HomeMy WebLinkAbout12-22-2014 Minutes, City Commission co.�
THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, December 22,2014
Mayor - Jeff Krauss: Present
Deputy Mayor- Carson Taylor: Absent
Commissioner - Chris Mehl: Present
Commissioner- Cynthia Andrus: Present
Commissioner - I-Ho Pomeroy: Present
Staff Present: City Manager Chris Kukulski, City Attorney Greg Sullivan and City Clerk
Stacy Ulmen.
A. 12:02:28 PM Call to Order—Noon— Commission Room, City Hall, 121 North
Rouse
Mayor Krauss called the Meeting to order at 12:02 p.m.
B. 12:02:31 PM Pledge of Allegiance and a Moment of Silence
C. 12:03:14 PM Changes to the Agenda
Mayor Krauss asked City Manager Chris Kukulski if there were any changes to the
agenda. Mr. Kukulski stated no.
D. 12:03:21 PM Public Service Announcement— City Office Closures and
Information for the Holiday Season (Ulmen)
E. 12:04:59 PM Authorize Absence of Deputy Mayor Taylor
12:05:02 PM Motion and Vote to Authorize the Absence of Deputy Mayor Taylor
Commissioner - Chris Mehl: Motion
Commissioner - Cynthia Andrus: 2nd
Mayor - Jeff Krauss: Approve
Deputy Mayor - Carson Taylor: Absent
Commissioner- Chris Mehl: Approve
Commissioner- Cynthia Andrus: Approve
Page 1 of 5
December 22,2014,Minutes of the Bozeman Qr Commission
Commissioner - I-Ho Pomeroy: Approve
F. 12:05:12 PM Consent
1. Authorize Payment of Accounts Payable Claims (LaMeres)
2. Addendum to the Professional Services Agreement of the Contract for
Snow Removal Services Agreement of the Contract for Snow Removal
Services for the Bozeman Public Library with Alpine Lawn Care
(Goehrung)
3. Beer, Wine and Liquor License Renewals 2015 (Goodwin)
4. Certification of Delinquent City Assessments to the County
(Clark/Neibauer)
5. Ellis View Estates Planned Unit Development Public Access Easement,
located at 3601 Good Medicine Way File Z-14284 (Saunders)
6. Update on the Preservation Board's Plans for Historic Preservation
Awards (Kramer)
12:05:17 PM City Manager Highlights
City Manager Chris Kukulski gave an overview of each consent item.
12:06:24 PM Public Comment
Mayor Krauss opened public comment.
No person commented.
Mayor Krauss closed public comment.
12:06:27 PM Motion and Vote to approve Consent Items F. 1-6 as submitted.
Commissioner - Cynthia Andrus: Motion
Commissioner - I-Ho Pomeroy
Mayor- Jeff Krauss: Approve
Deputy Mayor - Carson Taylor: Absent
Commissioner- Chris Mehl: Approve
Commissioner- Cynthia Andrus: Approve
Commissioner- I-Ho Pomeroy: Approve
G. 12:06:45 PM Public Comment
Mayor Krauss opened general public comment.
No person commented.
Mayor Krauss closed public comment.
H. 12:07:09 PM Action Items
1. 12:07:12 PM Audit of Fiscal Year 2014 Financial Statements
(Rosenberry)
Page 2 of 5
December 22,2014,Alintttes of the Bozeman Cite Commission
12:07:26 PM Staff Presentation
City Controller Brian LaMeres began the Staff Presentation regarding the Audit of Fiscal
Year 2014 Financial Statements. He then introduced Kyla Stafford from Anderson
ZurMuehlen & Co. who will be giving the presentation.
12:08:43 PM Ms. Stafford
Ms. Stafford explained that there are four parts to the audit. The first section is the
Introductory section that includes a letter of transmittal to the Citizens of Bozeman and
the City's 30"' Certificate of Achievement from the Government Financial Officers
Association. The second section is the Financial section that includes the Auditor's
report with a clean opinion. The third section is the Management's Discussion and
Analysis which is required supplemental information including a financial comparative
from year to year. The fourth section is the Basic Financial Statements. As far as
significant things, there was an increase in cash position mostly due to the TOPS bond,
and increase in landfill cost liability, an increase in pollution remediation liability, and a
statement of activities debt forgiveness which was a loan that become a grant in the
wastewater fund. Ms. Stafford then went over the Fund financial statements. She then
went over the footnotes section of the Audit. Ms. Stafford then went over footnote 20.
Staff has noted a change in this area and proposed amended language to the Motion. She
then went over significant impacts to the financial statements. Ms. Stafford then
highlighted the Auditor's opinion including three findings. The first finding relates to
budgetary amendments for the purchase of the armored vehicle. The second finding
relates to federal compliance for reporting related to the Domestic Violence Assistance
Program. Reporting did not occur but she does not feel this is a significant impact on the
City. The third finding relates to timesheet documentation for the Domestic Violence
Assistance Program.
12:21:45 PM Commission Questions for Staff
The Commission and Staff discussed the requirements.
12:22:02 PM. Continued staff presentation
Ms. Stafford spoke regarding the listing of significant findings, proposed adjustments and
the special report on the Building Code. Deputy Chief of Police Rich McLane spoke
regarding the findings and that they have a number of sub-recipients and have taken
measures to make sure the findings are corrected.
12:22:49 PM Commission Questions for Staff
The Commission and Staff discussed the affect of the findings. Ms. Stafford explained
that the City has one year to remediate the finding. Ms. Rosenberry stated that Staff has
had discussions and have put into place how to remedy all three findings.
12:23:35 PM Public Comment
Mayor Krauss opened public comment.
No person commented.
Mayor Krauss closed public comment.
Page 3 of 5
December 22,2014,Minutes of the Bozeman Cite Commission
12:23:37 PM Motion to accept the Comprehensive Annual Financial Report and
results of the financial audit for fiscal year 2014 along with accompanying reports,
including the proposed addition to Note 20, page 81, Story Mill Claims as noted by
Staff.
Commissioner- I-Ho Pomeroy: Motion
Commissioner- Chris Mehl: 2nd
12:23:47 PM Commission discussion on the Motion
12:25:59 PM Vote on the Motion to accept the Comprehensive Annual Financial
Report and results of the financial audit for fiscal year 2014 along with accompanying
reports, including the proposed addition to Note 20, page 81, Story Mill Claims as
noted by staff.
Commissioner- I-Ho Pomeroy: Motion
Commissioner- Chris Mehl: 2nd
Mayor- Jeff Krauss: Approve
Deputy Mayor- Carson Taylor: Absent
Commissioner- Chris Mehl: Approve
Commissioner- Cynthia Andrus: Approve
Commissioner- I-Ho Pomeroy: Approve
I. 12:26:21 PM FYI/Discussion
1. 12:26:24 PM Workforce Housing Ordinance Update (Thomas)
Community Development Director Wendy Thomas was asked by the Commission to add
a Resolution to the next agenda supporting her decision to suspend the Workforce
Housing Ordinance for a longer period of time.
12:33:08 PM 2. Legislative Direction
The Commission directed Staff to add this as an Action item
12:34:55 PM 3. Packet delivery on December 31"
J. 12:35:33 PM Adjournment
Mayor Krauss adjourned the meeting at 12:35 p.m.
Jeffrey K. Krauss
Mayor
Page 4 of 5
December 22,2014,Minutes of the Bozeman Q1,Commission
ATTEST:
OWL)"
O'Stacy Uhnen, CMC
City Clerk
PREPARED BY:
0 Stacy Ulmen, CMC
City Clerk
Approved on: 1-5 C VU
Page 5 of 5