HomeMy WebLinkAbout7. A2 Community Plan
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission FROM: Chris Saunders, Policy and Planning Manager
Wendy Thomas, Director of Community Development
SUBJECT: Status report of Bozeman Community Plan implementation and recommended scheduling for update of the growth policy.
MEETING DATE: January 12, 2015
AGENDA ITEM TYPE: Action
RECOMMENDATION: Accept the status report of the Bozeman Community Plan and find
that the plan is adequate to current conditions.
MOTION: I hereby find that the Bozeman Community Plan adopted by Resolution 4196 has
been reviewed and is adequate for the community’s needs and a formal update may be deferred.
EXECUTIVE SUMMARY: The Bozeman Community Plan (BCP) was adopted by the Commission through Resolution 4196 on June 1, 2009. The BCP is the specific title for the
current version of the growth policy for the City of Bozeman. State law requires that a growth
policy be reviewed for adequacy every five years. If it is found to be necessary the growth policy
should be updated. Section 17.1 of the BCP describes this process. The triggers which may
initiate justify an update of the growth policy are: 1. Are the community’s goals current and valid?
2. Have the community conditions or legal framework materially changed?
3. Where have problems appeared since the last review?
4. Does the plan meet the current needs of the community?
5. Can this plan be modified to better serve the needs and desires of the community?
Staff has evaluated these criteria and consulted with the Planning Board. The recommendation of
both is that the growth policy not be updated at this time. Both bodies recommend that further
implementation of the existing document is a superior use of time and resources.
Several planning efforts are underway which will inform the next growth policy update. These
include: a programmatic evaluation of the Neighborhood Conservation Overlay District (CDBG
grant funded); a new transportation plan update (RFP released in December); the development of
a Broadband Initiative (to be considered for adoption in 2015); an on-going wastewater plan
update; and an update to the Downtown Improvement Plan is proposed for 2015.
BACKGROUND: 1) Staff has reviewed the existing goals and objectives. They appear to
remain consistent with community priorities. A general examination of older comprehensive
planning documents back into the 1980s shows a substantial consistency of community priorities
165
and goals. There have been no major events which would indicate a need to substantial revision
at this time.
2) There have been no major changes in the growth policy authorizing statutes since the BCP was adopted. The greatest community condition change in recent times was the recession which
began in 2007. As the plan was adopted in 2009 it took into account the conditions of the
recession. The increased economic recovery of the past two years was expected. The community
conditions and legal framework have not materially changed.
3) Primary challenges to Bozeman in the past 5-6 years have been related to the overall
economic climate of the nation. Limitations on lending, job loss, and related problems from the
economic recession are beyond the control of the City. The City has taken more aggressive steps
to pursue local economic development and improve resiliency. These actions are supported by
the BCP, especially Chapter 8. As discussed under criterion 4 the text and map are holding up well.
4) The staff examined the implementation tasks called for in Chapter 16 of the BCP as well as
the number of proposed amendments to the document. No amendments to the text of the BCP
have been proposed as of this report. All proposed amendments have been related to the future land use map, Figure 3-1. The attached memo to the Planning Board gives summary descriptions
of amendments to date and progress on executing growth policy implementation tasks.
5) Several substantial planning efforts are underway for transportation, wastewater treatment,
NCOD evaluation, Downtown plan update, and affordable housing policy evaluation. These are expected to be completed within the next 12-18 months. The results of this work will be
beneficial for understanding issues which are included within the growth policy.
Rather than doing a general update followed by a series of individual subject updates it will be
more efficient and less likely to create conflicts if the material is available for consideration prior to updating the growth policy. There is also the opportunity to update demographic material in
Appendix B, Community Characteristics. The following quote from Chapter 17 illustrates the
dynamic between frequent updates and reliability.
“Need for Balance A growth policy must balance consistency and responsiveness to the needs of the community. If the policy is not consistent, it will have little value as a
planning tool, nor provide an adequate basis for implementation actions, and nor have the
confidence of the community. If the policy is not responsive, policies and actions are
continued that are not longer addressing community needs, frustration within the
community is caused, and correct guidance for future actions isn’t provided.”
The goals and objectives are still relevant to the community and there are few amendments. This
indicates that that the BCP is still adequate to the needs of the community. Staff and the Planning
Board have concluded that commitment of resources to greater implementation of the existing
plan would better serve the community than a plan update at this time.
UNRESOLVED ISSUES: None
ALTERNATIVES: 1) Accept the findings of staff that the growth policy update can be
deferred. 2) Direct an update to occur beginning in Fiscal Year 2016 with associated funding.
3) As determined by the Commission.
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FISCAL EFFECTS: This action will not affect any budgeted expenditures. Depending on the
timing of the update, the scope of the update, and the degree to which consultants are engaged
costs may range from $20,000-$300,000. Staff time commitment is expected to be at least 750
hours. These costs need to be budgeted in upcoming fiscal years.
Attachments: Bozeman Community Plan Implementation Report to the Planning Board
Planning Board minutes
The video recording of the Planning Board meeting is available through the City’s website.
Report compiled on: December 31, 2015
167
Development Review Division Policy and Planning Division Building Division
CITY OF BOZEMAN DEPARTMENT OF COMMUNITY DEVELOPMENT
Alfred M. Stiff Professional Building 20 East Olive Street
P.O. Box 1230
Bozeman, Montana 59771-1230
phone 406-582-2260 fax 406-582-2263
planning@bozeman.net
www.bozeman.net
TO: Planning Board FROM: Chris Saunders, Policy and Planning Manager SUBJECT: Report on the five year review of the Bozeman Community Plan (Growth Policy). DATE: December 10, 2014.
Summary: The City of Bozeman adopted its most recent growth policy (GP) in 2009 with Resolution 4163. State law requires a community to review its growth policy every five years. The purpose of the review is to
determine if the growth policy still meets current community needs or if an update is required. This
memo is to document this mandated five year review.
The Department of Community Development reviewed the goals, objectives, and implementation steps contained in the GP. Other departments were consulted as to their views on completion of recommended
implementation. The background section describes the findings of that detailed review. The Department
of Community Development also considered proposed amendments to the map and text of the GP and
the relative extent of the resulting changes. Based upon all these evaluations, the Department of Community Development finds that the Bozeman Community Plan is still relevant and applicable to the community and a formal update is not immediately necessary.
Several planning and policy efforts are presently underway which will inform a future update. The City
is conducting an update to the wastewater facility plan. That is expected to be prepared for public review in Spring 2015. The City is also preparing to update the long range transportation plan. A request for proposals (RFP) is expected to be issued shortly. An RFP was released in December to evaluate the
Neighborhood Conservation Overlay District, an important part of the historic preservation program and
supportive of infill development and rehabilitation.
Staff recommends that the Planning Board and City Commission consider an update in to the growth policy in FY 2016. This will allow these efforts to move forward to where they will provide helpful
information in setting revised community goals. The recommendation of the Planning Board in this
matter will be forwarded to the City Commission for their consideration.
Status Metrics
Number of Growth Policy text amendments 2009 to current 2 with 1 pending submittal
Number of growth policy map amendments 2009 to current 11 with 2 withdrawn
before action
0.248% of
planning area
Number of Implementation tasks 93 major tasks with 224 total tasks
Number of implementation tasks completed 46 20.5%
Number of implementation tasks partially completed 68 30.4%
Number of implementation task underway 51 22.8%
Number of implementation tasks not begun 59 26.3%
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Page 2
Background Detail on Growth Policy Amendments:
Growth Policy Future Land Use Map Amendments Since Adoption of the Growth Policy File
Number
Project Name Acres Change
From
Change To Status
P-11003 CRESCENT CROSS GPA 20.00 Residential CCMU Approved
MAHAR LOT 4A GPA 5.01 Suburban
Residential
Residential Withdrawn
P-13011 COMMUNITY FOOD CO-OP GPA 0.38 Residential CCMU Approved
P-13012 CATTAIL CREEK/HAMILTON GPA 1.78 CCMU Residential Approve
P-13013 HARRINGTON'S BLOCK D
TRACY'S ADDITION GP
1.62 CCMU Community
Core
Approved
P-13024 LAUREL GLEN PH. 1, BLK 4, LOT 1 GPA 4.49 CCMU Residential Approved
P-13025 OAK MEADOWS GPA 5.74 Residential CCMU Approved
P-13037 SIMMENTAL GPA 4.30 Residential Business
Park
Withdrawn
P-14016 CATTAIL NORTH GPA 53.77 Residential CCMU Approved
P-14020 LAUREL GLEN BLOCK 9 LOT 1
GPA
2.04 CCMU Residential Approved
P-14051 THE VILLAS GPA 6.49 Park Recreation
&Open Space
Residential On-hold, incomplete
Total Future Land Use Map Amendment Area 105.24
Relative Area of Future Land Use Map Amendments Compared to Overall Area
Acres Percentage of Area Subject to Amendment
2009 Municipal Area 14,450 0.728%
2009 Planning Area 42,463 0.248%
Acres annexed since 2009 207
Current City Area 14,657
Growth Policy Text Amendments Since Adoption of the Bozeman Community Plan
File Number Project Name Description Status
P07006A Bozeman Economic Development
Plan
First time plan for the economic
development of Bozeman. Modified
Chapter 8 of the growth policy.
Approved
P-09011 Downtown Bozeman
Improvement Plan
Subarea plan focused on the
improvement and further development of
the general Downtown area
Approved
Bozeman Fiber Initiative Development of a plan to expand availability of broadband internet
services throughout the community
Not yet submitted
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Page 3
Review of Individual Implementation Tasks in the Bozeman Community Plan:
Chapter 16 of the Bozeman Community Plan identified actions and timelines to execute the goals and
objectives for each chapter of the growth policy. These implementation actions are organized in Table 16-1.
Implementation Action Types are shown in a column in Table 16-1. The action types are:
(Pol) Policy Decisions; (BMC) Bozeman Municipal Code Revisions; (PDP) Programs or Detailed Planning;
(IGC) Intergovernmental Coordination; and
(Fund) Funding Mechanisms.
The Priority column in Table 16-1 presents time frames within which the implementation task should be undertaken. Some items are on-going actions. A few items show an initial task with follow-up on-going
effort.
(1) Immediate, generally within 1-2 years of plan adoption.
(2) Mid-Term, generally within 3-5 years of plan adoption. (3) Long-term, generally more than five years or longer after plan adoption or after mid-term actions are completed.
(O) On-going, (i.e., that occur continually) are also listed in the table.
The Status column has been added to Table 16-1 and shows a determination as to whether the identified
task is:
• Underway (U),
• Partially completed (PC),
• Completed (C), or
• Pending/not begun (N)
as of December 2014. On-going actions are evaluated as they are presently applied but are to be
continuous in application so a final completion date is not expected.
(C) Complete (PC) Partially Complete (U) Underway (N) Not begun/pending
Policy/Action Action
Type
Priority STATUS
Chapter 1 Introduction
1) The Bozeman Community Plan is the guiding policy and decision-making tool for decisions
made by elected, appointed, and administrative
officials.
Pol O
PC
a. The Bozeman Community Plan shall guide all
capital facilities planning and construction, which
shall further the community vision described in the
Bozeman Community Plan.
Pol, PDP,
Fund
O
PC
b. Review, and revise as necessary, all municipal
ordinances to comply with and advance the goals,
objectives, and community vision of the Bozeman Community Plan.
BMC 1
PC
2) Ensure that municipal ordinances provide for BMC 1 U
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(C) Complete (PC) Partially Complete (U) Underway (N) Not begun/pending
Policy/Action Action
Type
Priority STATUS
adequate mitigation of identified development
impacts. 4, 70, 86
a. Review and evaluate for effectiveness, and as
necessary modify, each City program or policy at
least every five years.
PDP O
PC
3) Research and implement incentives and
regulations and publicize existing incentives, in
accordance with the Bozeman Community Plan,
that encourage development within the City of Bozeman. 10, 14, 75, 81
Pol, Fund 2, O
N
a. Continue to support the annual Beautification and Historic Preservation awards and the public recognition and community pride it encourages.
PDP O
C
b. Continue provision of high quality and cost effective public services.
PDP, Fund O U
4) Ensure that development procedures and requirements are predictable, clear, timely, and
effective while ensuring adequate review of
community and environmental impacts. 2, 9, 10,
15, 17, 25, 66
BMC O
PC
5) Provide opportunities for meaningful public
outreach and involvement in the preparation of all
Bozeman Community Plan implementation tools. 12, 16, 22, 47, 57, 58, 66, 75, 80, 81, 86, 88-90
BMC,
Pol, PDP
1,O
C
a. Continue to develop means of information
exchange with the public.
PDP O U
Chapter 2 Addressing Growth and Change
Chapter 3 Land Use
6) Ensure an adequate land base dedicated to the commercial functions of neighborhood commercial
centers so that businesses reinforce each other,
provide a wide range of services, and are easily
accessible to neighborhood residents and workers.
Pol O
PC
a. Update the municipal land use inventory annually
to track the size and development of the City.
PDP 1 C
b. Work to refine the inventory system to better
address commercial and mixed use properties.
PDP 3 N
7) Encourage coordinated neighborhood design
efforts among separate development parcels. 9
PDP O U
8) Support creativity in design which integrates with
adjacent uses.
PDP O PC
a. Facilitate and encourage innovative and context
sensitive community design.
O PC
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(C) Complete (PC) Partially Complete (U) Underway (N) Not begun/pending
Policy/Action Action
Type
Priority STATUS
b. Ensure the zoning regulations facilitate the
development of multi-use buildings and projects
that combine residential and non-residential uses including live/work opportunities.
BMC,
PDP
2
N
9) Encourage infill and redevelopment which is
respectful of its context. 4, 7, 21, 28, 61, 62 BMC,
PDP
1, O PC
a. Investigate graphical design guidelines to provide
guidance in transitions and building placement and
provide a common language for evaluation of projects.
PDP 2
N
b. Investigate expansion of the design review programs and form based development standards to all site plans.
BMC 1
N
10) Ensure the City’s regulatory structure is supportive of the principles and desired development
characteristics contained in this plan. 3, 4, 9, 12,
15, 17, 25, 27, 57, 86
BMC 1
PC
a. Investigate revisions to parking standards and
policies to adequately address real needs while
minimizing impacts.
BMC 1
U
b. Investigate revisions to the PUD process. BMC 2 N
c. Review and revise as needed the City’s land use
regulations to advance the goals, objectives, and
policies of the Bozeman Community Plan,
including detailed neighborhood plans.
BMC 1
PC
d. Revise the zoning map to conform to the changes
in the future land use map.
BMC 2 N
11) Continue programs which support adaptive reuse,
reinvestment, and continued functional and
aesthetic viability of the Historic Core. 22
PDP O PC
a. Update the historic structures inventory. PDP,
Fund
1 U
b. Continue adequate infrastructure maintenance. PDP,
Fund
O U
c. Continue support of multi-modal and shared
transportation facilities.
Pol, Fund O C
12) Include sustainability as a component of
development review standards. 5, 10, 22, 26-27,
31, 47, 53, 57
BMC 1 PC
a. Require adequate on-site storm water
detention/retention and treatment in conjunction
with development to reduce runoff, reduce flood
peaks, prevent stream scouring, flooding, and water contamination.
BMC O
PC
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(C) Complete (PC) Partially Complete (U) Underway (N) Not begun/pending
Policy/Action Action
Type
Priority STATUS
b. Adopt Low Impact Development standards as
part of land use regulations.
BMC 1 N
c. Continue support for multi-modal transportation,
land use efficiency, and other sustainable practices.
BMC,
Pol, PDP
1 C
d. Continue protection of significant natural
resources.
BMC,
Pol, PDP
1 C
e. Support and participate in education on
sustainable development practices.
PDP O U
f. Provide outreach and training on sustainable development practices which are included in City
standards.
PDP O N
13) Encourage greater awareness and understanding of
the interrelationships of economic, environmental,
and community issues, e.g., the “triple bottom
line.” 66, 85
Pol, PDP O
N
14) Coordinate City actions so that adequate
infrastructure is made available to support the land
use principles in the Bozeman Community Plan. 3, 75, 76
PDP O
U
a. Construct adequate water treatment and storage
facilities to meet regulatory requirements and maintain capacity for urban growth.
PDP,
Fund
2
C
b. Pursue annexation of the areas which are wholly
surrounded by the City.
Pol 1 N
c. Investigate options for developing funding
support for annexation for restricted income owners of surrounded parcels or which do not have
potential for significant further development.
Pol, Fund 1
N
15) Ensure development review includes coordination with community character, parks, recreation, open
space, and trails, and other subjects of this plan. 4,
5, 10, 69, 86
BMC, PDP O
U
Chapter 4 Community Quality
16) Review and update regulations as necessary so that clear and effective standards are provided. 4, 5, 86 BMC, PDP 1,3 U
a. Use illustrated urban design guidelines to encourage functional, human scale, and attractive
development.
PDP O
N
b. Continue and improve implementation of the
successful Neighborhood Conservation Overlay and
Historic Preservation Program.
PDP O
U
c. Prepare an Affirmative Maintenance ordinance to
protect safety and avoid blight.
BMC 1 U
d. Revise existing development design review BMC, 1 N
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(C) Complete (PC) Partially Complete (U) Underway (N) Not begun/pending
Policy/Action Action
Type
Priority STATUS
programs to further include and define objective
review criteria and provide illustration of
principles.
PDP
e. Consider the further integration of form based
zoning standards into the City’s development
regulations.
PDP 2
N
f. Continue and improve implementation of the
successful Entryway Overlay program.
PDP 2 U
17) Review of all non-residential development within
Bozeman should include illustrated design review
guidelines.
PDP,
BMC
1 N
18) Recognize the inclusive nature of community
quality and its many relationships to Bozeman’s physical setting and community activities.
PDP O PC
19) Recognize the value of diversity of architectural
and landscape design in establishing a sense of place. 9, 28
PDP O PC
20) Recognize the community value of unifying architectural patterns and responsiveness to surrounding community elements. 9, 28
PDP O PC
Chapter 5 Historic Preservation
21) Establish and continue cooperative efforts to
protect, enhance, and maintain a vibrant historic
fabric in the community. 9, 11
Pol, PDP,
IGC
O U
a. Use and publicize incentives, such as, but not
limited to, public infrastructure funding support and tax abatement, to encourage commercial and
residential development or redevelopment of
identified infill areas, including brownfields and the
Historic Core.
PDP O
N
b. Create a program for regular updates of the
historic structures inventory.
PDP,
Fund
1 U
c. Establish public/private partnerships to complete
hazard/risk analyses of historic sites and properties
and neighborhoods to determine vulnerability and
recommend and implement appropriate mitigation.
PDP O
N
22) Pursue regulatory revisions which support
protection of historic resources. 3, 4, 5, 11, 86 BMC,
IGC
1, 3 U
a. Encourage the state to adopt building codes that
are responsive to the unique circumstances of older
buildings and provide training about such codes.
Pol 2
N
b. Investigate establishment of an Architectural
Review Commission/Committee.
PDP,
BMC
2 U
c. Amend COA application process to reflect major
and minor alterations.
BMC,
PDP
1 C
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(C) Complete (PC) Partially Complete (U) Underway (N) Not begun/pending
Policy/Action Action
Type
Priority STATUS
d. Consider amending the Neighborhood
Conservation Overlay District boundaries.
BMC 2 N
23) Strive to educate citizens regarding the history of
Bozeman.
PDP O U
a. Prepare and present walking tours of historic
areas.
PDP O C
b. Web portal for property owner research. PDP 2 U
c. Community seminars/workshops for preservation.
PDP 2 N
d. Continue the annual Historic Preservation
awards.
PDP O C
e. Create a historic preservation newsletter. PDP 1 N
f. Seek recognition as a historic community. PDP 1 N
g. Create a preservation certification process/seal of approval for contractors, builders and architects
who work within the City of Bozeman
PDP 2
N
h. Create seminar for architects for American
Institute of Architects credits.
PDP 2 N
24) Promote heritage tourism programs and efforts. PDP, Fund O U
Chapter 6 Housing
25) Support development of affordable housing
consistent with other community priorities. 4, 12, 13, 66, 67, 69, 70, 80, 84, 86
Pol,
BMC, Fund, IGC
O
U
a. Continue regular funding of the City’s affordable housing fund.
Fund O C
b. Pursue public/private partnerships and grant
opportunities for creation of affordable housing.
Fund,
PDP
O C
c. Conduct an affordable housing needs assessment
at least every five years.
Fund,
PDP
2 C
26) When considering housing costs, a whole cost
approach shall be used to include effects of transportation, utilities, and other on-going costs which affect the service life costs and benefits of a
residence. 12, 25
Pol, PDP 1, O
N
27) Encourage and support residential development
which utilizes sustainable development practices in
both the near and long terms. 10, 12, 18
Pol 2 N
28) Recognize that the meaning of community is broad
and neighborhoods are also diverse in character,
size, and other characteristics. 19, 20
Pol,
BMC
O, 2 PC
a. Review and revise as needed standards to infill
development, redevelopment, and new development
PDP,
BMC
1 U
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(C) Complete (PC) Partially Complete (U) Underway (N) Not begun/pending
Policy/Action Action
Type
Priority STATUS
to provide clear guidance and mitigation of
objective problems.
29) Encourage incorporation of universal design and
visitability features in the development of new
homes to allow for aging in place and other needs
to be met. 30
Pol O
PC
30) Encourage development of housing which
provides service through its resident’s full life
cycle and has access to diverse services for many ages of resident. 9, 29, 70, 71
Pol O
N
31) Recognize the effect that location of a residence has on its long term affordability and
environmental impact.
Pol, Fund O N
32) Avoid standards and actions which encourage exclusionary zoning while ensuring that adequate
standards are met to address needs for public
services and community integration. 10, 26
Pol, BMC O, 1
PC
33) Establish public/private partnerships to complete
preservation risk analyses of existing affordable
housing properties and neighborhoods to determine
vulnerability to their continued existence and recommend and implement appropriate mitigation.
Ensure that municipal ordinances provide for
adequate mitigation of identified development
impacts on existing affordable housing. 41
IGC, Pol O
N
34) Support public and/or private efforts, use and
publicize incentives, such as, but not limited to,
public infrastructure funding support and tax abatement, to encourage preservation of existing manufactured (mobile) home parks. 3, 26
Pol O
N
35) Revise and amend R-MH Single-Household Manufactured Home District regulations and
ordinances.
BMC 1 N
36) Track manufactured housing in the Land Inventory
system and specify manufactured housing in the
affordable housing needs assessment and strategic
plan.
PDP O
PC
37) Research incentives and regulations and publicize
existing incentives, in accordance with the Growth
plan, that encourage development of affordable
home ownership opportunities for residents earning 30-80% of the area median income. 3
BMC,
Pol
2
PC
38) Encourage a variety of living designs for communities that promote affordable, long term home ownership for very-low, low and moderate
income residents, including but not limited to
cooperatives, land trusts, manufactured home
PDP O
N
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(C) Complete (PC) Partially Complete (U) Underway (N) Not begun/pending
Policy/Action Action
Type
Priority STATUS
parks, resident owned communities, or non-
traditional neighborhood designs.
39) Revise and amend ordinances as needed to
facilitate and encourage development of innovative
community models for affordable home
ownership. 2, 26, 86
BMC 2
C
40) Pursue legislative changes as needed to advance
the goals, objectives, and community vision of
affordable housing in the Bozeman Growth Plan.
Pol 3 N
41) Promote innovative measures and programs to
increase options for affordable home ownership. Support private and/or public efforts to create resident-owned affordable housing communities.
33
Pol, PDP 2
U
42) Recognize the diverse character of community and
support a broad application of the definitions of
neighborhood.
Pol 1 C
Chapter 7 Arts and Culture
43) Encourage coordination between the City and arts and culture organizations in the community. IGC O N
a. Support the preparation and implementation of a Bozeman Arts and Culture plan. The plan should
address funding, facilities, access, event scheduling,
arts education and outreach, and expanding arts
opportunities.
Pol 1
N
b. Support, facilitate, and expand community arts
and cultural events such as the Sweet Pea Festival,
Christmas Stroll, Lunch on the Lawn, Gallatin
County Fair, and the Winter Fair.
PDP O
N
c. Appoint a City staff liaison/contact for arts and
culture issues.
PDP 1 N
d. Encourage City advisory boards to secure grants
to improve community beautification and cultural heritage and opportunities through the establishment of public art and cultural information.
PDP,
Fund
O
N
e. Encourage City advisory boards to include recognition of community arts and culture projects
in their award ceremonies as appropriate.
PDP O
PC
f. Include consideration of functionality for public displays of art, performing art productions, and
cultural arts events in the development and
operations of City owned properties.
PDP 1
N
44) Promote Downtown as a cultural center in
Bozeman through support of art in public places,
including visual, literary, and performing arts on
Fund, Pol O PC
177
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(C) Complete (PC) Partially Complete (U) Underway (N) Not begun/pending
Policy/Action Action
Type
Priority STATUS
both public and private property. 3, 56
45) Encourage education about the arts and culture opportunities in Bozeman. Pol O N
a. Maintain and build upon the existing geographic information system public art layer to create a
walking tour map of private and public art displays
in the Bozeman community.
PDP, Fund O
N
b. Participate in educational workshops and
discussion panels to celebrate the community’s
cultural arts.
PDP O
N
46) Encourage private development to include art in
their projects.
Pol,
BMC
O C
Chapter 8 Economic Development
47) Prepare and implement a community plan element for economic development which considers a
broad view of the City’s economy, long term
fiscal, social, and physical health, and community
character. 4, 5, 12, 80
Pol, Fund 1, O
C
48) Maintain and enhance as needed relationships with
the Prospera Business Network, Chamber of
Commerce, and other groups to promote Bozeman as a good place to live and work, as well as start,
grow, and attract businesses that advance the goals
and objectives of the Bozeman Community Plan.
Pol, Fund O
C
49) Support the creation and expansion of local
businesses. 3, 77, 80
Pol,
Fund,
PDP
O PC
a. Support those segments of Bozeman's economy
related to agriculture by encouraging the
development of local value-added processes.
PDP,
Fund
O
PC
b. Support the creation and continuation of local
markets such as the Farmer's Market for local
products.
Pol, PDP O
PC
c. Support the production of specialty and organic
crops in close proximity to urban areas by allowing
small-scale agriculture as a home-based business, expanding the Farmer's Market, and so forth.
PDP O
C
d. Support development of local markets and suppliers of finished goods and services.
PDP O PC
e. Encourage utilization of MSU’s technology
transfer and technical assistance in starting and growing local businesses.
PDP O
U
f. Recognize the breadth of economic activity in Bozeman and its reach throughout the nation and
world. Encourage further development of this basic
Pol O
U
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(C) Complete (PC) Partially Complete (U) Underway (N) Not begun/pending
Policy/Action Action
Type
Priority STATUS
employment.
e. Maintain and seek to expand resources available through the City’s revolving loan fund and urban
renewal districts.
Fund 1, O PC
f. Support efforts to expand the range of online,
evening, weekend, and other educational offerings
for residents who seek to increase their earning
potential
Pol O
PC
g. Increase awareness of existing economic and
other benefits of and further develop incentives for
locating and operating benefits within City limits.
Pol, PDP O
PC
50) Encourage and support development of a diverse
employment base. 3, 4, 78
Pol, PDP,
Fund
O U
51) Help advance Montana State University's
education and research missions and further the
goals and objectives of the Bozeman Community Plan through internship and partnership
opportunities with the City and contracts for
services such as the Community Design Center and
Geographic Information and Analysis Center.
IGC O
U
52) Encourage the creation of primary jobs and
workforce training.
IGC,
Fund
O U
53) Recognize sustainability as a component of
economic development. 12
Pol, PDP,
IGC
O C
54) Employ efficient cost management for public
services by utilizing facility planning, capital
improvements programming, and user/cost
connectivity practices. 3, 75, 77, 80, 85
PDP,
Fund
O
PC
55) Recognize that adequate public services have a
substantial impact on desirability of the
community for economic activities. 3, 77, 78, 80
PDP,
BMC,
IGC
O C
a. Continue to follow the financial and facility
planning principles practiced by the City.
Pol, PDP O C
56) Build upon Bozeman’s arts, public events, and
recreation facilities in stimulating economic
activity. 44, 46
Pol O PC
Chapter 9 Environmental Quality and Critical
Lands
57) Require adequate public safety lighting while
respecting the community desire for a dark sky. 5, 10, 12
PDP,
BMC
2, O C
a. Review and revise City’s lighting regulations as
needed.
BMC 1 PC
58) Pursue cooperative efforts in education and
regulatory protection. 5, 87
IGC,
BMC
O U
179
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(C) Complete (PC) Partially Complete (U) Underway (N) Not begun/pending
Policy/Action Action
Type
Priority STATUS
a. Work with the Gallatin Solid Waste District,
Gallatin Local Water Quality District, Gallatin
County, and local water quality groups to organize, promote, fund, and hold at least annually an e-waste and household hazardous waste disposal event and
work to develop a permanent household hazardous
waste disposal facility.
IGC O
C
b. Identify and implement effective measures and
programs to protect critical lands and other
environmentally sensitive areas.
IGC,
BMC,
PDP
2, O
PC
c. Prepare and adopt a grading ordinance to reduce
erosion and sedimentation and to protect air and
water quality.
BMC 1
C
d. Cooperate with regional jurisdictions to provide
Wildland Urban Interface education, and encourage
Firewise development.
IGC O
PC
59) Protect and rehabilitate those watercourses and
wetlands on City property and encourage similar actions for private property. 3, 12, 67
Fund,
PDP
O PC
a. Prepare and implement a weed control plan, in
concert with other governmental and non-governmental groups, which includes mapping,
management strategies and techniques, and
education.
PDP,
IGC
2
PC
60) Take wildlife movement into account in designing
culverts and other road crossing in coordination
with MDT.
PDP,
IGC
O PC
61) Support the preservation of agricultural lands and
activities in Gallatin County. 9, 89, 90, 91
IGC O U
62) Recognize the habitat and agricultural lands
protection effect of quality urban development and
encourage infrastructure which supports it. 3, 9, 31, 75, 77
PDP, Pol O
C
63) Encourage recycling, water conservation, and
similar resource actions to support sustainable
behavior. 12, 21, 22
PDP,
Fund
O C
a. Conduct outreach & education to maximize
public participation in both publicly sponsored and private recycling programs
PDP O
C
b. Conduct outreach and education regarding water
conservation, reclamation, and reuse.
PDP,
Fund
O C
64) Encourage development within Bozeman as a
means of lessening development impacts and reducing resource consumption. 3, 31, 62
Pol, PDP,
IGC
O C
65) Implement the City’s climate action plan. PDP, O PC
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Policy/Action Action
Type
Priority STATUS
Fund
66) Ensure regulations are effective in addressing the concerns which originated them. 4, 5, 10-13 BMC, PDP O PC
67) Maintain natural resource protection standards. 12, 79 BMC O C
68) Work with the Gallatin National Forest and Gallatin County on watershed protection efforts
including forest management, use plans, and
related infrastructure. 5, 86
IGC O
U
Chapter 10 Parks, Recreation, Open Space, and Trails
69) Protect and preserve open spaces or other
significant properties to advance the goals and
objectives of the Bozeman Community Plan and
the Parks, Recreation, Open Space and Trails Plan. 15, 70
PDP,
Fund
O
PC
a. Develop and implement reliable and adequate
funding mechanisms for the acquisition, development, and maintenance of urban parks, recreation trails, and public open spaces, including,
but not limited to, a park maintenance district,
general funds, and parkland dedications.
Fund,
IGC
2
N
b. Participate in and support public/private
partnerships to support open space goals.
PDP 1 C
c. Work with neighboring jurisdictions and land
owners to create and connect trails and corridors.
IGC,
PDP
O U
d. Work with Gallatin County, School District
Number 7, and other entities to jointly fund,
develop, and maintain parks and recreation
facilities.
IGC O
N
e. Coordinate with landowners to assemble and site
community parks which are centrally located and
easily accessible to increase and maximize recreational possibilities.
PDP O
N
f. Develop City-sponsored trail maps and
information, and provide signage for trail parking and trail facilities to encourage trail usage.
PDP,
Fund
2
PC
Chapter 11 Transportation
70) Provide for pedestrian and bicycle networks, and
related improvements such as bridges and
crosswalks, to connect employment centers; public spaces and services, such as parks, schools,
libraries; and other destinations. 2, 4, 10, 12, 67, 74
PDP,
IGC,
Fund
O
PC
a. Require the dedication and development of non-
motorized transportation facilities in conjunction
PDP O C
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Policy/Action Action
Type
Priority STATUS
with development.
b. Prepare and adopt standards for design, construction, and maintenance for pedestrian and
bicycle transportation improvements versus
recreational facilities.
PDP, BMC 2
C
c. Provide for non-motorized transportation facility
maintenance through the City's normal budgeting
and programming for transportation system
maintenance.
Fund 1
C
d. Continue the existing sidewalk and curb ramp
installation, repair, and replacement program.
PDP 1 U
71) Using existing programs and practices, work to fill
gaps in the vehicle, pedestrian, and bicycle networks. 10, 74
PDP O PC
a. Work with the Safe Routes to Schools program to
provide safe walking routes to neighborhood schools.
PDP,
Fund
O C
72) Pursue practices which maximize the efficiency of the transportation systems. 2- 4, 9, 10, 70, 71 PDP, IGC, Pol O PC
a. Work with major employers and other significant
trip generators to identify and implement transportation demand management actions,
including telecommuting, off-peak time shipping,
ride sharing, and others.
PDP 1, O
N
b. Utilize best management practices in
transportation system maintenance to facilitate non-
motorized transportation, preserve air and water
quality, extend facility service life, and protect City
resources.
PDP O
PC
c. Actively pursue traffic signal interconnection and
coordination to facilitate traffic flow and reduce vehicle emissions.
Fund,
IGC
1
U
73) Maintain the function of the City’s major street network, while continuing to develop an inter-connected street system supportive of multiple
modes of travel in the urbanizing area.
PDP, Fund O
U
a. Work with local interest groups to teach bicycle
safety and etiquette to all age groups.
PDP,
Fund
1, O N
b. Expand community outreach addressing transportation issues and education.
PDP 1, O N
74) Carry out the multi-modal transportation emphasis of the long range transportation plan. 70, 71 PDP, Funds O PC
a. Adopt and implement a complete streets policy to provide for safe and convenient multi-modal
transportation.
Pol, Fund,
IGC
1 C
182
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(C) Complete (PC) Partially Complete (U) Underway (N) Not begun/pending
Policy/Action Action
Type
Priority STATUS
Chapter 12 Public Service and Facilities
75) Prepare, adopt, and implement the facility plans for major City functions. 1, 3, 5 ,54 PDP, Fund O U
76) Collect data and prepare maps and reports as part of regular City operations on items of identified
community concern, such as crime, parks,
wetlands, and housing, to facilitate the equitable
evaluation of community impacts of development.
When possible seek cooperative ventures with public and private parties to increase the usefulness
of the data collected.
PDP, Fund O
PC
a. Create benchmarks for city functions to enable
monitoring of program effectiveness and progress
towards meeting the goals of the Bozeman
Community Plan.
PDP, Pol 2
N
b. Update the 1997 Critical Lands Study and
integrate with the City’s GIS system and other data
providers.
PDP,
Fund
3
N
c. Continue to develop web based and other
electronic means to make public information
available in useful formats and at convenient times for the public.
PDP O
PC
77) Actively manage public facilities for effectiveness and efficiency. 5, 49, 54, 55 PDP O U
a. Continue to update and follow facility plans to
ensure that orderly development can be supported by infrastructure facilities.
PDP,
Fund
O
U
b. Prepare, adopt, and implement facility and
strategic plans for all City services which shall evaluate current conditions, future needs,
alternatives, and recommend a preferred course of
action.
PDP O
PC
78) Work with public and private agencies to ensure
that adequate services are provided throughout the
community and that no areas of the community are
neglected. 5, 76
IGC O
U
79) Support the protection and development of the
urban forest. 67
PDP O PC
a. Continue, promote, and expand as needed the
City's existing cost share tree planting program.
PDP O C
b. Update and maintain a tree inventory system and
incorporate it into the City GIS system, including
information on trimming, removal, planting, and tree health status.
PDP,
Fund
2, O
PC
c. Prepare and implement a comprehensive urban Pol, PDP 3 U
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(C) Complete (PC) Partially Complete (U) Underway (N) Not begun/pending
Policy/Action Action
Type
Priority STATUS
forest master plan addressing planting,
maintenance, and replacement needs.
80) The City shall balance the needs of existing and
future development so that the cost of public
facilities and services is assigned on a fair,
proportionate, and equitable basis to the user that requires them. 5, 10, 47, 49, 55
Pol, PDP O
PC
a. As provided for in state law, seek to establish
joint funding mechanisms so that non-City residents participate in the construction and support of City
services and facilities that they use.
Pol, Fund 1, O
N
b. Continue the City's impact fee program as
allowed by law.
PDP O C
c. Continue to follow the financial principles adopted in the 2009 budget.
PDP O C
81) Implement facility and strategic plans and capital expenditures in support of infill, a compact urban
form and the land use pattern, goals, and objectives
of the Bozeman Community Plan.
PDP, Pol O
PC
a. Develop adequate surface raw water storage to
allow the continued development within the City of
Bozeman.
PDP,
Fund, Pol
3
U
82) Pursue adequate emergency services personnel,
facilities, and equipment to provide levels of
service in compliance with local, state, and
national standards.
PDP,
Fund
O
PC
83) Work with private utilities to appropriately site
facilities and establish standards for installation,
including where appropriate relocation of existing service lines underground. 47, 49, 50, 55
PDP 2, O
PC
a. Work to develop a map which is the equivalent of the major street network for the private utilities providing service in Bozeman.
PDP 2
U
b. Revise utility regulations for placement and character to encourage renewable energy and other
sustainability matters.
BMC 1 C
84) Maintain public health and safety as a primary
focus of municipal and cooperative operations.
Pol O C
a. Consider utilization of health impact assessments as a coordinating tool for assessment of proposed
actions.
Pol, BMC 2 N
b. Maintain the City’s requirement of infrastructure
concurrency with development.
Pol,
BMC
O PC
85) Utilize life-cycle costing rather than present day
cost when purchasing or constructing major items.
Pol, PDP 1, O U
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(C) Complete (PC) Partially Complete (U) Underway (N) Not begun/pending
Policy/Action Action
Type
Priority STATUS
54
Chapter 13 Disaster and Emergency Preparedness and Response
86) Prepare and enforce regulations which require identification and mitigation of hazards during the
development process. 1-5, 10, 22, 66
BMC, PDP 2, O C
a. Update the National Flood Insurance Program
maps as new information becomes available and
seek state and federal assistance in keeping the base
data current.
PDP,
Fund
O
PC
b. Revise regulations to include wildland/urban
interface protection and hazard mitigation.
BMC 1 N
c. Consider the cumulative effects of development
on the expansion or control of public hazards.
BMC,
Pol, PDP
2 PC
87) Encourage and facilitate community education
regarding local hazards and what can be done to
minimize, prepare, respond, and recover from
them. 5, 58
PDP O
U
a. Encourage personal and business preparation
activities by community groups.
PDP O N
b. Encourage property owners in the wildand/urban
interface to practice Firewise principles.
PDP 1, O U
88) Work with community partners to effectively
address hazard identification, prevention, response
and recovery. 5, 68, 89-91
IGC O U
a. Continue public/private coordination, such as the
Unified Health Command system, to facilitate
response to health emergencies.
PDP O
C
b. Actively participate in common response
programs such as fire mutual aid.
PDP O C
Chapter 14 Regional Coordination and Cooperation
89) Establish strong working relationships between
City officials and staff and representatives of other
governmental or non-governmental service
providers through regularly scheduled meetings or
other means. 5, 88
IGC O
PC
90) Cooperate with other jurisdictions and agencies to
effectively address areas of mutual interest. 5, 84, 88
IGC,
Fund
O PC
a. Continue to support and participate in existing
cooperative intergovernmental groups such as the Transportation Coordinating Committee, Gallatin City-County Board of Health, and the Gallatin
Valley Roundtable.
IGC O
C
185
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(C) Complete (PC) Partially Complete (U) Underway (N) Not begun/pending
Policy/Action Action
Type
Priority STATUS
b. Establish inter-local agreements to address areas
of common concerns and issues.
IGC 1,2 PC
c. Provide assistance to other communities by
sharing materials, knowledge, and training
opportunities with elected officials and community
volunteers.
IGC O
U
d. Partner with governmental and non-
governmental groups such as law enforcement,
schools, MSU, Board of Health, Bicycle Advisory Board, and the Pedestrian and Traffic Safety
Committee, to establish an ongoing pedestrian and
bicycle awareness and safety education program.
IGC O
PC
e. Coordinate land use policies with Gallatin
County so that properties within the planning area
are annexed prior to development where urban
services can be provided.
IGC, Pol O
PC
f. Coordinate acquisition of right-of-way so that
streets can be logically connected and developed in accordance with the transportation plan.
IGC O
PC
g. Work with MDT to enhance entryways into the
community
IGC,
Fund
3 N
91) Support coordinated planning throughout the
Gallatin Valley. 61, 62 IGC O U
a. Support establishment of a regional planning
coordinating committee based on the model of the
Transportation Coordinating Committee to address planning issues with regional impacts.
Pol, IGC 2
PC
b. Continue cooperation and coordination with the
Gallatin County Planning Board to support policies and programs that encourage development within
municipalities and establish clearly defined urban
growth areas.
Pol, PDP,
IGC
O
U
c. Cooperate with School District Number 7 on the
siting and redevelopment of neighborhood-based
schools that will support and integrate with the land
use pattern of the Bozeman Community Plan.
Pol, IGC O
PC
d. Work with the Montana Department of
Transportation and Gallatin County to develop coordinated public right-of-way landscaping guidelines, including desired tree and grass species
and maintenance.
IGC 2
N
e. Coordinate with the Gallatin County Planning
Department and Planning Board to identify
agricultural lands within the area designated Present
IGC 2
N
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(C) Complete (PC) Partially Complete (U) Underway (N) Not begun/pending
Policy/Action Action
Type
Priority STATUS
Rural in this plan where long-term, sustained
agricultural production should be supported.
Identify potential strategies for supporting agriculture on these lands and integrating them with future development.
Chapter 15 Subdivision Review
Chapter 16 Implementation
Chapter 17 Review and Amendment
92) Establish a schedule for regular review of publicly and privately initiated amendments. Pol 1 N
93) Only approve amendments which benefit the community as a whole, rather than a few
individuals.
Pol O U
Attachments: None
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1
AGENDA
CITY OF BOZEMAN PLANNING BOARD COMMISSION MEETING ROOM, CITY HALL 121 NORTH ROUSE AVENUE
TUESDAY, DECEMBER 16, 2014
7:00 P.M. To see the minutes that is linked to the video
http://www.avcaptureall.com/Sessions.aspx#session.157c028b-c174-4ac4-920e-5b4cbfc979ea
ITEM 1. 07:24:08 PM CALL TO ORDER AND ATTENDANCE
Mayor - Jeff Krauss: Absent
Council Member - Erik Garberg: Absent Board Member - Paul Neubauer: Present
Board Member - Julien Morice: Absent Board Member - George Thompson: Present
Board Member - Gerald Pape Jr.: Present Board Chair - Trever McSpadden: Present
Board Member - Laura Dornberger: Absent Board Member - Brett Potter: Present ITEM 2. 07:24:30 PM PUBLIC COMMENT (Limited to any public matter within the jurisdiction of
the Planning Board and not scheduled on this agenda. Three-minute time limit per speaker.)
ITEM 3. 07:24:55 PM DRAFT MINUTES OF NOVEMBER 18, 2014 Board Member - George Thompson: Motion
Board Member - Brett Potter: 2nd Mr. Potter: I wanted to make sure that the minutes reflected his complete support the project in its
entirety. Minutes will be amended to include comments above.
Board Member - George Thompson: Motion Board Member - Brett Potter: 2nd
Mayor - Jeff Krauss: Absent Council Member - Erik Garberg: Absent
Board Member - Paul Neubauer: Approve Board Member - Julien Morice: Absent
Board Member - George Thompson: Approve Board Member - Gerald Pape Jr.: Approve
Board Chair - Trever McSpadden: Approve Board Member - Laura Dornberger: Absent
Board Member - Brett Potter: Approve ITEM 4. 07:28:32 PM PROJECT REVIEW
1. The Growth Policy Status Update
Discussion and recommendation to the City Commission on whether or not the City should
initiate a growth policy update at this time or defer the process until later. Receive status update
on growth policy implementation status and amendments to date. (Saunders)
07:28:34 PM Planner Saunders gave staff presentation on the Growth Policy Status Update. The memo showing summarized plan amendment and implementation activities was described and discussed. Staff
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2
has concluded that the plan as it stands is adequate to the present conditions. Planner Saunders described the Staff’s recommendation that it would be more productive to spend further time on implementation
rather than on a new draft of the growth policy which would be very similar to what is presently
adopted.
07:41:23 PM Questions of Staff
Mr. Potter had questions on the housing sections. How are the costs balanced between building and
affordable housing. Mr. Saunders stated that the Affordable Housing Ordinance 10.08 is in the process
of being reevaluated and the reason there are C’s for continued funding contribution and O for ongoing.
It is why the document includes the #26 idea if there is an argument for housing on cheap land and expensive transportation and all the costs it takes to actually live there. The N is related to not having
gone forward to include as part of the workforce housing program yet.
Mr. McSpadden: comments on the scope of the project, and the considerable amount of cost to update.
Mr. Saunders stated the cost was around $30,000 in 2001 and staff time cost was around 700-750 hours,
out of house will cost upward of one quarter of a million dollars. Mr. Potter made comment is it worth while to say that we do have sprawl in our community is it time to
seriously address filling in those essential needs through a growth policy amendment in order to create
complete neighborhood and remove those secondary and tertiary commuter trips during the day that are
being generated because we don’t have the things maybe as close as we could and is there a vehicle
really that would get you there. Mr. McSpadden: loved Brett’s comment and stated comments on the ADU situation in the R-1.
Mr. Pape made comments on the impact that board wants to make, little chipping away or look for the
real problem. Comments on the lack of agility and created a lot difficult in investing in the community.
Our documents don’t have a necessary element that states if the economy takes a dive refer to chapter
“H” and revise the position. We did not have a catastrophe plan, and currently the lack of a parking plan downtown, the sewer moratorium; in 5 years we will be in trouble as Dr. Woolard told the Commission.
Bret made a comment of the R-4 as a defining trigger, we see a great rental push and the push you are
seeing from my profession opinion aside from the student housing, is due to cheap cost to build.
Mr. Thompson made comments on Jerry’s comments. Balancing the cost of the review of this
document. Maybe we should focus on key pinch point areas instead of the document in entirety. And how do we implement these ideas of where do we go to get the gallon of milk. The issue of what the
market demand is dictating.
Mr. Pape made a comment on the viewpoint of our leaders is Belgrade isn’t a viable threat and the
presumption is that they do not have the sewer capacity. Commented on the cost difference of what it
costs to start a business in Belgrade vs. Bozeman. I think that we don’t need to trigger a costly inefficient review, and look at making system more agile and looking at the most meaningful trigger
points are.
Mr. Neubauer made comments on Jerry’s comments the agility, but fears the lessening the barriers to
developers. Some of the goals set forward are pretty lofty and if we are giving the attention and effort
needed, and share the idea of having more neighborhoods out there and try to make a focus and stand our ground on what needs to happen out there because we are going to see the same type of products out
there.
Mr. Pape clarifies his suggestion of what he means by agility and trigger points.
Mr. Pape stated that we are here to provide the input for those concerns mentioned. He felt we are not getting the traction that is needed, and appreciates Paul’s comments but he is not concerned with the successful parts, suggesting supporting the parts of town that are weak. States he has watched a travesty
developed by the City Manager and the commissioners contradicting what is in the Growth Policy.
Mr. Neubauer asked board member Pape if the issue what is in the document or the lack of adherence to
it?
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3
Mr. Pape stated it was a combination of the two. Mr. Potter asked Mr. McSpadden of a example to work with.
Mr. McSpadden spoke on the triage approach and how to make it all work. Question to board is this
board willing to chip away at the low hanging fruit. Stated that people think it is harder to develop in
the City of Bozeman than it really is. There is expense there and that’s part of the deal as it is a valuable
spot. Is there in Growth policy the goal of driving the infill and avoiding sprawl. Mr. Saunders stated there are areas of the document regarding infill and supporting the downtown and
infill and the adjacent properties.
Mr. McSpadden spoke on the provisions of the goals and implementation of infill and the avoidance of
sprawl. Creative ways to lessen the transportation burden.
Mr. Pape suggested taking 6 areas that have the staff be awareness and intern we would have the commission think about these 6 lenses through which to look at that are in a timelier than a document
that was developed in 2009. There are part time paid deciders run this town, supported by full time paid
professions and unpaid volunteers. Creating a broader reach for determining what is needed for infill.
Mr. Potter asked how the growth policy can help deal with the negative impacts of sprawl.
Mr. Saunders responded to Sprawl question and stated that you raise the issue in people’s awareness. And what order do you tackle these given financial resources, look at conservation overlay district and
the value to be downtown, social awareness, and statements in document that the regulation are not
putting an artificial barrier in place that causes a difficulty. This board has two questions to answer: 1)
does the document as a whole generally hold together and, 2) within that there is a lot of areas that need
to get done and the opportunity to set these goals. Mr. Thompson liked that idea of setting 6 different points to dive into in enough detail and provide some
guidance to commission. Made comments on R-4 and areas near town than west of 19th. Look at the
overall transportation plan and the new high school going in and how the infrastructure will work for the
connectivity.
Mr. McSpadden commented on the procedural standpoint and the 13 criteria for a zoning change asks if it is consistent to the growth policy. Focus on a couple items in Growth Policy and how it correlates to
other items within document.
Mr. Potter stated that we have to be responsible with our community to guide this burden.
Mr. Thompson stated the opportunity for the board, and to spend some time with the staff.
Mr. McSpadden gave some guidance on how to most efficiently go about this process. Mr. Pape suggested to commit to writing one page for all of us of what we thought was a lenses of
concern. Suggested there is a priority problem.
Mr. Potter stated the infill issue is for the top 1%.
Mr. Pape said ok so what do we do about it and can you write one page to resolve it.
Mr. Potter asked can the board to provide a priority overlay of one page that this board agrees to prioritize by into the document and offer insight to priority.
Mr. Saunders stated that would be acceptable to provide that guidance.
Mr. Neubauer stated the City Commission is about to set goals for the next fiscal year. Seems that we
don’t have the horse power to deal with redoing the growth policy. Focus on prioritizing implementation
of the document.
08:47:40 PM Mr. Neubauer made a motion to follow Planner Saunders suggestion to accept the growth
policy as it stands and go under a more formal review in the timeframe as suggested. Mr. Pape seconded
motion.
08:48:13 PM Chair McSpadden asked if there was any discussion on the Motion Mr. Thompson stated the next two meeting minutes would have those items down.
Mr. Saunders stated next meeting is scheduled for January 6, 2015 the next is on the 20th if you wanted
materials to the commission you would have to respond not later than the 15th of January.
Mr. Pape stated how to have information listed on this page like a decision tree. The two items missing
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4
and is a burden on staff, is there a priority in this document. Mr. Saunders priority column and is a broad scope.
Mr. Pape what planning staff thinks are the 3 highest priorities the City staff sees in each of the chapter
headings.
Mr. Saunders stated that the staff can put together something for the board.
Mr. Neubauer asked how what staff is putting time how important is that relative to what we think the commission should be focusing on
Mr. Potter stated that it would show a correlation between the things we are seeing in our community
that we may want to work on and amount of time spent on those types of things. If identify a need and
see that there is not much time and energy being spent towards that need I think then we can target that
need Mr. Neubauer stated the bottleneck of the January 26th commission meeting time frame.
Mr. McSpadden we need to focus on what is being asked by staff they are requesting how this board
thinks we approach this 5 year redo on the Growth policy and the other section is letting the commission
know we want as a board to consider these particular targets/goals.
Mr. Pape stated completeness of document, retooling document instead of a 5 year timeframe. Move content around.
08:58:29 PM Mr. McSpadden called vote
Board Member - Paul Neubauer: Motion Board Member - George Thompson: 2nd
Mayor - Jeff Krauss: Absent Council Member - Erik Garberg: Absent
Board Member - Paul Neubauer: Approve Board Member - Julien Morice: Absent
Board Member - George Thompson: Approve Board Member - Gerald Pape Jr.: Approve
Board Chair - Trever McSpadden: Approve Board Member - Laura Dornberger: Absent
Board Member - Brett Potter: Disapprove
08:59:05 PM Mr. Pape made a motion to move that board determined sufficiency of document as a whole and defer the over haul of document for minimum of one year and focus efforts on the priority seem to
be by staff and then emphasize those priorities or include other priorities that board feels focus should
be on.
09:00:39 PM Chair McSpadden stated that that motion died as there was no second.
Mr. Neubauer stated that we always talk about how not to burden staff. I don’t think we should tie them
up for that priority list.
Mr. Pape stated staff sometimes need our help and by emphasizing areas that are being worked on and
have ability to redirect other items. Mr. Neubauer stated if Mr. Saunders is willing to prioritize the top three items in each chapter,
Mr. Saunders stated the board could make a motion stating that having said we do not want to update it
we do want to reemphasize the commitments of the city to the implementation.
Mr. Neubauer made comments on concerns of deferring to Chris to come up with something and we
need to generate something from us. Mr. Potter stated he did not want staff to tell us what they think; I want to know how much time is being
allocated to specific things. What are the resources being spent on now to identify areas they may need
to focus on going forward.
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Mr. Neubauer stated the confusion between what staff is spending time on and how we want to influence decision making for the commission.
Mr. Pape stated he wanted to hear what staff was thinking before we say what we are thinking/hearing
Mr. McSpadden best to run through this quickly, and flag some areas and we come back and see what
was coming up. Want some items on the radar.
Mr. Pape asked planner regarding why items 50 & 52 have nothing going which Mr. Pape feel are most important and items 49 a-d have partial completion.
Mr. Saunders clarified what was going on in those areas.
Mr. Pape asked for clarification on BP
Mr. McSpadden made comments on what Mr. Pape was referring to as the land use chapter 3 situations
Run through table to see where we go. Mr. Pape stated that would be something I can work with.
Mr. Thompson commented on the recommitment of city to the priorities which can be changed annually.
09:14:33 PM Mr. Saunders commented on Brett’s comments and how different items are looked on a
continual basis. Mr. McSpadden suggest you isolate items for discussion and have Chris come back in a reactive
situation and that is how low hanging fruit comes out.
Mr. Neubauer suggest we come back after each reviewed document
Mr. McSpadden asked if we create a hodgepodge of information that Tara or someone compiles into a
word document and does it have to be part of what needs to be distributed as part of the notice and made available to public.
Mr. Saunders stated if there is no quorum and you are not conducting business that is permitted if you
can get it to us few days before meeting and ensure it gets out through appropriate channels and have the
time to process it.
Mr. McSpadden so is it possible to gun for 6th and deadline that exists to get something to Tara, but if Tara could give a reminder two days out asking if board still wants to do this and if so I need some items
out and get larger group together.
Mr. Neubauer asked if it needed to go through Tara
Mr. Pape stated if we don’t share it we can hold it until the time needed to submit it but staff has offered
to get us something and I would like to respond to that. I want staff to move first. Mr. Thompson made comments on schedule and timeframe
Mr. McSpadden made suggests getting a pragmatic approach for getting something at the end of this
process.
Mr. Pape asked of the Board appointment process.
Mr. Saunders spoke on procedures Mr. McSpadden stated timeframe of January 31, 2015
Mr. McSpadden commented reappointments
Mr. Pape commented on we ask Mr. McSpadden to submit his comments to assist.
Mr. Saunders stated he can get something to board from staff 1/20/15
Mr. Pape said then we can work on those items Mr. McSpadden reiterated the implementation of this particular item is important for the commission to
focus on that.
09:28:16 PM Mr. Pape made a motion that the planner returns to us as any guidance document with anything he feels meaningful to us by end of January. Mr. Potter Seconded motion
09:28:29 PM Chair asked if there is any discussion to motion
Board Member - Gerald Pape Jr.: Motion
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Board Member - Brett Potter: 2nd Mayor - Jeff Krauss: Absent
Council Member - Erik Garberg: Absent Board Member - Paul Neubauer: Approve
Board Member - Julien Morice: Absent Board Member - George Thompson: Approve
Board Member - Gerald Pape Jr.: Approve Board Chair - Trever McSpadden: Approve
Board Member - Laura Dornberger: Absent Board Member - Brett Potter: Approve
09:28:54 PM Mr. Pape moves that we empower the planner to inform the commission that we are
interested in focusing on the implementation and through the work that we are subsequently doing come
up with concrete suggestions. Brett Potter seconded
09:29:34 PM Chair McSpadden asked if there is any discussion
Mr. Neubauer stated he didn’t feel we needed to warn them what we are doing.
Mr. Pape reiterated importance of giving the commission a heads up.
Mr. Thompson suggest to be more specific
Chair McSpadden liked the idea have putting information out there. He likes that approach.
Board Member - Gerald Pape Jr.: Motion
Board Member - Brett Potter: 2nd Mayor - Jeff Krauss: Absent
Council Member - Erik Garberg: Absent Board Member - Paul Neubauer: Approve
Board Member - Julien Morice: Absent Board Member - George Thompson: Approve
Board Member - Gerald Pape Jr.: Approve Board Chair - Trever McSpadden: Approve
Board Member - Laura Dornberger: Absent Board Member - Brett Potter: Approve ITEM 5. 09:34:45 PM NEW BUSINESS
Mr. Pape made comment on Hawks Ridge Mr. Saunders commented on Mr. Pape’s Hawks Ridge comment Chair McSpadden commented on map and would like to be a part of exercise.
Mr. Pape commented on Story Mill and the zoning designated
ITEM 6. 09:37:32 PM ADJOURNMENT
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This meeting is open to all members of the public. If you have a disability that requires assistance, please contact ADA
Coordinator, James Goehrung, at 582-3200 (voice) or 582-2301/582-2432 (TDD).
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