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HomeMy WebLinkAbout03 18 15 bbab draft minutesPage 1- BBAB DRAFT minutes for the meeting of March 18, 2015 Bozeman Beautification Advisory Board DRAFT Minutes for Wednesday, March 18, 2015 Meeting held at 4:30 pm, Conference Room 1, 20 E. Olive Street Board members in attendance: Terry Quatraro, Charlotte Knighton, Jan Bergman, Ellie Staley, Allyson Brekke (Staff liaison), I-Ho Pomeroy (Commission liaison). QUORUM MET 1. Called to Order at 4:40 p.m. 2. Approval of Minutes. • Move to approve June 2014 and January 2015 minutes. CK motioned, JB seconded. Minutes approved. 3. Disclosure of Information. • None to report 4. Public Comment. • No public was in attendance. 5. Items of Discussion. a) Planning for 2015 Clean Up Day – April 25th - Public Works Contribution: Allyson updated board about the significant contribution to this year’s Clean Up Day from the City Public Works Department; contribution will specifically help with marketing and advertising efforts; that contribution will continue if the department can demonstrate how the event can increase their profit through trash/recycling customers; Allyson will keep us updated on their involvement. - Weather: Some employees in the Public Works Department have concerns about the April date of Clean Up Day and the impact of weather; Board doesn’t feel this is a concern; even when less than ideal weather, great numbers show up at Bogert Park (always over 100 people, typically close to over 200); Board would like to keep Clean Up Day in late-April for several reasons: a) consistency for community knowledge, b) college student and student group involvement, c) landscaping/grass is not maturing which helps with trash pick up, d) Earth Day overlap; Terry mentioned that Clean Up Day has only been postponed one year when there was blowing snow. - Terry mentioned that Clean Up Day has been a long-lived (20 year+) annual event with sustainability fair/Gallatin Earth Celebration added a few years back. - Allyson mentioned that the Gallatin Earth Celebration logo and name will be abandoned (this actually occurred somewhat last year). - Trash Drop Off Sites: Allyson mentioned Public Works desire to eliminate the neighborhood trash drop-off locations because they haven’t been used over the last few years; instead, people can place trash in the Page 2- BBAB DRAFT minutes for the meeting of March 18, 2015 boulevard for pick-up; Board stated many concerns about this idea: a) worries it opens up people dropping anything and everything, b) how will this be advertised and explained to the public?, c) what if people drop off trash on other days outside of Clean Up Day (like the following Sunday/Monday)?, d) will trash be collected on all street boulevards? (local too); e) only city limits?, f) how will we prevent prohibited items from being placed in boulevard (sofas, tvs, etc), g) poor weather causing trash to blow, disperse in boulevard, h) how can raffle tickets be dispersed if no neighborhood drop off sites?, i) will this possibly upset people because it’s inviting trash to be left in front of people’s houses?; Board wants to be aware of unintended consequences that may occur with this change; Terry mentioned that this was actually how trash was initially collected for Clean Up Day and it changed because there were so many problems with it; Ellie mentioned how happy and impressed she has been with City Sanitation and maybe they are confident they can pick up all the trash left in the boulevards; Board agrees that if this is the way we proceed this year, Sanitation will have to be ok with picking up trash left anywhere in the boulevards through the entire Clean Up Day weekend and potentially following week. - Advertising: Board very thankful to Public Works for contribution toward graphic team helping with advertising and marketing of Clean Up Day event; Board does wonder how the changes mentioned above will be advertised and dispersed to the public; how it is explained to the public on how and where to leave trash is very important (suggest to include statements like: litter/trash collected in public spaces and parks; bagged and easy to transport trash, etc.; Terry and Ellie volunteered to meet with the graphic/marketing team working for Public Works to ensure advertising for event is done well and so the Board can reiterate the same message to the public who participate in the event. - Raffle prizes: Board members to help get these; due by next Board meeting on April 15th ! - Allyson doing inventory/order for clean up supplies (bags, gloves, etc…) and confirming with Clark’s Fork that they are able to donate breakfast goodies and coffee for morning of Clean Up Day. b) Adopt a park program update - Need to reach out to additional community groups in order to make this a successful program. - Sponsorship signage wasn’t approved. - Terry is requesting a Co-chair committee with some additional Park & Recreation advisory board participation. - Terry would really like to see this program move forward and will keep us updated on the progress with the city and the Parks and Recreation Advisory Board. 6. Meeting adjourned at 5:35 p.m. • JB motioned, CK seconded. Minutes taken by Allyson Brekke and finished by Ellie Staley.