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Home My WebLink About15. C13 Tree Maint CIP Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Anna Rosenberry, Administrative Services Director SUBJECT: Adoption of the Tree Maintenance Fund Capital Improvement Plan (CIP) for FY16-20. AGENDA ITEM TYPE: Consent MEETING DATE: December 15, 2014 RECOMMENDATION: Adoption of the Tree Maintenance Fund Capital Improvement Plan (CIP) for FY16-20. BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital Improvements Plan and submit it to the Commission by December 15th. There were no CIP items for the Tree Maintenance Fund in the FY15-19 CIP request. New items added this year: • FOR07 – ½ Ton Truck for $27,000 in FY20 • FOR08 – Backhoe Replacement for $70,000 unscheduled. UNRESOLVED ISSUES: None. ALTERNATIVES: As suggested by the City Commission. If the Commission is does not wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda. 94 FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY16. Report compiled on: December 3, 2014 Attached: Vehicle Maintenance Fund CIP 95 ForestryCapital Improvement PlanFinancial SummaryCurrent YearFY15FY16FY17 FY18 FY19 FY20UNSCHEDULEDProjected Beginning Reserve Balance Dedicated to CIP45,649$ 70,287$ 83,860$ 97,569$ 111,415$ 125,399$ ‐$ Plus: Tree Mtc Revenues Dedicated to CIP24,638$ 13,573$ 13,709$ 13,846$ 13,984$ 14,124$ ‐$ Plus: CIP Carryover from previous years ‐ Chipper50,000$ Less: Scheduled CIP Project Costs ‐ Chipper(50,000)$ ‐$ ‐(27,000)$ (70,000)$ Projected Year‐End Cash Dedicated to CIP70,287$ 83,860$ 97,569$ 111,415$ 125,399$ 112,524$ (70,000)$ Assumptions Made for Revenue Estimates:Current YearFY15FY16FY17 FY18 FY19 FY20Estimated Annual Tree Mtc Revenues447,960$ 447,960$ 452,440$ 456,964$ 461,534$ 466,149$ Estimated Annual Increase ‐ Attributed to Annexations‐ 1%1%1%1%1%Total Estimated Revenues447,960$ 452,440$ 456,964$ 461,534$ 466,149$ 470,810$ Current Revenues Dedicated to CIP %5.5%5.5%3.0% 3.0% 3.0% 3.0% Plus: Increase Dedicated to CIP0.0%‐2.5%0.0% 0.0% 0.0% 0.0% Total % Dedicated to CIP5.5%3.0%3.0% 3.0% 3.0% 3.0%ProjectedProjectedTotal Estimated Revenues Dedicated to CIP24,638$ 13,573$ 13,709$ 13,846$ 13,984$ 14,124$ CURRENT80,00070,00060,00050,00040,00030,00020,00010,0000Tree Maintenance Projects & Equipment96 CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY16UnscheduledFY20FY17FY18FY19Tree Maintenance DistrictFOR07FORESTRY1/2 TON TRUCK$27,000FOR08FORESTRYBACKHOE REPLACEMENT$70,000$27,000$70,000Totals by DEPARTMENTSummary for Tree Maintenance District (2 items)Totals by year:$27,000$70,000FY20FY16FY17UnscheduledFY19FY1897 CIP Project Fund Tree Maintenance District PROJECT NUMBER FOR07 DEPARTMENT FORESTRY PROJECT NAME 1/2 TON TRUCK FY16 FY17 Unscheduled DESCRIPTION OF PROJECT This is a request to replace a 1999 Ford F150 pickup. This would be a scheduled replacement of a department vehicle greater than 20 years of age. ALTERNATIVES CONSIDERED Continue to use existing vehicle. As directed by Commission. ADVANTAGES OF APPROVAL Replacing this equipment provide the division with more reliable equipment, imporved safty, lower exhaust emissions. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Tree Maintenance District Fund Revenue New Replacement Equipment Project FY18 FY19 FY20 $27,000 98 CIP Project Fund Tree Maintenance District PROJECT NUMBER FOR08 DEPARTMENT FORESTRY PROJECT NAME BACKHOE REPLACEMENT FY16 FY17 Unscheduled $70,000 DESCRIPTION OF PROJECT Replace existing 1970's era small backhoe. While the existing backhoe is still functioning, we want to budget for a replacement of a small, reliable machine with modern safety features. This piece of equipment is used largely for digging and removing trees throughout the City. ALTERNATIVES CONSIDERED Continue to use the existing machine. ADVANTAGES OF APPROVAL Less breakdowns, less difficulty in finding replacement parts, modern safety features ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Similar as current operating costs. FUNDING SOURCES Tree maintenance district Fund New Replacement Equipment Project FY18 FY19 FY20 99