HomeMy WebLinkAboutFINAL Grant Routing Form Revised 10/27/2014
City of Bozeman Grant Routing Cover Sheet
This form is used in conjunction with Administrative Order 2014-01, adopting the Grant Application and Reception
Policy. When a Department Director signs grant documents under this provision, they are certifying that they
understand and will carry out the provisions of the grant and its impact on city operations and finances. All the
required boxes must be initialed by the appropriate departments. Use a separate routing sheet for each phase of the
grant process. Utilize assigned grant number for each phase for tracking purposes.
Grant Document Title: _________________________________ Grant # (issued by City Clerk):_______________
CFDA # (applies to Federal grants) __________________ Grant Total:___________ Grant Match:____________
Department: ________________________ Grant Project Manager:__________________________________
Phase of Process: Notice of Intent Application Award/Contract
Date Document Signed:_____________
For all grants under $20,000 in
value.
Department
Director
Finance Office
City Manager
Original Signed
Grant Documents
to City Clerk
Does not require approval on
Commission meeting agenda
For all grants over $20,000 in
value.
*Department Director initials
verify notification to City
Commission and City Manager
within 30 days of grant
application.
Department
Director
Finance Office
City Manager
Original Signed
Grant Documents
to City Clerk
REQUIRES City Commission
Approval
DATE of COMMISSION
MEETING: ________________
Presented by:_____________
Consent Action
Revised 10/27/2014
Staff Instructions for Use and Expectation of Review
Department Director
- Fully understands the grant and its impact on city operations and finances and intends to carry out
the grant provisions if awarded
- Written notification to City Commission and City Manager if grant is over $20,000
- Coordinates with legal staff or applicable departments for all sub-recipient or related contractual
documents associated with the grant
Finance Office
- Receives copies of grant documents and/or accounts for potential impact on city finances
City Manager
- Authorizing signature
City Clerk
- Issues grant routing number
- Retains copy of original signed documents
- Tracks grant documents by number