Loading...
HomeMy WebLinkAbout15- 03-23-15 REVISED GW RFP Master Groundwater Investigation RFP Page | 1 REQUEST FOR PROPOSAL S GROUNDWATER INVESTIG ATION INTRODUCTION The City of Bozeman (“COB”) is seeking proposals from consultants qualified to provide professional engineering services to complete a groundwater investigation. The goal of the groundwater investigation is to determine a location, or locations, suitable to permit and construct high capacity groundwater wells for municipal use in the Gallatin Valley. The MT Bureau of Mines and Geology (MBMG) will review existing available hydrogeologic information collected and reported in the Gallatin Valley to draft a scoping report with maps that delineates areas with the greatest potential for groundwater development without regard for engineering and water rights considerations. The MBMG will provide existing available data, assistance, and expertise within its normal scope of service to aid the groundwater investigation as it proceeds. The COB Integrated Water Resources Plan recommends that a groundwater source provide 5,810 acre-feet of annual water supply to meet the city’s 50-year high growth water demand projection. A permit to appropriate groundwater for this large annual withdrawal volume will be exceptionally challenging to obtain in the closed Upper Missouri Basin. A permit to appropriate will only be issued if the use of the groundwater is controlled so the water rights of prior appropriators are satisfied. Any adverse affects to existing appropriators must be mitigated for. The well field must be strategically sited in a location where groundwater is physically available, where it is of acceptable quality both now and into the future; and where it stands a reasonable chance of obtaining a permit to appropriate water. PRELIMINARY SCOPE OF WORK The preliminary scope of work involved for this project is outlined below. Additional tasks and work elements may be added during contract negotiations. It is also possible that tasks or elements could be deleted through negotiation. In its proposal, the consultant may recommend addition/deletion of tasks or modification of tasks in describing its particular understanding and approach for the project. Proposals must clearly identify any elements of the proposed scope of work that would not be provided by the prime consultant. Any sub-consultants which comprise the overall consultant team must be identified along with a description of past working history between the firms. The COB desires to complete the proposed work in a diligent manner. Proposals must clearly indicate the consultant’s anticipated schedule given their staffing and current and projected work load commitments. Groundwater Investigation RFP Page | 2 Task 1 – Identify Well Field Location(s) Using the MBMG scoping report as a guide, identify strategic tracts of land within the focus areas that are most suitable to develop a municipal well field and explain suitability criteria utilized for the identification. Task 2 – Physical Groundwater Availability Using existing available data, estimate the physical annual reliable yield of groundwater at each potential well field site. Determine if multiple sites are necessary to achieve the recommended annual groundwater volume of 5,810 AF in the IWRP. Task 3 – Water Quality Assessment Using existing available data, assess the water quality of the groundwater resource at each potential site and evaluate its susceptibility for future water quality degradation or impairment. Evaluate the need for water treatment. Task 4 – Source Water Protection Zone Identify groundwater recharge and inventory areas for the proposed well field sites, assess potential sources of contamination within the inventory areas, and recommend possible land use limitations to minimize the risk of contamination of the groundwater supply source. Task 5 – Adverse Affects Analysis Develop a hydrogeologic model to approximate the surface water / groundwater interaction at the well field site and estimate potential adverse affects to existing water rights. Tabulate water rights that may be adversely affected. Task 6 – Mitigation Strategy Prepare a mitigation strategy to satisfy water rights of all appropriators that may be adversely affected. The mitigation strategy must account for the unique temporal and spatial attributes of each adversely affected water right. Determine infrastructure requirements to implement the mitigation strategy. Task 7 – Conceptual Well Field Design Develop a conceptual design for the well field site that includes well specifications and pipe layout, pump requirements, control building, electrical power, other major appurtenances, and evaluate transmission main alignment options to connect the well field to the city’s existing water distribution system. Task 8 – Opinion of Probable Costs Prepare an opinion of probable cost to permit, construct, and operate the well field site. Include estimates for land acquisition and rights-of-way for transmission main piping. Include estimates for the acquisition of mitigation water rights and mitigation infrastructure. Determine annual operations and maintenance costs. Task 9 – Groundwater Investigation Report Compile the work completed for the groundwater investigation into a bound report, as well as a searchable PDF, and deliver all hydrogeologic modeling files. The report shall discuss findings, major issues encountered, data gaps, anticipated permitting challenges, and provide recommendations for next steps in the planning, permitting, design, and construction of a municipal well field project. Groundwater Investigation RFP Page | 3 PROPOSAL REQUIREMENTS Five (5) copies of the proposal, and one electronic searchable PDF file, must be submitted no later than 5:00 pm on April 1, 2015 to the City Clerk at the physical address below. Proposals shall be individually bound and presented in a neat and orderly fashion. Please note that the USPS will not deliver mail to this location. Proposals must be shipped or hand delivered. Late proposals will not be considered. City Clerk, City of Bozeman 121 N. Rouse Ave., Suite 202 Bozeman, MT 59715 Proposals shall, at a minimum, include the following items:  A narrative describing the consultant’s particular understanding and approach for the project. Specific challenges should be identified along with unique solutions proposed to complete project tasks and achieve project goals.  A proposed work plan indicating tasks to be accomplished, work schedule, consultant personnel and sub-consultants expected to perform each major task element, prior work history of consultant and sub- consultants, person-hours required to accomplish each task, and the involvement anticipated of COB staff and MBMG staff (and timing and nature of that involvement).  Qualifications of key individuals assigned to the project, their availability during the relevant time periods, and their recent experience on similar projects.  References for whom key individuals of the consultant and sub-consultants have performed similar work within the last five years, and two examples of work produced under similar contracts (examples produced on projects utilizing the key personnel identified for this proposal are preferred).  A completed and signed Non-Discrimination Affirmation Form (see Attachment A). CONSULTANT SELECTION A consultant selection committee consisting of key COB staff will choose, in its opinion, the most qualified consultant to provide services required for the project. Proposals will be evaluated on the following criteria and the requirements of MCA 18-8-201 et seq.  The consultant’s specific project approach and understanding;  Qualifications of professional personnel to be assigned to the project;  Capability to meet project time and budget requirements;  Location of the consultant in relation to project; Groundwater Investigation RFP Page | 4  Present and project workloads ;  Related experience on similar projects;  Recent and current work for the COB. A determination of finalists to be interviewed will be made by the selection committee based on an evaluation of written proposals received. Award will be made following contract negotiations to the most qualified consultant at a price which the COB determines to be fair and reasonable taking into account the estimated value of services to be rendered, as well as the scope, complexity and professional nature thereof. If the COB is unable to negotiate a satisfactory contract with the consultant initially selected at a price the COB determines to be fair and reasonable, negotiations with that consultant will be formally terminated and the COB will select another consultant in accordance with MCA 18-8-204 and continue until an agreement is reached or the process is terminated. ADDITIONAL INFORMATION AND CONDITIONS COB CONTACT: Questions or requests for additional information regarding this project or RFP requirements may be directed to: Brian Heaston, PE City of Bozeman – Engineering PO Box 1230 Bozeman, MT 59771 -1230 406-582-2280 bheaston@bozeman.net NON-DISCRIMINATION POLICY: Discrimination in the performance of any contract awarded under this request for proposal on the basis of race, color, religion, creed, sex, age, marital status, national origin, or actual or perceived sexual orientation, gender identity or disability is prohibited. This prohibition shall apply to the hiring and treatment of the awarded entity’s employees and to all subcontracts. Every entity submitting under this request for proposal must sign and return the attached affirmation statement with their bound response to this request for proposal. SUGGESTED RESOURCES (AVAILABLE UPON REQUEST):  2013 Integrated Water Resources Plan  2014 MOU b/w City of Bozeman and MBMG (note: MBMG scoping report will be provided once completed by MBMG and prior to completing scope/fee negotiations with the engineering consultant selected through this procurement action.) Groundwater Investigation RFP Page | 5 ATTACHMENT A: NON-DISCRIMINATION AFFIRMATION FORM [name of entity proposing] hereby affirms it will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity, or disability in the performance of work performed for the City of Bozeman, if a contract is awarded to it, and also recognizes the eventual contract, if awarded, will contain a provision prohibiting discrimination as described above and that this prohibition shall apply to the hiring and treatment of the [name of entity proposing] employees and to all subcontracts it enters into in the performance of the agreement with the City of Bozeman. Signature of Proposer: Person authorized to sign on behalf of the proposer