HomeMy WebLinkAbout18 Water Fund CIP
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Anna Rosenberry, Administrative Services Director
SUBJECT: Adoption of the Water Fund Capital Improvement Plan (CIP) for
FY16-20.
AGENDA ITEM TYPE: Action
MEETING DATE: December 8, 2014
RECOMMENDATION: Adopt of the Water Fund Capital Improvement Plan (CIP) for
FY16-20.
BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital
Improvements Plan and submit it to the Commission by December 15th. Staff met in October
and November to develop the attached draft schedules.
The Water Fund CIP tracks the capital equipment replacements and construction projects for
Water Operations (distribution system) and the Water Treatment Plant.
New Items:
• GIS01- GIS04: GIS was previously funded by the General Fund, but in FY15 moved to
the Water Fund, for cost recovery through all public works departments.
• WC01 – WC02 – Water Conservation is a new department in the Water Fund as of FY15,
and therefore this departments capital items are included.
• W37 – Pear St. Booster Station Rehab
• W38 –W-53 – Replacement of Water’s vehicles, dump truck and backhoe.
195
• WW56 – Laurel Glen Vehicle Storage - This item is split 50/50 with the Wastewater
Fund, as Water/Sewer operations crews will make use of the storage.
• W35 – Lyman Tank – This project has a total cost of $7,000,000; $2 Million is included
in the Water Impact Fee CIP request as it is capacity adding. The remaining $5 Million is
included in the Water Fund’s plan.
• W36 – Hydro-turbine for Lyman Creek Storage Tank
• W39 – Catwalk for the Water Plant’s Pretreatment Area
• W48 – Sourdough Tank Repair
The cost estimates for Water Pipe Replacement Construction have been increased to be more in
line with the Water master plan. The scheduled replacements are matched with the associated
street maintenance, wastewater pipes and stormwater pipe replacements.
UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission. If the Commission is does
not wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda.
FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the
Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for
FY16.
Report compiled on: November 24, 2014
Attached: Water Fund CIP
196
Water Fund
Capital Improvement Plan
Financial Summary Current Year
FY15 FY16 FY17 FY18 FY19 FY20 Unscheduled
Projected Beginning Reserve Balance Dedicated to CIP 1,725,000$ 801,538$ (193,749)$ (1,787,089)$ (1,017,996)$ 432,183$ -$
Plus: Water Revenues Dedicated to CIP 1,421,758$ 1,464,411$ 1,508,343$ 1,553,593$ 1,600,201$ 1,648,207$ -$
Plus: SRF Loan for Lyman Tank Project 5,000,000$
Less: Scheduled CIP Project Costs (2,345,220)$ (2,459,697)$ (3,101,683)$ (5,784,500)$ (150,022)$ (1,360,834)$ (61,890,566)$
Projected Year-End Cash Dedicated to CIP 801,538$ (193,749)$ (1,787,089)$ (1,017,996)$ 432,183$ 719,556$ (61,890,566)$
Assumptions Made for Revenue Estimates:Current Year
FY15 FY16 FY17 FY18 FY19 FY20
Estimated Annual Water Revenues 7,108,789$ 7,108,789$ 7,322,053$ 7,541,714$ 7,767,966$ 8,001,005$
Estimated Annual Increase 0.0%3.0%3.0%3.0%3.0%3.0%
Total Estimated Revenues 7,108,789$ 7,322,053$ 7,541,714$ 7,767,966$ 8,001,005$ 8,241,035$
Current Revenues Dedicated to CIP %20.0%20.0%20.0%20.0%20.0%20.0%
Plus: Increase Dedicated to CIP 0.0%0.0%0.0%0.0%0.0%0.0%
Total % Dedicated to CIP 20.0%20.0%20.0%20.0%20.0%20.0%
Total Estimated Revenues Dedicated to CIP 1,421,758$ 1,464,411$ 1,508,343$ 1,553,593$ 1,600,201$ 1,648,207$
Projected
Projected
CURRENT
50,000,000
45,000,000
40,000,000
35,000,000
30,000,000
25,000,000
20,000,000
15,000,000
10,000,000
5,000,000
0
Water Fund Projects & Equipment
197
CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY16UnscheduledFY20FY17FY18FY19Water FundGF220FACILITY MGMT.REPLACE WORN OVERHEAD DOORS AND SEALS AT THE SHOP COMPLEX$10,000$10,000Totals by DEPARTMENTWater FundGF225FINANCECOGNOS ‐ BUSINESS INTELLIGENCE UPGRADE$14,400GF227FINANCEERP REPLACEMENT "SUNGARD REPLACEMENT/UPGRADE"$83,333$83,333$14,400Totals by DEPARTMENTWater FundGIS01GISSERVICE REQUEST SYSTEM (311) ‐ INTERNAL$15,000GIS02GISSERVICE REQUEST SYSTEM (311) ‐ PUBLIC$15,000GIS03GISASSET MANAGEMENT SOFTWARE$50,000GIS04GISAERIAL PHOTOGRAPHY & IMPERVIOUS SURFACE DATA$75,000$15,000$65,000$75,000Totals by DEPARTMENTWater FundWC01WATER CONSERVATIONLANDSCAPE ARCHITECT MEDIANS AND BOULEVARDS ‐ INVENTORY$45,000WC02WATER CONSEWATER BUDGET TOOLS$45,000$45,000$45,000Totals by DEPARTMENTWater FundPW01WATER OPSSHOPS FACILITY EXPANSION PLAN$10,000198
CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY16UnscheduledFY20FY17FY18FY19W03WATER OPSENGINEERING/DESIGN FOR ANNUAL WATER PIPE REPLACEMENT PROGRAM$22,500$22,500$22,500$22,500$22,500W04‐16WATER OPSWATER PIPE REPLACEMENT PROGRAM ‐ CONSTRUCTION IN 2016$2,015,797W04‐17WATER OPSWATER PIPE REPLACEMENT PROGRAM ‐ CONSTRUCTION IN 2017$2,797,183W04‐19WATER OPSWATER PIPE REPLACEMENT PROGRAM ‐ CONSTRUCTION IN 2019$100,522W04‐20WATER OPSWATER PIPE REPLACEMENT PROGRAM ‐ CONSTRUCTION IN 2020$975,001W04‐UNWATER OPSWATER PIPE REPLACEMENT PROGRAM ‐ CONSTRUCTION UNSCHEDULED$61,595,001W34WATER OPSWATER COST OF SERVICE AND RATE STUDY$50,000W37WATER OPSPEAR ST BOOSTER STATION REHAB$200,000W38WATER OPSREPLACE #2633 ‐ 1998 1/2 TON CHEVY PICKUP/BACKFLOW$27,000W40WATER OPSREPLACE #3156 ‐ 2003 FORD VAN$33,000W41WATER OPSREPLACE #1288 ‐ 1990 1/2 TON FORD PICKUP/PLOW TRUCK$27,000W42WATER OPSREPLACE #2915 ‐ 2001 1 TON DODGE FLATBED/VALVE TRUCK$70,000W43WATER OPSREPLACE #1677 ‐ 1995 CHEVY S‐10 PICKUP$27,000W44WATER OPSREPLACE #5515 ‐ 2004 LIGHT TOWER/WAS PURCHASED USED$15,000W45WATER OPSREPLACE #3402 ‐ 2008 1 TON GMC PICKUP/NICK$45,000W46WATER OPSREPLACE #3157 ‐ 2003 STERLING DUMP TRUCK$105,000W47WATER OPSREPLACE #2647 ‐ 1998 1/2 TON CHEVY PICKUP$27,000W49WATER OPSREPLACE #3078 ‐ 2002 1/2 TON CHEVY PICKUP$27,000W50WATER OPSREPLACE #3030 ‐ 2001 JOHN DEERE SKID STEER$40,000199
CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY16UnscheduledFY20FY17FY18FY19W51WATER OPSREPLACE #2529 ‐ 1997 1 TON CHEVY TRUCK/VALVE TRUCK$45,000W53WATER OPSREPLACE #3293 ‐ 2005 CAT BACKHOE$105,000WW56WATER OPSLAUREL GLEN VEHICLE STORAGE$50,000$1,187,501$2,365,297$2,986,683$214,500$150,022$61,595,001Totals by DEPARTMENTWater FundW25WTPVEHICLE$45,000$45,000W31WTPSOURDOUGH TANK REPAIR$50,000W35WTPLYMAN TANK$5,000,000W36WTPHYDROTURBINE FOR LYMAN CREEK STORAGE TANK$295,565W39WTPCATWALK FOR THE PRETREATMENT AREA$10,000W48WTPSOURDOUGH TANK REPAIR$450,000$45,000$55,000$50,000$5,450,000$295,565Totals by DEPARTMENTSummary for Water Fund (38 items)Totals by year:$1,360,834$2,459,697 $3,101,683$61,890,566FY20FY16FY17UnscheduledFY19$150,022$5,784,500FY18200
CIP Project Fund
Water Fund
PROJECT NUMBER
GF220
DEPARTMENT
FACILITY MGMT.
PROJECT NAME
REPLACE WORN OVERHEAD DOORS AND SEALS AT THE SHOP COMPLEX
FY16
$10,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
Replace worn door parts and components on 14 overhead garage doors at the Shop Complex. The doors are old enough that
the parts are worn and the seals no longer function properly.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Doors will be more operable and the seals will help control the temperature in the building areas. Often the doors stop working and
departments have difficulty getting their vehicles out of the building. The upgrades will keep the doors in operation.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
General repair costs will be reduced if doors are more functional.
FUNDING SOURCES
SPLIT EVENLY: GENERAL FUND, WATER FUND, WASTEWATER FUND
New
Replacement
Equipment
Project
FY18 FY19 FY20
201
CIP Project Fund
Water Fund
PROJECT NUMBER
GF225
DEPARTMENT
FINANCE
PROJECT NAME
COGNOS - BUSINESS INTELLIGENCE UPGRADE
FY16
$14,400
FY17 Unscheduled
DESCRIPTION OF PROJECT
Upgrade current QREP software. The new software has a wider variety of reports. The newer version is web-based with greater
dashboard capability. This software currently produces our expenditure approval list, budget status reports, and general
operating reports for multiple departments.
ALTERNATIVES CONSIDERED
Continue using current version of QREP (v. 7.5)
ADVANTAGES OF APPROVAL
More functionality for end users, easier access, more user friendly. Fuels creativity with built in communication tools and social netowrking
options encouraging collaboration. Evolution of open government - SunGard's Public Sector consultants can help provide the level of
transparency and data that meets citizens' expectations.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal.
FUNDING SOURCES
General Fund 33%; Water Fund 33%; Wastewater Fund 33%
New
Replacement
Equipment
Project
FY18 FY19 FY20
202
CIP Project Fund
Water Fund
PROJECT NUMBER
GF227
DEPARTMENT
FINANCE
PROJECT NAME
ERP REPLACEMENT "SUNGARD REPLACEMENT/UPGRADE"
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
Replacing/upgrading the current system installed in 1999. This is the system that runs all the financial, community development,
land records, utility and business license, applications.
ALTERNATIVES CONSIDERED
Continue running current SunGard package. Use SunGard.net as an improvement to the current system, but not a full
replacement.
ADVANTAGES OF APPROVAL
Simplified package. Easier to integrate the various applications/programs. Easier to pull out information for end users. Easier compiliation of
Commission reports and packets for Community Development.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Unknown. Dependent on the option chosen.
FUNDING SOURCES
General Fund 33%; Water Fund 33%; Wastewater Fund 33%
New
Replacement
Equipment
Project
FY18 FY19 FY20
$83,333
203
CIP Project Fund
Water Fund
PROJECT NUMBER
GIS01
DEPARTMENT
GIS
PROJECT NAME
Service Request System (311) - Internal
FY16
$15,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
Develop an internal system to record and track service requests between Departments. Several divisions within the City of
Bozeman currently lack a mechanism to effectively communicate issues found in the field that are not related to their specific
work activities. For example, the City would benefit overall if the Parks Department employees were able to send a notice to
the Water Department that a fire hydrant might need maintenance or repair.
ALTERNATIVES CONSIDERED
Continue using radios/phones to communicate issues in the field, although this method would be challenging to accurately
record/track performance measures.
ADVANTAGES OF APPROVAL
This solution will complement our existing work order management system (Cityworks) by allowing all City of Bozeman employees the ability
to communicate issues found while in the field regardless of their nature. Immediate benefits include increased cooperation and collaboration
among Divisions as well as a record of how issues were resolved. Each Department would be able to track their respective service requests as
a measure of performance, thus improving our overall accountability and delivery of service.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
If the final solution involves third party software providers, there could be monthly and/or annual maintenance fees associated
with this project.
FUNDING SOURCES
Enterprise Funds
New
Replacement
Equipment
Project
FY18 FY19 FY20
204
CIP Project Fund
Water Fund
PROJECT NUMBER
GIS02
DEPARTMENT
GIS
PROJECT NAME
Service Request System (311) - Public
FY16 FY17
$15,000
Unscheduled
DESCRIPTION OF PROJECT
Develop a public-facing system to record and track citizen service requests. The residents (and visitors) of the City of Bozeman
are currently limited to phone & e-mail as a means to notify City officials of community issues including stormwater violations,
graffiti, and encroachments to name only a few. This system will provide users with the ability to submit requests online or by
using their smart-phone while also allowing them to review the status/resolution of the issue from beginning to end.
ALTERNATIVES CONSIDERED
Continue receiving phone calls & e-mails, although this method would be challenging to accurately record/track performance
measures.
ADVANTAGES OF APPROVAL
This solution will be integrated directly into our existing work order management system (Cityworks), thus providing a seamless environment
for receiving and responding to citizen requests for service. Immediate benefits include engaging the public in a more dynamic manner as well as
providing a record of how and when issues were resolved. Citizens would be able to check the status/resolution of the issue while City
Departments would be able to track their respective service requests as a measure of performance, thus improving our overall accountability
and delivery of service.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
If the final solution involves third party software providers, there could be monthly and/or annual maintenance fees associated
with this project.
FUNDING SOURCES
Enterprise Funds
New
Replacement
Equipment
Project
FY18 FY19 FY20
205
CIP Project Fund
Water Fund
PROJECT NUMBER
GIS03
DEPARTMENT
GIS
PROJECT NAME
ASSET MANAGEMENT SOFTWARE
FY16 FY17
$50,000
Unscheduled
DESCRIPTION OF PROJECT
Managing infrastructure efficiently continues to be one of the top priorities and goals of the Bozeman City Commission. Asset
management software will build upon existing datasets and systems to assist in delivering the desired level of service for the
lowest life cycle cost. Advanced applications are necessary to analyze condition information and criticality to identify and
coordinate overlaps and gaps among various assets.
ALTERNATIVES CONSIDERED
Continue managing data and workflow using manual processes with limited potential for effective analysis.
ADVANTAGES OF APPROVAL
Using technology to support long term capital planning will aid in rehabilitation/repair/replacement decisions and ultimately result in a prolonged
asset lifespan. A fully developed asset management program will assist the organization in continuing to deliver a high level of service in the
most sustainable way possible.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Maintenance (first year included) = $8,000
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
FY18 FY19 FY20
206
CIP Project Fund
Water Fund
PROJECT NUMBER
GIS04
DEPARTMENT
GIS
PROJECT NAME
AERIAL PHOTOGRAPHY & IMPERVIOUS SURFACE DATA
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
Acquire aerial photography for the Bozeman planning area and updated impervious surface data within the city limits. Aerial
photography benefits both the organization and the community by supplying a clear and accurate representation of current
conditions. This information is used on a daily basis in all levels of our operations. Impervious surface information is critical for
the accurate assessment of stormwater utility bills. We continue to experience unprecedented demand for digital imagery (i.e.,
staff reports, Commission presentations, water/sewer utilities, public requests, etc.) while impervious surface data supports
multiple aspects of our stormwater program.
ALTERNATIVES CONSIDERED
Use of lower resolution satellite imagery. Partnerships with other agencies.
ADVANTAGES OF APPROVAL
Contributes to on-going acquisition of photos at regular intervals for historical archives. Since 1987 we have not gone more than five years
without an update. Measurements and land use determinations are made on a local or regional basis without requiring extensive field time.
Aerial photographs are used extensively in several on-line and in-house mapping applications. Background information for existing and future
GIS & CAD datasets and Facility Plans. Meets public demand for current and accurate aerial photography. Builds on existing impervious surface
data to maintain an acceptable level of accuracy for stormwater billing purposes. Provides the data required for complex modeling and surface
analysis.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
There are no annual operating or maintenance costs associated with this project.
FUNDING SOURCES
Water Fund, Stormwater Fund
New
Replacement
Equipment
Project
FY18
$75,000
FY19 FY20
207
CIP Project Fund
Water Fund
PROJECT NUMBER
PW01
DEPARTMENT
WATER OPS
PROJECT NAME
SHOPS FACILITY EXPANSION PLAN
FY16 FY17
$10,000
Unscheduled
DESCRIPTION OF PROJECT
The construction of the new Vehicle Maintenance Shop at the Lower Yards on Rouse Avenue in FY10/FY11 was Phase I in
expanding and improving our ability to service equipment, store vehicles, and provide work space for Public Works, Parks, and
Facilitiy services. Questions remain about the long-term plan for construction, location, and expansion for: Streets, Sign & Signal,
Forestry, Water/Sewer Operations, Solid Waste Collection & Recycling, Facilities, and Parks & Cemetery departments. This
project would develop a master plan. In scheduling this project, we are recommending waiting until after the Vehicle Maintenance
Division is relocated to its new shop and the interior improvements are made to the Shop at Rouse and Tamarack Street for the
remaining divisions.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
From related divisions: General Fund 20% ($10,000), Water Fund 20% ($10,000), Wastewater Fund 20% ($10,000), Street Maintenance Fund
20% ($10,000), Solid Waste Fund 20% ($10,000).
New
Replacement
Equipment
Project
FY18 FY19 FY20
208
CIP Project Fund
Water Fund
PROJECT NUMBER
W03
DEPARTMENT
WATER OPS
PROJECT NAME
ENGINEERING/DESIGN FOR ANNUAL WATER PIPE REPLACEMENT PROGRAM
FY16
$22,500
FY17
$22,500
Unscheduled
DESCRIPTION OF PROJECT
This item provides for design work to be completed every year, in anticipation of the Annual System Upgrades. As the Water
Operations Division operates the existing system, maintenance projects become apparent. Given our knowledge of system
conditions today, the following projects are candidates for design funding and were identified in the Facility Plan: 1. Koch: Lindley
to Bozeman, 2. Lindley: Olive to Koch, 3. S. Bozeman: Olive to Story As annual operations occur, other more-urgent projects
may be identified and designed under this project heading.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Provides for the design of necessary water system maintenance work.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Utility Fund
New
Replacement
Equipment
Project
FY18
$22,500
FY19
$22,500
FY20
$22,500
209
CIP Project Fund
Water Fund
PROJECT NUMBER
W04-16
DEPARTMENT
WATER OPS
PROJECT NAME
WATER PIPE REPLACEMENT PROGRAM - Construction in 2016
FY16
$2,015,797
FY17 Unscheduled
DESCRIPTION OF PROJECT
PROJECT AREA: S. Tracy Ave: W. Garfield St - E. Story St N. Willson Ave: W. Lamme St - W. Short St W. Babcock St: S. 10th
Ave - S. 8th Ave N. Montana Ave: E. Tamarack St - N End of Existing. After budget approval July 1, 2015, this project would
complete design, bid and begin construction in the Spring/Summer of 2016, at the end of FY16.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Provides for the construction of necessary water system maintenance work.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: Incremental increases in general maintenance costs. Current cost estimate of $12,500
per water-main mile maintained annually.
FUNDING SOURCES
100% Water Utility Fund
New
Replacement
Equipment
Project
FY18 FY19 FY20
210
CIP Project Fund
Water Fund
PROJECT NUMBER
W04-17
DEPARTMENT
WATER OPS
PROJECT NAME
WATER PIPE REPLACEMENT PROGRAM - Construction in 2017
FY16 FY17
$2,797,183
Unscheduled
DESCRIPTION OF PROJECT
PROJECT AREA: W Olive St: S. 5th Ave - S. 3rd Ave W. Olive St: S. 6th Ave - S. 5th Ave N. Grand Ave: W. Lamme St - W.
Peach St N. 5th Ave: W. Aspen St - W. Tamarack St S. 3rd Ave: W. Harrison Ave - W. Curtiss St. After budget approval July 1,
2016, this project would complete design, bid and begin construction in the Spring/Summer of 2017, at the end of FY17.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Provides for the construction of necessary water system maintenance work.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: Incremental increases in general maintenance costs. Current cost estimate of $12,500
per water-main mile maintained annually.
FUNDING SOURCES
100% Water Utility Fund
New
Replacement
Equipment
Project
FY18 FY19 FY20
211
CIP Project Fund
Water Fund
PROJECT NUMBER
W04-19
DEPARTMENT
WATER OPS
PROJECT NAME
WATER PIPE REPLACEMENT PROGRAM - Construction in 2019
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
PROJECT AREA: S 7th Ave: W. Harrison Ave-W. Story St: W. Harrison Ave: S.8th Ave- S 7th Ave : W. Harrison Ave. S. 5th
Ave.- S. 4th Ave: W. Harrison Ave. : S. 4th Ave. _ S. 3rd Ave.: S.5th Ave: W. Garfield St- W. College St. After budget approval
July 1, 2018, this project would complete design, bid and begin construction in the Spring/Summer of 2019, at the end of FY18.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Provides for the construction of necessary water system maintenance work.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: Incremental increases in general maintenance costs. Current cost estimate of $12,500
per water-main mile maintained annually.
FUNDING SOURCES
100% Water Utility Fund
New
Replacement
Equipment
Project
FY18 FY19
$100,522
FY20
212
CIP Project Fund
Water Fund
PROJECT NUMBER
W04-20
DEPARTMENT
WATER OPS
PROJECT NAME
WATER PIPE REPLACEMENT PROGRAM - Construction in 2020
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
PROJECT AREA: Buttonwood Ave: E. Main –Int. Cemetery: W. Story St: S.5th Ave-S 3rd Ave:W. Dickerson St: S5ht-S3rd
Ave:W. Alderson St: 5th-S3rd Ave;N3rd Ave: W. Peach St-W. Aspen St.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Provides for the construction of necessary water system maintenance work.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Utility Fund
New
Replacement
Equipment
Project
FY18 FY19 FY20
$975,001
213
CIP Project Fund
Water Fund
PROJECT NUMBER
W04-UN
DEPARTMENT
WATER OPS
PROJECT NAME
WATER PIPE REPLACEMENT PROGRAM - Construction Unscheduled
FY16 FY17 Unscheduled
$61,595,001
DESCRIPTION OF PROJECT
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
New
Replacement
Equipment
Project
FY18 FY19 FY20
214
CIP Project Fund
Water Fund
PROJECT NUMBER
W25
DEPARTMENT
WTP
PROJECT NAME
VEHICLE
FY16
$45,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
In FY16, Replace our 1991 Ford 1 ton flat bed, Our 1997 Chevy ¾ ton and our 1992 Toyota pickup with a ¾ Ton Flatbed and a
four door Jeep. The ¾ ton Flatbed would accommodate a replacement power endgate and snowplow. In FY20 Replace our
Sample vehicle with similar vehicle.
ALTERNATIVES CONSIDERED
Keep existing unit in service
ADVANTAGES OF APPROVAL
More reliable, more fuel efficient vehicle
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
none
FUNDING SOURCES
Water Fund
New
Replacement
Equipment
Project
FY18 FY19 FY20
$45,000
215
CIP Project Fund
Water Fund
PROJECT NUMBER
W31
DEPARTMENT
WTP
PROJECT NAME
SOURDOUGH TANK REPAIR
FY16 FY17
$50,000
Unscheduled
DESCRIPTION OF PROJECT
The Sourdough Tank leaks. It has a large crack, the dome is deteriorating. The drain and overflow pipes need replacement.
ALTERNATIVES CONSIDERED
Do nothing or build a new tank.
ADVANTAGES OF APPROVAL
Repairing the tank will extend the life of the tank and stop the wasting of water from the leak.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None
FUNDING SOURCES
Water Fund
New
Replacement
Equipment
Project
FY18 FY19 FY20
216
CIP Project Fund
Water Fund
PROJECT NUMBER
W34
DEPARTMENT
WATER OPS
PROJECT NAME
WATER COST OF SERVICE AND RATE STUDY
FY16
$50,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
The Implementation plan for the Integrated Water Resource Plan (IWRP) calls for an updated cost of service and rate study. This
is also a best practice for Utility management, especially after a significant system upgrade, such as the Water Treatment Plant
project. We expect the plan to also offer options for further water conservation pricing programs.
ALTERNATIVES CONSIDERED
Keep the existing rate structure and limited conservation pricing (currently, residential only, inclined block rates)
ADVANTAGES OF APPROVAL
Our user charges will better match the actual cost of service. Hopefully, we will be able to further incentivize water conservation.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None.
FUNDING SOURCES
Water Fund
New
Replacement
Equipment
Project
FY18 FY19 FY20
217
CIP Project Fund
Water Fund
PROJECT NUMBER
W35
DEPARTMENT
WTP
PROJECT NAME
LYMAN TANK
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
The current water reservoir is at the end of its useful life and leaking badly and cannot be repaired.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
The total cost of this project is estimated at $7 million. $5 million is included in the Water Fund schedule, and because the remaining $2 million
is considered "capacity adding", it is included in the Water Impact Fee schedule.
New
Replacement
Equipment
Project
FY18
$5,000,000
FY19 FY20
218
CIP Project Fund
Water Fund
PROJECT NUMBER
W36
DEPARTMENT
WTP
PROJECT NAME
HYDROTURBINE FOR LYMAN CREEK STORAGE TANK
FY16 FY17 Unscheduled
$295,565
DESCRIPTION OF PROJECT
NA
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
Water Fund
New
Replacement
Equipment
Project
FY18 FY19 FY20
219
CIP Project Fund
Water Fund
PROJECT NUMBER
W37
DEPARTMENT
WATER OPS
PROJECT NAME
PEAR ST BOOSTER STATION REHAB
FY16
$200,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
This project would replace 1-4” pump and motor and 2-6” pumps and motors. 2 of the motors are 1950’s era design and
consume a high amount of electricity.
ALTERNATIVES CONSIDERED
The only alternative is to build a tank higher up from the current Lyman reservoir that would give the North zone more pressure
to migrate into the North West and South zones.
ADVANTAGES OF APPROVAL
Lower electrical costs and a higher amount of reliability. This pump station is critical in transporting Lyman Creek water into the South and
North West pressure zones.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Utility Fund
New
Replacement
Equipment
Project
FY18 FY19 FY20
220
CIP Project Fund
Water Fund
PROJECT NUMBER
W38
DEPARTMENT
WATER OPS
PROJECT NAME
REPLACE #2633 - 1998 1/2 TON CHEVY PICKUP/BACKFLOW
FY16
$27,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
This project will replace a 1998 Chevy pickup with 94,687 miles on it.
ALTERNATIVES CONSIDERED
Continue to use older vehicle which is becoming unreliable and costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY18 FY19 FY20
221
CIP Project Fund
Water Fund
PROJECT NUMBER
W39
DEPARTMENT
WTP
PROJECT NAME
CATWALK FOR THE PRETREATMENT AREA
FY16
$10,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
It was noticed after construction that an air exchange motor is not accessible for maintenance. A catwalk needs to be added for
safety.
ALTERNATIVES CONSIDERED
Do nothing until the motor breaks down
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
Water Fund
New
Replacement
Equipment
Project
FY18 FY19 FY20
222
CIP Project Fund
Water Fund
PROJECT NUMBER
W40
DEPARTMENT
WATER OPS
PROJECT NAME
REPLACE #3156 - 2003 FORD VAN
FY16 FY17
$33,000
Unscheduled
DESCRIPTION OF PROJECT
This project replaces a 2003 Ford with 65,688 miles on it, that is assigned to the meter department.
ALTERNATIVES CONSIDERED
Continue to use older piece of equipment which is becoming unreliable and costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY18 FY19 FY20
223
CIP Project Fund
Water Fund
PROJECT NUMBER
W41
DEPARTMENT
WATER OPS
PROJECT NAME
REPLACE #1288 - 1990 1/2 TON FORD PICKUP/PLOW TRUCK
FY16 FY17
$27,000
Unscheduled
DESCRIPTION OF PROJECT
This project will replace a 1990 Ford pickup with 89,207. This truck was used for light maintenance jobs and to plow our facility
and lift stations. Recently it came to our attention that the frame that held the plow can no longer hold the weight.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Will be a more fuel efficient and lower emissions vehicle. The new vehicle will improve safety of the crews, there would be lower repair costs
and it would help maintain current operations levels.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Utility Fund
New
Replacement
Equipment
Project
FY18 FY19 FY20
224
CIP Project Fund
Water Fund
PROJECT NUMBER
W42
DEPARTMENT
WATER OPS
PROJECT NAME
REPLACE #2915 - 2001 1 TON DODGE FLATBED/VALVE TRUCK
FY16 FY17
$70,000
Unscheduled
DESCRIPTION OF PROJECT
This project replaces a 2001 Dodge truck with 51,311 miles on it and also replacement of the water valve mechanical turner.
ALTERNATIVES CONSIDERED
Continue to use older vehicle which is becoming unreliable and costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY18 FY19 FY20
225
CIP Project Fund
Water Fund
PROJECT NUMBER
W43
DEPARTMENT
WATER OPS
PROJECT NAME
REPLACE #1677 - 1995 CHEVY S-10 PICKUP
FY16 FY17
$27,000
Unscheduled
DESCRIPTION OF PROJECT
This project will replace a 1995 Chevy Pickup with 60,778 miles on it.
ALTERNATIVES CONSIDERED
Continue to use older vehicle which is becoming unreliable and costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY18 FY19 FY20
226
CIP Project Fund
Water Fund
PROJECT NUMBER
W44
DEPARTMENT
WATER OPS
PROJECT NAME
REPLACE #5515 - 2004 LIGHT TOWER/WAS PURCHASED USED
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
This project will replace the light tower we bought used in 2004 that has 3434 hours on it. It is a extremely valuable piece of
equipment that allows us to safely repair water and sewer mains in the dark, This is the only light tower the city owns and is
available for all city departments to use.
ALTERNATIVES CONSIDERED
Continue to use the older light plant which replacement light bulbs are become harder to find with the new light plant have more
efficient light bulbs.
ADVANTAGES OF APPROVAL
To have a more reliable and energy efficient piece of equipment.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY18
$15,000
FY19 FY20
227
CIP Project Fund
Water Fund
PROJECT NUMBER
W45
DEPARTMENT
WATER OPS
PROJECT NAME
REPLACE #3402 - 2008 1 TON GMC PICKUP/NICK
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
This project replaces a 2008 GMC Pickup with 35,377. This truck is used in doing one call locates and also is a plow truck for our
lift stations.
ALTERNATIVES CONSIDERED
Continue to use older piece of equipment which is becoming unreliable and costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY18
$45,000
FY19 FY20
228
CIP Project Fund
Water Fund
PROJECT NUMBER
W46
DEPARTMENT
WATER OPS
PROJECT NAME
REPLACE #3157 - 2003 STERLING DUMP TRUCK
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
This project is to replace a 2003 Sterling Dump Truck which has 21,626 miles on it. This is the only front line single rear axle
dump truck in our fleet which is advantageous in working in tight areas.
ALTERNATIVES CONSIDERED
Continue to use older piece of equipment which is becoming unreliable and costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100 % Water Fund
New
Replacement
Equipment
Project
FY18
$105,000
FY19 FY20
229
CIP Project Fund
Water Fund
PROJECT NUMBER
W47
DEPARTMENT
WATER OPS
PROJECT NAME
REPLACE #2647 - 1998 1/2 TON CHEVY PICKUP
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
This project is to replace a 1998 Chevy with 65,903 miles on it.
ALTERNATIVES CONSIDERED
Continue to use older vehicle which is becoming unreliable and costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY18
$27,000
FY19 FY20
230
CIP Project Fund
Water Fund
PROJECT NUMBER
W48
DEPARTMENT
WTP
PROJECT NAME
SOURDOUGH TANK REPAIR
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
This Reservoir has not been off line since it was built in 1953. See description in FY17.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
New
Replacement
Equipment
Project
FY18
$450,000
FY19 FY20
231
CIP Project Fund
Water Fund
PROJECT NUMBER
W49
DEPARTMENT
WATER OPS
PROJECT NAME
REPLACE #3078 - 2002 1/2 TON CHEVY PICKUP
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
This project replace a 2002 Chevy pickup with 75,373 miles on it. This truck is used in leak detection and fire hydrant flushing.
ALTERNATIVES CONSIDERED
Continue to use older piece of equipment which is becoming unreliable and costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY18 FY19
$27,000
FY20
232
CIP Project Fund
Water Fund
PROJECT NUMBER
W50
DEPARTMENT
WATER OPS
PROJECT NAME
REPLACE #3030 - 2001 JOHN DEERE SKID STEER
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
This project replaces the 2001 John Deere Skid Steer with 768 hours on it. It is a critical piece of machinery in our department.
ALTERNATIVES CONSIDERED
Continue to use older piece of equipment which is becoming unreliable and costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY18 FY19 FY20
$40,000
233
CIP Project Fund
Water Fund
PROJECT NUMBER
W51
DEPARTMENT
WATER OPS
PROJECT NAME
REPLACE #2529 - 1997 1 TON CHEVY TRUCK/VALVE TRUCK
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
This project will replace a 1997 Chevy with 72,996 miles on it.
ALTERNATIVES CONSIDERED
Continue to use older vehicle which is becoming unreliable and costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
FY18 FY19 FY20
$45,000
234
CIP Project Fund
Water Fund
PROJECT NUMBER
WW56
DEPARTMENT
WATER OPS
PROJECT NAME
LAUREL GLEN VEHICLE STORAGE
FY16
$50,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
This project will give us the ability to build 2 heated building each containing 3 to 4 bays for needed vehicle and equipment
storage. These buildings will be built on city owned land in the Laurel Glen Subdivision
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Ability to storage several hundred thousand dollars of city equipment that is currently store outside in a heated and secure space.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Electricity and Natural Gas costs.
FUNDING SOURCES
100% Water Fund total cost 100,000 split with Waste Water Ops.
New
Replacement
Equipment
Project
FY18 FY19 FY20
235
CIP Project Fund
Water Fund
PROJECT NUMBER
W53
DEPARTMENT
WATER OPS
PROJECT NAME
REPLACE #3293 - 2005 CAT BACKHOE
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
This project replaces a 2005 Cat Backhoe with 1,969 hours on it. This is a critical front line piece of excavation equipment that
we use daily.
ALTERNATIVES CONSIDERED
Continue to use older piece of equipment which is becoming unreliable and costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100 % Water Fund
New
Replacement
Equipment
Project
FY18 FY19 FY20
$105,000
236
CIP Project Fund
Water Fund
PROJECT NUMBER
WC01
DEPARTMENT
WATER CONSERVATION
PROJECT NAME
LANDSCAPE ARCHITECT MEDIANS AND BOULEVARDS - INVENTORY
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
Contracted Landscape Architect with knowledge and expertise as to low water use and native plants, irrigation, soil and sun
requirements of such plants, the development of designs and maintenance plans to ensure proper care throughout the irrigation
season and the contacts and sub-contractors to make sure the work is of high quality and competence. It also provides a means
in which to demonstrate water wise plantings to developers, builders, and residents.
ALTERNATIVES CONSIDERED
(1) No action. Most of the City’s medians and boulevards remain un-landscaped and unsightly. (2) Traditional turf grass is used
and unlike native or low water use shrubs and perennials, requires weekly mowing, fertilizer, chemical weed mitigation and
requires, on average, three to four times the amount of water when compared to low water use shrubs and perennials.
ADVANTAGES OF APPROVAL
The landscape architect provides expertise with regard to the water, soil and sun requirements for native and low water use plants, can draft
designs, oversee projects and sub-contractors, draft and manage maintenance plans to ensure the success of attractive, low water use and native
landscapes on City medians and boulevards.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
NA
FUNDING SOURCES
Enterprise Fund
New
Replacement
Equipment
Project
FY18
$45,000
FY19 FY20
237
CIP Project Fund
Water Fund
PROJECT NUMBER
WC02
DEPARTMENT
WATER CONSERVATION
PROJECT NAME
WATER BUDGET TOOLS
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
Phased Water Budget Development
ALTERNATIVES CONSIDERED
None
ADVANTAGES OF APPROVAL
Enables the Water Conservation Division to accurately determine and communicate water usage data city-wide in order to educate and engage
decision-makers and residents and to effectively track the effectiveness both in terms of money spent and water saved, of implemented water
conservation measures.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
Water Fund
New
Replacement
Equipment
Project
FY18 FY19 FY20
$45,000
238