HomeMy WebLinkAbout15- Scope of Services for RFQ Term Contract Engineering in NEURDPage 1
SCOPE OF SERVICES
STREET, INTERSECTION, TRANSPORTATION, LIGHTING, TELECOMMUNICATIONS AND STORMWATER ENGINEERING SERVICES
The City of Bozeman (City) is seeking Statements of Qualification (SOQs) from firms qualified to provide professional engineering planning, design, construction management and inspection, and other related services for various designated and undesignated transportation network and
stormwater related projects.
The general scope of engineering services is itemized below. The City will evaluate firms on strengths in the following five (5) specific categories:
1. STREET, TRANSPORTATION, AND STORMWATER: Basic Project Criteria
a. Pre-design services including: project scope definition, preparation of design alternatives and preliminary cost estimates, preliminary layouts, utility conflict and
encroachment analysis, and basic hydraulics.
b. Familiarity with Federal, State, and Local design standards and applicable
specifications.
c. Design and construction surveys, including coordination with aerial surveying firms. d. Soils and pavement design evaluations, including soils testing and analysis.
e. Design alternatives for street storm drainage systems, including hydrologic and
hydraulic analyses.
f. Design report preparation.
g. Preparation of preliminary and final plans and specifications, contract documents, and construction cost estimates in accordance with applicable City standards.
h. Plan review and approval coordination with State, County, and other local agencies.
i. Analyze and recommend alternative pavement design.
j. Identify and secure any necessary, 124, 310, 404, MPDES permit, other permits
needed for design and construction. k. ADA requirements in concert with master planned street and highway improvements.
l. Coordinate with Montana Department of Transportation for improvements on
designated state and urban routes.
m. Bid period and post-bid period activities coordination.
n. Construction administration and inspection including surveying, soils, pavement, and materials testing, construction certification and warranty inspection.
2. STREET, TRANSPORTATION, AND STORMWATER: Complex Project Criteria
(in addition to basic project criteria)
a. Right-of-way and easement research and complete acquisition services.
b. Utility relocation coordination.
c. Complex alignment and geometric design issues.
d. Environmental Impact Assessments.
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e. Detailed structural designs (i.e. bridges, reinforced walls, culverts, channels, levees)
f. Signal, roundabout, and sign warrant analyses.
g. Plans and specifications in accordance with Montana Department of Transportation
design standards (i.e. utilize Intergraph, etc.). h. Comprehensive traffic studies including developing traffic projections and modeling.
i. Construction administration and inspection services including surveying, asphalt and
soils materials testing/certification, construction certification and warranty inspection
for large and complex projects.
j. Comprehensive geologic and geotechnical services. k. Mitigate adverse impacts to wetlands or other sensitive lands.
l. Pedestrian/trail/bike route studies and AASHTO requirements.
m. Pavement management systems.
n. Preparation of transportation and stormwater facility plans.
o. Complex flood studies and floodplain map amendments. p. Coordination and procurement of EPA Phase II Stormwater permitting.
q. Coordinate with Montana Department of Transportation for improvements on
designated state and urban routes.
r. Development and implementation of public involvement plans and leadership of
informational/community meetings.
3. INTERSECTION IMPROVEMENTS
a. Predesign services including: defining project scope, design alternatives (including
roundabouts), preliminary cost estimate, preliminary layouts, identification of utility conflicts, encroachment and preliminary right-of-way requirements.
b. Right-of-way and easement research and complete acquisition services.
c. Signal, roundabout and signage warrant analyses.
d. Evaluation of existing Transportation Facility Plan intersection improvement
recommendations. e. Design alternatives including roundabouts, signals, intersection geometry, signal
operation, drainage, utilities and control devices.
f. Prepare design surveys, design reports, and comprehensive traffic studies.
g. Environmental Impact Assessments.
h. Coordinate with Montana Department of Transportation for intersection improvements on designated state and urban routes.
i. Preparation of plans, specifications and estimates in accordance with City, State and
Federal design standards.
j. Bid period and post-bid period activities coordination.
k. Construction administration and inspection including surveying, soils, pavement and materials testing, signal operation, construction certification and warranty inspection.
l. Traffic calming and pedestrian crossings.
m. Roundabout design and construction administration.
n. Development and implementation of public involvements plans and leadership of
information/community meetings.
4. LIGHTING IMPROVEMENTS: Basic Project Criteria
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a. Site Evaluation – the Contractor will conduct a site evaluation to determine existing
conditions within the NEURD.
i. Engineering Survey – The Contractor will use a combination of the City’s GIS information, aerial photography, and in field surveying to establish a base map for
the entire NEURD. The base map will include ROW location, easements, and
property boundaries. The base map will also include, but not be limited to, the
location of existing sidewalks, curbs, driveway accesses, ADA accessible ramps,
lighting fixtures, locations of electrical power for lighting, traffic signals, and additional utilities that would impact location of pedestrian facilities and potential
lighting locations.
b. Lighting Studies-
i. Street and Pedestrian Lighting Study – The Contractor will prepare a lighting
study to determine the locations best suited to adequately illuminate all street and pedestrian corridors within the NEURD. The study shall identify existing pole
heights, an evaluation of the existing lighting levels, determination of existing
power routing, possible types of lighting designs, and a utility conduit design.
ii. Lighting Plan – The Contractor will work with the NURB to discuss options for
developing a lighting plan that utilizes the existing lighting and provides for increased lighting levels where required or desired through a combination of
street, pedestrian and traffic lighting that meet the criteria of the Board for
developing the sense of character for the NEURD. The Contractor will also work
with the NEURD to identify locations where overhead power for existing lighting
can be located underground.
iii. Coordination with Northwestern Energy (NWE) – The Contractor will have
preliminary discussions with NWE (Linda Gale) regarding the potential of putting
power lines underground. Discussions will include the power for the lighting as
well as transmission lines within the NEURD.
iv. Coordination with the City of Bozeman - The Contractor will have discussions with the City of Bozeman regarding the potential for utilizing LED lighting within
the NEURD.
c. Cost Estimate – The Contactor will prepare a cost estimate based on the findings of the
street, pedestrian and traffic lighting studies and the initial site investigation. The
estimate will include, but is not necessarily limited to: lighting, cost of right of way
acquisition, infill of sidewalk or equivalent pedestrian infrastructure missing from the
District.
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5. TELECOMMUNICATION IMPROVEMENTS: Basic Project Criteria
a. Fiber Optic Engineering
i. Pre-design services including: project scope definition, preparation of design
alternatives and preliminary cost estimates, preliminary layouts, and utility
conflict and encroachment analysis.
ii. Familiarity with Federal, State, and Local design standards and applicable
specifications. iii. Design and construction surveys, including coordination with surveying firms.
iv. Design report preparation.
v. Preparation of preliminary and final plans and specifications, contract documents,
and construction cost estimates in accordance with applicable City standards.
vi. Plan review and approval coordination with State, County, and other local agencies.
vii. Bid period and post-bid period activities coordination
Construction project management, administration and inspection
The above-referenced general scope may be applied to several projects within the NEURD and may require additional approvals and subsequent task orders which may be negotiated over a period of time.
Detailed project schedules will be established during contract negotiations. Proposals must
clearly demonstrate the firm's ability to provide the services detailed above given their current staffing.
QUALIFICATIONS EVALUATION CRITERIA
STREET, INTERSECTION, TRANSPORTATION, LIGHTING, TELECOMMUNICATIONS AND STORMWATER ENGINEERING SERVICES
Respondents to the Request for Qualifications (RFQs) shall be evaluated on the following criteria and the requirements of 18-8-201 et seq. MCA with the selection committee choosing, in
its opinion, the most qualified firm to provide the services required for the proposed project:
30% -- The qualifications of professional personnel to be assigned to the project;
30% -- Related experience on similar projects; 20% -- Capability to meet project schedule and budget requirements;
5% -- Location of firm in relation to project;
5% -- Present and projected workloads;
5% -- Recent and current work for the City of Bozeman shows good attention to detail;
and 5% -- Recent and current work for the City of Bozeman in existing TIF Districts.
Each firm will be ranked in accordance with each of these main disciplines listed in the Scope of
Services section included in the Request for Qualifications.
The selection of finalists to be interviewed will be made by a selection committee representing
the City of Bozeman (City) and at least one member of the NEURD Board. The selection will be
based on an evaluation of the written responses to the RFQs. Award will be made following
contract negotiations to the most qualified firm at a price which the City determines to be fair
and reasonable taking into account the estimated value of services to be rendered, as well as the scope, complexity, and professional nature thereof.
If the City is unable to negotiate a satisfactory contract with the firm initially selected at a price
the agency deems to be fair and reasonable, negotiations with that firm will be formally
terminated and the agency shall select another firm in accordance with 18-8-204 MCA, and continue until an agreement is reached or the process is terminated.
All submitted proposals must be complete and contain the information required as stated in the
"Request for Qualifications”.
NON-DISCRIMINATION AFFIRMATION FORM
_________________________ [name of entity submitting] hereby affirms it will not discriminate
on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because
of actual or perceived sexual orientation, gender identity or disability in the performance of
work performed for the city of Bozeman, if a contract is awarded to it, and also recognizes the
eventual contract, if awarded, will contain a provision prohibiting discrimination as described
above and that this prohibition shall apply to the hiring and treatment of the
_________________________ [name of entity submitting] employees and to all subcontracts it
enters into in performance of the agreement with the city of Bozeman.
Signature of Bidder: ______________________________
Person authorized to sign on behalf of the bidder