HomeMy WebLinkAbout15- RFP for Transportation Master Plan
Bozeman Area
TRANSPORTATION PLAN
2015 UPDATE
REQUEST FOR PROPOSALS
I. INTRODUCTION
II. PRELIMINARY SCOPE OF WORK
III. PROPOSAL REQUIREMENTS
IV. CONSULTANT SELECTION
V. ADDITIONAL INFORMATION & CONDITIONS
(4 Attachments)
I. INTRODUCTION
The City of Bozeman and the Montana Department of Transportation (MDT) with assistance from the Bozeman
Transportation Coordinating Committee (TCC) – a public panel composed of private individuals, local
government officials and staff, and state and federal transportation agency personnel -- are proposing to update
the Greater Bozeman Area Transportation Plan, which was last revised in 2007. Local and state transportation
planning staffs lack the personnel, time, and resources to accomplish this task, so this Request for Proposals
(RFP) is being issued to select a consultant to perform the work.
The transportation study is intended to facilitate achieving the community's goals and improve Bozeman's
transportation infrastructure and services by:
Coordinating transportation planning with existing and future land use and community growth policies.
Improving mobility and the impact of current and future travel demands.
Promoting a safe, reliable transportation network for all users.
Identifying improvement priorities, strategies and policies.
Identifying funding sources and implementation process.
The consultant should give full consideration to social, economic, and environmental effects. Evaluations shall
include, but not be limited to, effectiveness in meeting community transportation circulation and access needs,
air quality, energy efficiency, storm water drainage, noise, and aesthetic issues such as trees, community
compatibility and landscaping.
The Local Officials and the MDT Statewide & Urban Planning Section, have developed a transportation
demand model for the Greater Bozeman area, using TransCAD software.
Most of the information required for the model is already available. However the consultant will be required to
generate additional data and develop socioeconomic projections to update model calibration and support
modeling of alternatives. As a cost control, the selected consultant will be required to use the available data and
model, as well as the services of the Statewide & Urban Planning Section staff to perform the necessary
analyses.
The alternatives to be modeled, the calibration base year, and the traffic projections/assignments will be
determined through consultation involving the consultant, TCC and the MDT Statewide & Urban Planning
Section. The consultant will be responsible for initiating the coordination process and for working with the
MDT Statewide & Urban Planning Section. This is to insure that all data and socioeconomic projections
required for travel demand modeling are obtained and provided to MDT in sufficient time to complete all
modeling needs on a schedule consistent with plan completion deadlines.
In addition the City is working with the Western Transportation Institute (WTI) to develop and maintain a
traffic simulation model which can be used to predict demands and levels of service on a case by case basis at
an individual development level. The consultant will be required to coordinate with city staff, WTI and MDT to
insure that all of these modeling efforts converge to provide useful and accurate predictions. A copy of the WTI
model proposal is attached to this request.
II. PRELIMINARY SCOPE OF WORK
The Scope of Work involved for this project will be done in the area shown in “attachment A” and further
outlined in attachment “B” which lists the minimum work required under this contract. Additional tasks and
work elements may be added during contract negotiations. It is also possible that tasks or elements could be
deleted through negotiation. The consultant is encouraged to recommend additional tasks or recommend
deleting tasks as well. The selected consultant will be required to prepare a final work plan for the Local
Officials’ and MDT approval on conclusion of the negotiation process and before proceeding with contract
tasks. The consultant will be required to complete all work under this contract within twelve months after
notice to proceed.
III. PROPOSAL REQUIREMENTS
Eight (8) copies of the proposal along with one electronic document shall be delivered by 5:00 P.M. on
February 13, 2015 to the Clerk of the Commission, 121 North Rouse Avenue, PO Box 1230, Bozeman MT
59771. One additional copy shall be delivered by 5:00 P.M. on February 13, 2015 to the Statewide & Urban
Planning Section, Multimodal Planning Bureau, Montana Department of Transportation, 2701 Prospect
Avenue, Helena, Montana 59620-1001.
Proposals shall, at a minimum, include the following items:
A brief statement of consultant’s understanding of the goals of this project and the services required of the
consultant.
A proposed work plan indicating tasks to be accomplished, work schedule, consultant
personnel/subcontractors expected to perform each major task element, person/hours required to accomplish
each task, and the involvement (and timing of that involvement) anticipated from the Local Officials and
MDT staff. The consultant shall identify possible activities to be performed by staff to coordinate public
involvement, various meetings, etc.
The outline of a public participation program detailing consultant’s plan for obtaining public input and
identifying the specific mechanisms to be employed in meeting the requirements identified in the Scope of
Work Public Participation section.
Qualifications of key individuals to be assigned to this project, their availability during the relevant time
periods, and their recent experience on similar projects.
References for whom the consultant and/or key personnel have performed similar work within the last five
years, and two examples of work produced under similar contracts (examples produced on projects utilizing
the key personnel identified for this proposal are preferred).
IV. CONSULTANT SELECTION
The City of Bozeman in conjunction with Transportation Coordinating Committee, as technical representatives
of the Local Officials will convene a Consultant Selection Committee to evaluate and rank the consultants
which respond to this RFP. This evaluation will be based on the proposals submitted and (at the discretion of
the committee) on interviews with those consultants which appear to be particularly well qualified based on
their written proposals.The evaluation and ranking of consultants will be based on the following factors which
will be weighted as shown:
Responsiveness and quality of consultant’s work plan. Does the work plan show that the consultant has the
ability and will commit sufficient resources, to accomplish the required analyses, coordinate work with local
and MDT staff, develop viable recommendations and alternatives, and produce a quality transportation
study document? (30%)
Qualifications and availability of the key personnel and subcontractors identified in the work plan.
Availability of adequate support staff and material resources. (25%)
Consultant’s record for fulfilling the requirements of similar projects to the satisfaction of the contracting
entity, and for accomplishing such projects on schedule and within budget. (20%)
Consultant’s knowledge/understanding of the goals of this project, the City of Bozeman and community
socio-economic conditions and trends. (15%)
Adequacy and feasibility of consultant’s public participation plan. Will it inform the community of the
study process and issues, provide adequate opportunities for involvement, factor public concerns into the
development of the study, and provide documentation of input received and how that input was utilized in
the study? (10%)
The consultant rankings assigned by the Consultant Selection Committee will be subject to the approval of the
Bozeman Transportation Coordinating Committee and MDT. Upon approval, negotiations will commence with
the highest ranked consultant. The contract will be awarded upon reaching an agreement on a final work plan
and price. If an appropriate agreement cannot be reached with the highest ranked consultant, the second ranked
consultant will be approached, and so on.
V. ADDITIONAL INFORMATION & CONDITIONS
A. STATEMENT OF NONCOMMITMENT
Issuance of this RFP does not commit the Local Officials or the State of Montana to award a contract or to pay
any costs incurred in preparation of proposals responding to this RFP. The Local Officials and the State of
Montana reserve the right to reject any or all proposals and to re-advertise. All proposals will become property
of the Local Officials.
B. DBE GOALS:
There are no DBE/WBE goals for this work, but firms are strongly encouraged to utilize DBE firms if
applicable. A Montana certified DBE consultant list is available and can be found on the MDT web page,
http://www.mdt.mt.gov/business/contracting/civil/dbe.shtml
C. NONDISCRIMINATION COMPLIANCE:
Consultants will be subject to Federal, State and City nondiscrimination laws and regulations (see Attachment
“C”).
D. VENUE
In the event of litigation, venue shall be in the First Judicial District in and for Lewis & Clark County, Montana,
and the laws of the State of Montana shall apply.
E. INSURANCE
It is required that the Contractor performing work under this Contract to provide proof of the following
insurance coverage prior to the date upon which work is to begin. The proof of insurance or exemption must be
valid for the entire agreement period:
Comprehensive general liability insurance, including vehicle liability insurance, with limits not less than
$1,500,000 per occurrence, and acceptable to the Local Officials.
Workers Compensation Insurance coverage valid in the State of Montana or proof of exemption thereof.
In addition to the above insurance coverage, the Consultant shall secure and maintain, until the work is
completed and accepted by the Owner, and without naming Owner as an additional insured, professional errors
and omissions coverage in the amount of $1,000,000.00 per claim and aggregate each occurrence.
F. RFP AUTHORITY
This RFP has been issued in accordance with 18-8, Part 1, Montana Code Annotated and 2.5.602
Administrative Rules of Montana. The RFP process is a procurement option allowing award to be based on
stated criteria or evaluation factors. Cost will not be a selection consideration. The evaluation factors to be
utilized in this procurement have been specified in Section IV of this RFP.
G. ADDITIONAL INFORMATION
For more information regarding this RFP or the transportation plan, please contact Rick Hixson, City Engineer,
City of Bozeman, 406-528-2280, fax 406-582-2263. Postal address is PO Box 1230, Bozeman MT, 59771.
Attachment “B”
PRELIMINARY SCOPE OF WORK
A. PROJECT MANAGEMENT PLAN
The selected consultant, in conjunction with the city and TCC, will prepare a detailed scope of work which includes specific work tasks, detailed schedule, project timeline and project milestones. Specific work products and deliverables will also be identified.
B. STUDY AREA BOUNDARY REVIEW
The consultant shall review the attached proposed study area boundary, and submit any resulting
proposed area changes to the Local Officials for approval. This review shall take into
consideration changes in land use which are anticipated, the area of jurisdiction of local
government entities, the areas included in other recent studies prepared for the Local Officials,
and any other factors which may have a material effect on the transportation study effort.
C. DATA ACQUISITION
The consultant will identify the information and data needed to accomplish all facets of the study
effort, will search out and evaluate the information and data that is already available for use, and
will be responsible for collecting or developing any additional information required to
accomplish the transportation study tasks and objectives. Any existing data utilized will be
adequately referenced in study documents to allow users and reviewers of the study to identify
and obtain the referenced material. Any new data and information collected or developed by the
consultant shall be appended to the study report and shall become the property of the Local
Officials.
Information known to be available which the consultant should review and utilize as appropriate
includes:
Existing documents and studies Including but not limited to the Bozeman Community Plan,
pertinent facility plans, land use information, sign inventory, number of parking
spaces/facilities and overall utilization.
Special area plans such as Downtown Improvement Plans, Design and Connectivity Plan for
North 7th Avenue Corridor, Neighborhood Plans and Trip Exchange Districts.
Existing data and inventory counts from the Local Officials and MDT (traffic count data,
accident data, signal warrant analysis, turning movements, aerial photos, major street
classifications and function)
U.S. Census data
Local Officials’ records (Building and septic permit information, utility records, road
network, etc.)
Socio-economic data and projections compiled by State Department of Commerce and/or
University System units and Local Officials.
D. TRAVEL DEMAND MODELING
In support of the transportation plan, a travel demand model will be developed to simulate
existing travel patterns, forecast future traffic volumes, and allow for analysis of alternative
transportation improvements. Travel demand modeling will be performed by the Montana
Department of Transportation (MDT), Statewide and Urban Planning Section. Throughout the
modeling process, MDT will cooperate with the consultant to ensure their understanding of the
data inputs and assumptions that go into the model. The consultant will also be required to
cooperate with Western Transportation Institute (WTI) in developing inputs for the modeling
effort described in Attachment D. This modeling effort is appurtenant to the Travel Demand
Model being created by MDT.
(1) Base Model
MDT will develop a travel demand base model utilizing the most recent data available. The base
model will be developed using TransCAD modeling software. MDT will research and assemble
all necessary social, economic, and geographic information for the development of the base year
model. The model will consist of a representative road network and traffic analysis zones. The
road network will be attributed with characteristics such as speed, capacity, travel time, and
functional classification. The traffic analysis zones will represent areas of similar land use and
will contain housing and employment data. The model will be calibrated (adjusted) to base year
traffic counts from local and state sources. The base model and data used in its development will
be available for consultant review. The consultant will have the opportunity to review, comment
on and accept the base model.
(2) Future Year Housing and Employment
MDT will research historic and projected land use patterns in the study area to identify growth
rates for housing and employment. This research will be documented and provided to the
consultant. The consultant, in consultation with MDT and local planners, will determine final
growth rates and develop future year housing and employment totals. Also, the consultant, in
consultation with Local Officials, will develop any alternative land use scenarios
(locations/growth rates) that are considered appropriate for use in future year modeling.
(3) Land Use Allocation
The consultant will coordinate allocation of the future year housing and employment throughout
the study area, utilizing local officials and professionals knowledgeable on community
development, for each alternative land use scenario. The product of the land use allocation
exercise will be a map of future year housing and employment locations that will be provided to
MDT. MDT will translate the distribution map information into the traffic analysis zones in the
model. MDT and the city will also develop a list of committed projects for the study area, which
will be incorporated into the model road network. Future year model runs will be completed
using the future year housing and employment distributions and a road network containing the
existing plus committed road network (E+C). The results of the future year model runs will be
provided to the consultant for analysis.
(4) Modeling Alternatives
Once the consultant has analyzed future year model runs they will develop a list of alternative
improvements to be modeled by MDT. Modeling alternative scenarios will be completed using
future year housing and employment data, the E+C road network and any alternative land use
scenarios. The consultant will be responsible for developing the variables required for the model
that describe the project alternatives to be analyzed. For example a new route would need these
variables:
Route identification/name
Begin/end points
Speed
Number of lanes
Access points
Direction of flow
Turn prohibitions
The results of alternatives modeling will be provided to the consultant for review and analysis.
(5) Formats/Timelines
An initial model scoping meeting will be held once the consultant contract has been awarded.
The format for presentation of all model results and data will be negotiated with the consultant at
the scoping meeting. Also, MDT and the consultant will decide on realistic timeframes for the
completion of the tasks outlined above at that time. Any other incidental details can be included
for discussion at the meeting.
(6) Technical Memorandum
A final report documenting the traffic model development will be prepared by MDT and
provided to the consultant.
D. REQUIRED ANALYSES
The consultant shall develop long and short- range goals and plans for the transportation system
within the City's planning area. The consultant is encouraged to holistically consider how to
accomplish the mobility, safety and community goals with an approach that integrates policy,
infrastructure improvements and multiple travel modes. At a minimum, the analyses performed
by the consultant will explicitly consider the following issues in developing alternatives and
recommendations for consideration by the Local Officials:
The transportation implications of the local growth policies and other current or ongoing
public or private development plans.
System wide miles of travel
Projected transportation demand for ten and twenty year planning horizons based on model
scenarios driven by land use and socio-economic projections for those years.
Average travel time between select origins and destinations.
Continuity and completeness of the Arterial and Collector network.
Potential facilities and services for non-auto modes of transportation including bicycles,
pedestrian, and mass transit.
This includes number of miles and interconnectedness including existing and currently
proposed trails, bike lanes, bike routes, trails, sidewalks, and shared-use paths. Analysis
is to be provided by a qualified professional with specialization in bicycle and pedestrian
transportation.
Capacity analysis for intersections and corridors in relation to existing and projected demand.
This will include identifying estimated volumes at which failure is expected to occur.
Problems and opportunities associated with special traffic demand generators such as:
schools, medical centers, shopping centers, high traffic businesses, landfills, transfer stations,
public buildings, airports, etc.
Accident analysis for high accident locations.
Travel time analysis for peak and off-peak times.
Truck traffic analysis and potential truck route identification.
Address access management, approach ordinance and permitting issues.
Opportunities for utilizing access management to protect or enhance the capacity of arterial
and collector routes.
Potential transportation system management (TSM) improvements such as signal
synchronization, new signals, turning bays, one-way street designation, etc., and updating of
traffic calming practices.
Identify existing and potential programs for funding transportation system maintenance and
improvement. For each program specify at least the source of funding, criteria utilized in
distributing funds, anticipated funding available over time, matching requirements, and
restrictions on the use of program funds.
E. PUBLIC PARTICIPATION
This project will entail public involvement and public meeting work. The consultant shall
include a public participation program in their response to this RFP to maximize public
awareness and involvement in the transportation planning process. A minimum of 5 public
hearings should be anticipated. In order to gather significant input on local concerns, the
consultant shall conduct a meeting or meetings in the community to hear about transportation
related concerns. The proposed program shall be approved by the Local Officials during
negotiation of the final contract. Consultant’s program proposal should include at least the
following elements:
Mechanisms for informing/educating the public about the transportation study process (and
the significant issues under consideration) which will motivate participation and encourage
meaningful response.
Mechanisms for public participation to be used in gathering responses to the consultant’s
recommendations and alternatives. Plans for informing and gathering input from local
government boards and commissions are to be specifically identified, and shall include a
website.
Mechanisms for presenting the proposed action and alternatives at the public hearings on the
draft final study.
Mechanisms for documenting participation, recording input, analyzing, and summarizing the
responses received during all phases of the process.
An indication, and/or examples of the materials (media releases, handouts, presentation
displays, graphics) that the consultant will use in public communication.
F. OUTPUTS
The consultant shall develop an integrated package of recommendations and alternatives (based
on the analyses of the previously-listed issues and factors) for management and improvement of
the transportation system. These recommendations shall be prioritized on the basis of (1)
significance of system needs met and/or problems resolved, (2) immediacy of targeted
needs/problems, and (3) effectiveness/cost efficiency in dealing with targeted needs or problems.
Where alternatives are available for resolving issues or problems, these are to be identified.
Estimated costs of the recommendations and alternatives and potential funding sources are to be
identified, but cost containment (based on the anticipated revenue stream) will not be applied.
The consultant shall prepare a written summary suitable for public distribution of the material
described in the previous paragraph. A presentation, together with appropriate visual/graphic
displays, for use at the public meetings called for in the public involvement plan will also be
prepared. Once the public participation review of consultant’s package of recommendations is
complete, the results obtained will be summarized in writing and provided to the Local Officials.
Utilizing the guidance received from the Bozeman Transportation Coordinating Committee as
representatives of the Local Officials, the consultant shall prepare a draft final study document.
Anticipated costs over time associated with the preferred alternative will be compared with
projected revenue.
Twenty-five (25) copies of the draft final study plus one unbound, reproducible document will be
submitted to the Local Officials for their preliminary approval. In addition, a copy of the plan
shall be submitted in a PDF format for ready duplication. This PDF copy shall be ADA
compatible and formatted for web presentation/distribution. The Local Officials may require the
consultant to make revisions in the draft study prior to releasing it for public hearings. Once any
changes required by the Bozeman Transportation Coordinating Committee are made, the draft
study will be subject to public hearings. The consultant will assist in presenting the hearings and
will analyze the input received for the Local Officials. The Local Officials may require
additional revisions to the draft study before approving it and recommending it to the City of
Bozeman City Commission. It is possible that the City of Bozeman City Commissioners may
require further modifications before approving the study. Because revisions to the draft study
may be required at several points, it shall be printed and bound in a format that will allow
changes without complete reprinting.
Upon approval of the draft final study by the Bozeman City Commission, the consultant will
prepare a final study document incorporating all revisions and comment from the draft. Two (2)
hard copies shall be supplied to the Local Officials for official record. This final study document
shall be formatted and bound in a manner that will allow it to be revised or updated without
reprinting the entire document. In addition a copy of the plan shall be submitted in an editable
digital format, as well as PDF format for ready duplication. All maps, project diagrams, and
other location or facility related depictions must be submitted in a digital format compatible with
the City of Bozeman geographic information systems.
Attachment “C”
NOTICE TO CONSULTANT
During the performance of this Agreement, the Consultant, for itself, its
assignees and successors in interest, agrees as follows:
A) COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 FOR FEDERAL-AID CONTRACTS
(1) Compliance with Regulations: The Consultant shall comply with all
Regulations relative to nondiscrimination in Federally-assisted
programs of the Department of Transportation, 49 Code of Federal
Regulations, Part 21, as they may be amended (hereafter referred to
as the Regulations), which are incorporated by reference and made
part of this Agreement, even though only State funding is here
involved.
(2) Nondiscrimination: The Consultant, with regard to the work performed
by it during the Agreement, shall not discriminate on the grounds of
sex, race, color or national origin in the selection and retention
of subcontractors, including procurement of materials and leases of
equipment. The Consultant shall not participate either directly or
indirectly in the discrimination prohibited by 49 CFR §21.5.
(3) Solicitations for Subcontracts, Including Procurements of Materials
and Equipment: In all solicitations, whether by competitive bidding
or negotiation by the Consultant for work to be performed under a
subcontract, including procurements of materials or leases of
equipment, any potential subcontractor or supplier shall be notified
by the Consultant of the Consultant’s obligations under this
Agreement and the Regulations relative to nondiscrimination.
(4) Information and Reports: The Consultant will provide all reports and
information required by the Regulations, or directives issued
pursuant thereto, and permit access to its books, records, accounts,
other sources of information and its facilities as may be determined
by the Department or the Federal Highway Administration (FHWA) to be
pertinent to ascertain compliance with Regulations or directives.
Where any information required of the Consultant is in the exclusive
possession of another who fails or refuses to furnish this
information, the Consultant shall so certify to the Department of
the FHWA as requested, setting forth what efforts it has made to
obtain the information.
(5) Sanctions for Noncompliance: In the event of the Consultant’s
noncompliance with the nondiscrimination provisions of this
Agreement, the Department may impose sanctions as it or the FHWA
determines appropriate, including, but not limited to;
(a) withholding payments to the Consultant under the Agreement
until the Consultant complies, and/or
(b) cancellation, termination or suspension of the Agreement, in whole or in part.
(6) Incorporation of Provisions: The Consultant will include the provisions of paragraphs (1) through (6) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. The Consultant will take such action with respect to any subcontract or procurement as the Department or the FHWA may direct to enforce such provisions including sanctions for noncompliance: Provided; however, that in the event the Consultant is sued or is threatened with litigation by a subcontractor or supplier as a result of such direction, the Consultant may request the Department to enter into the litigation to protect the interests of the State, and, in addition, the Consultant or the State may request the United States to enter into such litigation to protect the interests of the United States. B) COMPLIANCE WITH THE MONTANA GOVERNMENTAL CODE OF FAIR PRACTICES, 49-2-207,
MCA In accordance with 49-3-207, MCA, the Consultant agrees that for this Agreement all hiring will be made on the basis of merit and qualifications and that there will be no discrimination on the basis of race, color, religion, creed, political ideas, sex, age, marital status, physical or mental disability, or national origin by the persons performing the Agreement. C) COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA)
(1) The Consultant will comply with all regulations relative to implementation of the AMERICANS WITH DISABILITIES ACT (ADA). (2) The Consultant will incorporate or communicate the intent of the following statement in all publications, announcements, video recordings, course offerings or other program outputs: “The Consultant will provide reasonable accommodations for any known disability that may interfere with a person participating in any service, program or activity offered by the Consultant. In the case of documents, recordings, or verbal presentations, alternative accessible formats will be provided. For further information call the Consultant.” (3) All video recordings produced and/or created under this Agreement will be closed-captioned. D) COMPLIANCE WITH PARTICIPATION BY DISADVANTAGED BUSINESS ENTERPRISES IN DEPARTMENT OF TRANSPORTATION FINANCIAL ASSISTANCE PROGRAMS, 49 CFR §26
Each Agreement the Department signs with a Consultant (and each subcontract the prime consultant signs with a subcontractor) must include the following assurance:
“The Consultant, sub recipient or subcontractor shall not discriminate on the
basis of race, color, national origin, or sex in the performance of this
contract. The Consultant shall carry out applicable requirements of 49 CFR
part 26 in the award and administration of DOT-assisted contracts. Failure
by the Consultant to carry out these requirements is a material breach of
this contract, which may result in the termination of this contract or such
other remedy, as the recipient deems appropriate.
NON-DISCRIMINATION AFFIRMATION FORM
_________________________ [name of entity submitting] hereby affirms it will not
discriminate on the basis of race, color, religion, creed, sex, age, marital status, national
origin, or because of actual or perceived sexual orientation, gender identity or disability in
the performance of work performed for the city of Bozeman, if a contract is awarded to it,
and also recognizes the eventual contract, if awarded, will contain a provision prohibiting
discrimination as described above and that this prohibition shall apply to the hiring and
treatment of the _________________________ [name of entity submitting] employees and
to all subcontracts it enters into in performance of the agreement with the city of Bozeman.
Signature of Bidder:
______________________________
Person authorized to sign on behalf
of the bidder