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HomeMy WebLinkAbout10-14-1997 DRB Minutes DESIGN REVIEW BOARD TUESDAY, OCTOBER 14, 1997 MINUTES ITEM 1. CALL TO ORDER AND ATTENDANCE Chairperson Kim Walker called the meeting to order at 3:30 p.m. She directed the secretary to take the attendance. Members Present: Members Absent: Staff Present: Visitors Present: Ed McCrone Mara-Gai Katz Chris Saunders John Sinrud Paul Gleye Andrew Epple Steve and Frank Armknecht Roger Cruwys Derek Strahn Henry Sorenson Carol Schott Kim Walker Walt Willett ITEM 2. MINUTES OF SEPTEMBER 9, 1997,MEETING Chairperson Walker asked for corrections or additions. Mr. Cruwys added to the Stoneridge minutes to read: "Mr. Cruwys suggested the applicant be given more flexibility in the 50 foot setback to allow a less rigid alignment of buildings and parking and a more fluid"in and out" green space with an opportunity for"pocket"parks and more open space."-just before the "Discussion followed on the N. 19th guidelines..."on page 4. Mr. Gleye moved to approve the minutes as amended. Mr. Cruwys seconded the motion which carried 6-0. ITEM 3. CONSENT AGENDA Valley Glass and Windows MiSP/COA#Z-97152 - (Saunders) A. 20 Rawhide Ridge - A Minor Site Plan with a Certificate of Appropriateness Application to allow the construction of a 14,965 square foot structure for retail, office, and warehouse uses and related site improvements. Chairperson Walker asked if anyone had asked for the item to be removed from the consent agenda. She asked the applicants if they were in agreement with the Staff Report or if they have any questions. The applicants indicated they were in agreement with the conditions and they had no questions. Mr. Gleye moved,Mr. McCrone seconded, to approve the consent agenda item as presented. Mr. Sorenson asked about the guideline pertaining to the sidewalks -requiring a pedestrian pathway from the parking lot to the building. Planner Chris Saunders noted it is a County standard street, and no sidewalks are required on County roads. Mr. Cruwys asked about the use of the major open areas. Mr. Frank Armknecht noted it is just open space. Mr. Cruwys commented on the tree groupings. Mr. Sinrud explained the City requirements for boulevard trees. The motion carried 6-0. Design Review Board Minutes-October 14,1997 1 ITEM 4. PROJECT REVIEWS A. Interior Home & Bath MiSP/COA#Z-97148 -(Olsen) Rawhide Ridge and North 19th Avenue Open and continue pending submittal of additional information A Minor Site Plan with a Certificate of Appropriateness Application to allow the construction of a 9,000 square foot retail and warehouse building and related site improvements. Chairperson Walker moved to continue the above referenced application until October 28, 1997, pending the receipt of a complete submittal. Mr. Gleye seconded the motion, which carried 6-0 ITEM 5. DISCUSSION ITEMS A. Discussion with Derek Strahn Historic Preservation Officer Derek Strahn noted he is president of the Montana Preservation Alliance. He continued that the Bozeman Design Review Board has been recommended for an award for excellence in preserving the historic buildings in Bozeman. He invited them to the Montana History Conference on October 25, in Helena. He offered to accept the award in their behalf if none of them can attend. Chairperson Walker asked if anyone was interested in going. The DRB concurred that Mr. Strahn could accept the award on their behalf. Mr. Crawys asked if they could have copies of the award. Mr. Strahn noted copies would be available. He noted that he will present the award to the DRB during a City Commission meeting. B. Proposed DRB By-Laws-Discussion item requested by Ed McCrone Chairperson Walker distributed the comments compiled during similar discussions a year ago. She suggested the DRB take home the materials presented today, and come back with suggestions to discuss in the next two or three meetings. Mr. McCrone explained the form he had directed the secretary to draft. The DRB discussed how to get the minutes to better reflect the reasons each member voted as he/she did; what the basis is for DRB decisions; balanced and unbalanced decisions; the importance of the applicants hearing the reasoning based on the Code for the decision; each person's role is on the Board; and the person making the motion could do a synthesis of the discussion in the motion. Chairperson Walker summarized that the Commission wants a synopsis of the reasons for the Design Review Board Minutes-October 14,1997 2 vote. Mr. Gleye noted that the vote is the final action and there should be no further discussion after the vote. He suggests specifying the reasons during the discussion. Mr.Willett noted that the findings after the vote are to inform the Commissioners not to influence the members of the Board. Chairperson Walker agreed. Planning Director Epple noted that is how the Commission operates, they tell their reasons for voting during the discussion phase of the process. Mr. Gleye noted he is very willing to try Chairperson Walker's method. Mr. Sorenson suggested that the vote be by roll call, with the opportunity to comment on the reason for the vote. Mr. Cruwys concurred. Mr. Gleye noted he feels it should be done before the vote. Planning Director Epple noted it will be important for the Chairperson to state when the DRB is in the voting mode. Chairperson Walker asked when the Board should go back before the Commission. Mr. Gleye suggested setting the time frame after the Board has met again to discuss the ideas brought back. Mr. Gleye asked if there are by-laws for the DRB. Planning Director Epple noted that there are none except for those in the code. He noted that the Code allows the DRB to formulate by-laws and, if they want, suggested they prepare the suggestions from a year ago into a procedures manual rather than by-laws. Chairperson Walker reviewed the items from the meeting with the Commissioners and a later discussion she'd had with Commissioner Rudberg that were listed at the bottom of the list from last year. ITEM 6. ADJOURNMENT There bein n ozo further business, meeting was adjourned at 5:10 p.m. Kim Wa er, Chairperson, Design Review Board Design Review Board-Minutes-October 14,1997 3