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HomeMy WebLinkAbout10-06-1998 DRC Minutes Development Review Committee October 6, 1998 Minutes Members Present: Dave Skelton, Greg Megaard, Roger Sicz, Craig Brawner, Phill Forbes. Staff Present: Karen Finke, Chris Saunders, Debbie Arkell, John Sherman, Kirsten Emborg, James Nickelson, Rick Hickson, Jan Sadlowski. Visitors Present: Dave Crawford, Paul Sandford, Lowell Springer, Dick Kountz. Chairperson Dave Skelton called the meeting to order at 10:05 a.m.. A. FINAL WEEK REVIEW 1. Gallatin Park MaSub Preliminary Plat #P9844 - (Saunders) Manley Road - A Major Subdivision Preliminary Plat Application to allow the subdivision of 29.686 acres into 34 commercial lots. Planner Chris Saunders reviewed the conditions as recommended by the Planning Staff. Project Engineer Karen reviewed her comments. Mr. Dave Crawford of Thomas, Dean & Hoskins, Inc., joined the DRC. Mr.Crawford had a question regarding condition #three on the Manley Drive street improvements, which is curb, gutter, and sidewalk, and if they are going to be county or city standards. City Engineer Craig Brawner clarified that city standards are 60 feet which includes sidewalk, curb and gutter. A discussion ensued on the subject. Chairperson Dave Skelton noted that there needs to be a recommendation to clear up this issue. A trail system discussed were open space easement and bike lanes. Mr. Dave Crawford stated it can be explained further before the Planning Board. Phill Forbes joined the DRC. Street/Sanitation Superintendent Roger Sicz stated that he had a question on condition #11 that stated the street has County Character which by county standards translates into 24 feet. He noted that the condition said 32 feet. He wanted clarification that it wouldn't be 24 feet, otherwise, it would not accommodate walking paths, bike lanes, etc. It was noted the street won't have curb and gutter but will be 32 feet to accommodate the paths and bike lanes. City Engineer Craig Brawner noted that condition #14 refers to a water crossing. Development Review Conunittee Minutes-October 6,]998 1 Mr. Crawford had a question on condition #9 regarding pressure reduction valves (prv's) and how they should be designed. Mr. Brawner noted they were open to options. A discussion ensued on prv's. Mr.Crawford was concerned it would be approved before more clarification on design issues could be resolved. Mr.Crawford wanted this project to be clear enough so when it goes to Planning Board, they understand the intent. A discussion ensued on cost sharing. Street and Sanitation Superintendent Roger Sicz moved, and Public Services Director Phill Forbes seconded to recommend conditional approval to the Planning Board as per conditions of the DRC. The motion was carried 6-0. 2. Chamber of Commerce Variance #C-9810 - (Skelton) 2000 North 19'h Avenue - A Variance Application to allow the applicant to proceed with construction prior to installation of municipal infrastructure. 3. Holiday Store Variance #C-9809 - (Skelton) 1951 Durston Road - A Variance Application to allow the applicant to proceed with construction prior to installation of municipal infrastructure. Chairperson Dave Skelton reviewed his comments. There was discussion about a variance and Mr. Skelton noted that policy-wise the DRC doesn't comment on variances. Mr. Skelton noted the criteria are straight forward but Mr. Skelton was asking for formal comments from the DRC members. Lowell Springer joined the DRC. Mr. Skelton stated that he had been advised there is some type of preliminary agreement presented to the City but that he is not aware of any signalization for N.19th Avenue that anyone has looked at. Mr. Springer clarified that issue. (Project Engineer James Nikelson joined the DRC.) Public Services Director Phill Forbes noted he met with representatives from Morrison-Maierle regarding how the percentage costs were laid out. A discussion ensued on costs of the projects. Chairperson Skelton stated that there would not be formal action at this time. Development Review Committee Minutes-October G.1998 2 4. Three Rivers CUP/Var. #Z98156 - (Arkell) 8606 Huffine Lane - A Conditional Use Permit Application with variances to allow the construction of a new solid waste transfer station. Mr. Doug Chandler, C&H Engineering, Mr. Paul Sandford, Allied Engineering and Mr. Dick Kountz, applicant, joined the DRC. Assistant Planning Director Debbie Arkell, reviewed the CUP/Variance application. Planner Arkell then reiterated the prior weeks discussion where the paving and gravel are proposed. She stated that she would support a variance for the graveled portion where the trucks enter but sees no reason they shouldn't curb the part they are paving. Planner Arkell then reviewed her comments and the conditions as recommended by the Planning Office. Project Engineer Karen Finke reviewed her conditions, noting she saw what she thought was a floor drain on the plans. Mr. Chandler clarified that it is a footing drain. It was noted on the plans that the drain matched the floor elevation. City Engineer Craig Brawner asked if it would be a dry shop to which Mr. Chandler responded it would. Mr. Brawner added that on the storm drainage plan that Engineering would take a secondary role to DEQ. Mr. Chandler noted the in front parking areas, planters define the front edge and protect the edge of the pavement. Mr. Chandler stated that pin down wheel stops are proposed in front of the parking spaces. The brick planters serve as a boundary for the lot. Thus, they don't feel a need for continuous curbing. Street Superintendent Roger Sicz asked where the garbage would be transferred to. Mr. Kountz responded there are four or five different sites they use. Mr. Kountz commented there should be more discussion on curb and gutter because there is drainage in every direction and that he wanted regular storm drains. Mr. Kountz stated the accumulation of melting snow is a concern. Mr. Brawner explained they have installations to accommodate that drainage. A short discussion ensued on broad and point drainage, with Mr. Brawner stating he could not support a variance from the curbing requirements. This project will go before the Planning Board on October 20. Project Engineer Karen Finke moved for conditional approval of the project with conditions as amended, and Fire Department Member Mr. Greg Megaard seconded. The motion was carried 6-0. B. SECOND WEEK REVIEW 1 Simkins Hallin MiSP #Z-98166 - (Arkell) 512 North Broadway Avenue - A Minor Site Plan to allow the construction of an 8950 sq. ft. warehouse. Development ReNiew Committee Minutes-October 611998 3 Mr. Tom Simkins, Simkins/Hallin, Cliff Chisholm, Prugh & Lenon Architects joined the DRC. Planner Arkell reviewed her conditions as recommended by the Planning Office. Planner Arkell noted the application indicates where Simkins/Hallins is currently storing existing lumber being across Front Street. Planner Arkell noted that Front Street is designated as arterial with a 25-foot setback on Front and only a 20-foot setback on Broadway. The applicant stated he had received the reverse information on setbacks from the Planning Office. Planner Arkell stated that Front Street isn't constructed but is designated as arterial on the Transportation plan. Planner Arkell noted that Broadway is not arterial. Planner Arkell noted the fence on the plans are on the property line what appeared to be a large gap by the building. Mr. Chisholm explained there will be a large gate at that location, but the gate goes through to the property line. Planner Arkell noted she did not see a detail of the fence height and stated the code only allows 4-foot high fences in front yards. Mr. Simkins stated he was going to have to ask for a variance for security, health, safety, and welfare of everybody as a four-foot high fence was totally unworkable. Planner Arkell stated that the applicant could have a higher fence built if it were brought back to the setback line of 20 to 25 feet. Planner Arkell noted the zoning code does not allow any storage in the required front yard unless a variance is applied for. Mr. Chisholm stated how this property is on the fringe of town zoned M-1, the land appropriate for warehousing and storage, as such the applicant wants to use the whole lot as a storage yard thus needing the higher fence. Planner Arkell inquired of Mr. Simkins if he had received a variance for his other existing fence. Mr. Simkins responded that he had. Further discussion ensued on the fence. In a recommendation by Planner Arkell to Mr. Simkins, she noted he could put his project on hold until a variance could be granted or he could proceed with the application with conditions. City Engineer Craig Brawner stated the Engineering Department may require the applicant to pave Broadway Street, adjacent to the subject site. He noted other similar situations where an adjacent street frontage was required to be paved. Mr. Simkins stated his is about the only business that uses this section of Broadway Street, and paving it might not be financially possible. He offered to an SID waiver and participate in the pavement at the time the entire street was paved. Street/Sanitation Superintendent Sicz expressed his concern with the intersection of Avocado and Broadway, and suggested a stop sign may be needed. Mr. Sicz asked for Engineering Department to make recommendations or comments on the stop sign improvement. A discussion ensued on the issue. Planner Arkell stated this building would not have water and sewer services and as noted last week, it would not be fire sprinklered. Planner Arkell stated public access to a commercial building from an alley should be paved and if Broadway is paved, the alley should also be Development Review Committee Minutes-October 6.1998 4 paved. Mr. Chisholm asked if there were going to be more issues or conditions they could address. Planner Arkell mentioned parking/fence variances and setbacks as conditions they could work on. Chairperson Skelton stated they would be identified next week but the project could be conditionally approved to move forward for the building permit and site improvements contingent on all the variances. Public Service Director Phill Forbes stated he is concerned the building has no sanitary facilities. Mr. Chisholm noted this building is part of an extended site of the main building and the main building has the facilities needed. Mr. Chisholm noted it is for cold storage only, and just part of an extended site, thus sanitary facilities are not needed. 2 Story Distributing MiSP/COA #Z-98166 - (Sherman) 1211 East Main Street - A Minor Site Plan with a Certificate of Appropriateness to allow the addition of a fuel island and the replacement of the canopy over the existing fuel island. Mr. Roger Berna, Story Distributing, Mr. Rob Buckvich, M.DOT, and Mr. Lowell Springer joined the DRC. Planner Sherman noted though not on the site plan, the road is a private access road. Planner Sherman then reviewed the MiSP/COA. Planner Sherman indicated they would need some kind of status as to the "right to use," the western most access, if the applicant is using this area as parking. Planner Sherman noted there is also a 30-foot utility easement along with this road that goes back into the site. Planner Sherman noted the top of the bank on the northern edge of the site, comes fairly close to the rear of the building and then falls off, and abuts those lands known as the Cupola project. Planner Sherman commented it would be difficult to put a site retention area on that slope. Planner Sherman stated there are two existing accesses onto East Main. Planner Sherman noted the applicant is proposing a third entrance and it would be the Planning Staff condition that the entrance be approved by the Montana Department of Transportation. Planner Sherman noted he noticed a CAD error on the site plan regarding curbing extending over the lot line. Mr. Sherman noted the site plans show a 40 foot-plus driveway and noted zone code allows 35-foot maximum access unless this access is shared with Rocky Mountain Timberline, it must be setback 15 feet from the side lot line. Planner Sherman noted access spacing on an arterial need 150 feet and it is shown on the site plan as 90 feet. Mr. Sherman Development Review Committee Minutes-October 6,1998 5 noted if a shared parking area is used, an agreement is needed stating that, and if the percentage is known, how much of this parking is going to go to the building and how much going to be shared with Rocky Mountain Timberline. Planner Sherman noted the applicant has proposed a variance to allow all existing signs to remain. He also noted there are a two other signs (free standing) that are non-conforming. Planner Sherman stated they are to be taken down or brought into compliance with the Bozeman Sign Code. Planner Sherman noted that there are deviations that will be sought and possibly a variance depending on the spacing of the entrance drives. Mr. Springer stated that the Federal Government mandated the applicant must move their pumps. Mr. Springer stated the applicant wants to meet the Federal Mandate so that they are not put out of business. Mr. Springer stated that the applicant should not have everything meet new construction standards. A discussion ensued on the other designs for the site plan Chairperson Skelton stated the big issue is deviations involved and the project cannot get approved without the deviations and Planner Sherman should get together with Mr. Springer from the Springer Group for more discussions. Planner Sherman responded that part of that needed to be addressed today because of a shared parking situation. City Engineer Craig Brawner noted his concern regarding the access road. Mr. Springer said the road could be made an exit only. Mr. Roger Berna explained how that would work Chairperson Dave Skelton recommended they table the discussion and place it on the agenda next week as a discussion item and that way the deviations and variances could be identified. Mr. Skelton noted to include any additional information especially the intersections that are involved such as Highland Avenue. Mr. Skelton noted the application has to be a revised application. Chairperson Skelton asked for a motion to table and continue the review next week. Mr. Skelton stated it should come back as a MiSP with a COA/DEV., which means the City Commission will then make a decision on the matter and a recommendation. Planner Sherman noted that excavation has already taken place on the tanks and the awning is down. Planner Sherman noted the owner/applicant is required to do a hold harmless on that work. The canopy will most likely come down. Planner Sherman mentioned a memo from Water/Sewer Superintendent Mike Certalic that noted that the water service is coming across the site. City Engineer Craig Brawner asked if there were a utility easement and storm drains on the plans. Development Review Committee Minutes-October 6,1998 6 A discussion on the Cupola project and drainage ensued. Mr.Buckvich noted his concern regarding building materials getting into the wetlands' area. C. INITIAL WEEK REVIEW 1. Farmhouse Partners Annex #A-9806 - (Killebrew) SE. Corner of Haggerty Lane and Ellis Street. An annexation application to allow the annexation of 6.9046 acres. (Comstock Apartments) Planner Joni Killebrew reviewed her comments on the annexation. Planner Arkell joined the DRC. Planner Killebrew noted the site is where Comstock Apartments Phases One and Two are located. Assistant Planning Director Arkell noted an annexation map needed to encompass Ellis Street, noting the current map shows the street as excluded from the annexation. (Project Engineer Rick Hickson joined the DRC). City Engineer mentioned an S.LD on this project. Mr. Hickson discussed the drainage ditch the applicant is proposing to abandon. Planner Debbie Arkell asked if Haggerty Lane would be annexed. Planner Arkell noted that the existing Comstock Apartments are hooked up to city water and sewer. Street Superintendent Roger Sicz stated waivers for S.I.D., on Ellis Street, Haggerty Lane and a signal at East Main would be required. Mr. Sicz noted a future signal at Ellis Street and Highland Avenue would also require a waiver for S.I.D. Public Services Director Phill Forbes asked if the fees were paid in lieu of water rights. Planner Killebrew responded it will be checked on. A discussion ensued on the curb and sidewalk design for Ellis Street. 2. Veeder Townhouse MiSub. Amended Plat of Lot 47 #P-9848 -(Arkell) (Bridger Creek Sub., Phase I) 2404 Par Court - A Minor Subdivision Application to divide lot 47 into two lots (1 of 2 week review) Assistant Planning Director Arkell reviewed the Preliminary Plat application. Planner Arkell noted that when they put in sewer and water for the subdivision, they put mains right up to the lots because they figured these lots would develop as townhouses. Planner Arkell went on to identify this project as one of those lots. Water/Sewer Superintendent Mike Certalic comments were present by Planner Arkell. Mr. Development Review Committee Minutes-October 6.1998 7 Certalic noted that the lot has service lines for the town homes. In this application the 2 inch would be considered a main. Mr. Certalic recommended they do not cross water and sewer lines. Planner Arkell noted the project is currently under construction as a condominium, which are permitted one sewer and water service line into the structure. A four-unit townhouse would require that each unit would get their own services and putting the lines under the existing foundation would hopefully work. Building Permit Coordinator Kirsten Emborg commented it shouldn't be a problem (Project Engineer James Nikelson joined the DRC. ) Planner Arkell noted the applicant has requested a waiver of submittal of Environmental Assessment Community Impact Statement because it was already done with Bridger Creek Subdivision. Mr. Craig Brawner moved and Building Permit Coordinator seconded, to adjourn the meeting. The motion carried unanimously Development Review Committee Minutes-October 6.1998 g