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Home My WebLink AboutC9 Story Street Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Bob Murray, Project Engineer Rick Hixson, City Engineer SUBJECT: 2015 Story Street Reconstruction Project Notice of Award MEETING DATE: March 16th, 2015 AGENDA ITEM TYPE: Consent RECOMMENDATION: Authorize the City Manager to sign the Notice of Award to Williams Civil Division, Inc. for the Total Combined Schedule 1, 2, 3, & 4 Bid in the amount of $1,216,865.25. BACKGROUND: Attached is a copy of the Notice of Award for the above referenced project. The project generally involves reconstruction of East Story Street from South Church Avenue to South Tracy Avenue including: replacement of existing mains, valves, fittings and appurtenances; removing the existing road section from curb to curb and constructing a new road section, new signage, spot replacement of existing sidewalks, adjusting existing utilities to accommodate the new roadway, restoring boulevards to pre-existing conditions, and all related work incidental to construction. Replacement of vertical curbs with integral curb and gutter on portions of S. Church Avenue as shown on the plan sheets from East Story Street to East Olive Street. The contract is to be completed within 150 days of the issuance of the notice to proceed. Bids for the above-referenced project were opened on March 3, 2015 with 3 bids being submitted. The low bid was submitted by Williams Civil Division, Inc. in the amount of $1,216,865.25. The Bid Tabulation for the project is attached. UNRESOLVED ISSUES: None ALTERNATIVES: Disapprove FISCAL EFFECTS: The project was bid in four schedules each of which will be paid for from a different fund. The bid package contains four different budgeted projects: Story Street Reconstruction/SID, Curb Reconstruction, Water Pipe Renovation and Wastewater Pipe Renovation. Schedule 1: General Project Costs (to be split) and Story Street Reconstruction/SID project Schedule 2: Water Renovation Project Schedule 3: Wastewater Renovation Project Schedule 4: Curb Reconstruction on Church Street 115 Four of the items included in Schedule 1 are overall project costs that apply to all four schedules. Those items are; 1) taxes, bonds, and insurance, 2) Mobilization, 3) Traffic Control, and 4) Construction Staking & Quality Assurance. For funding purposes, those items are redistributed to each of the funds based on their pro-rata share of the overall project costs. Schedule 1 also includes $35,000 for a miscellaneous work item to cover change orders that may come up. This will not be charged to the SID, but rather the street reconstruction fund. The curb replacement on Church Street (from Babcock to Story) was added as Schedule 4. It was bid as a separate project last year at the same time Story was originally bid, but we were unable to award based on the price received. It was to be the City’s annual curb replacement project last year. It is currently in the approved Capital Improvement Plan for FY16 at $200,000 and will be contained in the FY16 Recommended Budget. The bid tab price fell below the estimated cost. Given the price advantages of this spring-time bid and combining this project with others, we recommend adoption of this schedule prior to final budget approval. The work and the bulk of the costs will be paid after the new fiscal year begins. After these adjustments are made, the project funding will breakdown as follows: Local Share SID - $310,188.00, Street Reconstruction Fund - $510,508.49, Water Fund - $350,204.50, and Wastewater Fund - $45,964.26. All of these amounts are either within the associated approved budgets, or, in the case of the Curb Reconstruction on Church, will be included in the upcoming recommended budget. Attachments: Notice of Award, Bid Tabulation Report compiled on: 3/6/15 116 NOTICE OF AWARD Dated: __________________ TO: Williams Civil Division, Inc. ADDRESS: 2131 Industrial Drive Bozeman, MT 59715 PROJECT: 2015 Story Street Reconstruction Project CONTRACT FOR: Total Combined Schedule 1, 2, 3, & 4 Bid You are notified that your Bid opened on March 3, 2015, for the above Contract has been considered. You are the apparent Successful Bidder and have been awarded a Contract for the: 2015 Story Street Reconstruction Project. The Contract Price of your Contract is: One Million Two Hundred Sixteen Thousand Eight Hundred Sixty Five Dollars and Twenty Five Cents ($ 1,216,865.25). Five (5) copies of each of the proposed Contract Documents (except Drawings) accompany this Notice of Award. Three (3) sets of the Drawings will be delivered separately or otherwise made available to you immediately. You must comply with the following conditions precedent within fifteen (15) days of the date of this Notice of Award, that is, by March 31, 2015. 1. You must deliver to the OWNER Five (5) fully executed counterparts of the Agreement including all the Contract Documents and Drawings. 2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the Instruction to Bidders (Article 20), and the General Conditions (paragraph 5.01). 3. List other conditions precedent: You must deliver with the executed Agreement the Certificates of Insurance as specified in the General Conditions (Article 5) and Supplementary Conditions (paragraphs SC-5.04 and SC-5.06). Failure to comply with these conditions within the time specified will entitle OWNER to consider your Bid abandoned, to annul this Notice of Award, and to declare your Bid Security forfeited. Within ten (10) days after you comply with these conditions, OWNER will return to you two fully signed counterpart of the Agreement with the Contract Documents attached. CITY OF BOZEMAN, MONTANA ATTEST: BY: __________________________________ BY: ____________________________ (CITY MANAGER) (CITY CLERK) DATE: _______________________________ 117 Item Description Unit Est. Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price 101 Taxes, Bonds, Insurance L.S. 1 20,000.00$ 20,000.00$ 30000 30,000.00$ 50,000.00$ 50,000.00$ 42,950.00$ 42,950.00$ 102 Mobilization L.S. 1 30,000.00$ 30,000.00$ 35000 35,000.00$ 40,000.00$ 40,000.00$ 50,001.00$ 50,001.00$ 103 Unclassified Excavation Above Subgrade C.Y. 4,776 13.00$ 62,088.00$ 15 71,640.00$ 16.00$ 76,416.00$ 17.00$ 81,192.00$ 104 Remove Existing Concrete Curb L.F. 1,334 7.00$ 9,338.00$ 5 6,670.00$ 9.00$ 12,006.00$ 5.25$ 7,003.50$ Remove Existing Concrete Sidewalk Ped Omdahl Excavation NW Construction Williams Civil 2015 E Story Street Reconstruction Project Engineers Estimate 105 Remove Existing Concrete Sidewalk Ped Ramps, and Drive & Alley Approaches S.F. 5,311 3.00$ 15,933.00$ 2.5 13,277.50$ 4.00$ 21,244.00$ 1.75$ 9,294.25$ 106 Remove Existing Storm Sewer Inlet EA 15 350.00$ 5,250.00$ 400 6,000.00$ 350.00$ 5,250.00$ 290.00$ 4,350.00$ 107 Remove Existing Storm Sewer Manhole EA 1 1,200.00$ 1,200.00$ 1000 1,000.00$ 1,500.00$ 1,500.00$ 510.00$ 510.00$ 108 Remove Existing Storm Sewer Pipe L.F. 530 9.00$ 4,770.00$ 5 2,650.00$ 15.00$ 7,950.00$ 6.50$ 3,445.00$ 109 12" SDR 35 PVC Storm Sewer Pipe L.F. 219 50.00$ 10,950.00$ 36 7,884.00$ 65.00$ 14,235.00$ 47.00$ 10,293.00$ 110 15" SDR 35 PVC Storm Sewer Pipe L.F. 234 46.00$ 10,764.00$ 45 10,530.00$ 50.00$ 11,700.00$ 41.00$ 9,594.00$ 111 24" A2000 PVC Pipe (or approved equal) L.F. 536 80.00$ 42,880.00$ 60 32,160.00$ 72.00$ 38,592.00$ 56.00$ 30,016.00$ 112 14"CL 250 Ductile Iron Storm Sewer Pipe L.F.17 85.00$1,445.00$100 1,700.00$95.00$1,615.00$180.00$3,060.00$112 14 CL 250 Ductile Iron Storm Sewer Pipe L.F.17 85.00$ 1,445.00$ 100 1,700.00$ 95.00$ 1,615.00$ 180.00$ 3,060.00$ 113 4' Diameter Storm Sewer Manhole EA 3 4,000.00$ 12,000.00$ 2600 7,800.00$ 2,500.00$ 7,500.00$ 2,400.00$ 7,200.00$ 114 6' Diameter Storm Sewer Manhole EA 2 5,500.00$ 11,000.00$ 4500 9,000.00$ 4,000.00$ 8,000.00$ 3,730.00$ 7,460.00$ 115 6' Diameter Outlet Structure Manhole EA 1 7,000.00$ 7,000.00$ 7500 7,500.00$ 5,000.00$ 5,000.00$ 4,760.00$ 4,760.00$ 116 Manhole Extra Depth L.F. 5 400.00$ 2,000.00$ 200 1,000.00$ 160.00$ 800.00$ 180.00$ 900.00$ 117 Standard Square Storm Drain Inlet EA 10 2,500.00$ 25,000.00$ 2000 20,000.00$ 2,000.00$ 20,000.00$ 2,100.00$ 21,000.00$ 118 1,000 Gallon Sand/Oil Interceptor EA 1 8,500.00$ 8,500.00$ 12000 12,000.00$ 11,000.00$ 11,000.00$ 9,110.00$ 9,110.00$ 119 1,500 Gallon Sand/Oil Interceptor EA 1 10,500.00$ 10,500.00$ 14000 14,000.00$ 12,000.00$ 12,000.00$ 9,830.00$ 9,830.00$ 120 24"x14" Eccentric Reducer EA 21,000.00$ 2,000.00$ 2600 5,200.00$ 2,500.00$ 5,000.00$ 3,010.00$ 6,020.00$ 120 24 x14 Eccentric Reducer EA 2 1,000.00$ 2,000.00$ 2600 5,200.00$ 2,500.00$ 5,000.00$ 3,010.00$ 6,020.00$ 121 15" Diameter Box Culvert Penetration EA 2 1,600.00$ 3,200.00$ 1500 3,000.00$ 2,500.00$ 5,000.00$ 1,460.00$ 2,920.00$ 122 Geotextile Separation Fabric S.Y. 7,797 1.00$ 7,797.00$ 1 7,797.00$ 2.00$ 15,594.00$ 1.00$ 7,797.00$ 123 3" Minus Uncrushed Subbase C.Y. 2,363 22.50$ 53,167.50$ 27 63,801.00$ 32.00$ 75,616.00$ 30.00$ 70,890.00$ 124 1" Minus Crushed Base Course C.Y. 1,181 33.00$ 38,973.00$ 32 37,792.00$ 40.00$ 47,240.00$ 37.00$ 43,697.00$ 125 Asphalt Concrete Pavement 3" Thickness S.Y. 5,894 15.00$ 88,410.00$ 14.5 85,463.00$ 14.00$ 82,516.00$ 12.00$ 70,728.00$ 126 Concrete Curb and Gutter L.F. 3,665 15.00$ 54,975.00$ 15.5 56,807.50$ 18.00$ 65,970.00$ 15.50$ 56,807.50$ 127 Ped Ramps, Drive and Alley Approach, and Sidewalk (6" Depth)S.F. 6,619 7.50$ 49,642.50$ 8 52,952.00$ 7.00$ 46,333.00$ 7.75$ 51,297.25$ (p),,,, 128 Concrete Sidewalk 4" Depth S.F. 100 7.00$ 700.00$ 7 700.00$ 11.00$ 1,100.00$ 11.00$ 1,100.00$ 129 ADA Detectable Warning Panel S.F. 270 51.00$ 13,770.00$ 40 10,800.00$ 40.00$ 10,800.00$ 37.00$ 9,990.00$ 130 Adjust Existing Manhole to Grade EA 6 250.00$ 1,500.00$ 300 1,800.00$ 500.00$ 3,000.00$ 890.00$ 5,340.00$ 131 6" Sch 80 PVC Utility Conduit L.F. 410 15.00$ 6,150.00$ 15 6,150.00$ 14.00$ 5,740.00$ 12.00$ 4,920.00$ 132 Topsoil and Seeding L.S. 1 9,000.00$ 9,000.00$ 9000 9,000.00$ 10,000.00$ 10,000.00$ 5,740.00$ 5,740.00$ 133 Traffic Control L.S. 1 15,000.00$ 15,000.00$ 20000 20,000.00$ 13,000.00$ 13,000.00$ 7,700.00$ 7,700.00$ 134 2" Square Tube Metal Posts L.F. 280 47.00$ 13,160.00$ 45 12,600.00$ 30.00$ 8,400.00$ 35.00$ 9,800.00$ 135 Aluminum Signs S.F. 29 32.00$ 928.00$ 30 870.00$ 30.00$ 870.00$ 34.00$ 986.00$ $$$$$$$136 Construction Staking & Quality Assurance L.S. 1 15,000.00$ 14,000.00$ 19000 19,000.00$ 20,000.00$ 20,000.00$ 16,000.00$ 16,000.00$ 137 Miscellaneous Work EA 35,000 1.00$ 35,000.00$ 1 35,000.00$ 1.00$ 35,000.00$ 1.00$ 35,000.00$ TOTAL SCHEDULE 1 BID 697,991.00$ 718,544.00$ 795,987.00$ 718,701.50$ Schedule 2: Replacement of existing water mains, valves, fittings and appurtenances on Item Description Unit Est. Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price 201 Connection to Existing Main EA 7 740.00$ 5,180.00$ 1,000.00$ 7,000.00$ 800.00$ 5,600.00$ 2,410.00$ 16,870.00$ 202 Abandon Existing Main EA 1 3,750.00$ 3,750.00$ 3,000.00$ 3,000.00$ 3,000.00$ 3,000.00$ 2,570.00$ 2,570.00$ 203 6" MJ G t V l /V B EA 2 1 400 00$2 800 00$1 400 00$2 800 00$1 500 00$3 000 00$1 050 00$2 100 00$ Omdahl Excavation NW Construction Williams CivilEngineers Estimate pg,,gpp Story Street and Dell Place, including a bore and jack under Bozeman Creek. 203 6" MJ Gate Valve w/V.B. EA 2 1,400.00$ 2,800.00$ 1,400.00$ 2,800.00$ 1,500.00$ 3,000.00$ 1,050.00$ 2,100.00$ 204 8" MJ Gate Valve w/V.B. EA 13 1,800.00$ 23,400.00$ 1,800.00$ 23,400.00$ 1,800.00$ 23,400.00$ 1,500.00$ 19,500.00$ 205 14" MJ Gate Valve w/V.B.EA 2 9,300.00$ 18,600.00$ 9,000.00$ 18,000.00$ 8,000.00$ 16,000.00$ 5,650.00$ 11,300.00$ 206 8" x 6" MJ Reducer EA 3 520.00$ 1,560.00$ 400.00$ 1,200.00$ 400.00$ 1,200.00$ 525.00$ 1,575.00$ 207 6" x 8" Bullhead MJ Tee EA 1 820.00$ 820.00$ 800.00$ 800.00$ 1,500.00$ 1,500.00$ 860.00$ 860.00$ 208 8" x 6" MJ Tee EA 3 640.00$ 1,920.00$ 680.00$ 2,040.00$ 800.00$ 2,400.00$ 750.00$ 2,250.00$ 209 8" 221/2 Deg MJ Bend EA 10 620.00$ 6,200.00$ 550.00$ 5,500.00$ 500.00$ 5,000.00$ 560.00$ 5,600.00$ 210 14" x 8" Cross EA 1 1,700.00$ 1,700.00$ 1,700.00$ 1,700.00$ 1,500.00$ 1,500.00$ 1,430.00$ 1,430.00$ 211 8"CL51DIP LF 2 340 47 00$109 980 00$50 00$117 000 00$70 00$163 800 00$41 00$95 940 00$211 8" CL 51 D.I.P.L.F.2,340 47.00$ 109,980.00$ 50.00$ 117,000.00$ 70.00$ 163,800.00$ 41.00$ 95,940.00$ 212 14" CL 51 D.I.P. L.F. 60 110.00$ 6,600.00$ 100.00$ 6,000.00$ 100.00$ 6,000.00$ 92.00$ 5,520.00$ 213 Service reconnection w/in trench limits 2" diameter and smaller EA 52 495.00$ 25,740.00$ 700.00$ 36,400.00$ 300.00$ 15,600.00$ 305.00$ 15,860.00$ 214 Service reconnection outside trench limits 2" diameter and smaller L.F. 200 88.00$ 17,600.00$ 55.00$ 11,000.00$ 35.00$ 7,000.00$ 22.00$ 4,400.00$ 215 Install Expansion Tank and Backflow Preventer EA 2 765.00$ 1,530.00$ 875.00$ 1,750.00$ 700.00$ 1,400.00$ 500.00$ 1,000.00$ 216 Fire Hydrant 6 5'Bury EA 1 8 000 00$8 000 00$6 450 00$6 450 00$5 000 00$5 000 00$5 010 00$5 010 00$216 Fire Hydrant 6.5 Bury EA 1 8,000.00$ 8,000.00$ 6,450.00$ 6,450.00$ 5,000.00$ 5,000.00$ 5,010.00$ 5,010.00$ 217 Fire Hydrant 7' Bury EA 2 8,000.00$ 16,000.00$ 6,575.00$ 13,150.00$ 5,500.00$ 11,000.00$ 4,760.00$ 9,520.00$ 218 Remove Existing Hydrant EA 1 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,500.00$ 1,500.00$ 1,000.00$ 1,000.00$ 219 Insulation L.F. 740 12.00$ 8,880.00$ 12.00$ 8,880.00$ 7.00$ 5,180.00$ 7.25$ 5,365.00$ 220 Jack & Bore L.S. 1 65,000.00$ 65,000.00$ 60,000.00$ 60,000.00$ 40,000.00$ 40,000.00$ 35,000.00$ 35,000.00$ 221 Temporary Water System L.S. 1 55,000.00$ 55,000.00$ 55,000.00$ 55,000.00$ 65,000.00$ 65,000.00$ 37,400.00$ 37,400.00$ 222 Asphalt Surface Restoration L.F. 473 46.00$ 21,758.00$ 30.00$ 14,190.00$ 25.00$ 11,825.00$ 35.50$ 16,791.50$ 223 Type 2 Pipe Bedding C.Y. 10 72.00$ 720.00$ 40.00$ 400.00$ 55.00$ 550.00$ 41.00$ 410.00$ 224 Imported Backfill Material C.Y.10 60.00$600.00$25.00$250.00$65.00$650.00$41.00$410.00$224 Imported Backfill Material C.Y.10 60.00$ 600.00$ 25.00$ 250.00$ 65.00$ 650.00$ 41.00$ 410.00$ 225 Valve Box Removal EA 1 330.00$ 330.00$ 300.00$ 300.00$ 400.00$ 400.00$ 660.00$ 660.00$ 226 Locate & Repair Sewer Service EA 5 1,200.00$ 6,000.00$ 750.00$ 3,750.00$ 500.00$ 2,500.00$ 1,400.00$ 7,000.00$ 227 Miscellaneous Work EA 10,000 1.00$ 10,000.00$ 1.00$ 10,000.00$ 1.00$ 10,000.00$ 1.00$ 10,000.00$ TOTAL SCHEDULE 2 BID 420,668.00$ 410,960.00$ 410,005.00$ 315,341.50$ Schedule 3: Installation of new sewer mains manholes and sewer services on Story Item Description Unit Est. Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price 301 Remove Existing Manhole EA 1 1,050.00$ 1,050.00$ 1,200.00$ 1,200.00$ 2,000.00$ 2,000.00$ 1,440.00$ 1,440.00$ 302 8" SDR 35 PVC Sewer Main L.F. 265 75.00$ 19,875.00$ 40.00$ 10,600.00$ 55.00$ 14,575.00$ 67.00$ 17,755.00$ 303 4' Diameter Basic Manhole 5'-0" Depth EA 3 3,600.00$ 10,800.00$ 3,200.00$ 9,600.00$ 3,500.00$ 10,500.00$ 3,000.00$ 9,000.00$ 304 Additional Manhole Depth V.F. 6.5 300.00$ 1,950.00$ 200.00$ 1,300.00$ 200.00$ 1,300.00$ 455.00$ 2,957.50$ 305 4" SDR 26 S S i LF 238 58 00$13 804 00$40 00$9 520 00$35 00$8 330 00$22 00$5 236 00$ Omdahl Excavation NW Construction Williams Civil Schedule 3: Installation of new sewer mains, manholes, and sewer services on Story Street. Engineers Estimate 305 4" SDR 26 Sewer Service L.F. 238 58.00$ 13,804.00$ 40.00$ 9,520.00$ 35.00$ 8,330.00$ 22.00$ 5,236.00$ 306 Miscellaneous Work EA 5,000 1.00$ 5,000.00$ 1.00$ 5,000.00$ 1.00$ 5,000.00$ 1.00$ 5,000.00$ TOTAL SCHEDULE 3 BID 52,479.00$ 37,220.00$ 41,705.00$ 41,388.50$ Omdahl Excavation NW Construction Williams CivilEngineers Estimate Schedule 4: Replacement of existing curb and gutter on South Church Avenue Item Description Unit Est. Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price 401 Unclassified Excavation Above Subgrade S.F. 16765 3.00$ 50,295.00$ 2.00$ 33,530.00$ 2.00$ 33,530.00$ 1.50$ 25,147.50$ 402 4" Thick Concrete S.F. 105 6.50$ 682.50$ 7.00$ 735.00$ 8.00$ 840.00$ 17.00$ 1,785.00$ 403 6" Thick Concrete S.F. 2133 7.00$ 14,931.00$ 8.00$ 17,064.00$ 9.00$ 19,197.00$ 11.00$ 23,463.00$ 404 Concrete Fillet S.F. 184 9.00$ 1,656.00$ 8.00$ 1,472.00$ 8.00$ 1,472.00$ 18.25$ 3,358.00$ 405 Detectable Warning Surface S.F. 50 50.00$ 2,500.00$ 40.00$ 2,000.00$ 40.00$ 2,000.00$ 37.00$ 1,850.00$ 406 Combined Concrete Curb & Gutter L.F. 1989 25.00$ 49,725.00$ 22.00$ 43,758.00$ 15.00$ 29,835.00$ 19.00$ 37,791.00$ 407 Asphalt Concrete Pavement 3" Thickness S.Y 461 49.50$ 22,819.50$ 30.00$ 13,830.00$ 14.00$ 6,454.00$ 24.25$ 11,179.25$ Omdahl Excavation NW Construction Williams CivilEngineers Estimate p $,$$,$$,$$,$ 408 Storm Drain Inlets Each 9 3,000.00$ 27,000.00$ 2,800.00$ 25,200.00$ 1,200.00$ 10,800.00$ 3,040.00$ 27,360.00$ 409 Construction Traffic Control L.S. 1 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 7,500.00$ 7,500.00$ 9,500.00$ 9,500.00$ TOTAL SCHEDULE 3 BID 184,609.00$ 152,589.00$ 111,628.00$ 141,433.75$ TOTAL COMBINED SCHEDULE 1, 2, 3 AND 4 BID 1,355,747.00$ 1,319,313.00$ 1,359,325.00$ 1,216,865.25$ 118