HomeMy WebLinkAbout15- 03-23-15 REVISED Water Facility Plan RFP Master2015 Water Facility Plan Update RFP Page | 1
REQUEST FOR PROPOSALS
2015 WATER FACILITY PLAN UPDATE
INTRODUCTION
The City of Bozeman (“COB”) is seeking proposals from consultants qualified to provide professional engineering
services to complete an update of its 2005 Water Facility Plan. The primary objectives of the 2005 plan have
been largely been met and focused on evaluating the existing condition of water treatment and distribution
facilities, as well as providing analysis of various alternatives for new treatment, distribution and storage
infrastructure. The implementation framework for water system improvement recommendations in the 2005
plan involved five aspects:
• New installation and replacement for water distribution and transmission mains
• New water storage reservoir
• New Hyalite/Sourdough water treatment plant
• Expanded use of Lyman Creek system
• Additional water supplies and water rights
These five recommendations have been successfully implemented as highlighted below:
• Significant annual capital investments have been and continue to be made to replace failed and/or
undersized water distribution system piping.
• The Hyalite raw water intake and transmission main was completed in 2005.
• Valving improvements were completed on the Sourdough Transmission Main in 2009.
• The Sourdough membrane filtration plant was completed in 2014 at a capacity of 22MGD, expandable
to 34MGD.
• Design was completed to upgrade the Sourdough raw water intake as part of membrane filtration plant.
These improvements have not been constructed, however.
• Improvements to the Lyman Creek spring box collection system, reservoir inlet control piping/valving,
and instrumentation and controls were completed in 2009.
• New water supply alternatives were evaluated with the 2013 Integrated Water Resources Plan.
Preferred water supply alternatives were adopted by the City Commission to meet a 50-year projected
water supply gap:
o Water Conservation Program
o Groundwater well field
o Lyman Creek Expansion
o Water storage in Sourdough Canyon
o Purchase Hyalite Reservoir water shares
o Hyalite Reservoir dam raise
o Non-potable irrigation water system
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• Established City policy requires new development projects to provide adequate water rights, or provide
cash-in-lieu thereof.
• Engineering design currently underway for a new 5.3MG finished water storage reservoir at the
Sourdough membrane filtration plant site.
A water distribution system model was completed with the 2005 plan using WaterCAD software by Bentley’s
Haestad Methods. The model is out of date and requires an update. The updated model will migrate to the
InfoWater platform by Innovyze®.
The planning and service area for the water facility plan update will match the city’s adopted Community Plan
boundary. The Community Plan boundary is the area used for the 2005 plan, as well as for the city’s
Wastewater Facility Plan update which currently in process. A 20-year planning horizon will be used for the
water facility plan update.
PRELIMINARY SCOPE OF WORK
The preliminary scope of work involved for this project is outlined below. Additional tasks and work elements
may be added during contract negotiations. It is also possible that tasks or elements could be deleted through
negotiation. In its proposal, the consultant may recommend addition/deletion of tasks or modification of tasks
in describing its particular understanding and approach for the project.
Proposals must clearly identify any elements of the proposed scope of work that would not be provided by the
prime consultant. Any sub-consultants which comprise the overall consultant team must be identified along
with a description of past working history between the firms.
The COB desires to complete the proposed work in a diligent manner. Proposals must clearly indicate the
consultant’s anticipated schedule given their staffing and current and projected work load commitments.
Task 1 – Planning and Service Area Update
Review and update the general information presented in Section 2 – Planning and Service Area of the 2005 plan
as appropriate.
Task 2 – Water Use Characterization
Analyze the last 10 years of metered water consumption and water plant output data and update the water use
characterization completed for the Integrated Water Facility Plan. Correlate water use patterns to historic
precipitation, temperature, and evapotranspiration. Recommend planning values for average day per capita
water use and factors for peak day and max hour per capita use.
Task 3 – Water Distribution System Model Update
Migrate the city’s existing Haestad WaterCAD distribution system model to the Innovyze® InfoWater platform.
Costs for purchasing the Innovyze® InfoWater software and assisting with its deployment on the city’s computer
system are part of the plan update.
3a) Provide recommendations for the Innovyze® InfoWater purchase and include any necessary add-ons
or extensions required to obtain modeling functionality necessary to complete the model update and analyses
requested in the plan.
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3b) Update the water distribution system model using the Innovyze® InfoWater model platform.
Determine data input requirements, identify data gaps and prepare any necessary resources to obtain data
required to complete the modeling effort. Prepare model simulations for existing and future conditions. Deliver
all electronic modeling files.
Task 4 – Existing System Fire Flow Analysis
Utilizing the updated water model, perform a fire flow analysis and identify pipe segments in the existing
distribution system failing to meet minimum fire flow standards. Recommend strategic distribution system
improvements to achieve minimum fire flow standards. Estimate costs of improvements.
Task 5 – Pressure Zone and Pressure Reduction Study
Utilizing the updated water model, prepare a pressure reduction study to evaluate alternatives that optimize the
distribution system model and reduce zones of excessive pressure. Recommend strategic placement of new
PRV stations and settings changes for existing PRVs. Evaluate instrumentation and controls options for the
overall PRV system that integrate with the city’s existing SCADA network. Estimate annual water savings
resulting from reduced distribution system leakage rates due to lower system pressures. Determine feasibility
of producing power at PRV stations from pressure head reduction. Estimate costs of improvements.
Task 6 – Water Audit
Incorporate the city’s Water Audit report completed by M.E. Simpson into the facility plan update and estimate
costs for pertinent capital and operations improvements recommended in the final audit report. The Water
Audit is currently in progress and is not yet completed.
Task 7 – Capital Improvements Program
Develop a capital improvements program basing recommendations on infrastructure condition and criticality.
The CIP will prioritize and estimate costs for critical pipeline condition assessments, strategic pipeline
replacement and repair, new pipeline construction, and other capital improvements to improve water system
resilience and reduce risks to water system level of service. The CIP will incorporate and schedule
improvements recommended in Task 4, Task 5, and Task 6 into an overall CIP recommendation.
Task 8 – Non-potable Irrigation Systems Study
Use existing publicly available information to prepare an ArcGIS database that tabulates and maps existing water
rights appurtenant to undeveloped tracts of land within the planning and service area boundary. Capture such
attributes as point of diversion and place of use as well as delivery means from the POD to POU if readily
ascertainable. Develop a non-potable irrigation infrastructure design standard and recommend annual
operations and maintenance activities. The design standard will provide a method to calculate irrigation water
demands based on landscaping type and coverage as well as provide construction standards and specifications
for non-potable irrigation infrastructure. The study will prepare a financial analysis that evaluates capital and
life-cycle O&M costs in an effort to compare non-potable irrigation system costs to current potable water supply
system costs. Perform a legal review of state laws and local codes and summarize relative issues with respect to
private and public ownership/operations of non-potable irrigation systems.
Task 9 – Water Facility Plan Report
Compile the work completed for the facility plan update into a bound report, as well as a searchable PDF, and
deliver all InfoWater modeling files and ArcGIS files. Provide plan recommendations and implementation
priorities and estimate costs for recommendations.
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PROPOSAL REQUIREMENTS
Five (5) copies of the proposal, and one electronic searchable PDF file, must be submitted no later than 5:00 pm
on April 1, 2015 to the City Clerk at the physical address below. Proposals shall be individually bound and
presented in a neat and orderly fashion. Please note that the USPS will not deliver mail to this location.
Proposals must be shipped or hand delivered. Late proposals will not be considered.
City Clerk, City of Bozeman
121 N. Rouse Ave., Suite 202
Bozeman, MT 59715
Proposals shall, at a minimum, include the following items:
• A narrative describing the consultant’s particular understanding and approach for the project. Specific
challenges should be identified along with unique solutions proposed to complete project tasks and
achieve project goals.
• A proposed work plan indicating tasks to be accomplished, work schedule, consultant personnel and
sub-consultants expected to perform each major task element, prior work history of consultant and sub-
consultants, person-hours required to accomplish each task, and the involvement anticipated of COB
staff (and timing and nature of that involvement).
• Qualifications of key individuals assigned to the project, their availability during the relevant time
periods, and their recent experience on similar projects.
• References for whom key individuals of the consultant and sub-consultants have performed similar work
within the last five years, and two examples of work produced under similar contracts (examples
produced on projects utilizing the key personnel identified for this proposal are preferred).
• A completed and signed Non-Discrimination Affirmation Form (see Attachment A).
CONSULTANT SELECTION
A consultant selection committee consisting of key COB staff will choose, in its opinion, the most qualified
consultant to provide services required for the project. Proposals will be evaluated on the following criteria and
the requirements of MCA 18-8-201 et seq.
• The consultant’s specific project approach and understanding;
• Qualifications of professional personnel to be assigned to the project;
• Capability to meet project time and budget requirements;
• Location of the consultant in relation to project;
• Present and project workloads ;
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• Related experience on similar projects;
• Recent and current work for the COB.
A determination of finalists to be interviewed will be made by the selection committee based on an evaluation
of written proposals received. Award will be made following contract negotiations to the most qualified
consultant at a price which the COB determines to be fair and reasonable taking into account the estimated
value of services to be rendered, as well as the scope, complexity and professional nature thereof.
If the COB is unable to negotiate a satisfactory contract with the consultant initially selected at a price the COB
determines to be fair and reasonable, negotiations with that consultant will be formally terminated and the COB
will select another consultant in accordance with MCA 18-8-204 and continue until an agreement is reached or
the process is terminated.
ADDITIONAL INFORMATION AND CONDITIONS
COB CONTACT: Questions or requests for additional information regarding this project or RFP requirements
may be directed to:
Brian Heaston, PE
City of Bozeman – Engineering
PO Box 1230
Bozeman, MT 59771 -1230
406-582-2280
bheaston@bozeman.net
NON-DISCRIMINATION POLICY: Discrimination in the performance of any contract awarded under this
request for proposal on the basis of race, color, religion, creed, sex, age, marital status, national origin, or actual
or perceived sexual orientation, gender identity or disability is prohibited. This prohibition shall apply to the
hiring and treatment of the awarded entity’s employees and to all subcontracts. Every entity submitting under
this request for proposal must sign and return the attached affirmation statement with their bound response to
this request for proposal.
SUGGESTED RESOURCES (AVAILABLE UPON REQUEST):
• 2005 Water Facility Plan
• 2005 WaterCAD Distribution Model
• 2013 Integrated Water Resources Plan
• Current GIS Layers for water distribution system components
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ATTACHMENT A: NON-DISCRIMINATION AFFIRMATION FORM
[name of entity proposing] hereby affirms it will not
discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of
actual or perceived sexual orientation, gender identity, or disability in the performance of work performed for
the City of Bozeman, if a contract is awarded to it, and also recognizes the eventual contract, if awarded, will
contain a provision prohibiting discrimination as described above and that this prohibition shall apply to the
hiring and treatment of the [name of entity proposing] employees
and to all subcontracts it enters into in the performance of the agreement with the City of Bozeman.
Signature of Proposer:
Person authorized to sign on behalf of the proposer