HomeMy WebLinkAbout15- Robert Peccia and Associates, Engineering Pre-design Phase for Improvements to Durston and Cottonwood Roads and Baxter Lane PROFESSIONAL SERVICES AGREEMENT
THIS IS AN AGREEMENT made as of 3a,r‘‘.1 n,,vtA Soh f 2O tS" , between THE CITY OF BOZEMAN,a
Municipal Corporation, Bozeman, Montana, 5971. (OWNER) and Robert Peccia and Associates, Helena,
Montana,59604(ENGINEER).
Whereas the accomplishment of the work and services described in this Agreement is essential to the OWNER'S
public works improvement program.
Whereas the OWNER intends to and has selected the ENGINEER to provide necessary and professional engineering
services for the project.
Whereas the ENGINEER represents that it is willing and qualified to perform the professional engineering services
for this project described in this Agreement.
Therefore, in consideration of the foregoing recitals and the mutual covenants and conditions contained herein,the
parties agree as follows:
The conditions and provisions set forth in the attached EXHIBIT A (SCOPE OF SERVICES),
and EXHIBIT B(FEE PROPOSAL)are hereby incorporated in and made part of this Agreement.
ARTICLE I -ENGINEERING SERVICES
I.I. The detailed description of the specific project components is described as follows:
This project is the engineering pre-design phase for improvements to Durston and Cottonwood Roads and Baxter
Lane. The project limits on Durston Road are from west of Westgate Avenue to Fowler Avenue. The project
limits on Cottonwood Road are from Fallon Street to Baxter I.ane. The project limits on Baxter Lane are from
Cottonwood Road to east of Flanders Mill Road. Work tasks include field investigations,a Traffic Impact Study
that incorporates all of the recently approved subdivisions along with current traffic counts, warrant analyses, a
pre-design analysis comparing a roundabout versus signal as the intersection traffic control measure at the nine
major intersections, conceptual designs of the preferred alternatives, traffic modeling for the preferred
alternatives,and presentation of the findings to the City Commission for approval.
1.2. The scope of services under this contract is set forth in this agreement and the attached EXHIBITS.
ARTICLE 2-ENGINEER'S RESPONSIBILITIES
2.1. ENGINEER shall perform for OWNER professional engineering services in all phases of the Project to which
this Agreement applies as hereinafter provided. These services will include, but not be limited to,serving as OWNER's
professional engineering representative for the Project, providing professional engineering consultation and advice and
furnishing customary civil and structural engineering services incidental thereto.
2.2. The ENGINEER shall furnish all labor,materials,equipment,supplies,and incidentals necessary to conduct and
complete the ENGINEER'S portions of the Project and to prepare and deliver to the OWNER all data, reports, plans,
specifications,and recommendations as designated herein.
2.3. The ENGINEER shall ascertain such information as may have a bearing on the work from local units of
government,public,and private organizations and shall be authorized to procure information from other authorities as to
the extent of these contacts and the results thereof.
2.4. The ENGINEER'S work shall be in accordance with the standards of sound engineering practices.
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2.5. The ENGINEER shall name a Principal-In-Charge for the duration of the project. The Principal-In-Charge shall
he Brian Wacker,P.E.,RPA Vice President.
2.6. The ENGINEER shall name a Project Manager who shall be the liaison between the ENGINEER and the
OWNER. The Project Manager shall he Staci Venner,P.E.The OWNER may name a Task Director who would be the
liaison between the ENGINEER and the OWNER during the design segment of the Project.
2.7. The ENGINEER shall submit an estimated progress schedule at the beginning ot•the work,and monthly progress
reports thereafter until the project is completed.
ARTICLE 3-OWNER'S RESPONSIBILITIES
3.1 The OWNER shall name a Task Director who shall be the liaison between the ENGINEER and the OWNER
during DESIGN segment of the Project. The Task Director designated shall he Robert Murray Jr.,P.E.
3.2 The OWNER shall have the right of review and examination of the ENGINEER'S work at all times.
3.3 The OWNER shall make available all records(record drawings,construction records,etc.)indicating the existing
configuration of the city utilities.
3.4 The OWNER will he responsible for Advertising Bid Openings.
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ARTICLE 4-BASIC ENGINEERING SERVICES
The ENGINEER shall render professional Engineering Services as follows:
4.1 PRE-DESIGN INVESTIGATION PHASE
After written authorization to proceed,ENGINEER shall:
4.1.1 Consult with OWNER to clarify and define OWNER's requirements for the Project and review
available data.
4.1.2 Advise OWNER as to the necessity of OWNER's providing or obtaining from others,data or services
and assist OWNER in obtaining such data or services.
4.1.3 Identity and analyze requirements of governmental authorities having jurisdiction to approve the design
of the Project and participate in consultations with such authorities.
4.1.4. Provide analyses of OWNER's needs, planning surveys, site evaluations and comparative studies of
prospective sites and solutions.
4.1.5. Provide a general economic analysis of OWNER's requirements applicable to various alternatives.
4.1.7. Prepare a Report containing schematic layouts, sketches and conceptual design criteria with
appropriate exhibits to indicate clearly the considerations involved (including applicable requirements of
governmental authorities having jurisdiction as aforesaid) and the alternative solutions available to
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OWNER and setting forth ENGINEER's findings and recommendations. This Report will be accompanied
by ENGINEER's opinion of probable costs for the Project,including the following which will be separately
itemized: Construction Cost, allowance for engineering costs and contingencies, and (on the basis of
information furnished by OWNER) allowances for such other items as charges of all other professionals
and consultants, for the cost of land and rights-of-way,for compensation for or damages to properties, for
interest and financing charges and for other services to be provided by others for Owner. The total of all
such costs,allowance,etc. are hereinafter called "Total Project Costs".
4.1.8. Furnish 3 copies and an electronic copy of the Study and Report documents and review them in person
with OWNER.
The Pre-design Investigation Phase will be completed and submitted within 212 calendar days following written
authorization from OWNER to ENGINEER to proceed with that phase of services.
4.2 PRELIMINARY DESIGN PHASE—NOT USED
4.3 FINAL DESIGN PHASE—NOT USED
4.4 BIDDING OR NEGOTIATING PHASE—NOT USED
4.5 CONSTRUCTION PHASE—NOT USED
4.6. PROJECT DOCUMENTATION—NOT USED
4.7. CONSTRUCTION TESTING—NOT USED
ARTICLE 5-ADDITIONAL SERVICES
5.1. If OWNER wishes ENGINEER to perform any of the following Additional Services, OWNER shall so instruct
ENGINEER in writing, and ENGINEER shall perform or obtain from others such services and will be paid therefor as
provided in the Agreement:
5.1.1. Legal land surveys performed to obtain data for preparing easements and rights-of-way descriptions.
5.1.2. Preparation of applications and supporting documents for governmental agencies in addition to those
required under Basic Services; preparation or review of environmental studies and related services; and
assistance in obtaining environmental approvals.
5.1.3. Services resulting from significant changes in the general scope, extent or character of the Project or
major changes in documentation previously accepted by OWNER where changes are due to causes beyond
ENGINEER's control.
5.1.4. Providing renderings or models other than those included in Exhibit A.
5.1.5. Preparing documents for alternate bids requested by OWNER for work not executed or for out-of-
sequence work.
5.1.6. Providing other services not otherwise provided for in the Agreement, including services normally
furnished by the OWNER as elsewhere herein described.
5.1.7. Furnishing the services of independent professional associates or consultants for other than Basic
Services.
5.2. When required by the Contract Documents in circumstances beyond ENGINEER's control, ENGINEER shall
perform or obtain from others any of the following Additional Services as circumstances require during construction and
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without waiting for specific instructions from OWNER, and ENGINEER will be paid therefor as provided in this
Agreement:
5.2.1. Services in connection with work directive changes and change orders to reflect the changes requested
by OWNER if the resulting change in compensation for Basic Services is not commensurate with the additional
services rendered.
5.2.2. Services in making revisions to Drawings and Specifications occasioned by the OWNER'S acceptance
of substitutions proposed by Contractor(s); services after the award of each contract in evaluating and
determining the acceptability of an unreasonable or excessive number of substitutions proposed by Contractor;
and evaluating an unreasonable or extensive number of claims submitted by Contractor(s)or others in connection
with the work.
5.2.3. Services resulting from significant delays, changes or price increases occurring as a direct result of
materials,equipment or energy shortages.
5.2.4. Additional or extended services during construction made necessary by (1) work damage by fire or
other causes during construction, (2)a significant amount of defective or neglected work of any Contractor, (3)
acceleration of the progress schedule involving services beyond normal working hours, (4) default by any
Contractor.
ARTICLE 6-COMPENSATION FOR ENGINEERING SERVICE
6.1 LUMP SUM AGREEMENT FOR BASIC SERVICES AND EXPENSES OF ENGINEER
6.1.1 Payment. The OWNER shall for design phase services performed as Basic Engineering Services under
sections 4.1 through 4.3 of this agreement pay a total sum in the amount of $ 1 14.232 for such services.
6.1.2 Payment Schedule. Total cumulative payments for the design phase engineering services(sections 4.1
through 4.4)shall not exceed the following ceilings:
$ 102.808 (90%of design fee) until the Final Traffic Report has been submitted to the OWNER and review
authorities.
6.1.3 General. Engineer shall submit monthly statements for services rendered. The statements shall be
based upon Engineer's estimate of the proportion of the total services actually completed at the time of billing,
subject to any limitations on Payments based on completion of tasks or specific retainage requirements pursuant
to the payment provisions of the Agreement.
6.1.4 Reimbursable Expenses. Only those expenses specifically identified for payment under section 6.2 of
this Agreement are reimbursable. All other design related expenses are included in the Lump Sum Payment for
the Basic services (4.1 through 4.4) and are not separately reimbursable. Additional Services specifically
identified under the scope of design services for payment under 6.1 are not separately reimbursable.
6.2 DIRECT LABOR COST PAYMENT FOR BASIC SERVICES AND EXPENSES OF ENGINEER.
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exceed except as provided under 6.2.1.2 and 6.2.4.
!• - . .. • -
6.2.L2 Notification. At an-) time during the construction that it becomes apparent that the
_. _ . __ - - e . _. • _ • _ • • - • .. . a .,. .•
agreed in writing pursuant to 9.16.
6.2.1.3 C .t. E, • die E:t' t d C pensation. Except as allowed under 5.2.1,when the total cost
Cost t: f cto o€
. .. .• .- vhich includes$ for consultants employed by the
$
identified in Exhibit" ".
6.2.4 The OWNER shall pay an amount for Additional Services rendered by the ENGINEER and approved
in writing by the OWNER on the basis of the ENGINEER'S Direct Labor Costs times a factor of 3.04, or an
amount otherwise negotiated at the time such services are requested and approved by the OWNER.
ARTICLE 7-MEANING OF TERMS
7.1 AGREEMENT
As used herein the term "this Agreement" refers to the contents of this document and its Exhibits attached hereto and
referred to as if they were part of one and the same document.
7.2 CONSTRUCTION COSTS
The construction cost of the entire Project (herein referred to as "Construction Cost")means the total cost to OWNER of
those portions of the entire Project designed and specified by ENGINEER, but it will not include ENGINEER's
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compensation and expenses. the cost of land, rights-of-way, or compensation for or damages to, properties unless this
Agreement so specifies, nor will it include OWNER's legal, accounting, insurance counseling or auditing services, or
interest and financing charges incurred in connection with the Project or the cost of other services to be provided by others
to OWNER.
7.3 DIRECT LABOR COSTS
Direct Labor Costs used as a basis for payment mean the actual salaries and wages paid to all ENGINEER's personnel
engaged directly on the Project, including, but not limited to, engineers, architects, surveyors, designers, drafters,
specification writers,estimators,other technical and business personnel;but does not include indirect payroll related costs
or fringe benefits. For the purposes of this Agreement the principals and employees of the ENGINEER maximum billable
Direct Labor Costs are:
Principals $59.25/hour
QAQC Reviewer $45.92/hour
Project Manager $46.47/hour
Senior Engineer $40.72/hour
Senior Traffic Planner $47.15/hour
Traffic Planner $36.75/hour
Traffic Technician $25.62/hour
Staff Engineer $31.81/hour
Environmental Planner $43.19/hour
Senior Surveyor $40.47/hour
Staff Surveyor $34.23/hour
Accounting $30.32/hour
Clerical $21.65/hour
7.4 REIMBURSABLE EXPENSES
Reimbursable Expenses mean the actual expenses incurred by ENGINEER or ENGINEER's independent professional
associates or consultants directly in connection with the Project, such as expenses for: transportation and subsistence
incidental thereto; obtaining bids or proposals from Contractor(s); subsistence and transportation of Resident Project
Representatives and their assistants; toll telephone calls and telegrams; reproduction of reports,Drawings, Specifications,
Bidding Documents and similar Project-related items; and if authorized in advance by OWNER,overtime work requiring
higher than regular rates. In addition,when compensation for Basic Services is on the basis of Direct Labor Costs method
of payment, Reimbursable Expenses will also include the amount billed to ENGINEER by special consultants employed
by ENGINEER and authorized by OWNER (other than as an authorized Additional Services) and will also include
expenses incurred for computer time and other specialized equipment, including an appropriate charge for previously
established programs and expenses of photographic production techniques.
ARTICLE 8-PAYMENT PROVISIONS
8.1 TIMES OF PAYMENTS. ENGINEER may submit monthly statements for Basic Services and approved
Additional Services rendered and for Reimbursable Expenses incurred; however, payments shall not exceed the ceilings
provided in 6.1 and 6.2. Final payment shall be made only after acceptance of the project by the OWNER. If OWNER
disputes the amount of the billing, OWNER will notify the ENGINEER in writing within ten (10) calendar days of the
receipt of bill of the dispute.
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8.2 REQUESTS FOR PAYMENT. Each request for payment shall include a documentation summary of the
period incremental man hours incurred,direct labor rates and billed rates,detail of reimbursable costs, total period billing,
and total cumulative billing. When requested by OWNER services for distinct project segments shall be accounted and
billed separately.
8.3 PAYMENT UNDER TERMINATION. In the event of termination by the OWNER upon the completion of any
phase of the Basic Services, progress payments due ENGINEER for services rendered through such phase shall constitute
total payment for such services. In the event of such termination by OWNER during any phase of the Basic Services,
ENGINEER also will be reimbursed for the charges of pre-approved independent professional associates and consultants
employed by ENGINEER to render Basic Services, and paid for services rendered during that phase on the basis of the
payment provisions of the Agreement. In the event of any such termination, ENGINEER will be paid for unpaid pre-
approved Additional Services and unpaid Reimbursable Expenses which are authorized under this agreement.
ARTICLE 9-GENERAL CONSIDERATIONS
9.1 TERMINATION OF AGREEMENT
9.1.1 The sole right is hereby reserved to the OWNER to terminate this Engineering Agreement for any and
all causes or for its convenience at any time upon fifteen(15)days written notice to the ENGINEER.
9.1.2 If termination for default is effected by the OWNER,an equitable adjustment in the price provided for
in this Agreement shall be made, but (I) no amount shall be allowed for anticipated profit on unperformed
services or other work,and(2)any payment due to the ENGINEER at the time of termination may he adjusted to
cover any additional costs to the OWNER because of the ENGINEER's default. If termination for convenience
is effected by the OWNER,the equitable adjustment shall include a reasonable profit,as determined by owner,
for services or other work performed. The equitable adjustment for any termination shall provide for payment to
the ENGINEER for services rendered and expenses incurred prior to the termination, in addition to termination
settlement costs reasonably incurred by the ENGINEER relating to commitments which had become firm prior to
the termination.
9.1.3 Upon receipt of a termination action under paragraph 9.1.2, the ENGINEER shall (1) promptly
discontinue all affected work(unless the notice directs otherwise),and(2)deliver or otherwise make available to
the OWNER within ten (10) days copies of all data, design drawings, specifications, reports, estimates,
summaries and such other information and materials as may have been accumulated by the ENGINEER in
performing this Agreement,whether completed or in process.
9.1.4 In the event this Contract is terminated prior to completion, the original copies of the ENGINEER'S
data,recommendations,plans, specifications,analysis and other related documents prepared by the ENGINEER
prior to said termination shall be delivered to and become the property of the OWNER.
9.1.5 Upon termination,the OWNER may take over the work and may award another party an Agreement to
complete the work under this Agreement.
9.1.6 OWNER'S right to terminate is in addition to any other remedies OWNER may have under the law.
9.2 INSPECTION AND AUDIT
All books, papers, records, payrolls, vouchers and invoices relating to costs and expenditures incurred as to the
performance of the services by the ENGINEER hereunder shall be made available to the OWNER, or their authorized
representatives for audit and review, at the ENGINEER'S respective offices at all reasonable times during the contract
period and for three years from the date of final payment.
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9.3 EMPLOYMENT
The ENGINEER warrants that he has not employed or retained any company or persons,other than a bona tide employee,
working solely for the ENGINEER, to solicit to secure this contract, and that he has not paid or agreed to pay any
company or person,other than bona fide employees working solely for the ENGINEER,any fee,commission,percentage,
brokerage fee,gifts or any other considerations contingent upon or resulting from the award or making of this Contract.
For breach or violation of this warranty,the OWNER shall have the right to annul the Contract without liability or in its
discretion to deduct from the price or consideration or otherwise recover the full amount of such fee, commission,
percentage,brokerage fee,gift or contingent fee.
All employees of the ENGINEER or other persons while engaged in the performance of work or services required by the
ENGINEER shall be considered employees of the ENGINEER only and not of the OWNER.
9.4 NONDISCRIMINATION
The ENGINEER will have a policy to provide equal employment opportunity in accordance with all applicable state and
federal anti-discrimination laws,regulations,and contracts.
The ENGINEER will not refuse employment to a person,bar a person from employment,or discriminate against a person
in compensation or in a term,condition,or privilege of employment because of race,color,religion,creed,political ideas,
sex, age, marital status, national origin, actual or perceived sexual orientation, gender identity, physical or mental
disability,except when the reasonable demands of the position require an age,physical or mental disability,marital status
or sex distinction.
The ENGINEER shall be subject to and comply with Title VI of the Civil Rights Act of 1964; Section 140,Title 2,United
States Code,and all regulations promulgated thereunder.
The ENGINEER shall require these nondiscrimination terms of its sub-consultants providing services under this
agreement.
9.5 SUBLETTING OR ASSIGNING OF WORK
The ENGINEER shall not sublet or assign any of the work covered herein without prior written approval of the OWNER.
9.6 STANDARD OF CARE
In providing services under this agreement, the ENGINEER will perform in a manner consistent with the degree of care
and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. If any
service should be found to be not in conformance with this standard,the ENGINEER shall, at the OWNER's request,re-
perform the service at its own expense. Engineer shall also, at its own expense, make such changes, modifications or
additions to the project which are made necessary as a result of the initial non-performance or the re-performance of
services. The OWNER's rights herein are in addition to any other remedies the OWNER may have under the Iaw.
9.7 LEGAL RELATIONS:
9.7.1 The ENGINEER shall, consistent with the standard care, comply with those Federal, State,and Local
laws and ordinances applicable to the work to be done.
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9.7.2 The ENGINEER agrees to defend, indemnify and hold harmless the OWNER, its officers, directors,
agents and employees from and against any suit,cause of action,claim,cost,expenses,obligation and liability of
any character, including attorney's fees, which is brought or asserted for any bodily injury, death, or physical
damage to property received or sustained by any person,persons,property, business or any other entity, arising
out of or resulting from,or in connection with the ENGINEER'S negligent performance of the work specified in
this agreement.
9.7.3. The ENGINEER agrees to defend, indemnify and hold harmless the OWNER, its officers, directors,
agents and employees,should OWNER, its officers,directors, agents or employees be named as a defendant in
any action where the OWNER'S alleged liability arises from the negligent performance of the ENGINEER'S
work herein described. The obligations of the ENGINEER to defend,indemnify and hold harmless the OWNER
will apply to any suit,cause of action,claim,cost or obligation including,without limitation,those alleged under
the common law or pursuant to a federal or state statute or regulation including those arising in tort, trespass,
nuisance,and strict liability.
9.7.4 In the event the OWNER is found proportionately responsible for any damages ultimately awarded to a
plaintiff or plaintiffs in any lawsuit, the ENGINEER will be responsible for only those damages, costs, or
liabilities as are attributable to the ENGINEER'S percent of fault as compared with 100%of the fault giving rise
to the damages. Should the OWNER be found responsible for negligence by its own officers,directors,agents or
employees,then in that event the OWNER agrees to reimburse the ENGINEER for the reasonable attorney's fees
and costs incurred in any defense of the OWNER in an amount proportional to the fault attributed to the
OWNER. The indemnity required herein shall not be limited by reason of the specification of any particular
insurance coverage in this Agreement.
9.7.5 Should either OWNER or ENGINEER be held responsible, for any damages, costs or liabilities
resulting from intentional misconduct by any officer, director, agent or employee in connection with the work
specified in this Agreement,then in that event,that party shall defend, indemnify and hold harmless the other as
to any damages, costs or liabilities that result from or arise out of that intentional misconduct, including
reasonable attorney's fees and costs which shall include costs and salary of the city attorney or other in-house
counsel. Further, notwithstanding the obligations set forth in paragraphs 9.7.2 and 9.7.3 above,the ENGINEER
agrees to defend OWNER where the OWNER'S alleged liability arises from intentional misconduct by the
ENGINEER. Should the OWNER be found responsible for intentional misconduct by its own officer,director,
agent or employee, then OWNER agrees to reimburse ENGINEER for the reasonable attorney's fees and costs
incurred in any defense of the OWNER.
9.7.6 The ENGINEER shall perform this agreement as an independent contractor,and as such, is responsible
to the OWNER only as to the results to be obtained in the work herein specified,and to the extent that the work
shall be done in accordance with the terms,plans and specifications. The ENGINEER shall have and maintain
complete control over all of its employees, subcontractors, agents and operations, being responsible for any
required payroll deductions and providing required benefits,such as, but not limited to worker's compensation
with statutory limits,and unemployment insurance.
9.8 INSURANCE
The ENGINEER shall secure and furnish to the OWNER certificate of insurance, therein, naming the OWNER as an
additional insured,to include thirty(30)days notice of cancellation or non-renewal.
Without limiting any of ENGINEER's obligations hereunder, ENGINEER shall secure and maintain, until the work is
completed and accepted by the OWNER, insurance coverage naming the OWNER as additional insured with minimum
insurance coverage as follows:
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Type of Coverage Limits
Employers'Liability: $ 100.000.per accident
General Liability:
Bodily Injury&Property Damage
Single and combined $ 1,000,000.per accident
General Aggregate: $2,000.000.
Excess Liability Coverage(umbrella) $1.000.000.each occurrence
Automobile:
Bodily Injury covering all $ 1.000.000 each person
automobiles,trucks,
tractors,trailers,or $ 1.000 000 each occurrence
other automotive equip-
ment whether owned or
rented by Engineer or
owned by employees of
Engineer.
Property Damage covering $ 100.000 each occurrence
all automobiles,trucks,
tractors,trailers or other
automotive equipment whether
owned or rented by Engineer
or owned by employees of
Engineer
OR
Bodily Injury&Property $1,000,000 each occurrence
Damage Single and combined
In addition to the above insurance coverage, the ENGINEER shall secure and maintain, until the work is completed and
accepted by the OWNER, and without naming OWNER as an additional insured, professional errors and omissions
coverage as follows:
Professional Errors&Omissions: $ 1,000.000 per claim and
aggregate each occurrence
9.9 ENDORSEMENT
The ENGINEER shall place his endorsement on all drawings and other data furnished by him.
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9.10 OWNERSHIP OF DOCUMENTS
The parties admit and agree the documents produced under this agreement are not intended or represented to be suitable
for reuse by OWNER or any other individual on any other project. Any reuse without written verification or adaptation by
ENGINEER will be at OWNER's sole risk and without liability or legal exposure to ENGINEER, or to ENGINEER's
independent professional associates or consultants. Files in electronic media format of text, data, graphics, or of other
types that are furnished by ENGINEER to OWNER are only for convenience of owner. Any conclusion or information
obtained or derived from such electronic files will be at the user's sole risk.
9.11 PUBLIC INFORMATION
The ENGINEER shall not issue any statements,releases or information for public dissemination without prior approval of
the OWNER.
9.12 PROPRIETARY RIGHTS
If patentable discoveries or inventions should result from work required herein, all rights accruing from such discoveries
or inventions shall be joint property of the ENGINEER and the OWNER. Provided that the OWNER,state agencies or
political subdivisions and the United States Government shall have the irrevocable, nonexclusive, nontransferable and
royalty-free license to use each invention in the manufacture, use and disposition, according to law, of any article or
material,and in the use of any method that may be developed as part of the work described and contemplated herein.
9.13 RECORDS
The ENGINEER shall maintain accounting records and other evidence pertaining to the cost incurred and to make the
records available at all reasonable times during the Contract term and for one (1) year from the date of final payment.
Such accounting records and other evidence pertaining to the cost incurred will be made available for inspections by
OWNER.
9.I4 SUCCESSORS IN INTEREST
The covenants, agreements and all statements in this Contract apply to and shall be binding on the heirs, personal
representatives,successors and assigns of the respective parties.
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9.15 ATTORNEY'S FEES AND COSTS
That in the event it becomes necessary for either Party of this Contract to retain an attorney to enforce any of the terms or
conditions of this Contract or to give any notice required herein,then the prevailing Party or the Party giving notice shall
he entitled to reasonable attorney's fees and costs, including fees, salary, and costs of in-house counsel to include City
Attorney.
9.16 MODIFICATIONS AND AMENDMENTS
That any amendment or modification of this Contract or any provisions herein shall he made in writing or executed in the
same manner as this original document and shall after execution become a part of this Contract.
In witness Whereof,the Parties hereto do make and execute this Agreement.
CITY OF BOZEMAN,MONTANA ENGINEER
BY:CL 4J& BY: , �`v'"V
(City Manager) (Vice President)
DATE: ` — ` DATE: /2 �G/,
AZE1: 0Z
c s •
BY: iu,► w•.
(Cit lerk) `
•
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Durston and Cottonwood Road Improvements Project Scope of Services
EXHIBIT A
DURSTON AND COTTONWOOD ROAD
IMPROVEMENTS PROJECT
Scope of Services
INTRODUCTION
Robert Peccia and Associates (RPA) and its sub-consultants, Allied Engineering Services Inc. (AESI) and
RESPEC, agree to furnish professional engineering services for the Durston and Cottonwood Road
Improvements project for the city of Bozeman. The project limits on Durston Road are from west of
Westgate Avenue to Fowler Avenue. The project limits on Cottonwood Road are from Fallon Street to
Baxter Lane. The project limits on Baxter Lane are from Cottonwood Road to Flanders Mill Road. The
project length is approximately 4.0 miles.
This scope of services is for the pre-design phase only, consisting of field investigations, a traffic impact
study, signal/roundabout analysis, and presentation of the recommended alternative to the City
Commission for review and approval. The design and construction phases will be added by amendment
once the preferred alternative is identified and approved.
ACTIVITY LIST AND DESCRIPTION
The activities anticipated to complete the pre-design phase are discussed below. A project scoping
meeting was held October 30, 2014 at the City Professional building in Bozeman. The scope of services
was developed based on information provided by the city of Bozeman and from the scoping meeting.
All deliverables will be provided to the city of Bozeman in AutoCAD format for electronic drawings, and
color 11 x 17 size hard copies and PDFs for plans submittals.
Task 1.1: Project Evaluation and Management
This activity includes general project start-up activities including attending the scoping meeting, and
preparation of the scope of services, cost estimate, and contracting documents. Also included in this
activity are general management tasks throughout the duration of the pre-design phase including
invoicing, budgeting and coordination with the City and subconsultants, assuming a seven month
schedule.
Task 1.2: Traffic Data Collection
Traffic data will be collected to establish existing traffic conditions. Turning movement counts (including
bicycles and pedestrians)will be collected at eight intersections over one day between 6:00 AM and 8:00
PM using MioVision traffic data collection service. Intersections on Durston Road include Laurel Parkway,
Cottonwood Road, Flanders Mill, Ferguson Avenue, and Fowler Avenue. Intersections on Cottonwood
Road include Babcock Street and Baxter Lane. The Baxter Lane intersection is with Flanders Mill. The
existing dead-end L-shaped intersection of Oak and Cottonwood is not included in the data collection
since the intersection does not provide connectivity.
Robert Peccia and Associates Page lof 5 Exhibit A
Durston and Cottonwood Road Improvements Project Scope of Services
A field review at the eight intersections will be conducted to observe gap acceptance, conflict areas,
impacts from nearby properties and approaches, and other site issues that may influence traffic. During
the site visit, RPA will collect additional traffic data including Average Daily Traffic (ADT) counts, vehicle
classification, and speeds along the approach legs of the intersections. In addition, vehicle queuing data
will be documented at the intersections during peak hours.
The site visit information is used to calibrate the baseline traffic model of existing conditions so projected
models accurately reflect real-world conditions. Vehicle classifications will be used to verify the WB-50
design vehicle for the intersections.
Task 1.3: Survey
A GPS control survey will be established using existing control points and tied to the city of Bozeman
datum.
RPA will provide a property survey to establish the existing right-of-way within the project limits. This
scope of services does not include setting new property pins or resetting property pins destroyed by
construction.
The city of Bozeman's right-of-way consultant, Dowl HKM, will provide deed and ownership information,
any required title commitments, new Certificates of Surveys, and corner recordations.
RPA will provide a topographic survey of DTM and non-DTM features.
RPA will survey the location of overhead and underground utilities within the project limits. RPA's
surveyors will complete the ground survey of all utilities marked in the One-Call locate process. RPA will
coordinate with the city of Bozeman and private utilities to obtain as-built information of utilities. Any SUE
bore holes to determine utility depths at conflict locations will be performed under a contract amendment,
and is not included in this scope of services.
RPA will compile the survey data and develop one mapping file that includes topographic features,
existing right-of-way, and utilities. RPA will also develop the existing ground surface model.
Task 1.4: Preliminary Geotechnical
AESI will perform a limited pavement design analysis using typical sections and soils information from
adjacent projects. AESI will determine the pavement section using the ESAL value calculated from 20-
year design traffic projections and a CBR value of three.A pavement design report will be provided under
this task.This scope of services does not cover subsurface investigations or drilling for soil borings, signal
foundations or pipe culverts. Work under this task is described further in the subconsultant scope of
services.
Task 1.5: Wetland Delineation
RESPEC will perform wetland field delineations and complete the associated forms. RESPEC will provide
the wetland delineation mapping file and a report of their findings in order to initiate the preliminary
permitting process. Wetlands are anticipated along Durston Road, Cottonwood Road, and Baxter Lane.
Wetlands are also anticipated at the crossings of Aajker Creek, Baxter Creek, Maynard Border Ditch, the
ditch to the east of Yellowstone Avenue, and other minor irrigation crossings.
Mitigation will be completed in the subsequent Design phase and is not included in this scope of services.
It is assumed the mitigation will be completed through the Upper Missouri Wetland Mitigation Bank.
Work under this task is described further in the subconsultant scope of services.
Robert Peccia and Associates Page 2of 5 Exhibit A
Durston and Cottonwood Road Improvements Project Scope of Services
Task 1.6: Preliminary Environmental Coordination
RPA will coordinate the preliminary environmental permitting and prepare the draft permit applications.
Anticipated environmental permits include a Section 404 Nationwide Permit for minor work in "waters of
the U.S." and wetlands and a 124 Montana Stream Protection Act permit for work in perennial streams.
RPA will coordinate with both the U.S. Army Corps of Engineers and Montana Fish Wildlife and Parks
regarding permit requirements, suggested construction or mitigation measures, and application
processing timelines. Submittal and payment for the permits is not included in this scope and will be
performed during the design phase of this project. The MPDES storm water permit will be completed by
the contractor and is not included in this scope of work. An environmental impact document
demonstrating compliance with the National Environmental Policy Act (NEPA) or the Montana
Environmental Policy Act(MEPA) is not included in this scope of work.
Task 1.7: Preliminary Hydraulics
AESI will perform a preliminary hydraulics analysis using RPA's survey base map to determine
approximate storage requirements, detention/retention pond sizes and possible locations. RPA will use
AESI's information to determine approximate right-of-way impacts for the alternatives.
This task does not include irrigation coordination or developing agreements with the ditch companies.
Work under this task is described further in the subconsultant scope of services.
Task 1.8: Draft Traffic Report and Traffic Analysis
The majority of work defined in this scope of services is to be completed under this activity. The following
sub-tasks will be completed:
• Existing and Projected Conditions Analysis: The traffic data collected by RPA and additional
information provided by the city of Bozeman will be used to establish existing conditions. Future
growth rates provided by the city of Bozeman, information from adjacent existing subdivision
traffic studies, and estimates of traffic volumes for future planned subdivisions or commercial
facilities will be used to establish projected conditions.
• Traffic Safety / Crash Analysis: Crash data provided by the city of Bozeman and MDT will be
reviewed to identify trends and areas of concerns in the project corridors. The evaluation will
include engineering and behavioral influences to the area including gap acceptance, conflict
areas, and impacts from nearby properties.
• Signal Warrant Analysis:A signal warrant analysis will be performed for the three intersections of
DurstonlCottonwood, Durston/Ferguson, and Cottonwood/Babcock.
• Develop Preliminary Alternatives: Preliminary intersection alternatives and roadway
configurations will be determined. Geometric layouts of the two alternatives at the seven
intersections is provided under Task 1.10.
• Roundabout/Signal Traffic Analysis: A traffic analysis of the preliminary alternatives within the
project corridors will be conducted using Synchro and SIDRA software. The modeling and
animations prepared for the Commission presentation will be performed under Task 1.9.
• Roundabout Pedestrian Signal Impacts:The traffic analysis will include capacity impacts from any
necessary pedestrian signals located on any multi-lane leg of the roundabout alternative.
Pedestrian signal system options will also be investigated and included in the traffic report.
Robert Peccia and Associates Page 3of 5 Exhibit A
Durston and Cottonwood Road Improvements Project Scope of Services
• Draft Traffic Report and Alternatives Analysis: In conjunction with Task 1.10, an impact analysis
and cost comparison will be performed and summarized for the two alternatives at the nine
intersections. A draft traffic report will be written. The traffic report will include existing and
projected conditions analysis, corridor alternatives, recommendations, and all other work items
listed under this task.
Task 1.9: Traffic Modeling
RPA will model three configurations with Synchro and SIDRA along the three roadway corridors and nine
major intersections. The configurations include the existing baseline conditions, signals, and roundabouts
with the preferred roadway sections. This task will produce the animated Synchro presentation for the
Commission meeting. The work under this task does not include VISSIM modeling or traffic modeling
overlaid on the 3d visualization.
The existing configuration is modeled for the baseline scenario. The baseline is used to calibrate the
existing model first, to ensure the model is accurate and matches existing conditions. The calibration is
then applied to the future scenarios.
Task 1.10: Conceptual Designs
RPA will prepare 18 geometric layouts of the roundabout and signal alternatives at the nine major
intersections, including the associated lane configurations, for approximately a 30% design. The layouts
will be developed based on current city of Bozeman and AASHTO standards and accommodate a WB-50
design vehicle. The layouts will be overlaid on aerial photography and the completed field surveys.
Preliminary pedestrian signal layout on multi-lane legs of the roundabout will also be included as
necessary.
The impacts to right-of-way, wetlands, utilities, non-motorized facilities, detention ponds, irrigation, and
other items will be determined for the alternatives. Planning level cost estimates will also be developed to
accurately compare the alternatives.
Per the scoping meeting, visualizations of the alternatives will not be prepared. This task does not include
final design, final construction limits, landscaping, grading, electrical, signing, alignments or profiles of the
alternatives.
Task 1.11: Develop City Commission Presentation
RPA will develop a Powerpoint presentation a for the City Commission presentation.
Task 1.12: City Review Meeting
RPA will prepare the copies of the traffic report and commission package, and submit them to the City for
review. A meeting will be held with the City staff to discuss the results of the alternatives analysis, the
draft traffic report content, and the City Commission package and presentation material. RPA will revise
the traffic report, alternatives analysis, and Commission package as necessary based on City review
comments. RPA will resubmit the revised documents to include four hard copies and an electronic PDF of
the Commission presentation package.
Task 1.13: Deliver City Commission Presentation
This task includes preparation for and the presentation to the City Commission of the intersection
alternatives analysis and recommendations.
Robert Peccia and Associates Page 4of 5 Exhibit A
Durston and Cottonwood Road Improvements Project Scope of Services
Task 1.14: Final Traffic Report
The draft traffic report will be revised to include the final recommendation or decision of the City
Commission meeting. Three bound hard copies and an electronic PDF of the final traffic report will be
submitted.
SCHEDULE
The pre-design phase tasks for survey and wetland delineation will be performed in early spring 2015 due
to the existing snow and winter conditions that occurred prior to finalizing the contract. The pre-design
phase is estimated to be complete by July 31, 2015.
Robert Peccia and Associates Page 5of 5 Exhibit A
DURSTON&COTTONWOOD ROAD IMPROVEMENTS
FEE ESTIMATE EXHIBIT B
DATE:12/10/2014 FEE ESTIMATE
_ POTION 1101+05
QAIGC-_ PROJECT""SENIOR_SR.TRAFFIC TRAFFIC TRAFFIC STAFF ENVIRON. SENIOR STAFF ACCOUNTING CLERICAL TOTAL
WORK ITEM I SUET ASK PRINCIPAL REVIEWER MANAGER ENGINEER PLANNER ENGINEER TECH ENGINEER PLANNER SURVEYOR SURVEYOR PERSON
-._..._._._._. ._. ... ..r -„_.._....�__..__ Billing Rate: _ $59.25 $45.92 546.47 ;40.72 ;47.15 $36.75 ;25.62 _ ;51.81 ;45,19__.._. 344,47 __._$]6.23 ;30.32 521.65 HOURS
TASK 1 PRE-DESIGN
1.1 Project Evaluation and Management
Prepare for&attend scoping meeting 4 4
e
Develop scope of services and schedule 4 1 5
Develop cost proposal 8 1 1 1 1 5
Prima&subconsultant services agreement 1 3
Invoicing(assume 7 months)
1.2 TIalfie Data Collection
MmV,sion vehicle.bicycle&pedestnan turning movement
counts(6 mtersechons,see Direct Expenses)
Field Review,queueing data collection,ADT counts
(3 full Intersections&5 partial intersections) 17 17 34
1.3 Survey
Research.obtain existing RAN plans&deeds(by°owl HKM)
Topographic,Wily(survey of one-call locates),RNV,&control
survey(for 4 0 miles of urban roadway) 120 120 240
0btam&incorporate private&public uhhty as-boilts 4 4
Develop mapping files&existing ground surface 2 8 10
1.4 Preliminary Geotechnical
See AESI scope&proposal
1.5 Wetland Delineation
See Respec scope&proposal
1.6 Preliminary Environmental Coordination
Initial contact with COE and Ft4P(draft fetter Seth location
map,phone calls and documentation.&special Junsdrehonel
Deternunaoort Request letter to the COE) 5 6
Prepare Draft Joint Permit Apphcahon form and supporting
matenals 16 16
1.7 Preliminary Hydraulics
See AESI scope&proposal
1.8 Draft Traffic Report 8 Traffic Analysis
Existing and projected conditions analysis 8 30 38
Traffic safety&crash analysis 4 8 12
Signal warrant analysis(3 intersections) 8 2 10
Develop prehrwnary alternatives 4
4
Roundabout/Srgnal traffic analysis 16 8 24
Roundaboutpedestnan signal impacts 4
4
Wats draft traffic report&alternatives analysis 20 40 60
OA/GC Review 2 8 10
1.9 TrCR1O Modeling
Synchra/SIDRA modeling of 3 cases along the three roadway
comdors and nine Intersections exlshrtg baseline conditions
new signals A new roundabouts 44 8 52
1,10 Conceptual Designs
Geometric layouts of 10 alternatives signal 8 roundabout at
nine intersections 2 4 44 44 94
Roundabout pedestrian signal preliminary layout 8 8
Determine impacts-RAN,Wilily,wetlands,non-motonzed 2 16 18
Planning level cost estimates 1 12 12 25
1.11 Develop City Comonosion Powerpoint Presentation 2 2 8 12
1.12 City Review Meeting
Make copies.Submit traffic report&Commission package to City 1 4 5
City Review Meeting 2 6 8
Revisions to draft report&commission package.Re-submit to Ca), 1 2 1 4
1.13 Deliver City Commission Presentation
Page 1 012 EXHIBIT B
DURSTON&COTTONWOOD ROAD IMPROVEMENTS
FEE ESTIMATE EXHIBIT B
DATE:22/10/2014 FEE ESTIMATE
• .
'2480N 11Ot IRS
QAIQC PROJECT SENIOR SR.TRAFFIC TRAFFIC TRAFFIC STAFF ENVIRON. SENIOR STAFF ACCOUNTING CLERICAL TOTAL
WORK ITEM I SUBTASK PRINCIPAL REVIEWER NIANAGER ENGINEER PLANNER ENGINEER TECH ENGINEER PLANNER SURVEYOR SURVEYOR PERSON
Billing Rata; $92 ;4552 $46.47 $40.72 $47.15 $36.75 $25.62 $31.51 _443.19—_,$44.47______.$34.P— $30.32 $21.60 HOURS
Prepare for presentation 4 4 8
Deliver Commission presentation 2 6 6 14
1.14 Final Traffic Report
Revise report based an Commission decision 2 2
Submittal of Final traffic repoR 1 2 4 2
TOTAL PERSON-HOURS: 1 4 29 69 20 158 115 76 23 123 128 7 9 762
LABOR COST PER EMPLOYEE: _$59.25 $183.67 $1,347.73 $2,809.40 $943.07 _._$5,886.56.-_$2,945.85 $2,417.29 $993.32 $4,977.65 54,381.04 $212-26 $194.86 $27,271.95
DIRECT EXPENSES Total
Subcontracted Services(RESPEC)Wetland delineation&mitigation opt $4,250.00
Subcontracted Services(AESI)Geatech&preliminary hydraulics $8,435.00
Mileage($0.58/mile x 180 miles x 14 trips) 31.512.00(11cicua to linzvawn 12 trips lin soma mg I trip let staltic anal 4113 collection.I trap for revn,,meeting.I trip far Commission presentation)
Mlac.(phone,postage,survey materials,quads) 5(00.00
Per Diem-NonOvernigM(15 days x$23/day x 2 Helena employees) 5736.00(12 dm s for I lcle rc amtxl ors.2 data for traffic amt dote collection.111.3 for comrmrston mooring I Jot for roam mooting)
Per Diem-Overnight(1 night x$77/night x 2 Helena employees) $154.08(l night Ion traffic madam collection)
GPS($400 per day x 11 days) $4,400.00
MioVision Turning Movement Counts($80,50/hour x 14 hours x(day x
8 intersections) 89,016.00
Color copies(S7/page) $280.00(i imund troll c imparts x.80 pages 4 sets orComaussrmt',adage)
Computer($2,25/hour) $500.53
CAOD($6.50/hour) $1,849.25
Total Direct Expanses: $31,232.88
SUMMARY OF ENGINEERING SERVICES Total
Loaded Labor Cost $82.998.81
Direct Expenses $31232.88
Total Project Cost(Rounded): $114,232
Page 2 of 2 EXHI&T
0URSTON&COTTONWOOD ROAD IMPROVEMENTS
FEE ESTIMATE EXHIBIT B
DATE:12/10/2014 FEE ESTIMATE
rrtasuN I IIrants
.. -GA/CSC PROJECT SENIOR SR TRAFFIC TRAFP1C 'TRAFFIC STAFF DNVVIit3N, SENIOR StAFFACOUNTING • CLE&IdAL '`"' YI3YAL'
WORKITEMiSUBTASK PRINCIPAL REVIEWER MANAGER ENGINEER PLANNER ENGINEER TECH ENGINEER PLANNER SURVEYOR SURVEYOR PERSON
Bi log Rata: 559:26 $45.92 $46,47 $40.72. $47.15 596.75 FZ$.62 $11.81 $49,18 540.47 $34,23. , $:10.32 $2165 . HOURS.
TASK 1 PRE-RESIGN
1.1 Project Evaluation and Management
Prepare for 8 attend seeping meeting 4 4 8
Develop Scope of services and schedule 4 1 5
Develop cost proposal 5 I 1 1 1 9
Prune 8 subconsuttant services agreement 1 3 4
Invoicing(assume 7 months) 7 7
1.2 Traffic Data Collection
MioVision vehicle.bicycle&pedestrian fuming movement
counts(6 intersections.see Direct Expenses)
Pield Review.queueing data collection.ADT counts
(3 full mtersections&5 partial intemechons) 17 17 34
1.3 Survey
Research,obtain emoting RAN plans 8 deeds(by Dowl HMI)
Topographic.abbty(survey of one-call locates),RN 8 control
survey(for 40 mires of urban roadway) 120 120 240
Obtain&incorporate private&public utdity as-bunts 4
4
Develop mapping filets 8 existing ground surface 2 8 10
1 4 Preliminary Geotechnical
See AESI scope&proposal
1.5 Wetland Delineation
See Respec scope&proposal
1.6 Preliminary Environmental Coordination
burial contact with ODE and AWP(draft leder with location
map,phone calls and documentation,&special JWlsdRtianal
Determination Request letter to the COE) 6 6
Prepare Draft Joint Permit Application form and supporting
materials 16 16
-
1.7 Preliminary Hydraulics
See AES1 scope&proposal
1.8 . Draft Traffic Report Traffic Analysis
•
Exmshng and proja clod conditions analysis 8 30 36
Traffic safety&crash analysis 4 8 12
Signal warrant analysis(3 intersections) 8 2 10
Develop preliminary alternatives 4
4
Roundabout/Srgnel traffic analysis t6 6 24
Roundabout pedestrian signal impacts 4 4
Write draft traffic report 8 alternatives analysis 20 40. 60
GA/DC Review 2 8 10
1.9 Traffic Modeling
Synchro/SIDRA modeling of 3 cases along the three roadway
' corridors and nine mtersectians existing baseline conditions.
new signals&new roundabouts 44 8 52
1.10 Conceptual Designs •
Geometric layouts of 18 alternatives signal&roundabout at
nine intersections 2. 4 44 44 94
Roundabout pedestrian signal preliminary layout 8 6
Determine impacts-RAN,uhldy,wetlands,nommotonzed 2 16 18
Planning level cost estimates 1 12 12 25
1.11 Develop City Commission Powerpoint Presentation 2 2 8 - 12
1.12 City Review Meeting
Melee copies,Submit traffic report&Commission package to City 1 4 5
City Review Meelmg 2 6 8
Revisions to draft report&conumssion package,Re-submit to City t 2 1 4
1 13 Deliver City Commission Presentation
Page 1 of 2 EXHIBIT B
DURSTON&COTTONWOOD ROAD IMPROVEMENTS
FEE ESTIMATE EXHIBIT B
•
•
TATE:12/10/2014 :FEE ESTIMATE
PI i1281 IN I ItlUKS
OA)QC .PROJECT SENIOR SR TRAFFIC TRAFFIC TRAFFIC STAFF 'ENVIRON. SENIOR SYIipi;ACCOUN1(NG CLERICAL ' 1111AL
WORK ITEM/SUBTASK PRINCIPAL REVIEWER MANAGER ENGINEER PLANNER ENGINEER TECH ENGINEER PLANNER SURVEYOR SURVEYOR PERSON
Pilling Rain: $69.26 $4$92 94647 . $40.72 ,$47.15 $36.79 929.62 $35.81 , $49.19 640.41 616,23 $30.32 , 121'46: HOURS
Prepare for presentahon 4 4
Defter Commission presentahon 2 6 6 14
1.14 Final Traffic Report
Reiese report based on Commission decision 2 2
Submittal of Final traffic report 1 2 4 7
TOTALPERSON+HOURS: 1 4. gs 69 30 158 115 76 23 123 128 1 9 762
LABOR COST PER EMPLOYEEc , ,,, 35525 3183.67 $1,347.73 $2;80
, 9,40 __$943.07 $5606.59_.$2,945.85 ,_$2,417.24 ;99332 $4,977.65 64,351.04 $212,26. ..5194.86 $21,271.95
•
•
DIRECT EXPENSES Total
Subcontracted Services(RESPEC)Wetland delineation 8 mitigation opt $4,250.00
Subcontracted Services(AESI)Geoteeh&preliminary hydraulics $8.435.00
Mileage($0 56/mile x 180 miles x 14 trips) 91,51200(Belem to Bosman 12 trips for sunmym8,l trip for traffic and data conceit o,l tripfor amen nutting.I trip for Commission presentation)
Misc.(phone,postage,survey materials,quads) $100.00
Per Diem.NonOveenighl(15 days x$23/day e 2 Helena employees) $736.00 112 days for Ilcicne sunny ors.2 days for traffic and data collection.I day for cummisston eu ring,I day for ruvIuw erecting)
Per Diem•Overnight(1 right s$771night x 2 Helena employees) 6154.00 it mot far traffic and data collection)
GPS($400 per day x 11 days) 54,400.00
MioVision Turning Movement Counts($80.501hour 814 hours x 1 days
8 intersections) $9,016.00
Color copies($1/page) $280.00(1 bound traffic mumsx 90 pages,4 sets of C000mss,on package)
Computer(52.25lhour) 9500.63
.CADD($6.50/hour) 51.84925
,Total Direct Expenses: $31,232.88
• SUMMARY OF ENGINEERING SERVICES Total
Loaded Labor Cost 582,998.81
•
Direct Expenses $31,232.88
Total Project Cost(Rounded); $114,232
Page 2 of 2 EXHIBIT B
DURSTON&COTTONWOOD ROAD IMPROVEMENTS
FEE ESTIMATE EXHIBIT B
DATE:12/10/2014 FEE ESTIMATE
•
I'L5S11N I1UIIRS
OAIQC PROJECT SENIOR SR,TRAFFIC TRAFFIC TRAFFIC 'STAFF ENVIRON. . $NIR WAWF"A .uNTlNG CLERIOAI. ""`1 YAL
WORK ITEM ISUBTASK PRINCIPAL REVIEWER MANAGER ENGINEER PLANNER ENGINEER TECH ENGINEER PLANNER SURVEYOR SURVEYOR PERSON
Billing Rate; 45914 $45.52.. $40:47 $4572 647.16 $16.75 1!38:e1 53181 *4319 540.47 174;23 530.32 -*2144 HOURS
TASK 1 PRE-DESIGN
1.1 Project Evaluation and Management
Prepare for&attend scoping meeting 4 4 8
Develop scope of services and schedule 4 1 5
Develop cost proposal 5 1 I I I 9
Pone&subconsultant services agreement I 3 4
invoicing(assume 7 months) 7 7
1 2 Traffic Data Collection
Mm Vision vehicle,bicycle&pedestrian turning movement
counts(6 immsections,see Direct Expenses)
Field Review,queueing data collection.ADT counts
(3 full intersections&5 partial intersections) 17 17 34
1.3 Survey
Research,obtain existing RAN plans&deeds(by Dowl HKM)
Topographic.utility(survey of one-cal locates),RAN,&control
survey(for 4 0 miles of urban roadway) 120 120 240
Obtain&incorporate pnvate&public utility as•buiks 4 4
Develop mapping tiles&existing ground surface 2 8 10
1 4 Pdwmmary Geotechnical
_, See AESi scope 8 proposal
1.5 Welland Delineation
See Respec scope&proposal
1.6 Preliminary Envirehalentaf Coordination
!nitre/contact with COE and FWP(draft fetter with location _
map,phone Calls and documentation,&special Juristlicbonal
Determination Request letter to the COE) 6 6
-
Prepare Draft Joint Permit Application form and supporbng
materials 16 16
1 7 Preliminary Hydraulics
•
See AES!scope&proposal o _.. ._
1.8 Draft Traffic Report 8 Traffic Analysis
Existing end projected conditions analysis 8 30 38
Tralhc safety&crash analysis 4 8 12
Signal warrant analysis(3 intersections) B 2. 10
Develop preliminary alternatives 4 4
Roundabout/Signal traffic analysis 16 8 24
Roundabout pedestrian signal impacts 4 4
Write draft traffic report&alternatives analysis 20 40 60
QA/QC Review 2 8 10
1.9 Traffic Modeling
Synchro/S!DRA modeling of 3 cases along the three roadway
condors and nine intersections'exisbng baseline conditions,
new signals&new roundabouts 44 8 52
1.10 Conceptual Designs
Geometnc layouts of 18 alternahves signal&roundabout at '
nine intersections 2 4 44 44 94
Roundabout pedestrian signal preliminary layout 9 8
Determine impacts•RAN.utility.wetlands.non.motonzed 2 16 18
Planning level cost estimates 1 12 12 25
1 11 Develop City Commission Poweipoint Presentation 2 2 8 12
1 12 City Review Meeting
Make copies.Submit traffic report&Commission package to City I 4 5
City Rawew Meeting _ 2 6 8
Revisions to draft report&commission package.Resubmit to City 1 2 1 4
•
1.13 Deliver City Commission Presentation
Page 1 012 EXHIBIT B
DURSTON&COTTONWOOD ROAD IMPROVEMENTS
FEE ESTIMATE EXHIBIT B
DATE:12/10/2014 FEE ESTIMATE
phizs)N HI)1101
QAIQC PRWJECT SENIOR ER.1EApfI0 ' -111ArFIC TRAPPIC STAFF ENVIRON. SE0IQR STAFF ACC01UI41INO 0t,1 R)CAL TOTAL
WORK ITEMISUETASK PRINCIPAL REVIEWER MANAGER ENGINEER PLANNER ENGINEER TECH ENGINEER PLANNER SURVEYOR SURVEYOR PERSON
. , ,,, Billing Rate: ;69,26_ „$49.92 $46.47 .;40.72_ $47,16 536.75 32b:82_ _ $31.81 $48.19 $40.47 $34.23 $30,32 $71.65 HOURS
Prepare for presentation 4 4 8
Deliver Commission presentation 2 5 0 14
1 14 Final Traffic Report
Revise report based on Comnessron dee:son 2. 2
Submittal of Final traffic report 1 2 4 7
TOTAL ERSON HOURS : I .4 29 ��e.. 69...,..." _.20.,.. 156 115 76 .23 ,-.. .123 128 ..7 _.." _.S " ' 762:
LABOR COST PER EMPLOYEE: $59.2 83.67
5 $1 51,345.7$ 2,898 49
_„ .., $943 07
, , .;,5,,}106,58, ..98 ,$2,$45,8$ .$21417.29,.. $99$3254,977.95
..... ,$4,981.94 $"112.26 $19466 ....$27,271.95
.... _.. _
DIRECT EXPENSES Total
Subcontracted Services(RESPEC)Wetland delineation S mitigation opt $4.250 00
Subcontracted Services(AESI)Geotech 6 preliminary hydraulics 58.435.00
Mileage($0.56lmile x 180 miles x 14 trips) $1,512.00 (Helena to Bozeman 12 into for sunnrrng,I trop for traffic and data collechnn, I top for mcre,s otceung,1 trip for Cutnmusmn presentation)
Misc.(phone,postage,survey materials,quads) 5100.00
Per Diem-NonOvernight(15 days x S23lday x 2 Helena employees) 5736 00 112 days for!Mena surveyors.2 days for tragic amid=colhronon,I dap for comnussmn meeting,l day for renc,t meeting)
Per Diem-Overnight(1 night x 577lnight x 2 Helena employees) $154.00(1 mala for orome and data collection)
GPS(5400 per day x 11 days) , 54.405.00
MtoVision Turning Movement Counts($80.50/hour x 14 hours x 1 day x
8 intersections) 59,016 00
Color copies(51fpage) 528000(1 bound traffic reportsx 30 pages,4 sets or-Commission package)
Computer(32.25/hour) 3500.63
,CARD(58.5011o0r) 81.84925
Total Direct Expenses: $31,232.88
SUMMARY OF ENGINEERING SERVICES Total
•
..Loaded Labor Cost $82,998.81
Direct Expenses $31,232.88
•
Total Project Cost(Rounded): $114,232
Page 2 of 2 EXHIBIT B
n . .
WATER e. NATURA( RESOURCES
December 9, 2014
Staci Vernier
Project Manager
Robert Peccia &Associates
3810 Valley Commons Drive,Suite 4
Bozeman, Montana 59718
Subject: Wetland delineations for the Durston/Cottonwood Road Project
Dear Staci,
Thank you for your interest in using RESPEC for the subject project in Bozeman, Montana. The project
would include the two tasks described below,with the understanding the Robert Peccia and Associates
would survey wetland flags placed in the field and that RPA would provide any requested figures for the
memo. We understand that the field work would need to be this spring(e.g., May timeframe), and that
permitting and mitigation would be completed in a subsequent phase. Wetland mitigation would likely
be completed through the Upper Missouri Wetland Mitigation Bank. The project extent is depicted in
the attached map that you provided to us previously. In addition, it includes the road segment along
Baxter Road from the proposed new terminus of Cottonwood Road to Flanders Mill Road.
Task 1—Wetland Delineation
In Task 1 RESPEC will complete a field wetland delineation using appropriate guidance. The delineation
boundaries are depicted in the attached map. It is assumed that existing infrastructure would generally
remain in place, but that there will likely be a need to access private property. RESPEC assumes that the
City or RPA will be responsible for gaining permission for our scientists to access private property.
A RESPEC wetland scientist will flag wetland boundaries labelled in sequential order so that RPA
surveyors can survey them. RESPEC will complete upland and wetland data forms to establish the
wetland boundaries under this task. A preliminary jurisdictional determination will also be made in the
field.
Task 2—Wetland Determination Memo
In Task 2 RESPEC will complete a brief one page memo and photo log documenting the field work
completed. Data forms will be included for future permitting needs.
Cost Estimate
Task Hours Hourly Rate Cost
Task 1—Wetland Delineation 25 $125 $3,125
Task 2—Wetland Determination Memo 9 $125 $1,125
Total 34 -- $4,250
1
3810 Valley Commons Drive,Suite 4, Bozeman,MT 59718 Phone: 406-599-2138
n RESPEC
WATER & NATURAL RESOURCES
We appreciate the opportunity to assist you with this project. Please do not hesitate to contact me with
any questions or comments you may have.
Sincerely,
cizt,„e.,,Le. i :iz '
,. /---"
Richard McEldowney, PWS ,
Project Manager
406-599-2138
rich.mceldowney@respec.com
2
3810 Valley Commons Drive,Suite 4, Bozeman,MT 59718 Phone: 406-599-2138
Allied Engineering Services, Inc.
DURSTON AND COTTONWOOD ROAD
IMPROVEMENT PROJECT - PRE-DESIGN ASSISTANCE
WORK SCOPE, BUDGET AND SCHEDULE
BACKGROUND
The Durston and Cottonwood Road Improvement Project includes street improvements to Durston Road
from Fowler Avenue to just east of Westgate Avenue,Cottonwood Road from Fallon Street to Baxter
Lane,and Baxter Lane from Cottonwood Road to east of Flanders Mill Road. In the City of Bozeman
2007 Transportation Plan, Durston Road and Baxter Lane are classified as a minor arterials and
Cottonwood Road is classified as a principal arterial. This scope of work includes pre-design services
including preliminary geotechnical design and preliminary hydraulic design. During pre-design,the
major intersections(Durston with Ferguson, Fowler, Laurel; Cottonwood with Babcock, Durston, Oak,
and Baxter; and Baxter with Flanders Mill)will be studied by the Client for roundabouts vs.traffic
signals. Impacts including utilities,right-of-way,and storm drainage will be quantified for comparison.
AESI will assist the Client with the storm drainage analysis and pavement design.
The objectives of the project include:
1. Develop preliminary pavement section design(s)along the street corridors;
2. Develop the preliminary size of stormwater ponds for the roundabout alternative. Develop
preliminary locations for stormwater ponds for both the traffic signal alternative and the
roundabout alternative; and
3. Develop a planning-level cost estimate for storm drainage infrastructure for the roundabout
alternative.
WORK SCOPE
1 Project Management
Coordinate with Client
Provide coordination and communication with RPA regarding the technical aspects of the project.
Meeting with RPA and City
Attueae infeHhe4 nieeting te-discuss the-project and ask questions.
Internal Project Management
Management and oversight of the project team,design, and budget.
2 Data Collection
Obtain and Review Available Documents and Data
Project team will communicate with the City,Client and potentially other entities to gather and evaluate
relevant project data. Project team will gather and evaluate existing and readily available data including
GIS data; and design and/or record drawings of stormwater ponds that may be tied into. Client will
provide record drawings of streets.
December 10, 2014 Page 1
Allied Engineering Services, Inc.
Site Visit
Project team will perform a brief site visit(s)to evaluate and the existing conditions relative to the storm
drainage pre-design with focus on existing stormwater ponds and potential discharge points(streams,
drainage swales,etc.). Document the observed field conditions with notes and ground photographs.
Develop Base Map
Update the base map provided by the Client. The base map will be used for concept analysis, concept
design and production of exhibits.
3 Preliminary Design
Pavement Section Design
Develop preliminary pavement section design(s)based on a review of adjacent record drawings, an
estimate of the ESAL value using project traffic information provided by Client and on a CBR of 3.
Storm Drainage Analysis
Develop preliminary size for stormwater ponds for the roundabout alternative. Develop preliminary
location for both the traffic signal alternative and the roundabout alternative. If feasible, evaluate retrofit
of existing stormwater ponds vs.new stormwater ponds. Develop planning-level cost estimates for
stormwater ponds for the roundabout alternative. Preliminary design of storm sewer conveyance
infrastructure will not be evaluated with this preliminary analysis. However, conceptual layout of storm
sewer infrastructure will be undertaken to allow for development of the planning-level cost estimate.
4 Reporting
Develop a brief memorandum summarizing the preliminary pavement section design and the preliminary
storm drainage analysis. The memorandum will include a schematic layout of anticipated storm drainage
infrastructure.
DELIVERABLES
The following deliverables will be submitted to RPA in completion of this scope of work:
1. Draft Memo: an electronic version in .pdf format;and
2. Final Memo: an electronic version in .pdf format.
BUDGET
The fixed fee budget to undertake the work scope is $8,435. This is based on an estimated 89 hours of
professional and technical time plus $45 in expenses. A table showing a breakdown of the labor and
expenses is attached.
SCHEDULE
The following schedule reflects the earliest anticipated product delivery. The start date for AESI work
and hence the schedule is dependent upon completion of work by the Client.
Draft Memo- Complete by mid-February, 2015; and
Final Memo- Complete by end of February,2015.
December 10, 2014 Page 2
DURSTON AND COTTONWOOD ROAD IMPROVEMENT PROJECT-PRE-DESIGN ASSISTANCE
TABLE 1 -ITEMIZED BUDGET
December 10,2014
HOURS AND FEES
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$135 $120 $100 $85 Travel Other
1.0 PROJECT MANAGEMENT
Coordinate with RPA 2 2 $270 $270
Meeting with RPA and City 0 $0 $0
Internal Project Management 3 _ 3 $405 $25 $430
Subtotal Hours 5 0 0 0 5
Subtotal Costs $675 $0 $0 $0 $675_ $0 $25 $700
2.0 DATA COLLECTION
Obtain and Review Available Documents and Data i 2 2 5 $505 $505
Site Visit 3 3 3 9 $960 $20 $980
Update RPA Base Map 2 2 $170 $170
Subtotal Hours 4 0 5 7 16
Subtotal Costs $540 $0 $500 $595 $1,635 $20 $0 $1,655
3.0 PRELIMINARY DESIGN
Pavement Section Design 2 6 8 $750 _ $750
Storm Drainage Design 7 15 14_ 36 $3,635 $3,635
Subtotal Hours 7 2 15 20 52
Subtotal Costs $945 $240 $1,500 $1,700 $4,385._ $0 $0 $4,385
4.0 REPORTING
Draft Memo 2 2 2 7 13 $1,305 $1,305
Final Memo 2 1, 3 $390 $390
Subtotal Hours 4 3 2 7 16
Subtotal Costs $540 $360 $200 $595 $1,695 $0 $0 $1,695
TOTAL HOURS 20 5 22 34 89
TOTAL COSTS $2,700 $600 $2,200 $2,890 $8,390 $20 $25 $8,435
EXHIBIT C
DURSTON&COTTONWOOD ROAD 2014 2015 2016
IMPROVEMENT PROJECT SCHEDULE Nov. I Dec. Jan. I Feb. 1 March 1 April ] May 1 June 1 July 1 Aug. 1 Sept. I Oct. I Nov. 1 Dec. Jan. 1 Feb. 1 March 1 April 1 May I June 1 July 1 Aug, f Sept.
TASK 1:PRE-DESIGN
1.1 Project Evaluation(Scope&Fee) r
1.2 Traffic Data Collection
1.3 Survey r • 1
1.4 Preliminary Geotechnical 0
1.5 Wetland Delineation I ,., . - '
1.6 Preliminary Environmental Coordination
1.7 Preliminary Hydraulics
1.8 Draft Traffic Report&Traffic Analysis `
1.9 Traffic Modeling
1.10 Conceptual Designs
1.11 Devellopop City Commission Package
1.12 City Review Meeting
1.13 City Commission Presentation _
1.14 Final Traffic Report ill
TASK 2:DESIGN(ESTIMATED SCHEDULE)
2.1 Mitigation Coordination iiiiili
2.2 Irrigation Coordination
2.3 Geotechnical Investigations
2.4 Utility Conflicts&Design
2.5 Hydrologic and Hydraulic Analysis&Design
2.6 Final Design&Plans Preparation Cost Estimate,&
Specifications for Two Separate Bid Packages
2.7 Environmental Consultation,Clearances&Permitting
2.8 Right-of-Way Coordination(Appraisal 8i Acquisition
By Others)
2.9 Special Improvement District Coordination
2.10 Internal 90%OA/QC Review
2.11 City Meeting for 90%Plan Review
2.12 Finalize Two Bid Packages,
Final Internal QA/QC Review
TASK 3:BID TO AWARD(ESTIMATED SCHEDULE)
3.1 Advertise Two Projects for Bids
(Assumes wo Projects are Concurrent)
3.2 Pre-Bid Conference
3.3 Bid Opening UPI.-
3.4 Contract Award/Bonding/Insurance
TASK 4:CONSTRUCTION(ESTIMATED SCHEDULE)
4.1 Preconstruction Conference
(Assumes Two Projects are Concurrent)
4.2 Submittal Reviews
.4.3 Construction Administration,Testing,&Inspection
4.4 Final Inspection&Closeout
4.5 Warranty Inspection SEPT.2018
. Deliverable 0 Review Meeting GI Work Task