The URL can be used to link to this page

Home My WebLink About17 Street and Curb CIP Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Anna Rosenberry, Administrative Services Director SUBJECT: Adoption of the Street and Curb Reconstruction Capital Improvement Plan (CIP) for FY16-20. AGENDA ITEM TYPE: Action MEETING DATE: December 8, 2014 RECOMMENDATION: Adoption of the Street and Curb Reconstruction Capital Improvement Plan (CIP) for FY16-20. BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital Improvements Plan and submit it to the Commission by December 15th. Staff met in November to develop the attached draft schedules. This plan outlines the use of Street Maintenance District dollars that are dedicated to the reconstruction of streets and curbs. The policy for required matches with Special Improvement Districts (SID’s) is outlined in Commission Resolution No. 4507. Items to Note: • Projects have been identified by Public Works, according to their 15 year capital planning program. • The estimated amount of local SID contribution for each project is noted in the item description. UNRESOLVED ISSUES: None. 183 ALTERNATIVES: As suggested by the City Commission. If the Commission is does not wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda. FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY16. Report compiled on: November 24, 2014 Attached: Draft – Street and Curb Replacement CIP 184 Street and Curb Reconstructions (combined) Capital Improvement PlanFinancial SummaryCurrent YearFY15FY16FY17 FY18 FY19 FY20UnscheduledProjected Beginning Reserve Balance Dedicated to CIP1,222,433$ 307,152$ 32,629$ 119,330$ 504,571$ 626,667$ Plus: Street Maintenance Assessments Dedicated 634,719$ 647,477$ 653,952$ 660,491$ 667,096$ 673,767$ Plus: SID or other local contribution200,000$ 662,000$ 1,521,750$ 645,750$ 500,000$ 626,500$ Less: Carryover Capital Projects(900,000)$ Less: Scheduled CIP Project Costs(850,000)$ (1,584,000)$ (2,089,000)$ (921,000)$ (1,045,000)$ (1,891,000)$ ‐$ Projected Year‐End Cash Dedicated to CIP307,152$ 32,629$ 119,330$ 504,571$ 626,667$ 35,934$ Assumptions Made for Revenue Estimates:Current YearFY14FY16FY17FY18 FY19 FY20Total Estimated Annual Street Assessment Revenue2,820,973$ 2,849,183$ 2,877,675$ 2,906,451$ 2,935,516$ 2,964,871$ Estimated Annual Increase ‐ Attributed to Annexations1%1%1%1%1%Total Estimated Revenues2,820,973$ 2,877,675$ 2,906,451$ 2,935,516$ 2,964,871$ 2,994,520$ Current Revenues Dedicated to Street & Curb CIP %22.5%22.5% 22.5% 22.5% 22.5% 22.5% Plus: Increase Dedicated to Reconstruction & Curbs0.0%0.0%0.0%0.0% 0.0%0.0% Total % Dedicated to CIP22.5%22.5% 22.5% 22.5% 22.5% 22.5%TlEi dRDdi dCIP634 719$647 477$653 952$660 491$667 096$673 767$ProjectedProjectedTotal Estimated Revenues Dedicated to CIP634,719$ 647,477$ 653,952$ 660,491$ 667,096$ 673,767$ CURRENT2,500,0002,000,0001,500,0001,000,000500,0000Street Reconstruction Projects 185 CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY16UnscheduledFY20FY17FY18FY19Street and Curb Replacement FundSCR01ENGINEERINGANNUAL CURB REPLACEMENT & CONCRETE REPAIR PROGRAM$60,000$60,000$60,000$60,000$60,000SCR03ENGINEERINGW OLIVE (8TH TO TRACY)$1,324,000SCR04ENGINEERINGS GRAND (OLIVE TO HAYES)$2,029,000SCR05ENGINEERINGN GRAND (MENDENHAL TO PEACH)$861,000SCR06ENGINEERINGE OLIVE (TRACY TO CHURCH)$985,000SCR07ENGINEERINGN. WALLACE (LAMME TO TAMARACK)$1,253,000SCR08ENGINEERINGW COLLEGE (8TH TO 11TH)$578,000SCR09ENGINEERINGSOUTH CHURCH (STORY TO BABCOCK)$200,000$1,891,000$1,584,000$2,089,000$921,000$1,045,000Totals by DEPARTMENTSummary for Street and Curb Replacement Fund (8 items)Totals by year:$1,891,000$1,584,000 $2,089,000FY20FY16FY17UnscheduledFY19$1,045,000$921,000FY18186 CIP Project Fund Street and Curb Replacement Fund PROJECT NUMBER SCR01 DEPARTMENT ENGINEERING PROJECT NAME ANNUAL CURB REPLACEMENT & CONCRETE REPAIR PROGRAM FY16 $60,000 FY17 $60,000 Unscheduled DESCRIPTION OF PROJECT When a pedestrian ramp is installed, many times the adjacent curbs need to be replaced in order to get drainage to not stop at new ramp. Smaller curb repairs can be necessary rather than replacing a whole block ALTERNATIVES CONSIDERED Continue current operations ADVANTAGES OF APPROVAL This will allow completion of smaller projects instead of waiting for an entire block to be repaired ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Cost of Materials FUNDING SOURCES Street & Curb Replacement Fund New Replacement Equipment Project FY18 $60,000 FY19 $60,000 FY20 $60,000 187 CIP Project Fund Street and Curb Replacement Fund PROJECT NUMBER SCR03 DEPARTMENT ENGINEERING PROJECT NAME W OLIVE (8TH TO TRACY) FY16 $1,324,000 FY17 Unscheduled DESCRIPTION OF PROJECT Reconstruction of West Olive Street from 8th Street to Tracy, including repairs to failed curbs and gutters. For planning purposes, project estimates West Olive to function as a Minor Collector, which would require a 50% contribution from property owners via a Special Improvement District Assessment. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Enhances safety and drainage, preserves pavement ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street and Curb Replacement Fund - 50%. Local SID - 50%. New Replacement Equipment Project FY18 FY19 FY20 188 CIP Project Fund Street and Curb Replacement Fund PROJECT NUMBER SCR04 DEPARTMENT ENGINEERING PROJECT NAME S GRAND (OLIVE TO HAYES) FY16 FY17 $2,029,000 Unscheduled DESCRIPTION OF PROJECT Reconstruction of South Grand Street from Olive to Hayes, including repairs to failed curbs and gutters. For planning purposes, project estimates South Grand to function as a Local Street, which would require a 75% contribution from property owners via a Special Improvement District Assessment. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Enhances safety and drainage, preserves pavement ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street and Curb Replacement Fund - 25%. Local SID - 75%. New Replacement Equipment Project FY18 FY19 FY20 189 CIP Project Fund Street and Curb Replacement Fund PROJECT NUMBER SCR05 DEPARTMENT ENGINEERING PROJECT NAME N GRAND (MENDENHAL TO PEACH) FY16 FY17 Unscheduled DESCRIPTION OF PROJECT Reconstruction of North Grand from Mendehal to Peach, including repairs to failed curbs and gutters. For planning purposes, project estimates North Grand to function as a Local Street, which would require a 75% contribution from property owners via a Special Improvement District Assessment. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Enhances safety and drainage, preserves pavement ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street and Curb Replacement Fund - 25%. Local SID - 75%. New Replacement Equipment Project FY18 $861,000 FY19 FY20 190 CIP Project Fund Street and Curb Replacement Fund PROJECT NUMBER SCR06 DEPARTMENT ENGINEERING PROJECT NAME E OLIVE (TRACY TO CHURCH) FY16 FY17 Unscheduled DESCRIPTION OF PROJECT Reconstruction of East Olive Street from Tracy to Church, including repairs to failed curbs and gutters. For planning purposes, project estimates East to function as a Minor Collector, which would require a 50% contribution from property owners via a Special Improvement District Assessment. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Enhances safety and drainage, preserves pavement ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street and Curb Replacement Fund - 50%. Local SID - 50%. New Replacement Equipment Project FY18 FY19 $985,000 FY20 191 CIP Project Fund Street and Curb Replacement Fund PROJECT NUMBER SCR07 DEPARTMENT ENGINEERING PROJECT NAME N. WALLACE (LAMME TO TAMARACK) FY16 FY17 Unscheduled DESCRIPTION OF PROJECT Reconstruction of North Wallace from Lamme to Tamarack, including repairs to failed curbs and gutters. For planning purposes, project estimates North Wallace to function as a Minor Collector, which would require a 50% contribution from property owners via a Special Improvement District Assessment. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Enhances safety and drainage, preserves pavement ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street and Curb Replacement Fund - 50%. Local SID - 50%. New Replacement Equipment Project FY18 FY19 FY20 $1,253,000 192 CIP Project Fund Street and Curb Replacement Fund PROJECT NUMBER SCR08 DEPARTMENT ENGINEERING PROJECT NAME W COLLEGE (8TH TO 11TH) FY16 FY17 Unscheduled DESCRIPTION OF PROJECT Reconstruction of West College Street from 8th to 11th, including repairs to failed curbs and gutters. For planning purposes, project estimates W. College to function as an Arterial, which would require no contribution from property owners. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Enhances safety and drainage, preserves pavement ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street & Curb Replacement Fund New Replacement Equipment Project FY18 FY19 FY20 $578,000 193 CIP Project Fund Street and Curb Replacement Fund PROJECT NUMBER SCR09 DEPARTMENT ENGINEERING PROJECT NAME SOUTH CHURCH (STORY TO BABCOCK) FY16 $200,000 FY17 Unscheduled DESCRIPTION OF PROJECT South Church Street from Story to Babcock. Replace the curb and gutter on both sides of Church Street from Story to Babcock, including ADA compliant pedestrian ramps at all intersections. ALTERNATIVES CONSIDERED Do not replace the curbs at this time ADVANTAGES OF APPROVAL This improvement will enhance storm drainage, better define and protext the street edge as well as the boulevard and make snow removal easier ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street & Curb Replacement Fund New Replacement Equipment Project FY18 FY19 FY20 194