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HomeMy WebLinkAbout07-22-1997 DRB Minutes DESIGN REVIEW BOARD TUESDAY, JULY 22, 1997 MINUTES Members Present Members Absent Staff Present Visitors Present Mara-Gai Katz Paul Gleye Jody Olsen Dan Kamp Ed McCrone Andrew Epple Hugh Richards Rich Noonan Carol Schott Clark Johnson Kim Walker Herb Rosengren Roger Cruwys Bill Curtis Walt Willett Joan Rudberg ITEM 1. CALL TO ORDER, ATTENDANCE,AND ELECTION OF OFFICERS Vice-Chairperson Kim Walker called the meeting to order at 3:35 p.m. She directed the secretary to record the attendance. Mr. Noonan asked to move the election of officers to the end of the agenda. The rest of the DRB concurred. ITEM 2. MINUTES OF JUNE 24, 1997, AND JULY 8, 1997 MEETINGS Vice-Chairperson Walker asked for corrections or additions to either set of minutes. Mr. Willett noted that it was Bill Hanson rather than Bill Hunt who was in attendance at the July S, 1997, meeting and asked that those changes be made. Motion: Mr.Noonan moved, Ms. Katz seconded,that the minutes be approved as amended. The motion carried 6-0. ITEM 3. PROJECT REVIEW A. Grace Bible CUP#Z-97100 -(Olsen) SW corner of South 19th and Stucky Road A Conditional Use Permit Application to allow the construction of a church facility. Dan Kamp joined the DRC. The church building committee was in the audience. Planner Jody Olsen presented the application. She noted the deviation requested concerns parking lot screening. She reviewed the requested variance from the sign code,the modifications needed to comply with the"Objectives applicable to all Corridors"section of the Design Objectives Plan for Entryway Corridors, the guidelines for South 19th Avenue, and the requirements of the Zoning Ordinance. Planner Olsen reviewed the recommended conditions from Planning Staff and the four additional conditions for DRB to consider. (The Staff Report is on file in the Planning Office.) Mr. Willett asked Planner Olsen to explain the signage contradiction. Planner Olsen noted the contradiction exists due to the use being of a commercial nature in a residentially zoned location. Design Review Board Minutes-July 22,1997 1 Mr. Cruwys asked about the condition that required a sidewalk to be installed to connect the parking lot and church with Stucky Road. Planning Director Andrew Epple clarified that the sidewalk would extend only to the edge of the parking lot rather than to Stucky Road, thus connecting the parking spaces in that area to the church facility. During discussion,the consensus of the DRB was that the sidewalk was not needed. Mr. McCrone asked about the width of the sidewalk. Mr. Kamp explained the plan is for five foot wide sidewalks to allow for the volume of foot traffic at particular times. Mr. McCrone asked if the property is Iocated in the Jurisdictional Area. Planner Olsen noted it is. Mr. Cruwys asked about the condition on the trees. Planner Olsen noted the number of points needed to meet the landscaping requirement and noted the intent of the condition was to have the large canopy,large non-canopy, and small trees in groupings. In response to Mr. McCrone's question about the wording of B.1. (Page 35) [Page 6 of the Staff Report], Planner Olsen noted that the wording is that of ADR Staff. The church building committee joined DRB. Mr. Kamp noted that they have no problems with the landscaping conditions and they plan to screen the mechanical equipment. He noted that the design of the screening for the mechanical equipment,the design of the accessible parking spaces and signs, and the lighting diagram and fixtures are at the mechanical engineers. He continued that there is only so much they can do with the fenestration due to the design of the sanctuary. They are comfortable with the fenestration shown with that of the rest of the church design. He noted they were not in favor of lowering the spire as they feel it is in proportion to the rest of the building. He noted the siding was planned to mostly be stucco with minimal wood trim. He felt the building committee would have problems with using wood materials due to the increase in long term maintenance. Mr. Richards noted that Paul Boylan owns the rest of the land around the church property and plans to continue farming it. Planning Director Epple noted that Planning Staff is in favor of the variance. He noted the guidelines were written to follow linear development established within the City. Mr. Willett complimented the use of grouped parking areas. Planning Director Epple clarified that the Code Requirements cannot be changed by the DRB. Vice-Chairperson Walker asked DRB members for questions of the applicant. Ms. Katz asked if the applicant had looked at any other sidings. Mr. Kamp noted they had and found the stucco to be much more permanent in nature and required less maintenance that other sidings. Mr. Cruwys asked about the use of the circular area indicated on the site plan. Mr. Kamp noted it Design Review Board Minutes-July 22,1997 2 is for class use. Mr. Cruwys asked if that was the location of the access to the septic tank. Mr, Kamp noted it was not. Mr. Cruwys asked for the meaning of the stars on the site plan. Mr. Kamp noted they indicate a alpine current hedge. Discussion followed on condition#1. The consensus was that condition#1 should be stricken. The Board decided to lump the "additional conditions"together for discussion. Mr. Willett noted the fenestration is simple, it follows the design of the rest of the building. He felt the simplicity is needed on the sanctuary. He concurs with Dan that lowering the spire would make it blend with the rest of the building. He felt the materials would be better in wood,however, wood would create a greater maintenance problem. It is similar to an institutional building. He didn't feel any of the additional conditions were necessary. Mr.Noonan noted the materials as presented were satisfactory as this was an institutional use. He felt the spire height was too tall,but that's his opinion. He felt the fenestration on the sanctuary fits the design of the rest of'the building,though he'd like to see window detailing similar to the east elevation used on the west elevation. Ms. Katz noted the additional conditions were not needed as it is a handsome, quiet building as it is presented. Mr. McCrone and Mr. Cruwys concurred. Mr. Cruwys concurred with the comments on shortening the spire. He noted he would rather see it be taller. Vice-Chairperson Walker concurred that the additional conditions should not be added as conditions. Mr. Willett noted the window scale is great on the east elevation, however,he concurred with Mr. Noonan that the pattern gets lost on the west elevation. Discussion followed on the sidewalk. Vice-Chairperson Walker was not in support of the sidewalk. Mr. Noonan noted there will be individuals who would be forced to park out there and the sidewalk would give them a safe path for reaching the church or parking lot. Mr. Richards concurred with the non-installation of the sidewalk, noting that the congregation will not use the sidewalks to get from their cars to the church. Mr. Cruwys noted there is a need for a sidewalk when there is a destination or entry situation. In this case it would be an unnecessary expense. Mr. Willett concurred as the sidewalk would take them in a different direction than they wanted to go. Vice-Chairperson Walker opened discussion on the deviation and variance. She asked if anyone on the Board had reason to not support the deviation or the variance. The Board consensus was in support of the deviation and the variance. Mr. Cruwys commented on the landscaping, noting that the current hedge along the sidewalk will Design Review Board Minutes-July 22, 1997 3 become a nuisance,the aspens may be too thick, and more thought should be given to the groupings. He felt there should be more landscaping around the building. He suggested the site plan look more like the 3-D design. Mr. Kamp concurred. Motion: Ms. Katz moved to recommend approval to the Planning Board and City Commission with the Code Requirements and conditions#246, omitting condition#1 and the additional conditions#7410, and with a recommendation for approval of the deviations and the variance. Mr. Noonan seconded the motion, which carried 6-0. ITEM 4. ELECTION OF OFFICERS Discussion ensued on how to choose officers. Vice-Chairperson Walker agreed to be the new Chairperson. Mr. Cruwys was suggested for Vice-Chairperson, however, he refused. Mr. Noonan suggested that Mr. Gleye be the Vice-Chairperson if he will accept. The Board concurred. Motion: Mr. Cruwys moved that Ms. Walker be the Chairperson and Mr. Gleye the Vice-Chairperson. Ms. Katz seconded. Mr. Noonan amended the motion to allow Mr. Gleye a choice in becoming the Vice-Chairperson. Ms. Katz seconded. The motion and the amendment each carried 6-0, ITEM 4. ADJOURNMENT There being no further business, the meeting was adjourned at 4:40 p.m. Kim Walk , Design Review Board Chairperson Design Review Board Minutes-July 22,1997 4