HomeMy WebLinkAbout20. A1 General
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Anna Rosenberry, Administrative Services Director
SUBJECT: Adoption of the General Fund Capital Improvement Plan (CIP) for FY16-
20
AGENDA ITEM TYPE: Action
MEETING DATE: December 15, 2014
RECOMMENDATION: Adopt the General Fund Capital Improvement Plan (CIP) for
FY16-20, with amendments as necessary.
BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital
Improvements Plan and submit it to the Commission by December 15th.
The City’s General Fund portion of the CIP contains, by far, the greatest number of capital items
and funds a broad range of departmental needs. During the months of October, November, and
December, numerous staff meetings have taken place to develop this recommended plan.
Changes of particular note this year are:
1. We have reduced the amount of “Current Revenues Dedicated to CIP %” in the plan to be
in line with the amount of Capital that was actually funded in the FY15 Budget (3.2% of
annual revenues.) In the past, we had been trying to increase the amount of CIP that was
funded each year to a level of 6-7% of annual revenues. However, with pressure on the
General Fund to pay for landfill-related costs, and previous years’ MMIA Settlement
costs consuming any budget-savings, it is difficult to see how we will be able to
significantly increase capital funding in the immediate future.
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2. Given the election results for the Rouse Justice Center, we felt it would be appropriate to
again include item GF050 – Police/Municipal Court Facility in the plan, for discussion
purposes. We have used the $23.8 Million cost of the Rouse Justice Center plan, and
listed it as Unscheduled.
3. In the past, the Community Development fund has been included in the General Fund
CIP request, since the General Fund supports Community Development operations.
However, this year it is presented separately, with the idea that the Community
Development Fund might be able to fund its capital needs with cash carry-over and
revenues from year to year.
4. Light Vehicle Replacements in the Plan – As discussed for other areas of the CIP, we are
currently underway with an analysis of light-vehicle replacements in order to “green our
fleet,” to improve fuel economy, carbon-related impacts and utilization. We expect
information from the analysis to be available at budget time – where we will have a more
refined recommendation on exactly what type of vehicle to purchase.
5. GF 234 Parks Infrastructure – This new item is proposed in FY20 as a way to begin
planning for the missing pedestrian and vehicle infrastructure needed around city parks.
There are numerous existing community parks that do not have complete curb, gutter,
sidewalk, pedestrian ramp and street infrastructure. Examples include Rose Park,
Bronken Park, and the new Bozeman Ponds Park. This item is intended to provide some
General Fund dollars for the completion of this critical infrastructure.
6. The County 911-Dispatch and Records System capital funding was discussed at a joint
City-County Commission meeting earlier this fall. Very recently, we received a copy of
the County’s estimated total project costs for upgrade of the county-wide communication
network, totaling over $12 million (attached.) We didn’t receive any details for specific
costs for Records System software. We have not included any items in this CIP for
either of these projects at this time. Since its creation, the county-wide mill levy has
funded the communication network and records management system. We have concerns
about adding these items to our CIP because it may result in city residents ‘paying twice’
for the system’s capital, because they pay the county-wide tax. We will continue to be in
contact with county officials regarding these projects.
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7. GF231 – Cemetery Irrigation Project has been added to the capital plan. This project has
potential benefits for both our water-use and general fund budgets going forward.
UNRESOLVED ISSUES: There are no unresolved issues that prevent adoption of this plan.
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the
Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for
FY16.
Report compiled on: December 9, 2014
Attached: Draft - General Fund CIP
Gallatin County 911-Dispatch Cost Estimate Letter
General Fund CIP Rating Criteria
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General Fund Capital Improvement PlanFinancial SummaryCurrent YearFY15FY16FY17FY18FY19FY20UnscheduledProjected Beginning Balance Dedicated to CIP1,340,627$ ‐$ (58,225)$ 4,121$ (147,275)$ 165,271$ Plus: General Fund Revenues Dedicated to CIP831,300$ 850,175$ 1,073,346$ 1,355,100$ 1,368,651$ 1,382,337$ ‐$ Plus: Bond Issue: Indoor/Outdoor Aquatics Facility23,800,000$ Less: Carry‐over Capital Projects from FY14(1,340,627)$ Less: Scheduled CIP Project Costs(831,300)$ (908,400)$ (1,011,000)$ (1,506,496)$ (1,056,104)$ (1,501,783)$ (49,251,300)$ Projected Year‐End Cash Dedicated to CIP‐$ (58,225)$ 4,121$ (147,275)$ 165,271$ 45,825$ Assumptions Made for Revenue Estimates:FY16 FY17 FY18 FY19 FY20Estimated Annual General Fund Revenues26,304,925$ 26,304,925$ 26,567,974$ 26,833,654$ 27,101,991$ 27,373,010$ Estimated Growth in General Fund Revenues1%1%1%1%1%Total Estimated General Fund Revenues26,304,925$ 26,567,974$ 26,833,654$ 27,101,991$ 27,373,010$ 27,646,741$ Current Revenues Dedicated to CIP %3.2%3.2%3.2%4.0%5.0%5.0% Plus: Increase Dedicated to Capital Improvements %0.0%0.8%1.0%0.0%0.0% Total % Dedicated to CIP3.2%4.0%5.0%5.0%5.0%Total Estimated Revenues Dedicated to CIP850 175$1 073 346$1 355 100$1 368 651$1 382 337$ProjectedProjectedTotal Estimated Revenues Dedicated to CIP850,175$ 1,073,346$ 1,355,100$ 1,368,651$ 1,382,337$ CURRENT1,600,0001,400,0001,200,0001,000,000800,000600,000400,000200,0000FY15 FY16 FY17 FY18 FY19 FY20General Fund Projects & Equipment174
PROJ.DEPARTMENTPROJECT NAMEFY16UnscheduledFY20RATINGFY17FY18FY19CIP PROJECT FUND:General FundSorted by Department and RatingGF231CEMETERYCEMETERY IRRIGATION PROJECT$50,00044$200,000$200,000GF083CEMETERYBACKHOE$110,00042GF116CEMETERYCEMETERY VEHICLE REPLACEMENTS$42,50034GF010CEMETERYCEMETERY MOWER REPLACEMENTS$16,00025$16,000$16,000GF232ECONOMIC DEVEBOZEMAN FIBER INITIATIVE$50,00035GF237FACILITIES ‐ STORMWATERANNUAL STORMWATER SYSTEM ENHANCEMENT PROGRAM ‐ CITY SHOPS COMPLEX$50,00036GF130FACILITY ‐ CHCITY HALL SITE IMPROVEMENTS ‐ PHASE 238$42,000GF219FACILITY ‐ CHADDITION TO CITY HALL, CONSOLIDATION OF SERVICES$5,500,00028GF201FACILITY ‐ FR2FIRE STATION #2 SIDING REPLACEMENT$24,00029GF222FACILITY ‐ FR3PAINTING PERGOLA AT FIRE STATIONS #3$10,00024GF001FACILITY ‐ PROFPROFESSIONAL BUILDING ELEVATOR REPLACEMENT$66,60033GF186FACILITY ‐ PROFREPLACE ENTRANCE LOCKS AT THE PROFESSIONAL BUILDING WITH FOB UNITS$12,00027GF199FACILITY ‐ PROFPROFESSIONAL BUILDING RECONFIGURATION AND MAIN FLOOR CARPET REPLACEMENT$49,00027GF104FACILITY ‐ SCENERGY UPGRADES AT THE SENIOR CENTER$30,00047GF187FACILITY ‐ SCREPLACE WORN SIDING ON THE BOZEMAN SENIOR SOCIAL CENTER39$26,250GF221FACILITY ‐ SCBOZEMAN SENIOR SOCIAL CENTER BASEMENT RESTROOM LAYOUT$20,00038GF157FACILITY ‐ SCSENIOR CENTER ELEVATOR37$68,000GF203FACILITY ‐ SCBOZEMAN SENIOR SOCIAL CENTER EXTERIOR ENVELOPE IMPROVEMENTS.32$38,500175
PROJ.DEPARTMENTPROJECT NAMEFY16UnscheduledFY20RATINGFY17FY18FY19GF103FACILITY MGMT.AMERICAN'S WITH DISABILITIES ACT (ADA) COMPLIANCE IMPROVEMENTS$25,000$20,00042$20,000$25,000$25,000GF220FACILITY MGMT.REPLACE WORN OVERHEAD DOORS AND SEALS AT THE SHOP COMPLEX$10,00033PW01FACILITY MGMT.SHOPS FACILITY EXPANSION PLAN$12,000GF227FINANCEERP REPLACEMENT "SUNGARD REPLACEMENT/UPGRADE"$83,33350GF224FINANCECOPIER REPLACEMENT ‐ FINANCE OFFICE37$15,000GF226FINANCENAVILINE EDGE (UPGRADE)$15,00032GF225FINANCECOGNOS ‐ BUSINESS INTELLIGENCE UPGRADE$14,40026GF162FIRELIVE‐FIRE TRAINING PROP$30,00045GF228HUMAN RESOURHR YEARLY EVALUATION SOFTWARE$20,000GF079I.T.NETWORK CORE SWITCHES$25,00050GF080I.T.REMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP REPLACEMENT$40,000$40,00050$40,000$40,000$40,000GF229I.T.CITY HALL ISCSI STORAGE REPLACEMENT50$40,000GF196I.T.BACKUP ROOFTOP COOLING UNIT FOR THE PROFESSIONAL BUILDING$20,00047GF062I.T.SERVER & PERSONAL COMPUTER (PC) REPLACEMENT$60,000$65,00045$90,000$50,000$50,000GF233I.T.VEHICLE REPLACEMENT$23,000$23,00038GF197I.T.MICROSOFT OFFICE VERSION UPGRADE TO OFFICE 2013$70,00037GF115PARKSPARK VEHICLE REPLACEMENTS$90,00063$24,000$45,000GF034PARKSLARGE DECK MOWER$54,000$56,00043$80,000GF031PARKSPARK IMPROVEMENT GRANTS$037$100,000$100,000GF084PARKSPARKS RESTROOM UPGRADES$130,000$340,00037$130,000GF092PARKSPLAYGROUND EQUIPMENT$70,00037$60,000$70,000GF190PARKS4‐WHEELER ATV REPLACEMENT$14,00037GF194PARKSPARK ENTERANCE SIGNS$10,00037$10,000$10,000$10,000176
PROJ.DEPARTMENTPROJECT NAMEFY16UnscheduledFY20RATINGFY17FY18FY19GF030PARKSARTICULATING TRACTOR$65,00035$60,000GF205PARKSPROST PLAN UPDATE35$100,000GF108PARKSPARK SIDEWALK REPLACEMENTS$82,000$69,20027$100,000GF206PARKSBRONKEN PARK PATHWAY27$88,246GF148PARKSBMX PARKING LOT$85,00025GF191PARKSUPGRADE SOFTBALL COMPLEX LIGHTING$825,00022GF195PARKSAERATOR19$17,000GF234PARKSNEW PARK INFRASTRUCTURE ‐ SIDEWALKS, CURBS, GUTTERS, ETC$250,000GF165POLICEPATROL MOTORCYCLE REPLACEMENTS$30,00066GF053POLICEPATROL VEHICLE REPLACEMENT$165,000$162,000$220,00063$216,000$165,000$220,000GF051POLICEANIMAL CONTROL VEHICLE$33,00060GF166POLICEPORTABLE RADIO REPLACEMENTS$52,500$50,00057$48,000$49,500$51,000GF235POLICEEVIDENCE BAR CODING SYSTEM45$20,000GF050POLICEPOLICE AND MUNICIPAL COURT FACILITY$23,800,000GF140RECREATIONLINDLEY CENTER PARKING LOT RENOVATION$47,00047GF142RECREATIONSWIM CENTER GUTTER REPLACEMENT47$150,000GF137RECREATIONSWIM CENTER POOL FILTRATION SYSTEM$135,00045GF056RECREATIONDESIGN & CONSTRUCT INDOOR/OUTDOOR FAMILY AQUATICS CENTER$18,000,00044GF181RECREATIONSWIM CENTER DECK TILE REPLACEMENT43$141,423GF238RECREATIONBOGERT POOL RENOVATION40$300,000GF209RECREATIONLINDLEY CENTER FULL UPGRADE: RESTROOMS, WINDOWS, SIDING, BASEMENT, KITCHEN, ROOF, FLOORING$197,95038GF239RECREATIONREPLACEMENT OF CEILING TILES AT SWIM CENTER34$120,681GF236RECREATIONBEALL PARK RECREATION CENTER: WOOD FLOOR REPLACEMENT31$34,000GF216RECREATION12 PASSENGER VAN$15,00025177
PROJ.DEPARTMENTPROJECT NAMEFY16UnscheduledFY20RATINGFY17FY18FY19Summary for General Fund (65 items)Totals by year:$908,400 $1,011,000 $1,506,496$1,056,104$49,251,300FY16FY17FY18FY9UnscheduledFY20$1,501,783178
CIP Project Fund
General Fund
PROJECT NUMBER
GF001
DEPARTMENT
FACILITY - PROF
PROJECT NAME
PROFESSIONAL BUILDING ELEVATOR REPLACEMENT
FY16 FY17 Unscheduled
$66,600
DESCRIPTION OF PROJECT
The elevator in the Professional Building is a three stop Otis elevator. The elevator was installed when the second floor was
added in 1972. Since the City purchased the building re-modeling has occurred on both the main floor and second floor. The
elevator is to the point where many technological improvements have been made in elevator technology and a change out would
yield both improved service and some reductions in energy savings. While the elevator is still a safe system, there are some
inherent problems with the operation of the elevator. Of the four elevators owned by the City, this system experiences the most
downtime. One big problem is the leveling systems and the way the rails and tracks are mounted in the building. If someone loads
the elevator heavy to one side or another the balance alarm will engage and the elevator has to be reset. A new car and track
system would solve the nuisance trips associated with this elevator.
ALTERNATIVES CONSIDERED
Continue to maintain and adjust the elevator operating systems throughout the year. The current electronics for the building are also a source
of increased vigilance on the system and the electrical components on the system had to be traced back this year on two occasions to
determine the problems of uneven voltages associated with the system.
ADVANTAGES OF APPROVAL
A new car, rail system and control package would add to the reliability of the elevator operation and the address the accessibility requirements
for a municipal building. Building energy demands would also benefit as the newer elevator systems have more energy saving features built into
them.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: A new system would reduce some of the maintenance costs currently associated with
this elevator. A new system would also include a number of technological improvements such as a solid state slow start motor
yielding reduced energy costs associated with the high demand motors used in elevator systems.
FUNDING SOURCES
General Fund and Building Inspection Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:33
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
179
CIP Project Fund
General Fund
PROJECT NUMBER
GF010
DEPARTMENT
CEMETERY
PROJECT NAME
CEMETERY MOWER REPLACEMENTS
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
Ongoing Cemetery mower replacement. Scheduled on a five year replacement program. If a machine should be functioning well
and is deemed more efficient to keep in service past five years we will. These mowers are used to complete the mowing of 53
Formal Turf Acres, and support the Cemetery Divisions performance measures - Mowing the cemetery and adjacent trails.
ALTERNATIVES CONSIDERED
Keep older mowers for extended periods of time.
ADVANTAGES OF APPROVAL
Less down time, Decreased repair /maintenance costs, High trade –in value, Increased productivity, Less emissions.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Routine maintenance, oil changes, fuel.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:25
LEVEL OF SERVICE (Up to 20):5
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
FY18
$16,000
FY19
$16,000 $16,000
FY20
180
CIP Project Fund
General Fund
PROJECT NUMBER
GF030
DEPARTMENT
PARKS
PROJECT NAME
ARTICULATING TRACTOR
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
The eventual replacement of the 1992 MT articulating tractor, which does the bulk of the sidewalk snow removal for the Parks
Division, encompassing over 12 miles of sidewalks and two routes to plow.
ALTERNATIVES CONSIDERED
Repair and maintain the 1992 MT as needed or explore the potential of sharing the costs of new Wacker/Neuson, Maclean MV2 or Bobcat
municipal machines with the Street Division. These machines are a fairly new development in regards to sidewalk snow removal and can handle
numerous implements as well. Depending on the machine of choice prices range from $60,000 to $110,000.
ADVANTAGES OF APPROVAL
Less down time and maintenance/repair costs, A new MT tractor will be able to support more implements, Less emissions and better fuel
economy, Faster more efficient use of time, which will be a factor with the expanding sidewalk and trial snow removal routes.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Better fuel economy and less emissions= less maintenance costs and operating costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:35
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
FY18
$60,000
FY19
$65,000
FY20
181
CIP Project Fund
General Fund
PROJECT NUMBER
GF031
DEPARTMENT
PARKS
PROJECT NAME
PARK IMPROVEMENT GRANTS
FY16 FY17
$100,000
Unscheduled
DESCRIPTION OF PROJECT
Contribute every other year from the General Fund towards improving park infrastructure through implementation of park
master plans. This grant program is a matching funds program in which the City receives a minimum 1 to 1 match from the
recipient. The Commission has established a formal grant policy by resolution. By switching to every other year, and also
increasing the allocation, bigger projects can be accomplished, though these projects will take more time to complete.
ALTERNATIVES CONSIDERED
Handle park equipment and improvement requests on an adhoc basis, as various donors or service groups bring them forward. Allocate more
or fewer dollars to the program.
ADVANTAGES OF APPROVAL
This matching funds program provides critical infrastructure to the park system by utilizing the talents of our community members through
matching funds, donations, labor in lieu of and numerous specialized services. All of the above can be used as a match in this program
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: New infrastructure and facilities bring on increased maintenance and labor costs. The
nature of each project funded will determine the continued costs. Some projects have very low ongoing costs, others have
relatively higer costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):7
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
FY18 FY19
$100,000 $0
FY20
182
CIP Project Fund
General Fund
PROJECT NUMBER
GF034
DEPARTMENT
PARKS
PROJECT NAME
LARGE DECK MOWER
FY16
$54,000
FY17 Unscheduled
$56,000
DESCRIPTION OF PROJECT
Eventual replacement of the 1998 (in FY16) Toro 455 series mowers, which are difficult to repair due to lack of parts (these
mowers are not manufactured anymore) and are currently used as back-up mowers and/or are used sparingly in un-developed
and smaller park areas. The mower request in FY18 would be an addition of a large-deck sports turf mower, anticipated to be
needed for additional land purchases from Park and Trail Bond and future annexations. The city currently maintains over 125
acres of Formal Turf in the parks system.
ALTERNATIVES CONSIDERED
Continue to repair as break downs occur, Replace mowers as they breakdown, Lease mowers on a 3 - year program.
ADVANTAGES OF APPROVAL
Proper mowing of sports fields and formal parks are imperative to safety. Regular replacement will reduce maintenance costs and decrease the
number of breakdowns we have been experiencing. Well mowed parks are an important reflection on our City and how it is perceived by
visitors and citizens. New mowers will be more reliable, safer, productive, and will reduce the workload on the vehicle maintenance shop
personnel.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Improve scheduling of mowing and increase crew efficiency because of reliable
equipment.
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:43
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
FY18
$80,000
FY19 FY20
183
CIP Project Fund
General Fund
PROJECT NUMBER
GF050
DEPARTMENT
POLICE
PROJECT NAME
Police and Municipal Court Facility
FY16 FY17 Unscheduled
$23,800,000
DESCRIPTION OF PROJECT
<div>Even though this item has already been included in a past CIP and budgets, and was approved by the Commission, we have
included it as unscheduled based on the voter results. A decision as to how to proceed with this facility is needed.</div>
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
Voter approved general obligation bond.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:
LEVEL OF SERVICE (Up to 20):
OPERATING BUDGET IMPACT (Up to10):
SERVICE AREA (Up to 10):
DEPARTMENT PRIORITY (Up to 10):
COMMISSION WORKPLAN (Up to 10):
ADOPTED CLIMATE PLAN (Up to 5):
FREQUENCY OF USE (Up to 5):
FY18 FY19 FY20
184
CIP Project Fund
General Fund
PROJECT NUMBER
GF051
DEPARTMENT
POLICE
PROJECT NAME
ANIMAL CONTROL VEHICLE
FY16
$33,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
FY16 - Replace vehicle Asset 3230, 2004 Dodge 4-wheel drive with an expected mileage of 130,000. This vehicle will be replaced
with a new extended cab, 4wd truck. A drop-in animal carrier control box will be placed in the back, which will provide the
ability to hold and transport several dogs and cats at the same time. This allows for safe and efficient means to transport
animals. The department responds to nearly 2,000 Animal Complaints each year. During the winter months it is very difficult to
navigate the city streets and transport animals to the Heart of the Valley Animal Shelter with a 2 wheel drive pickup and need to
continue use of a 4wd vehicle. The current vehicle has already had an increase in repairs and maintenance costs. Purchase of a
new truck would ensure many years of service without incurring high maintenance costs. A hybrid fuel vehicle will be examined
for suitability to assignment.
ALTERNATIVES CONSIDERED
The purchase of a newer lease return vehicle is a viable option and one that will be looked at before a final decision to purchase is made.
ADVANTAGES OF APPROVAL
4-wheel drive is important for 12-month access in difficult weather. 4-wheel drive vehicles are often used for evidence retrieval and transport. A
flex-fuel vehicle would provide better gas mileage. The drop-in box will provide a more appropriate holding area for transporting and
segregating multiple animals.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Reduction in costs expected.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:60
LEVEL OF SERVICE (Up to 20):17
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):1
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
185
CIP Project Fund
General Fund
PROJECT NUMBER
GF053
DEPARTMENT
POLICE
PROJECT NAME
PATROL VEHICLE REPLACEMENT
FY16
$162,000
FY17
$216,000
Unscheduled
$220,000
DESCRIPTION OF PROJECT
This plan allows for a number of patrol cars to be replaced each year, including all of the necessary vehicle equipment (top lights,
sirens, radio, mobile data terminals, video cameras, electronic reporting / ticketing systems, etc.) Costs are based on anticipated
increase in FY16 and FY17 to $54,000/fully outfitted vehicle, and for FY18,19 and 20 to $55,000/vehicle. Patrol vehicles are an
essential item in the operation of the Bozeman Police Department, being the primary tool used for over 50,000 Response to
Calls each year. Police vehicles must be available for police patrol and emergency call response 24 hours a day, 365 days a year.
These vehicles are used to respond to both emergency and non-emergency calls for service, investigate vehicle crashes, conduct
traffic enforcement and for general patrol duties. These patrol vehicles average approximately 20,000 miles annually. The table on
the following page is an outline of the replacement schedule.
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This helps us plan for safe and reliable emergency response vehicles for patrol use, as well as projected lower annual maintenance costs due to
lower annual miles driven per vehicle per year. This program would allow for the replacement of older, higher mileage patrol cars that become
less reliable and more costly to repair. Equipment components mounted inside the car can sometimes be transferred from the old car to the
new car, depending on the condition.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
These are replacement vehicles. Recurring costs frequently decline as newer cars replace older ones. Maintenance costs have
stabilized due to regularly scheduled service, even though calls for service have increased and additional officers have been hired.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:63
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY18
$165,000
FY19
$220,000 $165,000
FY20
186
Police Vehicle DetailsProject NumberCurrent MileageAsset #MakeFY16FY17UnscheduledNotesFY18FY19FY20GF05358,873359011 Chevy Impala$54,000Mileage Sept 1461,801358911 Chevy Impala$54,000Mileage Sept 1478,067337007 Chevy Impala$54,000Mileage Sept 1451,098349809 Chevy Impala$54,000Mileage Sept 1450,244349909 Chevy Impala$54,000Mileage Sept 1447,275362712 Chevy Impala$54,000Mileage Sept 1436,868359511 Chevy Impala$54,000Mileage Sept 1421,933363112 Chevy TahoeMileage Sept 14 – K9$55,00031,396362812 Chevy ImpalaMileage Sept 14$55,00033,714363012 Chevy ImpalaMileage Sept 14$55,00017,982365913 Chevy ImpalaMileage Sept 14$55,0009,334369814 Ford InterceptMileage Sept 14$55,0008,211369714 Ford InterceptMileage Sept 14$55,0007,643366113 Chevy ImpalaMileage Sept 14$55,0003,200366013 Chevy TahoeMileage Sept 14 – K9$55,0008,028369614 Ford InterceptMileage Sept 14$55,0005,721369914 Ford InterceptMileage Sept 14$55,000$162,000 $216,000 $165,000 $220,000Totals$165,000187
CIP Project Fund
General Fund
PROJECT NUMBER
GF056
DEPARTMENT
RECREATION
PROJECT NAME
DESIGN & CONSTRUCT INDOOR/OUTDOOR FAMILY AQUATICS CENTER
FY16 FY17 Unscheduled
$18,000,000
DESCRIPTION OF PROJECT
Indoor/Outdoor Aquatics Center. This item was identified as a “Top Ten Capital Facility Recommendation” in the PROST plan,
adopted October 2007. In 2007, the estimated cost of this project was 12,000,000. This project will need to be approved by the
voters. It is estimated that an election would be offered after the Rouse Justice Center is approved. With that project in limbo
until voter approval, we have moved the Aquatics Center to unscheduled pending.
ALTERNATIVES CONSIDERED
Do not build a community aquatics center.
ADVANTAGES OF APPROVAL
Community Benefits of an Aquatics Center: safe and healthy place for families to play, connected families, strong vital involved community,
support for youth at risk, and increased community programs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual operating and maintenance costs to include additional aquatic staff: Cost undetermined at this time.
FUNDING SOURCES
Bond and General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:44
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):0
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):8
COMMISSION WORKPLAN (Up to 10):8
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
188
CIP Project Fund
General Fund
PROJECT NUMBER
GF062
DEPARTMENT
I.T.
PROJECT NAME
SERVER & PERSONAL COMPUTER (PC) REPLACEMENT
FY16
$65,000
FY17
$90,000
Unscheduled
DESCRIPTION OF PROJECT
This is a general item for replacement of personal computers and Servers for General Fund related jobs and services. (Enterprise
and Special Revenue fund services pay for their own pc’s and servers.) As of FY10, Personal Computers’s moved to a 4 year
rotation and servers continued to be minimal of a 5 year asset before replacement. PC Replacements are one of the primary
drivers of Help Desk Calls (PM01 & WL01) - aging computers can have more software and technical conflicts, and replaced PC's
often require user support for newer versions of software, etc.
ALTERNATIVES CONSIDERED
Not replace computer/server hardware as frequently.
ADVANTAGES OF APPROVAL
City technology needs will be better met and the IT department will be able to more efficiently support employees and citizens.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:45
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):7
SERVICE AREA (Up to 10):8
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18
$50,000
FY19
$50,000 $60,000
FY20
189
CIP Project Fund
General Fund
PROJECT NUMBER
GF079
DEPARTMENT
I.T.
PROJECT NAME
NETWORK CORE SWITCHES
FY16
$25,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
This is a scheduled replacement of switches that provide the backbone of the entire network. These provide the technology
platform for the entire organization. The switches at the Professional Building will be replaced in FY15. This equipment is critical
to the City's technology network, suporting all of the department's performance measures related to system "uptime" (PM02-
PM06) and workload measures related to number of hours the network and various software is "in service" (WL02-W06).
ALTERNATIVES CONSIDERED
Maintain current switches without critical support or maintenance.
ADVANTAGES OF APPROVAL
Continued maintaining network stability and ensure phone services and data without interruption.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
FUNDING SOURCES
General Fund – with costs shared with Enterprise, as location warrants.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:50
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
190
CIP Project Fund
General Fund
PROJECT NUMBER
GF080
DEPARTMENT
I.T.
PROJECT NAME
REMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP REPLACEMENT
FY16
$40,000
FY17
$40,000
Unscheduled
DESCRIPTION OF PROJECT
Wan Site end of life replacements for switches and router throughout City to include City Hall, Professional Building, City Shops,
Landfill, L&J, Library, WWTP, WTP, Swim Center, Beall Park, Cemetery. Smaller sites will be consolidated in one year. FY 15 -
Prof-Building, Vehicle Maint. This equipment is critical to the City's technology network, suporting all of the department's
performance measures related to system "uptime" (PM02-PM06) and workload measures related to number of hours the
network and various software is "in service" (WL02-W06).
ALTERNATIVES CONSIDERED
Maintain current switches without critical support or maintenance.
ADVANTAGES OF APPROVAL
Maintain uptime for all WAN locations throughout the City to include phone services as well as data.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund – with costs shared with Enterprise, as location warrants.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:50
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18
$40,000
FY19
$40,000 $40,000
FY20
191
CIP Project Fund
General Fund
PROJECT NUMBER
GF083
DEPARTMENT
CEMETERY
PROJECT NAME
BACKHOE
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
This piece of equipment would replace the current cemetery backhoe (2001) that is used for burials an average of 2 times per
week. This is the main piece of equipment utilized for cemetery burials.
ALTERNATIVES CONSIDERED
Continue to utilize the older backhoe and repair and maintain as necessary. Borrow from another department.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff and the families relying on cemetery services. The old cemetery backhoe could potentially be transitioned
to the Parks Division.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing vehicle.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:42
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18 FY19
$110,000
FY20
192
CIP Project Fund
General Fund
PROJECT NUMBER
GF084
DEPARTMENT
PARKS
PROJECT NAME
PARKS RESTROOM UPGRADES
FY16 FY17 Unscheduled
$340,000
DESCRIPTION OF PROJECT
This project is the general replacement and upgrading of the City Park’s public restroom facilities. Other restrooms that need to
be replaced- and/or built are: BMX- Westlake Park ($130,000) in FY18 - Rose Park ($130,000) in FY 20- Beall Park ($40,000)and
a new addition, the Softball Complex ($300,000 - Large Facility plus Concession Stand.) are unscheduled.</div>
ALTERNATIVES CONSIDERED
Continue to try to maintain existing facilities. The Rose and BMX Park projects will provide restroom facilities in areas where currently none
exist.
ADVANTAGES OF APPROVAL
Ease and efficiency of maintaining new restrooms, increased cleanliness of public facilities.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing facilities.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18
$130,000
FY19
$130,000
FY20
193
CIP Project Fund
General Fund
PROJECT NUMBER
GF092
DEPARTMENT
PARKS
PROJECT NAME
PLAYGROUND EQUIPMENT
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
The following playground equipment will eventually need to be replaced due to its age and condition: Replacement will bring
equipment up to today’s standards and reduce safety and liability concerns. Beall Park (FY16)- Jarrett Park (FY18)- Christie Park
(FY20), are identified as the playgrounds that need replacement, in that priority. In general, safety recommendations for
playgrounds address: playground site elements, sight lines, equipment features and materials, surfacing materials, hardware, paints
and finishes, and any other hazards that might be present. Playground repairs require same-day; response given their critical safety
implication. Currently, the Parks Division inspects and maintains 17 playgrounds city-wide and assists with another 18 HOA-
maintained playgrounds
ALTERNATIVES CONSIDERED
Keep existing equipment in place, maintain as we go
ADVANTAGES OF APPROVAL
Increased safety for community members.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal.
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
FY18
$60,000
FY19
$70,000 $70,000
FY20
194
CIP Project Fund
General Fund
PROJECT NUMBER
GF103
DEPARTMENT
FACILITY MGMT.
PROJECT NAME
AMERICAN'S WITH DISABILITIES ACT (ADA) COMPLIANCE IMPROVEMENTS
FY16
$20,000
FY17
$20,000
Unscheduled
DESCRIPTION OF PROJECT
Replace or install ADA upgrades in various city-owned buildings. Work examples include: door hardware, handrails, parking
signage and stalls, building access, etc. The newly formed ADA advisory committee is anticipated to provide recommendations to
the city on priority order for any upgrades or improvements that we might make in order to make our facilities or programs
more accessible. Having this money available to begin improvements will show our priorities have already been in place to
address special needs concerns for the City of Bozeman. Based on the initial review of the work to be done the dollar amount
should be increased in order to complete the improvements within the needed timeframe.
ALTERNATIVES CONSIDERED
When remodels are initiated on buildings they are brought up to current ADA requirements as per regulations. There are changes to the ADA
that took effect in March 2011. We will continue to make upgrades as changes are made to buildings but this budget item would accelerate the
compliance for city buildings.
ADVANTAGES OF APPROVAL
It has been the policy of the city to meet the full spirit of the law as outlined in the ADA regulations. By taking the initiative to bring all our
buildings up to current standards we can provide a positive example to the community in meeting the needs of people with restricted or limited
mobility.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: No real costs foreseen with these improvements. Future costs could be reduced if the
upgrades are made prior to any remodeling of the building
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:42
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18
$25,000
FY19
$25,000 $25,000
FY20
195
CIP Project Fund
General Fund
PROJECT NUMBER
GF104
DEPARTMENT
FACILITY - SC
PROJECT NAME
ENERGY UPGRADES AT THE SENIOR CENTER
FY16
$30,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
Install occupancy sensors in areas that are occupied at irregular times; install programmable thermostats; replace plumbing
fixtures with low-water fixtures; replace single glaze windows with double glazed units. Work would occur on all city owned
buildings after an analysis of the work that would have the best payback and energy savings. Some consultation with an electrical
engineer would be needed to develop some energy modeling to determine which improvements would have the best payback.
This funding is expected to become available just as our federal Energy Efficiency & Conservation Block Grant money has been
fully utilized. This project may change if the City decides to move forward on the Performance Contracting Energy Improvement
work that has been bid. The Performance Contracting will address the major energy improvements identified by the city and the
contractor.
ALTERNATIVES CONSIDERED
Currently upgrades are made as equipment reaches its useful life. This approach would be more proactive, replacing Items that have a
reasonable pay-back on energy savings. This money will also be used for energy upgrades done by the city that are not going to be part of the
McKinstry Energy Projects.
ADVANTAGES OF APPROVAL
This work would be in line with the Mayor’s energy initiative. Some rebates are currently available through NorthWestern Energy which would
help offset the cost of the change-outs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Improvements that would result in the shortest payback would receive priority.
Changes that would improve the work environment for employees and the public would also be given a priority.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:47
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
196
CIP Project Fund
General Fund
PROJECT NUMBER
GF108
DEPARTMENT
PARKS
PROJECT NAME
PARK SIDEWALK REPLACEMENTS
FY16 FY17 Unscheduled
$69,200
DESCRIPTION OF PROJECT
Identified for replacement due to deteriorating cement, missing sections and heaving from weather and roots from trees. Approx
$7/ square foot for rip and replace. New sidewalks must meet or exceed city code. Replacing the old sidewalk will result in a
safer sidewalk year round and enable the sidewalks plows to better meet the snow removal municipal code. Project 1: $100,000 -
Southside Park - replace 730' of sidewalk along South 5th Avenue and along West Alderson Street with new 6' (six foot) wide
concrete sidewalk, and the related retaining wall. Project 2: $82,000 - Cooper Park - replace the sidewalk around the entire
block. This sidewalk serves as a main route to and from the University. Approximately 1875' total. The addition of Story Mansion
sidewalk replacements ($69,200)
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Increased safety for community members.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: no estimate at this time
FUNDING SOURCES
General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:27
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):0
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18
$100,000
FY19
$82,000
FY20
197
CIP Project Fund
General Fund
PROJECT NUMBER
GF115
DEPARTMENT
PARKS
PROJECT NAME
PARK VEHICLE REPLACEMENTS
FY16 FY17
$24,000
Unscheduled
$90,000
DESCRIPTION OF PROJECT
Parks Department utilizes vehicles for mowing, fertilization, irrigation, inspections, snow plowing and repairs of the city parks,
comprising over 125 acres of formal turf and 220 acres of natural parkland. All vehicles are utilized until service related down-
time for equipment and staff become problematic or safety is compromised. FY’17 represents an inspection vehicle which will be
a hybrid for fuel efficiency. FY ’19 represents a one ton replacement. Dodge has ceased making parts for this particular vehicle
and while not a major representation of the fleet, one tons are used in plowing of parking lots, ice rinks, stone and materials
hauling, among other duties. The unscheduled is for continued replacement of aging fleet vehicles. A detailed listing of the
replacement plan, with vehicle mileage, has been sent to Finance. mileage updated October 2014.
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This insures safe and reliable vehicles for park use.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace older
ones.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:63
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY18 FY19
$45,000
FY20
198
Parks Vehicle Replacements - DetailsProject NumberAsset #MakeModel YrCurrent MileageFY16FY17UnscheduledNotesFY18FY19FY20GF1152691FORD1990194,47410/2014 MILEAGE$30,0003251DODGE2001186,750$30,00010/2014 MILEAGE1608FORD1986186,702$30,00010/2014 MILEAGE5561FORD1997183,486$30,00010/2014MILEAGE1691DODGE1985165,603$30,00010/2014 MILEAGE$30,000$30,000$90,000Totals199
CIP Project Fund
General Fund
PROJECT NUMBER
GF116
DEPARTMENT
CEMETERY
PROJECT NAME
CEMETERY VEHICLE REPLACEMENTS
FY16 FY17 Unscheduled
$42,500
DESCRIPTION OF PROJECT
Cemetery Vehicle Replacement Plan. The Cemetery Department utilizes 1-Ton trucks for operations and maintenance of the
Sunset Hills Cemetery. Asset# 1213, 1989 1Ton 4x4, 40,865 miles. This 1-Ton is critical to providing prompt burial services
(loading and unloading dirt) roughly twice a week, and sanding/plowing cemetery roads. While it has relatively low mileage, the
cost of repairs and its extremely low fuel economy (460 engine) drive our recommendation to replace this 25 year old vehicle.
*Mileage as of 11/2014
ALTERNATIVES CONSIDERED
Keep maintaining #1213 until a new replacement is funded or replacement parts are no longer available.
ADVANTAGES OF APPROVAL
This insures safe and reliable vehicles for cemetery use.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace older
ones
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:34
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):5
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
200
CIP Project Fund
General Fund
PROJECT NUMBER
GF130
DEPARTMENT
FACILITY - CH
PROJECT NAME
CITY HALL SITE IMPROVEMENTS - PHASE 2
FY16 FY17
$42,000
Unscheduled
DESCRIPTION OF PROJECT
A general landscape plan was prepared for the building remodel. It included planting beds, irrigation upgrades for a dated system
and modifications to provide water coverage for the revised site and better use of treated city water. Improvement items include:
Irrigation upgrade and new irrigation lines to all parts of the site, Reclamation of the abandoned alley to the south of the City
Commission meeting room, Trees to provide screening and shading on the south facing elevation, A storm water detention area
on the north east end of the alley to protect the creek from site run-off and any added siltation, Planting beds and screening from
the parking lot to the south of City Hall, Benches and or picnic tables for staff and citizen use, Better amenities for bike racks will
also be included. If approved the landscaping plan will be presented to the Commission for final review and approval.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
The site improvements will add to the overall character of the building as an important municipal facility. Commitments were made in the LEED
application for future site development that will address lower maintenance needs, less water use, and other green practices.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: The replacement of the irrigation system with a properly zoned system will make
better use of treated city water. The landscape plan that has been initially developed for the site includes both native plantings and
other vegetation requiring less water.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:38
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
FY18 FY19 FY20
201
CIP Project Fund
General Fund
PROJECT NUMBER
GF137
DEPARTMENT
RECREATION
PROJECT NAME
SWIM CENTER POOL FILTRATION SYSTEM
FY16 FY17 Unscheduled
$135,000
DESCRIPTION OF PROJECT
We are moving the Swim Center filter replacement project to an unscheduled time. During this time we are going to address
the safety concerns associated with the open pit filtration system. Staff must climb into the filtration pit onto slick wood rails to
scrub the filter grids on a weekly to daily basis. Once per month staff must climb to the bottom of the pit to clean out all of the
old filter media. The filter pit holds approximately 60,000 gallons of water, which gets flushed down the drain during the cleaning
process. One new filter option is a regenerative media system. The system is contained in a pressurized tank that will hold 400
gallons of water. Cleaning a regenerative system reduces the potential hazard to staff, and some of the current maintenance
burdens. We are going to work with McKinstry and an engineering company to find a filter system that will clean the water to a
high standard, as well as reduce the risks associated with the maintenance of an open pit filtration system.
ALTERNATIVES CONSIDERED
Continue to use current system
ADVANTAGES OF APPROVAL
Tthis project will decrease the work place hazards for staff, and reduce staff time needed to clean filters and replace media. Another advantage
of a regenerative filter system is an annual savings of approximately 700,000 gallons of water.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Maintenance and Operating cost will be equal or less then current system.
FUNDING SOURCES
100% General fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:45
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):7
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):7
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
202
CIP Project Fund
General Fund
PROJECT NUMBER
GF140
DEPARTMENT
RECREATION
PROJECT NAME
LINDLEY CENTER PARKING LOT RENOVATION
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
Curb and overlay the parking lot at the Lindley Center and include ADA parking stalls. Install parking lot lights and bases, a
dumpster pad and dumpster enclosure fence. This project aligns with section 10.10.1 of the PROST plan (adopted October 2007)
that recommends that City parks, recreation facilities and trails are accessible to the greatest extent possible. It would reduce
some of the current maintenance burdens (PM07), and mitigate some of the items contained in Risk Management reports -
Recreation Facilities (PM06). Includes permit fees.
ALTERNATIVES CONSIDERED
Sealing and striping lot and not installing lights
ADVANTAGES OF APPROVAL
Comply with city codes, allow for more cars to be parked in the lot at a time, more organized parking which will make the lot safer and reduced
liability, lights will help with public safety and parking lot/facility security, ADA spots will be designated which will make the lot accessible, the
dumpster would be enclosed.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual operating and maintenance costs to include stripping and periodic overlays.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:47
LEVEL OF SERVICE (Up to 20):13
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):9
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18 FY19
$47,000
FY20
203
CIP Project Fund
General Fund
PROJECT NUMBER
GF142
DEPARTMENT
RECREATION
PROJECT NAME
SWIM CENTER GUTTER REPLACEMENT
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
The pool gutter system is from the original construction of the pool in 1974. The tiles are made of concrete and are beginning to
wear thin. The tiles are no longer made, so they would be very difficult to replace if they broke.
ALTERNATIVES CONSIDERED
Replace with stainless steel gutters
ADVANTAGES OF APPROVAL
A new gutter system would provide more stability. The current gutter system has minimal skimming capacity with overflow breaks every 24
inches. New gutter systems have overflow gaps every two inches. 80% of dirt, debris, and oil collects at the surface of the water. Having a
more continuous overflow would provide cleaner water.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:47
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18 FY19
$150,000
FY20
204
CIP Project Fund
General Fund
PROJECT NUMBER
GF148
DEPARTMENT
PARKS
PROJECT NAME
BMX PARKING LOT
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
Installation of parking lot at Westlake BMX park.
ALTERNATIVES CONSIDERED
Do not install a parking lot
ADVANTAGES OF APPROVAL
Also access for Childrens Memorial Park Accessible area to park Christmas tree dumping
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Minimal. Clean-up, possible snow plowing, painting lines every few years
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:25
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18 FY19
$85,000
FY20
205
CIP Project Fund
General Fund
PROJECT NUMBER
GF157
DEPARTMENT
FACILITY - SC
PROJECT NAME
SENIOR CENTER ELEVATOR
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
The elevator at the Bozeman Senior Social Center is a three stop Otis elevator. The elevator was installed in early 1980. The
elevator is to the point where many technological improvements have been made in elevator technology and a change out would
yield both improved service and some reductions in energy savings. While the elevator is still a safe system, the elevator is used
often due to the special needs of the members of the Senior Center. Planning ahead for the replacement of the elevator will be
more cost effective and avoid unnecessary down time during the replacement process. I requested a detailed analysis of the
elevator by the maintenance contractor we have for the elevator and they agreed that the Senior Center elevator is the one that
is most in need of replacement amongst all the city elevators.
ALTERNATIVES CONSIDERED
Continue to maintain and adjust the elevator operating systems throughout the year. Wait to replace the elevator until it physically breaks
down or continue to monitor the operation and hold off on the replacement until the routine repair and maintenance costs exceed acceptable
limits
ADVANTAGES OF APPROVAL
A new car, rail system and control package would add to the reliability of the elevator operation and the address the accessibility requirements
for a municipal building. Building energy demands would also benefit as the newer elevator systems have more energy saving features built into
them.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: A new system would reduce some of the maintenance costs currently associated with
this elevator. A new system would also include a number of technological improvements.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):7
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY18
$68,000
FY19 FY20
206
CIP Project Fund
General Fund
PROJECT NUMBER
GF162
DEPARTMENT
FIRE
PROJECT NAME
LIVE-FIRE TRAINING PROP
FY16
$30,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
This will complete the Fire training facility at the lower yards. It will be constructed of modular container units that will be
configured and replaced when needed. The modular components of this prop allow for future transportation to another training
location should one be secured in the future. This facility will be used year round. The following types of training would occur:
Live Fire, Flashover, Ventilation, Forcible Entry, Confined Space, Hazardous Materials Response, and Trench Rescue. The facility
will be available to the City Police Department for their training needs (Special Response Team, etc.) and to the Water and
Sewer Department for continued Trench Rescue training. In recent budgets we have purchased the containers and have stacked
them at the training site. The ongoing request is to continue to complete the passage doorways, stairways, roof props, burn
rooms and eventually a standalone flash over prop. This project trains firefighters to respond to Fires, Rupture/Explosion , and
Hazardous Conditions and various other call types.
ALTERNATIVES CONSIDERED
Continue with utilizing the existing site and Central Valley Fire training center out of the city. We also have a strong relationship with
Sourdough Fire and potentially will be training with them.
ADVANTAGES OF APPROVAL
Firefighters can train when on-duty, reducing overtime costs. Required for ISO compliance.. Located within the City Limits, firefighters would be
close for call-outs. Available when needed (unlike Central Valley Fire site.) Shared facility with City Police and Water/Sewer Operations
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating costs are minimal and are within our existing operational budgets.
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:45
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
207
CIP Project Fund
General Fund
PROJECT NUMBER
GF165
DEPARTMENT
POLICE
PROJECT NAME
PATROL MOTORCYCLE REPLACEMENTS
FY16
$30,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
Originally in FY15, we identified the need to trade in 3 higher mileage motorcycles for 2 new motorcycles for our traffic division,
at a total end-price of $60,000. Authorization was given to purchase one of the two motorcycles, which resulted in trading in
two 2003 Harley Motorcycles for one new Harley motorcycle. In FY16, we will trade in a 2002 Harley Davidson Motorcycle for
a new motorcycle. With trade in value and re-use of the police radio, the total cost will be $30,000. The end result of this
purchase leaves the department with 2 new primary patrol motorcycles fully outfitted. Patrol motorcycles are an essential item
in the traffic enforcement division, used for a portion of the over 13,000 traffic stops, crashes, and citations each year. These
motorcycles are used from March to October each year and are responsible for a portion of the response to both emergency
and non-emergency calls for service, investigate accidents, conduct traffic enforcement and general patrol duties.
ALTERNATIVES CONSIDERED
None..
ADVANTAGES OF APPROVAL
This ensures safe and reliable emergency response vehicles for patrol use, as well as lower annual maintenance costs. For the traffic division to
be effective, this equipment must be kept in top operating condition. Police motorcycles are available for police patrol use during the day and
when the city streets are clear enough to ride.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Maintenance costs are stable due to regularly scheduled service. Officers assigned to the motorcycle division are also assigned to
their own motorcycle.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:66
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
FY18 FY19 FY20
208
CIP Project Fund
General Fund
PROJECT NUMBER
GF166
DEPARTMENT
POLICE
PROJECT NAME
PORTABLE RADIO REPLACEMENTS
FY16 FY17
$48,000
Unscheduled
$50,000
DESCRIPTION OF PROJECT
This plan allows for 9 police portable radios to be replaced each year, including all of the software, programming and peripheral
accessories. This is planned replacement of radios at the end of their predicted usable life, estimated between six and ten years.
This will provide for seamless communication and response capabilities as the radios become less reliable and repair is no longer
a financially prudent option. Portable (or hand-held) radios are an essential item in the operation of the Bozeman Police
Department, being a critical communication tool used for over 50,000 Response to Calls each year. Police radios must be
available for police use 24 hours a day, 365 days a year. These radios are individually assigned, allowing for greater longevity, and
department-wide communication in the event of a need for major response.
ALTERNATIVES CONSIDERED
None. Previously had this rotation beginning in FY15. Radios are working to a degree that this entire planned purchase moved back beginning
FY17
ADVANTAGES OF APPROVAL
This insures safe and reliable emergency communication and response. Program allows for a planned and predictable need for equipment
replacement. Clear and dependable communication allows for quick and efficient deployment and the required level of officer safety.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:57
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18
$49,500
FY19
$51,000 $52,500
FY20
209
CIP Project Fund
General Fund
PROJECT NUMBER
GF181
DEPARTMENT
RECREATION
PROJECT NAME
SWIM CENTER DECK TILE REPLACEMENT
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
The tile on the Bozeman Swim Center’s deck is the original tile. In many places the grout has worn away and the tile is cracked.
We replace individual tiles around the deck as they break or come loose. Replacement with a current, non-skid tile will not only
increase the visual appeal of the facility, but will help reduce the number of slips that occur at the facility.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Increase safety by installing non-skid tile. This project would reduce some of the current maintenance burdens associated with replacing old,
broken tiles.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:43
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18 FY19
$141,423
FY20
210
CIP Project Fund
General Fund
PROJECT NUMBER
GF186
DEPARTMENT
FACILITY - PROF
PROJECT NAME
REPLACE ENTRANCE LOCKS AT THE PROFESSIONAL BUILDING WITH FOB UNITS
FY16
$12,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
There are 6 main entrance doors at the Professional Building on the south, north, and west sides of the building. The current
door locks would be replaced with the radio frequency fob locks that are being used for other city buildings. It might be good to
move this installation up to FY 15. There is more activity and this would help with some of the concerns that have come up with
the doors getting locked in the evening with the activities related to the MSU Computer Training Lab in the basement of the
building.
ALTERNATIVES CONSIDERED
Stay with the existing key locks.
ADVANTAGES OF APPROVAL
Replacement of the key locks with fobs would be consistent with the other locks that have been installed on all new city projects. This is one of
the last primary city buildings that is not equipped with the fob units. These locks would allow for easier access for the various employees and
multiple departments that occupy the building.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% general fund unless the building department fund would be charged separately for a portion of the cost.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:27
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):0
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
211
CIP Project Fund
General Fund
PROJECT NUMBER
GF187
DEPARTMENT
FACILITY - SC
PROJECT NAME
REPLACE WORN SIDING ON THE BOZEMAN SENIOR SOCIAL CENTER
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
The original siding on the Senior Center is wide flat boards installed in a clap board pattern. The board are showing signs of wear
and many are split and exposing the underlayment. Areas of the building that were damaged in the 2010 hail storm were resided
with a cement based siding that is more durable. While the current siding does add character to the building it will be difficult to
replace or refinish and the proposed material will be more durable. Addition work is being included in the CIP requests for
exterior work on the building. Other areas of the building are in need of repair due to the age and condition of the materials.
ALTERNATIVES CONSIDERED
Repair, replace, and repaint the existing wide board siding.
ADVANTAGES OF APPROVAL
Install a more durable type of siding that will seal the building envelope and provide for a material that will have a longer life.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Long term maintenance costs will be reduced.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:39
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18
$26,250
FY19 FY20
212
CIP Project Fund
General Fund
PROJECT NUMBER
GF190
DEPARTMENT
PARKS
PROJECT NAME
4-WHEELER ATV REPLACEMENT
FY16 FY17 Unscheduled
$14,000
DESCRIPTION OF PROJECT
Replace the ATV (2000 Yamaha Grizzley) used for sidewalk snow removal and is the main piece of equipment that is used to
spray approx 300 acres with herbicides and biostimulants for the Parks Division.
ALTERNATIVES CONSIDERED
Continue to use the 2000 Yamaha Grizzley and repair as needed.
ADVANTAGES OF APPROVAL
Maximize efficiency, minimize down time, proactive replacement of aging equipment.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Routine maintenance
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
213
CIP Project Fund
General Fund
PROJECT NUMBER
GF191
DEPARTMENT
PARKS
PROJECT NAME
UPGRADE SOFTBALL COMPLEX LIGHTING
FY16 FY17 Unscheduled
$825,000
DESCRIPTION OF PROJECT
Replace the current lights at the Softball Complex with appropriate stadium lights. Estimate provided by MUSCO, would be bid at
the time of construction. Existing lights have light spillage and this is the only way to make the lights Dark Skies Compliant.
ALTERNATIVES CONSIDERED
Keep existing lights
ADVANTAGES OF APPROVAL
The new lights can offer 50% less light spillage and glare and reduce energy costs by up to 50%. Additionally, upgraded lights could help to
reduce or eliminate complaints regarding light pollution.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Reduction in electrical use.
FUNDING SOURCES
100% General Fund, or fundraising by user groups - Cost estimates range from $750,000 to $825,000 in August 2012.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:22
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):6
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):0
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):1
FY18 FY19 FY20
214
CIP Project Fund
General Fund
PROJECT NUMBER
GF194
DEPARTMENT
PARKS
PROJECT NAME
PARK ENTERANCE SIGNS
FY16
$10,000
FY17
$10,000
Unscheduled
DESCRIPTION OF PROJECT
Project to replace existing park signs and add park entrance signs where none currently exist with an updated, identifiable,
uniform, maintenance-free park sign. This project would provide for approximately 5 double-sided signs per year.
ALTERNATIVES CONSIDERED
Continue to make our own wooden routered park signs.
ADVANTAGES OF APPROVAL
A uniform signing system creating easily identifiable park properties, continuity, and reduction in labor costs due to constant upkeep of our
wooden signs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18
$10,000
FY19
$10,000
FY20
215
CIP Project Fund
General Fund
PROJECT NUMBER
GF195
DEPARTMENT
PARKS
PROJECT NAME
AERATOR
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
An additional aerator into Parks and Recreation inventory of turf equipment. This would be used to maintain the 125 acres of
turf in the park inventory.
ALTERNATIVES CONSIDERED
Continue to operate with one aerator.
ADVANTAGES OF APPROVAL
Proactively and aggressively aerate parks and sports fields within the City to create a finer and healthier product.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:19
LEVEL OF SERVICE (Up to 20):5
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):1
FY18 FY19
$17,000
FY20
216
CIP Project Fund
General Fund
PROJECT NUMBER
GF196
DEPARTMENT
I.T.
PROJECT NAME
BACKUP ROOFTOP COOLING UNIT FOR THE PROFESSIONAL BUILDING
FY16 FY17 Unscheduled
$20,000
DESCRIPTION OF PROJECT
Add a redundant cooling unit to the current APC cooling system in the professional building Data Center.
ALTERNATIVES CONSIDERED
Keep using the current 10 year old system and spend $6,000 to replace bearings.
ADVANTAGES OF APPROVAL
We would have a system that is properly sized for the room and heat load. It would be a redundant system that would allow failover in the
event that one of the unit fails. The new system would be more energy efficient. We have had to put money into the unit multiple times over
the last year and we are looking at a sizable expenditure now to keep using this unit going forward.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
1 Year warranty out of the gate with roughly $100 per year for Freon replacement and maintenance. Repairs and issues beyond
basic maintenance after the first year would have to be paid at that time.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:47
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):7
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
217
CIP Project Fund
General Fund
PROJECT NUMBER
GF197
DEPARTMENT
I.T.
PROJECT NAME
MICROSOFT OFFICE VERSION UPGRADE TO OFFICE 2013
FY16
$70,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
Licenses with Software Assurance program. ;Certain vendors are asking us to upgrade our software version. ;We are currently
using Microsoft Office 2007. ;This needs to be accomplished in FY16 or FY17.
ALTERNATIVES CONSIDERED
Microsoft Cloud System Office 365. $62,000 ongoing/year; We haven't fully investigated this option and have concerns about meeting our
discovery and records retention requirements.
ADVANTAGES OF APPROVAL
A coordinated migration to Office 2013 that can be occur during planned roll-out. Less disruption to the organization.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
218
CIP Project Fund
General Fund
PROJECT NUMBER
GF199
DEPARTMENT
FACILITY - PROF
PROJECT NAME
PROFESSIONAL BUILDING RECONFIGURATION AND MAIN FLOOR CARPET REPLACEMENT
FY16
$49,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
The users of the Stiff Building will undertake a renovation of the building in order to accommodate positions and programs that
were approved in the FY15 budget, and future staffing needs over the course of the next 10 years. The creation of the
Stormwater Utility and the increase in the number of staff within GIS will necessitate changes to the building, in the coming year.
The study of the use of the building and future uses to accommodate growth in the next 10 years is underway. This also provides
the opportunity to have Building and Planning located on the same floor to offer better customer service through the
coordinated delivery of services. The Commission approved $50,000 in funding for reconfiguration of the customer service area
in the building in previous budgets. The work was never undertaken. Hallway carpet on the main floor of the Professional Building
is starting to show wear. Also there have been problems with static build up causing problems with computer use. New carpet
will be static free. Most of the carpet areas are the hallways by the offices for Planning and Engineering.
ALTERNATIVES CONSIDERED
Fund only the alterations to the building that are necessary to accommodate expension of the GIS department and the creation of the
stormwater utility. Carpet - Replace small sections of carpet a little at a time over multiple years to work from standard budget verses CIP
money.
ADVANTAGES OF APPROVAL
This funding will allow Community Development to continue to move toward an integrated customer focused service delivery model. It will
also provide Public Works with the ability to co-locate complimentary services in the Stiff Building. Finally it will help the City to take a planned
thought out approach to building utilization and
optimization. Replace worn carpet with static free
carpet. Maintain the character of the building and offices and avoid trip hazards from worn carpet areas.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Standard costs for annual carpet cleaning, but no added costs for static guard application. No additional operating costs for
building reconfiguration.
FUNDING SOURCES
General Fund, Stormwater, Water, Buildling
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:27
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):0
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
219
CIP Project Fund
General Fund
PROJECT NUMBER
GF201
DEPARTMENT
FACILITY - FR2
PROJECT NAME
FIRE STATION #2 SIDING REPLACEMENT
FY16
$24,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
The exterior of Fire Station #2 is showing signs of aging. Improvements have already been done on parts of the building – re-roof
due to hail damage, and replacement of windows and doors due to age and for improved energy efficiency. Now that the
windows are replaced it will be a good time to replace the building siding.
ALTERNATIVES CONSIDERED
None identified at this time.
ADVANTAGES OF APPROVAL
Replacement of the siding will improve the appearance of the building and stabilize the rest of the building envelope.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
The proposed siding is a cement based material that is pre-colored. This will be a durable materials and reduce the amount of
repainting that will need to be done to maintain the condition of the material.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:29
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):0
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
220
CIP Project Fund
General Fund
PROJECT NUMBER
GF203
DEPARTMENT
FACILITY - SC
PROJECT NAME
BOZEMAN SENIOR SOCIAL CENTER EXTERIOR ENVELOPE IMPROVEMENTS.
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
Due to the age and condition of the Bozeman Senior Social Center building a number of exterior materials will be replaced.
Work will include the replacement of the rough board siding with cement based clapboard siding. The soffit area of the building is
open in many areas and lots of birds have been getting into the attic areas. New fascia boards and soffit boards will be installed.
The gutter sections are leaking and torn on many areas of the building. The entrance columns on the northeast entrance of the
building are also starting to rot out and will be replaced. There is foam material on the foundation area of the building that is
broken and not providing the needed moisture protection. This will also be replaced.
ALTERNATIVES CONSIDERED
Phasing the various repairs over time will increase the cost as some things need to be done before other work is done. For example replacing
the fascia boards before the gutter system is installed. Replacing the soffits before the fascia boards are installed. One other consideration would
be upgrading some of the single glazed windows with more energy efficient windows before the siding is installed.
ADVANTAGES OF APPROVAL
Now that the building is over 30 years old, the repairs will address the deterioration of the building exterior envelope. The roofing was all
replace due to the 2010 hail damage. The west side of the building was also resided due to hail damage and the proposed replacement materials
will match what has already been upgraded on the building. In addition to improving the overall appearance of the building, the new materials
will have a longer life expectancy and protect the condition of the building. There has been some water leaking in through the windows in the
basement. The gutters will be set up so that the water from the roof does not drain into the window wells keeping the water from getting into
the building.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
The new materials will have a longer projected life expectancy. We will step up the ongoing maintenance and requirements for
painting when needed.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:32
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18
$38,500
FY19 FY20
221
CIP Project Fund
General Fund
PROJECT NUMBER
GF205
DEPARTMENT
PARKS
PROJECT NAME
PROST PLAN UPDATE
FY16 FY17
$100,000
Unscheduled
DESCRIPTION OF PROJECT
Update the 2007 Parks Recreation Open Space Trail (PROST) Plan. The current plan is nearing 10 years old. Since adoption, the
city has grown in size, new park properties have come into the system, and local demographics may have changed. This project
anticipates hiring an outside party to update the Plan. If funded in FY17, the Community Plan update will have occurred, and
much of the Parks Trails bond will likely be allocated.
ALTERNATIVES CONSIDERED
Do not update the plan.
ADVANTAGES OF APPROVAL
The update would record and reference new and accurate information that has been developing over the last 10 years.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:35
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):0
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
222
CIP Project Fund
General Fund
PROJECT NUMBER
GF206
DEPARTMENT
PARKS
PROJECT NAME
BRONKEN PARK PATHWAY
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
INSTALLATION OF NEW SIDEWALK FOR PEDESTRIAN TRAFFIC BETWEEN DURSTON AND CLASSICAL WAY, ALONG
COTTONWOOD ROAD.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Safe pedestrian travel for park users and vehicle traffic.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal.
FUNDING SOURCES
General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:27
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18
$88,246
FY19 FY20
223
CIP Project Fund
General Fund
PROJECT NUMBER
GF209
DEPARTMENT
RECREATION
PROJECT NAME
LINDLEY CENTER FULL UPGRADE: RESTROOMS, WINDOWS, SIDING, BASEMENT, KITCHEN, R
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
This project is the combination of requests for upgrade of the Restrooms ($50,000), Window Replacement ($22,000), Siding
Replacement ($24,000), Kitchen Upgrade ($50,000), East Roof Insulation ($24,000), Floor support ($12,700), Roof support
($15,250). This is a heavily used community center that could benefit from substantial improvements.
ALTERNATIVES CONSIDERED
As suggested by the Commission
ADVANTAGES OF APPROVAL
1. Brings restroom up to current ADA requirements; 2. Brings restroom up to current City of Bozeman building codes; 3. Improves sanitation
in the restooms and kitchen facilities; 4. Rehabs and secures the building envelope for years to come; 5. Reduced energy consumption from
improved windows and insulation. 6. Addresses deficiencies that were identified in the 2014 structural analysis and 2012 facility condition
inventory
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:38
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY18 FY19
$197,950
FY20
224
CIP Project Fund
General Fund
PROJECT NUMBER
GF216
DEPARTMENT
RECREATION
PROJECT NAME
12 PASSENGER VAN
FY16
$15,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
The Parks and Recreation Department has no participant transportation options between our facilities and to offsite program
areas. ;The Recreation Division continues to expand programs that will utilize offsite locations and needs to be able to transport
participants and supplies. Currently, the YMCA trades the Recreation Department transportion services of program participants
in exchange for pool use.
ALTERNATIVES CONSIDERED
Contract for other transportation option. Continue with the YMCA, if they are available.
ADVANTAGES OF APPROVAL
Expanded program options and potential revenue, participant safety when offsite i.e. if a storm rolls in, we could transport kids to indoor
locations.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Routine maintenance
FUNDING SOURCES
General Fund, potential sponsorship with local service organization.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:25
LEVEL OF SERVICE (Up to 20):5
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
225
CIP Project Fund
General Fund
PROJECT NUMBER
GF219
DEPARTMENT
FACILITY - CH
PROJECT NAME
ADDITION TO CITY HALL, CONSOLIDATION OF SERVICES
FY16 FY17 Unscheduled
$5,500,000
DESCRIPTION OF PROJECT
This project would relocate the functions currently housed in the Stiff Building (Community Development/Engineering/IT/Building
Inspection) into an expansion of City Hall on Lamme Street.
ALTERNATIVES CONSIDERED
Keep operations at the Stiff Building.
ADVANTAGES OF APPROVAL
Centralizing more services in one location at City Hall. Staff and citizens spend time migrating between the buildings.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
The new facility should have lower operating costs than the Stiff Building.
FUNDING SOURCES
Potential Funding Sources include: General Fund, Enterprise Fund (for public works), Building Inspection Fund (Building Inspection
Division), sale of the Stiff Building. This is a very rough estimate, based on building square footage and current construction costs.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:28
LEVEL OF SERVICE (Up to 20):12
OPERATING BUDGET IMPACT (Up to10):3
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
226
CIP Project Fund
General Fund
PROJECT NUMBER
GF220
DEPARTMENT
FACILITY MGMT.
PROJECT NAME
REPLACE WORN OVERHEAD DOORS AND SEALS AT THE SHOP COMPLEX
FY16
$10,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
Replace worn door parts and components on 14 overhead garage doors at the Shop Complex. The doors are old enough that
the parts are worn and the seals no longer function properly.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Doors will be more operable and the seals will help control the temperature in the building areas. Often the doors stop working and
departments have difficulty getting their vehicles out of the building. The upgrades will keep the doors in operation.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
General repair costs will be reduced if doors are more functional.
FUNDING SOURCES
SPLIT EVENLY: GENERAL FUND, WATER FUND, WASTEWATER FUND
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:33
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
227
CIP Project Fund
General Fund
PROJECT NUMBER
GF221
DEPARTMENT
FACILITY - SC
PROJECT NAME
BOZEMAN SENIOR SOCIAL CENTER BASEMENT RESTROOM LAYOUT
FY16
$20,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
Senior Center members have expressed concerns over the current layout of the restrooms in the basement of the building.
Access is limited for some people the stall walls and doors are not well attached and are difficult to move through and to move
around in.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Some folks have actually fallen in the stall areas and someone installed a grab bar from the floor to the ceiling in one stall to provide some
stability.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% general fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:38
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
228
CIP Project Fund
General Fund
PROJECT NUMBER
GF222
DEPARTMENT
FACILITY - FR3
PROJECT NAME
PAINTING PERGOLA AT FIRE STATIONS #3
FY16
$10,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
The paint on the metal areas on the building at Fire Station #3 on the west side of the building near the patio area has cracked a
bid and the metal is rusting in some areas. The areas will need to be scraped down, the rust needs to be removed, and the areas
primed and painted with more durable paint.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
The cleaning and repainting will help protect the metal from rusting out and maintain the overall character of the exterior of the building. There
is quite a bit of public traffic at the building with the County Park area, Dino Park Playground area, and the Community Meeting Room.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:24
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):2
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
229
CIP Project Fund
General Fund
PROJECT NUMBER
GF224
DEPARTMENT
FINANCE
PROJECT NAME
COPIER REPLACEMENT - FINANCE OFFICE
FY16 FY17
$15,000
Unscheduled
DESCRIPTION OF PROJECT
Replace the existing Konica Minolta 550 printer/scanner/copier with a similar model.
ALTERNATIVES CONSIDERED
Keep it. Consider leasing a model. Use another departments old copier.
ADVANTAGES OF APPROVAL
Replace a critical piece of equipment in the Finance department.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal. We intend to use a service contract similar to the current contract
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
230
CIP Project Fund
General Fund
PROJECT NUMBER
GF225
DEPARTMENT
FINANCE
PROJECT NAME
COGNOS - BUSINESS INTELLIGENCE UPGRADE
FY16
$14,400
FY17 Unscheduled
DESCRIPTION OF PROJECT
Upgrade current QREP software. The new software has a wider variety of reports. The newer version is web-based with greater
dashboard capability. This software currently produces our expenditure approval list, budget status reports, and general
operating reports for multiple departments.
ALTERNATIVES CONSIDERED
Continue using current version of QREP (v. 7.5)
ADVANTAGES OF APPROVAL
More functionality for end users, easier access, more user friendly. Fuels creativity with built in communication tools and social netowrking
options encouraging collaboration. Evolution of open government - SunGard's Public Sector consultants can help provide the level of
transparency and data that meets citizens' expectations.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal.
FUNDING SOURCES
General Fund - 33%; Water Fund - 33%; Wastewater Fund - 33%
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:26
LEVEL OF SERVICE (Up to 20):5
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):1
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
231
CIP Project Fund
General Fund
PROJECT NUMBER
GF226
DEPARTMENT
FINANCE
PROJECT NAME
NAVILINE EDGE (UPGRADE)
FY16
$15,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
This project migrates our current Naviline interface to make the product more univesally accessible. Eliminates the Java aspect of
the software. Windows based product increases functionality.
ALTERNATIVES CONSIDERED
Keep using the current version.
ADVANTAGES OF APPROVAL
More user friendly. Easier access. Eliminate Java related problems.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:32
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
232
CIP Project Fund
General Fund
PROJECT NUMBER
GF227
DEPARTMENT
FINANCE
PROJECT NAME
ERP REPLACEMENT "SUNGARD REPLACEMENT/UPGRADE"
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
Replacing/upgrading the current system installed in 1999. This is the system that runs all the financial, community development,
land records, utility and business license, applications.
ALTERNATIVES CONSIDERED
Continue running current SunGard package. Use SunGard.net as an improvement to the current system, but not a full replacement.
ADVANTAGES OF APPROVAL
Simplified package. Easier to integrate the various applications/programs. Easier to pull out information for end users. Easier compiliation of
Commission reports and packets for Community Development.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Unknown. Dependent on the option chosen.
FUNDING SOURCES
General Fund 33%; Water Fund 33%; Wastewater Fund 33%
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:50
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18 FY19
$83,333
FY20
233
CIP Project Fund
General Fund
PROJECT NUMBER
GF228
DEPARTMENT
HUMAN RESOURCES
PROJECT NAME
HR YEARLY EVALUATION SOFTWARE
FY16
$20,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
Purchase of a module to facilitate performance evaluations for all City employees. Currently we use word documents and fillable
PDFs for creation and distribution of evaulations
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:
LEVEL OF SERVICE (Up to 20):
OPERATING BUDGET IMPACT (Up to10):
SERVICE AREA (Up to 10):
DEPARTMENT PRIORITY (Up to 10):
COMMISSION WORKPLAN (Up to 10):
ADOPTED CLIMATE PLAN (Up to 5):
FREQUENCY OF USE (Up to 5):
FY18 FY19 FY20
234
CIP Project Fund
General Fund
PROJECT NUMBER
GF229
DEPARTMENT
I.T.
PROJECT NAME
CITY HALL ISCSI STORAGE REPLACEMENT
FY16 FY17
$40,000
Unscheduled
DESCRIPTION OF PROJECT
All of the virtual servers that reside at city hall use this device as their storage device. It is a critical piece of infrastructure that
allows us to not only host the city hall servers but also other city servers in the event of failure. It will no longer be under
warranty and will need to be replaced.
ALTERNATIVES CONSIDERED
Keep Running the existing device beyond 2017 out of warranty.
ADVANTAGES OF APPROVAL
Will allow us to replace a critical piece of infrastructure before it can no longer be covered under warranty.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:50
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
235
CIP Project Fund
General Fund
PROJECT NUMBER
GF231
DEPARTMENT
CEMETERY
PROJECT NAME
CEMETERY IRRIGATION PROJECT
FY16
$50,000
FY17
$200,000
Unscheduled
DESCRIPTION OF PROJECT
Phased Project to move irrigation of cemetery and park lands off treated municipal supply onto raw surface supply previously
decreed to irrigate cemetery lands from the Story Mill Ditch .The planned improvements dramatically reduce the amount of man
hours required to monitor watering during season.Improved irrigation system reduces/eliminates water loss and water is applied
in the most efficient manner, maximizing the use of the resource. More specifically: FY 16: Phase I Monitoring and Pre-Design
Feasibility Analysis: • Historic Flows of Sourdough Creek to measure reliability • Ditch survey to understand overflow and
flooding issues • Headgate assessment and repair/replace • Cost assessment for city to operate and maintain diversion works,
pump and screen • Haggerty Fields Extension FY 17: Phase II Design for Irrigation of Cemetery Lands • Inlet structure and piping •
Pump house • Main and laterals • Electrical • Irrigation System Components FY 18:* Phase III Installation of Diversion Works
Project to Cemetery Lands. *If awarded, grant funding through the Bureau of Reclamation’s WaterSMART Program would offset
total project costs. FY 19:* Phase IV Extension to Haggerty Fields •Design •Installation. *If awarded, grant funding through the
Bureau of Reclamation’s WaterSMART Program would offset total project costs. Subject to DNRC/Water Court approval.
U h d l d $50 000 00 N (10 )ALTERNATIVES CONSIDERED
Continue to use treated water for cemetery land irrigation.
ADVANTAGES OF APPROVAL
The Parks & Rec Department would no longer pay for large quantities of treated water for irrigation. It protects and preserves the city’s most
valuable decreed surface water right and makes available for sale treated water that would otherwise have irrigated the cemetery. The treated
water that is no longer applied to the cemetery and parks irrigation would be available for sale to new water customers enabling future growth
and/or improving the reliability of the City’s water supplies for use in times of drought. Makes available approximately 258 AF of treated water,
valued at $1,548,000.00 available for retail sale for approximately 1,121 SF homes or 2,080 MF homes. Reduces numbers of seasonal workers
required to be hired by Parks Department and increases the reliability of domestic water supplies in times of drought. The life of the project: 10
years for the pump and 100 years for the pipes and pumphouse structure If necessary the system can easily be reconnected to city water
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Pump replacement
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:44
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
FY18
$200,000
FY19 FY20
236
CIP Project Fund
General Fund
PROJECT NUMBER
GF232
DEPARTMENT
ECONOMIC DEVELOPMENT/COMMUNITY SER
PROJECT NAME
BOZEMAN FIBER INITIATIVE
FY16
$50,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
Bozeman Fiber Master Plan Construction – Phase 1 The Bozeman Fiber Master Plan recommends four phases of construction for
a community fiber optic network. Four sources of funding are proposed for the construction of Phase 1. Downtown TIF and
North 7th TIF will contribute funds for construction in the Main Street and North 7th corridors, respectively. Meanwhile, a
project already slated for connecting City Hall and the Shops complex along Montana Avenue will supplement the construction of
the North Side and Fairgrounds link to Interstate Fiber; an additional $50,000 in general fund dollars will support creation of the
enterprise entity.
ALTERNATIVES CONSIDERED
Don't build the project. Wait for the private sector to build the project. Look for other partners to fully fund the project.
ADVANTAGES OF APPROVAL
Bozeman Fiber Initiative Program Summary Affordable broadband access is essential for creating high-paying jobs in Bozeman and Gallatin
County. Technology firms, film makers, medical providers, banks, businesses, and startups require fast, reliable, and secure connections to their
clients. Educational institutions increasingly depend on broadband to provide high quality instruction and meet standards for integrating
technology into the classroom to prepare students to be career ready. Broadband connectivity, however, is only available at high prices or is
simply unavailable. This initiative seeks to increase access and significantly lower the cost of broadband for business by stimulating private sector
service delivery through public infrastructure investment. Business, Education and Economic Development Benefits Entrepreneurs, who need
fast and secure access to national clients will be able to focus on growing their businesses and creating jobs rather than paying crushing
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
It is intended that the operation of the system will NOT be supported by the City's general fund.
FUNDING SOURCES
General Fund; Phase 1 - Funding Partners include: City of Bozeman, Downtown TIF, N. 7th TIF, Bozeman Deaconess Hospital
Phase 2 Funding Partners include: Bozeman Public Schools (TIFs, Street Reconstruction, Water Fund Projects, Sewer Fund
Projects), City of Bozeman, and Community Banks Phase 3 – TBA Phase 4 – TBA
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:35
LEVEL OF SERVICE (Up to 20):5
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
237
CIP Project Fund
General Fund
PROJECT NUMBER
GF233
DEPARTMENT
I.T.
PROJECT NAME
VEHICLE REPLACEMENT
FY16 FY17 Unscheduled
$23,000
DESCRIPTION OF PROJECT
Replacement of IT Vehicles
ALTERNATIVES CONSIDERED
Buy new or Do nothing.
ADVANTAGES OF APPROVAL
Provide functional transportation with reduced maintenance costs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:38
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY18 FY19
$23,000
FY20
238
IT Vehicle DetailsProject NumberAsset #MakeCurrent MileageFY16FY17FY18FY19FY20UnscheduledNotesGF2331784'95 Dodge Dakota65,488$23,000If our current vehicle is still running well and maintenance costs are not high we would keep it beyond 2020GF2332697'94 Jeep Cherokee72,327$23,000GF2332707'99 Dodge Dakota101,073GF2333273'05 Chevy Colorado32,770Totals$23,000 $23,000Tuesday, December 09, 2014Page 1 of 1239
CIP Project Fund
General Fund
PROJECT NUMBER
GF234
DEPARTMENT
PARKS
PROJECT NAME
NEW PARK INFRASTRUCTURE - SIDEWALKS, CURBS, GUTTERS, etc
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
There are numerous existing community parks that do not have complete curb, gutter, sidewalk, pedestrian ramp and street
infrastruture. Examples include Rose Park, Bronken Park, and the new Bozeman Ponds Park. This item is intended to provide
funding for the completion of this critical infrastructure.
ALTERNATIVES CONSIDERED
Do nothing.
ADVANTAGES OF APPROVAL
Increased pedestrian and vehicle safety. Increased enjoyment of park areas by pedestrians. Improved functioning of related street network.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
There will be impacts for snow-plowing of both sidewalks and street lanes added.
FUNDING SOURCES
General Fund, grants, potential TOP Bond money in some cases.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:
LEVEL OF SERVICE (Up to 20):
OPERATING BUDGET IMPACT (Up to10):
SERVICE AREA (Up to 10):
DEPARTMENT PRIORITY (Up to 10):
COMMISSION WORKPLAN (Up to 10):
ADOPTED CLIMATE PLAN (Up to 5):
FREQUENCY OF USE (Up to 5):
FY18 FY19
$250,000
FY20
240
CIP Project Fund
General Fund
PROJECT NUMBER
GF235
DEPARTMENT
Police
PROJECT NAME
EVIDENCE BAR CODING SYSTEM
FY16 FY17
$20,000
Unscheduled
DESCRIPTION OF PROJECT
This evidence barcode system is a mix of software and hardware that provides a secure and efficient method of entering, tracking
and managing evidence. This system includes the bar code reader, label printer, labels, software and software licenses,
initial training and 1st year of maintenance to handle the existing 10,000+ items of evidence and input and control of evidence
gathered from this point forward. This barcode system is an essential addition to a new facility that integrates technology
with design improvements and improve overall efficiency of the evidence process. </div>
ALTERNATIVES CONSIDERED
Can continue with existing process which is not efficient and is difficult to use for conducting inventories and audit processes and involves
increased staff time.
ADVANTAGES OF APPROVAL
Improved integrity of evidence control for prosecution, to minimize existing staff time and to improve overall management of all property held
as evidence. Extremely important with potential move to Rouse Justice Center in Fall of FY17.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
$2,500 ANNUAL MAINTENANCE FEE
FUNDING SOURCES
GENERAL FUND
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:45
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
241
CIP Project Fund
General Fund
PROJECT NUMBER
GF236
DEPARTMENT
RECREATION
PROJECT NAME
BEALL PARK RECREATION CENTER: WOOD FLOOR REPLACEMENT
FY16 FY17
$34,000
Unscheduled
DESCRIPTION OF PROJECT
The fir floor in the Beall Park Recreation Center is warn beyond repair. It is too thin to sand and recoat, is splintering, and must
be patched annually. The majority of the floor is original and was installed in 1927. During the building remodel in 2007 a
portion of the floor was replaced (hallway and one office) because the original floor could not be saved. The main room of the
center is a very popular public rental space (250-300 rentals per year) and is also used for Parks and Recreation Department
recreation programs. Because the floor is too thin to be sanded again, we have been adding layers of finish annually to build
strength. The last time the finish was added (FY14) the wood floor professionals doing the work recommended we replace the
floor and said there is not much more they can do with the floor with the state it is in. The flooring and substrate under the
front desk/reception area is damaged and weak and was identified as a top priority (1) in the 2012 facility condition inventory.
This project would remedy this concern and replace the existing laminate flooring that is warn and damaged.
ALTERNATIVES CONSIDERED
Continue to add layers of finish annually until floor becomes unsafe, only replace original 1927 floor leaving the hallway and one office as is
ADVANTAGES OF APPROVAL
Addresses safety concerns, decreases annual maintenance, historic preservation
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
When needed and depending on wear, $2,500 annually for applying finish
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:31
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):4
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18 FY19 FY20
242
CIP Project Fund
General Fund
PROJECT NUMBER
GF237
DEPARTMENT
FACILITIES - STORMWATER
PROJECT NAME
ANNUAL STORMWATER SYSTEM ENHANCEMENT PROGRAM - CITY SHOPS COMPLEX
FY16
$50,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
Installation of two stormwater treatment devices at the City Shops Complex significantly reducing the rate of discharge and
concentration of pollutants flowing from the site. This industrial facility is a heavily trafficked area that accumulates large amounts
of pollution from leaking equipment, chemical/paint spills, and vehicle wash stations. Planned improvements include a stormwater
sediment, garbage, and oil separation system on the east side of the property treating a 75,000 square foot drainage area. The
second improvement is the installation of an underground detention basin on the west side of the complex. This pond will hold
stormwater on site until infiltration occurs capturing a 50,000 square foot drainage area. Cleanouts have been incorporated into
both designs to ensure long-term efficiency.
ALTERNATIVES CONSIDERED
Continue to discharge untreated stormwater from the City Shops Complex directly into Bozeman Creek.
ADVANTAGES OF APPROVAL
Installation of these devices will treat stormwater originating throughout the entire Shops Complex, offer quantifiable pollutant reduction in
Bozeman Creek, and provide a significant improvement reportable within the City’s MS4 Permit.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Biannual maintenance of the treatment systems completed by internal crews.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:36
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
FY18 FY19 FY20
243
CIP Project Fund
General Fund
PROJECT NUMBER
GF238
DEPARTMENT
RECREATION
PROJECT NAME
BOGERT POOL RENOVATION
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
The shell and gutter system at Bogert Pool needs to be replaced in order for Bogert Pool to continue to be safely operated. The
walls of the gutter system are thinning to a point that the rust from the rebar is staining the pool walls. It has been
recommended that the surface of the pool be sand blasted prior to being plastered. The shell of Bogert pool would be replaced
with Diamond-Brite, a plaster surface like that at the Swim Center. It is a non-paintable surface, so painting Bogert Pool would
no longer be a concern. If the whale were to remain, it would need to be tiled into the wading pool. If it is determined at a later
point that Bogert pool is not to remain in its current state and an alternative aquatic option is made at Bogert Park, we
recommend the usage of some or all of these funds to be used to design and construct the new aquatic option.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
A new gutter system would mitigate entrapment issues caused by the current gutter system. The current gutters are disintegrating between the
gutter and the ledge of the pool where there gutter sits. Several gutter tiles need to be re-adhered to the pool ledge every spring and often
during the pool season. If a tile is still attached but loose, it can easily be pulled from the wall. Several of the gutter tiles have been replaced
through the years. In many places, a space was not left between the tiles. This doesn’t allow the water to flow into the gutter system. A
modern gutter system would greatly improve water quality. The current gutter system has minimal skimming capacity with overflow breaks
every 24 inches, sometimes longer. New gutter systems have overflow gaps every two inches. 80% of dirt, debris, and oil collects at the
surface of the water Having a more continuous overflow would provide cleaner water Resurfacing the shell of the pool and replacing the
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal. Could have positive impacts on maintenance costs.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:40
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
FY18
$300,000
FY19 FY20
244
CIP Project Fund
General Fund
PROJECT NUMBER
GF239
DEPARTMENT
RECREATION
PROJECT NAME
REPLACEMENT OF CEILING TILES AT SWIM CENTER
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
This Project will replace all of the ceiling tiles at the Swim Center. Most of the tiles are from the original construction.
Numerous tiles are warped, cracked, and/or stained. They have lost their reflective ability, limiting the amount of light reflected
down into the pool. Replacement of the tiles will increase the visibility on the bottom of the pool.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Increase safety of swimmers by reflecting more light off the ceiling tiles. This will also increase the aesthetics of the facility. Ceiling tiles are now
manufactured to resist water damage and stains, and are more energy efficient. Increased safety for the public with more sound structure.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:34
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):4
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY18 FY19
$120,681
FY20
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CIP Project Fund
General Fund
PROJECT NUMBER
PW01
DEPARTMENT
FACILITY MGMT.
PROJECT NAME
SHOPS FACILITY EXPANSION PLAN
FY16 FY17
$12,000
Unscheduled
DESCRIPTION OF PROJECT
The construction of the new Vehicle Maintenance Shop at the Lower Yards on Rouse Avenue in FY10/FY11 was Phase I in
expanding and improving our ability to service equipment, store vehicles, and provide work space for Public Works, Parks, and
Facilitiy services. Questions remain about the long-term plan for construction, location, and expansion for: Streets, Sign & Signal,
Forestry, Water/Sewer Operations, Solid Waste Collection & Recycling, Facilities, and Parks & Cemetery departments. This
project would develop a master plan. In scheduling this project, we are recommending waiting until after the Vehicle Maintenance
Division is relocated to its new shop and the interior improvements are made to the Shop at Rouse and Tamarack Street for the
remaining divisions.
ALTERNATIVES CONSIDERED
Most of the reconfiguration for the existing buildings is now complete. Also the improvements for the Laurel Glen building are complete. This
work would access future needs for the departments at the current Shop location at 814 N. Bozeman. We could also determine whether there
is space for additions at both the 814 N. Bozeman location and the new Vehicle Maintenance building site at 1812 N. Rouse.
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
From related divisions: General Fund 20% ($10,000), Water Fund 20% ($10,000), Wastewater Fund 20% ($10,000), Street
Maintenance Fund 20% ($10,000), Solid Waste Fund 20% ($10,000).
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:
LEVEL OF SERVICE (Up to 20):
OPERATING BUDGET IMPACT (Up to10):
SERVICE AREA (Up to 10):
DEPARTMENT PRIORITY (Up to 10):
COMMISSION WORKPLAN (Up to 10):
ADOPTED CLIMATE PLAN (Up to 5):
FREQUENCY OF USE (Up to 5):
FY18 FY19 FY20
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ADCOMM ENGINEERING COMPANY | COMMUNICATIONS CONSULTING Page 1
MEMORANDUM
DATE: December 3, 2014
TO: Kerry O’Connell, Gallatin County 9-1-1
FROM: Joe Blaschka, Jr.
SUBJECT: Preliminary capital cost estimate for Gallatin County radio system improvements
At your request, ADCOMM has developed a preliminary capital cost estimate for the
anticipated radio system improvements needed for Gallatin County 9-1-1 communications. This
memorandum summarizes the estimated total capital costs and a brief description of the
envisioned system configuration.
System Configuration
Although ADCOMM has not yet completed its engineering study of the Gallatin County 9-1-1
radio system, preliminary analyses have been performed to determine what system
improvements would likely make sense to meet the needs of users along with consideration of
existing radio system assets. For the purpose of developing this preliminary cost estimate, the
envisioned system is assumed to consist of the following:
1. Continued operation of all voice channels in a conventional analog mode, using a
combination of existing and new VHF frequencies;
2. Continued use of existing subscriber radio equipment (mobiles, portables), i.e., no new
subscriber equipment;
3. Continued use of existing dispatch console equipment (Motorola MCC7500), i.e., no new
consoles;
4. Law North dispatch channel: six simulcast transmit sites, eight voted receive sites;
5. Fire North dispatch channel: six simulcast transmit sites, eight voted receive sites;
6. North Tactical channel (new, shared-use): six simulcast transmit sites, eight voted
receive sites;
7. Bozeman Police dispatch channel: two simulcast transmit sites, five voted receive sites;
8. Bozeman Fire dispatch channel: two simulcast transmit sites, five voted receive sites;
9. Combined Law/Fire South dispatch channel: five transmit/receive sites;
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GALLATIN COUNTY 9-1-1 PRELIMINARY CAPITAL COST ESTIMATE FOR RADIO SYSTEM IMPROVEMENTS DECEMBER 3, 2014
ADCOMM ENGINEERING COMPANY | COMMUNICATIONS CONSULTING Page 2
10. Twelve standalone tactical channel repeaters (e.g., fire, law, SAR);
11. Use of existing microwave infrastructure, plus the addition of microwave to all voice
radio sites currently without microwave (est. twelve new hops);
12. Add three alphanumeric paging transmitter sites to existing system, replace transmitters
(and receivers) at existing paging sites.
Cost Breakdown
The following table identifies a high-level breakdown of the estimated capital costs for the
system improvements as currently envisioned:
Item Est. Cost
VHF radio infrastructure equipment (repeaters, transmitters, receivers) $ 710,000
Simulcast equipment, prime site control equipment 1,200,000
Antenna system equipment 650,000
Site development and improvements, including DC power, alarming 2,800,000
Subscriber unit equipment (mobiles, portables) 0
Dispatch console equipment 0
Microwave, networking equipment 2,000,000
Alphanumeric paging system improvements 240,000
Equipment installation 1,900,000
FCC licensing, frequency coordination 80,000
Engineering, project management, consulting 720,000
Sales tax (0.0%) 0
Contingency (20%) 2,060,000
TOTAL $ $12,360,000
Please give me a call if you have any questions.
248
General Fund Criteria
Criteria Rating Notes Project
Score
1. Level of Service Up to 20
pts
20 - Corrects a health or safety hazard or prevents a
critical breakdown of an existing city facility or
equipment.
15 - Repairs, rehabilitates, or replaces physically
deteriorated or functionally obsolete existing city facility
or equipment.
10 - Brings an area up to the basic level of service as
identified in an adopted city wide plan.
5 – Expands an approved City service.
0 – Other.
2. Operating Budget
Impact
Up to 10
pts
10 - Provides a significant decrease in city operating
and/or maintenance expenses.
5 – Has a neutral or small impact on operating and/or
maintenance expenses.
0 – Provides a significant increase in city operating
requirements.
3. Service Area Up to 10
pts
10 – Direct Benefit to entire city.
5 – Direct benefit to roughly half city or indirect benefit
to entire city.
2 – Direct benefit to small area of the city or indirect
benefit to several areas.
4. Departmental
Priority
Up to 10
pts
10 – Critical to Department’s Mission
7 – High
3 – Moderate
0 – Questionable/Very Difficult to Complete
5. Commission
Work Plan
Up to 10
pts
10 – Identified project in Adopted Commission Work Plan
5 – Contributes to an indentified project in the Adopted
Commission Work Plan.
0 – Not identified in Adopted Commission Work Plan.
6. Municipal
Climate Protection
(Municipal Climate
Action Plan – MCAP)
Up to 5
pts
5 – Is recommended by MCAP and will accomplish a
stated MCAP goal.
3 – Will assist in meeting MCAP goal.
0 – No relation to MCAP.
7. Seasonal Use Up to 5
pts
5 – Year Round.
3 – Six to Eleven months per year.
1 – Five or fewer months per year.
TOTAL Up to 70
pts.
249