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HomeMy WebLinkAbout05-19-1998 DRC Minutes DEVELOPMENT REVIEW COMMITTEE MAY 19, 1998, 10:00 A.M. MINUTES Members Present: Dave Skelton, Mike Certalic, Chuck Winn, Sam Gianfrancisco Staff Present: Debbie Arkell, Jody Olsen, Chris Saunders, John Sherman, Rick Hixson, Karen Finke, James Nickelson, Carol Schott, Kirsten Emborg Visitors Present: Terry Threlkeld, Jerry Taylor, Gordon Davidson, Rick Gustine, Chick Swenson, Mark Chandler, Dave Crawford, Roland Schumacher, Jon Miller, Tom Henesh Chairperson Dave Skelton called the meeting to order at I0:00 a.m. A. FINAL WEEK REVIEW 1. Deaconess Health Services ZMA#Z-9836 - (Arkell) 915 Highland Boulevard A Zone Map Amendment Application to amend the zoning designation on a 37 acre tract of land from R-1 "Residential, Low Density" and RS "Rural Suburban"to R-3 "Residential, Medium Density". Terry Threlkeld, Jerry Taylor, Gordon Davidson joined the DRC. Assistant Planning Director Debbie Arkell reviewed the comments from last week and her recommended conditions. She noted Planning Staff is leaning towards R-2 zoning as it would provide more protection for the existing neighborhoods and the character of the neighborhood and will be recommended as such. There were no comments from the Engineering Department. Jerry Taylor noted that they feel strongly that the R-3 zoning as it would permit them to go ahead with their plans without going through an extended process. He noted several reasons for the R-3 zoning and noted they will continue to make those arguments. Planner Arkell noted that the Staff Report will address both the R-2 and R-3 zoning for the Planning Board's and City Commission's reviews. 2. West Park Amended Sub#P-9824 (Olsen) 1941 West Main Street (site of old Western Federal Bank) - An Amended Subdivision Plat Application for a Minor Subdivision to divide 2 lots totaling 1.283 acres into 3 lots for commercial use. (Final of a two week review) Rick Gustine and Chuck Swenson joined the DRC. Assistant Planner Jody Olsen presented the application and reviewed her conditions. She noted concern that lot#1 may not be viable as a building site due to the size. She quoted the Zone Code pertaining to lot size and noted that the lot is divided by easements. She presented a site plan as proposed. She noted that a number of variances would be required to use the site as proposed. In her review of the conditions, she noted condition#2 refers to a perpetual reciprocal easement between Lots 2 and 3; condition#3 refers to parking, grading and drainage, and drive access onto North 20th Avenue; condition#4 refers to a new drive access on North 20th Avenue; condition#5 refers to Final Plat requirements, as do conditions#648. Conditions#8410 pertain to requirements due prior to Final Plat Development Review Committee Minutes-May 19,1998 1 approval. Mr. Swenson asked for clarification of condition#6. Planner Olsen noted it pertains to any new accesses. Project Engineer Karen Finke reviewed her conditions, noting all are standard. Mr. Gustine noted that the drive access easement was originally 24 feet, however, when improvements were done it was widened to 26 feet. Water/Sewer Interim Superintendent Mike Certalic reviewed his conditions. Chairperson Skelton asked what can happen within the easement. Mr. Certalic noted there can be no landscaping or structures in the easement. Mr. Swenson noted that three lots are more profitable than two lots, in response to Chairperson Skelton's question on the division. Chairperson Skelton reinforced Planner Olsen's comments on the third lot not being buildable. Chairperson Skelton noted that based upon the criteria, Staff wouldn't be able to support the variances. Mr. Swenson noted that there is more setback on this lot than on many lots in town. He noted that he has created a proposal that will fit into the beauty of the City. Mr. Gustine asked about Planner Olsen's condition#3 and the parking requirement for building#2. Planner Olsen explained the parking requirements. Mr. Gustine noted how the building would be changed. Planner Olsen noted that all the parking needed for the building has to be provided before the building is constructed. Project Engineer Karen Finke added to Condition#3 "that the design for the street be submitted to the City Engineer and Streets superintendents for review before installation." Fire Marshal Chuck Winn moved, Mr. Certalic seconded, to recommend conditional approval as per the conditions of the DRC. The motion carried 4-0. B. SECOND WEEK OF A THREE WEEK REVIEW 1. Maus Annexation #A-9804 (Olsen) Meadow Lane An Annexation Application to annex approximately 1/2 acre on Meadow Lane to the City. Water/Sewer Interim Superintendent Mike Certalic presented his comments. He noted that in condition#1 the "main" needs to be changed to "service". Mark Chandler joined the DRC. He noted that there is a closer stub for sewer. Mr. Certalic noted the reasons for connecting to the service from the north easement. Fire Marshal Chuck Winn noted there may be additional water supply required, depending to the type of construction, use, and size of the structure. Chairperson Skelton noted that written comments are due next week. Mr. Chandler noted that the road encroaches onto the property. Chairperson Skelton noted Engineering will have this project reviewed by City Engineer Craig Brawner and Public Service Director Phill Forbes. Development Review Committee Minutes-May 19,1998 2 2. Gallatin Park Pre-ap #P-9823 (Saunders) Manley Road A Major Subdivision Pre-Application Application to divide 27.831 acres into 35 lots. Dave Crawford joined the DRC. Chairperson Skelton noted that next week comments are due to Assistant Planner Chris Saunders. Planner Saunders presented the application, noting the major subdivision is being proposed for Lot 1, Lots 2 and 3 are being reserved for later development. He suggested the combination of two lots to provide the required setbacks. He asked what will happen to the drainage that comes across as it will make the lots unbuildable. Mr. Crawford noted it will be relocated. Planner Saunders noted that there will need to be maintenance easements if the existing ditch is to be used. Mr. Crawford note it is not used, the owner wants to abandon it. Planner Saunders supported the abandonment. Sam Gianfrancisco, County Road Supervisor, noted that when the East Gallatin River freezes over, there is water in the ditch and the culverts are necessary. He noted there has been water over the road twice in the last 15 years. Planner Saunders noted if the ditch is to be abandoned, the applicant needs a letter from NRCS that it isn't a ditch and one from FWP that it isn't a stream, then it can be referred to as a storm water drainage conveyance. Planner Saunders noted that along the norther tier of lots,buffering has to be installed between them and the adjacent residential lots. Also, he's trying to get the corner markers located so there won't be encroachments into the park. He suggested concrete pins with metal caps,rather than the carsonite slats as they tend to be removed. Planner Saunders discussed paving Manley Road to a County standard. Mr. Gianfrancisco noted that the City requires curb and gutter and when the County maintains the road, the curb and gutter is in the way and gets dozed. Planner Saunders noted there would probably be no access strips off Manley Road due to the closeness of the intersection. Mr. Gianfrancisco noted there would need to be at least 400 feet from the intersection to the first access. They could use shared accesses. Planner Saunders noted the paving requirements. Planner Saunders noted that the annexation should be completed by the first of June. Mr. Gianfrancisco noted that the road needs to be paved to the bridge as in the first comments. He stands by that recommendation. He noted it creates a maintenance problem if there are two types of road surfaces. Water/Sewer Interim Superintendent Mike Certalic reviewed his comments. He noted that if Manley Road is paved, the water main will need to be installed first. If the paving has to go to the bridge, the utilities have to be installed too. He noted he doesn't want to see infrastructure go in that isn't used, however, he wants enough installed to cover all possible uses. Mr. Crawford noted that in the original comments, Engineering had noted there were concerns with bottlenecks,however, Engineering has located the bottlenecks in a different location. He suggested installing sewer only through the first lot. He asked Project Engineer Karen Finke to confirm where the sewer capacities in this area are exceeded. Project Engineer James Nickelson noted if the proposed sewer alignment is used, a 35 foot easement will be required. Development Review Committee Minutes-May 19,1998 3 Fire Marshal Chuck Winn noted that all the stubs for water lines in Evergreen haven't been used. However, it's difficult to determine what fire service lines will be needed. Discussion followed on the installation of fire lines and the seven year moratorium on street cuts for water or sewer services. Ms. Finke noted the 50 year master plan shows a 10 inch water main for that area and the proposal has indicated using an 8 inch line. 3. ABC Rental MiSP#Z-9863 (Skelton) (FYI May 19, 1998, minutes) 1624 West Beall Street - A Minor Site Plan Application to remodel the existing car wash to reduce the number of bays; move the fence between ABC Rental and the Car Wash to expand outside storage; and change on-site traffic circulation. Rolland Schumacher joined the DRC. Chairperson/Planner Skelton presented the application. He noted there was discussion last week on whether or not there was grit soil and the need for a separator. There may be issues on the zone code relating to screening, landscaping, and signage. He'll meet with Mr. Schumacher tomorrow. Water/Sewer Interim Superintendent Mike Certalic noted he has changes from last weeks comments. Chairperson Skelton noted a decision will be made next week. He explained how Mr. Schumacher will proceed after the approval is given next week. C. INITIAL WEEK OF A THREE WEEK REVIEW 1. KNINIS CUP Z-9855 - (Saunders) Griffin Drive A Conditional Use Permit Application to allow the installation of an A.M. broadcast tower for the use of KMMS. Assistant Planner Chris Saunders presented the application. He noted there will be a waiver for improvements to Griffin required. 2. Powerhouse Technologies MiSP #Z-9847 - (Sherman) 2311 South 71'Avenue - A Minor Site Plan Application to allow the construction of a 8,888 sq. ft. building addition, the expansion of the existing parking lot, and related site improvements. (First of a two week review.) Jerry Taylor, Terry Threlkeld, and Jon Miller joined the DRC. Chairperson Skelton noted that written comments are due next week and a decision will be made. Urban Designer/Planner John Sherman presented the application. He reviewed the setbacks as determined by the Planning Director. He then reviewed Planning Staff comments. Project Engineer Rick Hixson noted a stormwater grading and drainage plan, a public utility easement for South 3`d Avenue and I I'Avenue will be required. Mr. Taylor noted that the stormwater drainage plan has been submitted and explained how it will work. Discussion followed on the public utility easement for street and utilities. Mr. Miller noted that some Development Review Committee Minutes-May 19,1998 4 consideration should be given for the easement by the City; he also asked for compensation for that easement. Mr. Threlkeld asked if South l It'Avenue will be built in the near future. Chairperson Skelton noted it will occur with the development of the Stadium Center. Discussion followed on how it will be financed. Mr. Taylor asked for clarification on the curbing issue- will additional curbing be required around the parking lot. Project Engineer Rick Hixson noted it would be required. Planner Sherman further expanded on the existing curbing. Mr. Taylor noted that one concern is with the drainage and how it flows through the property. Mr. Hixson noted he will check it over. Mr. Taylor noted this is a snow storage area as well, Planner Sherman noted that the cobra lighting fixtures are causing problems for the neighbors in the residential neighborhoods. Also some berming and screening will be required. Mr. Miller noted that some of the employees live in that neighborhood, and his firm will go along with the changes for the lighting fixtures. Planner Sherman noted on the access from South 14" Avenue, MSU has indicated this is an emergency access only. He also noted that MSU will want to look at this proposal and there will need to be a "Hold Harmless Agreement" required- either new or existing. D. FYI 1. Heritage RV Park MaSub Pre-Ap#P-9817- (Arkell) Valley Center Road at Westlake Road A Major Subdivision Pre-Application Application to create lots for rent or lease. Tom Henesh joined DRC. Assistant Planning Director Debbie Arkell presented the application, noting the location in the sewer service area and the Urban Growth area. She noted that the lots should be subdivided. Chairperson Skelton noted that whenever the City does this type of subdivision, it comes back to haunt it. Planner Arkell noted concern with the future caretaker residence. Planner Arkell presented the comments from Rae Fire. Chairperson Skelton noted that the approval will be based upon the merits of the proposal. Fire Marshal Chuck Winn noted there is already a Heritage Drive, so that street name will have to be changed. Mr. Henesh explained the phasing of the project and noted that over 300 trees are being planted in the area. Chairperson Skelton asked for the uses of the adjoining areas. Mr. Henesh explained that the owner plans to keep the north end for his family,but doesn't know what will happen in the south lot. Chairperson Skelton noted if it is not going to be subdivided, then a Master Plan is needed. Mr. Gianfrancisco agreed, then asked about the proposed roads and the 60 foot easements shown. Mr. Henesh noted that he feels it will be two tracts and discussed the proposed roads and easements. Assistant Planning Director Debbie Arkell noted that at tomorrow's staff meeting, staff will be discussing Lot 4 of this property. Development Review Committee Minutes-May 19,1998 5 Mr. Gianfrancisco noted the site plan doesn't show what is happening. He feels the roads need to be dedicated. He suggested the owner is trying to avert the subdividing of the property. Discussion followed on the roads, the improvement of Valley Center Road as an arterial within 4 to 5 years. Mr. Gianfrancisco noted he would require the paving of Westlake Road because of the commercial development proposed along it. Further discussion followed on widening Valley Center Road. Mr. Certalic moved, Ms. Finke seconded that the meeting be adjourned. The motion carried unanimously. The meeting was adjourned. Development Review Committee Minutes-May 19,1998