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HomeMy WebLinkAbout5. C3 Grant CLGCommission Memorandum REPORT TO: Honorable Mayor & City Commission FROM: Courtney Kramer, Historic Preservation Officer Wendy Thomas, Director of Community Development SUBJECT: Approve the Mayor’s signature on Bozeman’s Certified Local Government Grant Application for 2015-2016. MEETING DATE: February 9, 2015 AGENDA ITEM TYPE: Consent RECOMMENDATION: Approve the Mayor’s signature on Bozeman’s Certified Local Government Grant Application for 2015-2016. SUGGESTED MOTION: I approve the Mayor’s signature of the 2015-16 Certified Local Government grant application to the Montana State Historic Preservation Office. BACKGROUND: This is a consent item for the Mayor’s signature on the Bozeman Certified Local Government Grant Application for 2015-2016. The grant award is $5,500 and requires a $1-to-$1 match. The City of Bozeman counts the Historic Preservation Officer’s salary as a match. The $5,500 funds a portion of the Historic Preservation Officer’s salary, as well as providing financial resources to preservation outreach and education events like seminars, walking tours and surveys of historic properties. As an agreement of the contract, historic preservation planning staff submits a report every six months to the SHPO, detailing activities the Historic Preservation Board has sponsored and the funds used for those activities. UNRESOLVED ISSUES: None at this time. ALTERNATIVES: N/A. FISCAL EFFECTS: The Department of Community Development, which administers Bozeman’s Historic Preservation program, is not aware of any unresolved issues related to the proposed grant application. Attachments: CLG Grant Application, BHPAB member list, BHPAB 2014 Retreat Agenda, Preservation Board 2015 Work plan Report compiled on: January 29, 2015 28 29 30 31 32 33 34 35 36 37 38 Updated January 8, 2015 Name Address Telephone Email Member Type Expiration 1 Mark Hufstsetler 502 N. 16th Ave., Bozeman, MT 59715 406-587-9518 (H); 406-782-0494 (W)pitamakan@mac.com Professional, Architectural Historian 6/30/2016 2 Kelsey Matson 806 Peter Koch Tower, Bozeman, MT 59715 (509) 339-5830 kelsey.matson@msu.montana.edu Professional; background in historic preservation 6/30/2016 3 Lisa Verwys Secretary 403 1/2 N. 3rd Ave., Bozeman, MT 59715 616-560-9111 © 406-587-2958 (W)lisa.verwys@montana.edu Historic District Rep- Bon Ton Historic Distrit 6/30/2016 4 Lora Dalton Chair 201 South 6th Ave., Bozeman, MT 59715 406-586-3499 lora-d@optimum.net Cooper Park Historic District Rep 6/30/2016 5 Steven Keuch 502 North 10th Avenue, Bozeman, MT 59715 406-600-0804 ©sm.keuch@gmail.com At Large; interest in history and historic places 6/30/2015 6 Matt Kennedy 525 West Harrion St., Bozeman, MT 59715 (406) 249-1588 matthew.kennedy.msu@gmail.com At Large- Vacant 6/30/2015 7 Merri Ketterer 811 West Villard, #63, Bozeman, MT 59715 (406) 223-4048 ketmet3@aol.com Professional, Historian 6/30/2016 8 Michelle Morgan 90 Heidi Lane, Belgrade, MT 59714 (406) 580-7335 bms_morgan@yahoo.com At- Large 6/30/2016 9 Patricia Jacobs (317) 418-6933 pat@archtrio.com Professional, Preservation Architect 6/30/2015 10 Vacant Main Street Historic District Representative 6/30/2015 11 Vacant At-Large, Vacant 6/30/2015 12 Vacant At- Large, Vacant 6/30/2015 13 Vacant Historic District- Vacant 6/30/2015 14 Vacant Historic District- Vacant 6/30/2015 15 Vacant At-Large, Vacant 6/30/2015 Courtney Kramer 20 E. Olive Street, PO Box 1230, Bozeman, MT 59771-1230 406-582-2289 (direct line)ckramer@bozeman.net Planning Staff Liaison Cyndy Andrus PO Box 1230, Bozeman, MT 59771-1230 (406) 600-0987 candrus@bozeman.net Commission Liaison Wendy Thomas 20 E. Olive Street, PO Box 1230, Bozeman, MT 59771-1230 406-582-2260 wthomas@bozeman.net Director of Community Development The Bozeman Historic Preservation Advisory Board (BHPAB) is created under Chapter 2.80 of the Bozeman Municipal Code. Board members are appointed to staggered two-year terms. The Board is to be comprised of up to fifteen members: (1) three or four professional members, (2) two to four members from historic districts, (3) one member from the Main Street commercial district, who "shall operate a business or own property in the neighborhood described as Main Street" and (4) four to six at-large representatives. Residence within the city shall not be a prerequisite for professional members or at-large representatives. This Board is considered advisory, although it is generally responsible for overseeing the operations of the Bozeman Historic Preservation Program. Meetings: Fourth Thursday of the month at 6:30 pm in the Upstairs Conference Room of the Stiff Professional Building, 20 East Olive Street, Bozeman, MT. Meeting agendas and minutes are posted on the City of Bozeman website at www.bozeman.net. 39 BHPAB Work agenda: Contents Short term: (2015-2016) ............................................................................................................................... 1 Execution of Preservation Awards (Merri point person, all members assisting) ..................................... 1 Governance documents ............................................................................................................................ 1 Modify meeting schedule to improve effectiveness ................................................................................ 2 Participate in 2015 Montana History Conference .................................................................................... 2 Long term: (2016 onward) ............................................................................................................................ 2 Grow the board: ........................................................................................................................................ 2 Engage in City processes ........................................................................................................................... 2 Explore new funding sources for HPAB initiatives .................................................................................... 2 Short term: (2015-2016) Execution of Preservation Awards (Merri point person, all members assisting) • January 26: Information to IT about developing web portal for nomination forms (Kelsey to CK) • February 16: Press release of nomination period open (Matt?) • February 16-March 15: Nominations open • February: find keynote speaker? • March 26 BHPAB meeting: review of nominations and Board vote on awardees • March 27: Award ordering • April: Develop program/ slideshow presentation at the ceremony (Matt?) • April: Press release of award recipients, invitation to community members to attend • May 2015: Event • June BHPAB meeting: Recap of event Governance documents (Pat/ Mark point people) • Bylaws (Spring 2015) o Tweak boilerplate, references to duties and powers, quorum, board membership (which are outlined in Article 6 of the Municipal Code) o Board move to approve new bylaws o Send new bylaws to the City Commission for approval (Coordinate with CK) o February BHPAB: Adoption of new bylaws o March (ish): Send to City Commission for adoption (CK coordinate) 40 • Ordinance (summer-Fall 2015): o Reduce the number of board members to improve quorum ratio Modify meeting schedule to improve effectiveness (Board chair point person) • Bi-monthly meetings? (one project review, one Board regular agenda) Participate in 2015 Montana History Conference (information from CK) • Preservation speaker on Wednesday, September 23? • Attend conferences • Preservation Board Panel: o Roundtable on policy discussion? • Host, attend and participate in events Long term: (2016 onward) Grow the board: • Improve Board member knowledge • Improve/ expand new member training • Recruit new Board members Engage in City processes • Informal conversations with elected officials • Engage in review process as outlined in Article 6 o Preliminary plat/ subdivision review o Variances o Project review Explore new funding sources for HPAB initiatives • Christmas ornaments? • Funding for: o Micro-grants program to homeowners and organizations o Funding plaques for awards 41