HomeMy WebLinkAbout10-22-14 Downtown Business Improvement District (BID) Minutes
Downtown Business Improvement District
Board Meeting Minutes
October 22, 2014
Attending: Mike Basile, Dylan Clarkson, Ileana Indreland, Eric Sutherland
Chris Naumann
Absent: Eric Bowman, Dan Himsworth, Buck Taylor
Public Comments None
Disclosures None
Minutes
ACTION: Mike Basile moved to approve the August minutes as presented. Dylan Clarkson seconded the motion.
All voted in favor.
Finance Report
Chris presented the Finance report reviewing the revenues and expenditures year-to-date as of
October 22, 2014. He noted all the expenditures from the previous report were expected monthly maintenance expenses.
Executive Director’s Report
Maintenance Program Update
Below are the maintenance statistics comparing year-to-date figures from this year (FY15) to the
stats from the same period last year (FY14).
Trash Emptied = historic average of 238/month Recycling Emptied = historic average of 27/month
Graffiti Removed = historic average of 19/month
FY2014 FY2015
Total Average Total Average Difference
Trash Emptied 1439 480 1125 375 -314
Recycling Emptied 0 0 169 56 0
Graffiti Removed 38 13 38 13 0
Flower Basket Contract
I received proposals from Wagner Nursery and Oak Gardens to provide next year’s flower
baskets. Wagner’s quote was $18,985.00 while Oak Gardens quote was $15,885. Considering
the $3,100 difference, I awarded the contract to Oak Gardens.
Downtown Parking Updates On September 16th, the Downtown BID contracted with the Bozeman Parking Division to provide weekly cleaning services at the Bridger Park Garage. Duties include: emptying trash
receptacles, cleaning entryways, stairwells, elevators, doors, railings and more. I hired an
additional PTE to concentrate on these duties. The BID is under contract for these services until
June 30, 2015. As required by the BID Board, the Parking Manager contracted with Mark Harold to have the stairwells and entryways power washed prior to our employee’s first day on the job.
The graphs below show the trends in both garage use and revenue for September. Entries and
revenues were up 17% and up 25% over September 2013. Therefore year-to-date entries and
revenue for 2014 are up 15% and 19% respectively over 2013.
QTY UNIT TOTAL QTY UNIT TOTAL
Plant & Grow 18" Baskets 180 60.00$ 10,800$ 178 64.00$ 11,392$
Plant & Grow 14" Baskets 68 45.00$ 3,060$ 68 54.00$ 3,672$
Deliver & Installation 248 3.91$ 970$ 246 7.20$ 1,771$
Fertilizer**-$ -$ 6 47.00$ 282$
Maintenance 2 187.50$ 375$ 2 405.00$ 810$
Removal & Storage 248 2.74$ 680$ 246 4.30$ 1,058$
15,885$ 18,985$
difference 3,100$
**fertilizer included in Oak Garden's
maintenance category
OAK GARDENS WAGNER NURSERY
Wagner NurseryOak Gardens
Discussion and Decision Items
Mendenhall Flower Basket Options Per the board’s request, Chris presented an analysis of the potential flower basket options for all
the north side streets and Mendenhall. The north side streetscapes would involve 84 new
baskets while the Mendenhall streetscape would add 144 new baskets. The analysis included
financial estimates for procuring the new baskets and the ongoing costs.
Chris also presented that installing a drip irrigation system to water the flower baskets along Mendenhall would cost between $156,000 and $204,000. He said TD&H Engineering provided
the financial estimates for the system.
Mendenhall Streetscape Project
Chris presented a map depicting the streetscapes proposed to be upgraded as part of the Mendenhall Streetscape Project. Block faces to be upgraded would include the north and south
sides of Mendenhall and between Main and Mendenhall extending from Grand to Rouse
Avenue.
The board discussed the need to also upgrade the side streets south of Main. They asked if
those block faces could be included. Chris suggested that would create too large of a project. Chris mentioned that the TIF Board funded the preliminary engineering to improve all of the side
streets between Mendenhall and Babcock Streets.
The board agreed that they would like to see the side streets prioritized over Mendenhall for the
next round of streetscape improvements. Chris said that the TIF Board came to the same conclusion at their last board meeting.
With no further new or old business, the meeting was adjourned.
Note: labor expenses not included
Current Ongoing Downtown Basket Costs Baskets Cost Total
248 70$ 17,360$
North Side Street Basket Procurement Baskets Cost Total block faces 14
84 130$ 10,920$ poles/block 3
baskets/pole 2
Ongoing North Side Street Basket Costs Baskets Cost Total baskets 84
84 70$ 5,880$
First Year Mendenhall Basket Procurement Baskets Cost Total blocks 12
144 130$ 18,720$ poles/block 6
baskets/pole 2
Ongoing Mendenhall Basket Costs Baskets Cost Total baskets 144
144 70$ 10,080$
Mendenhall Irrigation System Installation Blocks Low Cost Total Blocks High Cost Total
12 13,000$ 156,000$ 12 17,000$ 204,000$
2015 Flower Basket Costs 248 Baskets 17,360$
current number of baskets
$ increase % increase
2016 Flower Basket Costs 332 Baskets 28,280$ 10,920$ 63%
current plus new north side street baskets
2017 Flower Basket Costs 332 Baskets 23,240$ 5,880$ 34%
current plus new north side street baskets
2016 Flower Basket Costs 476 Baskets 47,000$ 29,640$ 171%
current plus new north side and mendenhall
2017 Flower Basket Costs 476 Baskets 33,320$ 15,960$ 92%
current plus new north side and mendenhall
DOWNTOWN FLOWER BASKET FINANCIAL ANALYSIS