 1 are complete. Construction of Phase 2—8 additional units—began this fall and should be completed early Fall of
2015.
Element Hotel (at old Kenyon Noble site): Projecting to open in June 2015.
Lark Motel (formerly the Imperial Inn): Projecting to open April 1, 2015.
Downtown Parking Updates
The
Parking Commission and Western Transportation Institute are finalizing the third Downtown Parking Study. Occupancy Rates for the side streets between Babcock and Mendenhall plus for
all the public surface lots and the garage were studied. Analogous to the 2010 and 2012 studies, data was collected on a week day and a weekend day in July, August and September. The
2014 study juxtaposes all three years’ data to show trends in use. The final report will be released in February 2015.
The graphs below show the trends in both garage use and revenue
for 2014. The year-to-date entries and revenue for 2014 are up 15% and 22% respectively over 2013.
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Discussion and Decision Item
Due to the Special Presentation there was no time to address the discussion items on the agenda. Chris told the board he would send them a memo with information
on each discussion item. The memo is attached below.
At 1:15pm Chris adjourned the meeting.
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**MEMORANDUM**
TO: BID and TIF Boards
FR:
Chris Naumann
DA: 26 January 2015
RE: January Board Updates
Below are written updates of the topic we did not have time to cover at our board meetings last week. Please let me know
if you have any questions.
Downtown Residential Projects
There are three potential residential development projects that I know are in the design and planning stages. Combined these
projects could include as many as 60 new housing units downtown. Early informal review by the Community Development Department revealed some conflicts between the Downtown Bozeman Improvement
Plan and the NCOD Design Guidelines, which are very outdated. These conflicts could jeopardize all three of these housing developments.
Therefore I plan to make some very general comments
at tonight’s City Commission meeting requesting the Commission and City staff work to resolve the conflicts as soon as possible. The Commissioners are discussing their goals for the
year and I want to stress the importance of residential development as a cornerstone of the Downtown Plan.
Downtown Fiber Network Update
The TIF District is one of the fiscal sponsors
of the Bozeman Community Fiber Master Plan which has been completed and will be presented to the City Commission for adoption this evening. I will provide public comment in support of
the master plan and proceeding with the downtown component of the plan.
The TIF District has committed $100,000 for the final design of the downtown fiber ring which will be part of
the city-wide network.
Community Development Department Planning Initiatives
Related to the update above, the City Community Development Department is currently undertaking three important
planning initiatives:
Reformatting of the Unified Development Code. The intent is to make the current UDC easier to use and interpret. The City is hiring a firm to perform a comprehensive
reformatting that will incorporate graphics and streamline charts within the corresponding text chapters.
NCOD Evaluation. The City is going to hire outside consultants to evaluate the Neighborhood Conservation Overlay District. I am serving on the selection and project committee. This evaluation
will analyze if the NCOD has been effective, what conflicts now exist due to changes in the community and economy, and whether or not the district should be modified or eliminated. This
evaluation will take 9 to 12 months.
NCOD Design Guidelines. Considering the amount of conflict currently being caused by the outdated NCOD design guidelines, a community workshop is
being organized to revise the guidelines as soon as possible. I have partnered with the City to coordinate and facilitate this revision process in the interest of promoting downtown
residential development.
Downtown Streetscape Project
After many good discussions with both the BID and TIF boards and the City of Bozeman, the Downtown Streetscape Project will now
focus on upgrading the old streetscapes on the side streets between Mendenhall and Babcock.
TD&H Engineering is already working on the necessary surveying, engineering and design. The
TIF District is funding all of the engineering and design which will total approximately $250,000. The project will necessitate a SID to fund the construction. I am working with City
Finance to plan the SID process.
The earliest any construction would take place is October of 2015 but more likely the project will start April of 2016.
As always, please contact me
with any questions or to discuss any of these updates.
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