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HomeMy WebLinkAbout08-12-1997 DRC Minutes DEVELOPMENT REVIEW COMMITTEE TUESDAY, AUGUST 12, 1997 Members Present: Larry Woodward, Dave Skelton,Neil Poulsen, Chuck Winn, Roger Sicz, Phill Forbes Staff Present: Debbie Arkell, Jody Olsen, Mark Braungardt,Rick Hixson, Carol Schott Visitors Present: Jeff Kack,Ron Schmidt, John Kauffman, Bill Roller, Shannon Prendergast,Lon Lundberg, Mike Christie, Ton Milleson,Ryan Smith, Dam Kamp, Joan Rudberg, Jay Josephs, Jeff Krogstad, Gary Christie, Robert Lee, Nick Harris, Chris Harris, Lisa Buchanan, Herman Chan Chairperson Dave Skelton called the meeting to order at 10:06 a.m. A. FINAL REVIEWS 1. Kack Lot 9, Evergreen Business Park MiSP/COA#Z-97112 - (Arkell) 1701 Evergreen Drive - A Minor Site Plan Application with a Certificate of Appropriateness to allow the construction of a 10,000 sq. ft. wholesale warehouse with accessory offices. Jeff Kack and Ron Schmidt joined the DRC. Chairperson Skelton noted a decision would be made this morning. Assistant Planning Director Debbie Arkell reviewed the application and the conditions from Planning Staff. She added a seventh condition- The applicant will submit a copy of the signed right-of-way development provision, required by Yellowstone Pipeline, to the Planning Office with the Final Site Plan. Project Engineer Rick Hixson reviewed the conditions from the Engineering Department. He asked for all the calculations for the stormwater drainage/treatment grading plan. Planner Arkell noted she has the easement to satisfy Engineering's condition#4. There were no comments from the Streets, Fire, or Water/Sewer Departments. Public Service Director Phill Forbes noted, in regard to Planner Arkell's condition#3,he had no problem with the setback deviation on the northern driveway. Mr. Kack noted he had no problem with any of the conditions. Mr. Hixson moved, Mr. Sicz seconded, to approve the application as per the conditions of the DRC. The motion carried 7-0. Planner Arkell noted the application will be reviewed by the Design Review Board this afternoon on the consent agenda. 2. Farquharson MiSP/COA#Z-97113 - (Olsen) 2325 Birdie Drive Development Review Committee Minutes-August 12,1997 1 - A Minor Site Plan Application with a Certificate of Appropriateness to allow the construction of one structure for four warehouse/office units and an apartment. Dan Kamp and Mike and Gary Christie joined DRC. Planner Jody Olsen reviewed the project noting it will be reviewed by the Design Review Board this afternoon on the consent agenda. She noted there is an issue of the access being less than 8 feet from the property line. Mr. Kamp noted the access was located where the easement exists and could not be readily moved. Project Engineer Rick Hixson reviewed the conditions from the Engineering Department. He noted two separate buildings would be required for 2 sets of services to be installed. Water/Sewer Superintendent Larry Woodward noted the buildings wouldn't have to be physically separated,however a dividing wall and separate systems would have to be installed. Mr. Hixson noted that since there are to be no floor drains, condition#7 may be omitted. He noted the rest of the conditions are standard. The Fire, Streets, and Water/Sewer Departments had no comments. Public Service Director Phill Forbes noted he would delay a decision on the access deviation until this afternoon. Mr. Kamp asked about Engineering condition 92. Mr. Hixson noted he just needs more details. Mr. Kamp asked if the driveway has to be 8 feet from the property line as per code. Planner Olsen noted that it would unless the deviation were granted by Mr. Forbes. Chief Building Official Neil Poulsen noted that due to the nature of the business, a separation wall will be required if the structure is too close to the property line. Mr. Poulsen moved, Mr. Winn seconded,to conditionally approve the application, pending the approval of the ingress/egress deviation by the Public Service Director. 3. The Wok MiSP/COA/Dev#Z-97108 - (Braungardt) 319 North 7th Avenue - A Minor Site Plan Application with a Certificate of Appropriateness and a Deviation to allow the construction of a 1,411 sq. ft. addition on the west elevation and complete parking lot improvements. Tom Milleson and Ryan Smith joined the DRC. Intern Planner Mark Braungardt reviewed the application noting there are no conditions from the Planning Department. Project Engineer Rick Hixson reviewed the conditions from the Engineering Department,noting the conditions are standard. Mr. Milleson asked about the paving and curbing in condition#4. Mr. Hixson explained paving and curbing are standard improvements required for a project. Fire Marshal Chuck Winn noted that if in the future alcohol will be served, the building will have to be sprinklered. Mr. Milleson explained the separation walls between the restaurant and the alcohol serving area. There were no comments from the Water/Sewer or Streets Departments. Development Review Committee Minutes-August 12,1997 2 Public Service Director Phill Forbes noted a waiver for improvements to North 8th Avenue will be required. Mr. Sicz moved, Mr. Winn seconded, to recommend approval of the application as per the conditions of the DRC. Chairperson Skelton noted that standard conditions will be added pertaining to building permits, modifications, etc. The motion carried 7-0. B. SECOND WEEK REVIEWS 1. Prendergast MiSP #Z-97123 - (Arkell) 107 South Church Avenue - A Minor Site Plan Application to allow the removing of an existing garage and replace it with a garage/apartment. Shannon Prendergast joined the DRC. Assistant Planning Director Debbie Arkell presented the application, noting that Mr. Prendergast has worked with Water/Sewer Superintendent Larry Woodward to relocate the water/sewer services onto his lot. Chief Building Official Neil Poulsen noted there are also issues with the distance of the wall from the parking lot. If there are windows in that wall, extra construction will be required. Mr. Prendergast described the proposed windows. Mr. Poulsen noted if the windows are within 18 inches of the property line, they will have to have extra protection. Mr. Prendergast noted he can remove them from the plans. Mr. Poulsen noted there are some other alternatives he could do and asked Mr. Prendergast to come visit with him in the office. Mr. Woodward noted the water/sewer lines need to be as straight as possible. Mr. Prendergast asked if he could install the lines under his driveway rather than along the house. Mr. Woodward noted he would need two sewer lines, one for each house. He continued that the water would go through one line and one meter. Discussion followed on the sewer/water connections. There were no comments from the Public Service Director. 2. Swan Falls CUP #Z-97126 - (Skelton) 1915 West College Street - A Conditional Use Permit Application to allow a phased,2-building, woodframe, 2-story office complex. Bill Roller, John Kauffinan, and Lon Lundberg joined the DRC. Chairperson/Senior Planner Skelton reviewed the prior applications for this property and the current plans. He noted that Water/Sewer Superintendent Larry Woodward had indicated a need for a manhole in the northeast corner at last week's first week review. Discussion followed on the establishment of the ownership of the sewer main in the northeast corner. Chairperson Skelton noted that the project seems to meet code in most respects. He noted that the landscape islands have to be located 8 feet from the street. He anticipates no waivers being required. Streets/Sanitation Superintendent Roger Sicz noted a waiver would be required for street improvements to West College Street. Development Review Committee Minutes-August 12,1997 3 Fire Marshal Chuck Winn asked for the distance from the street to Woodhull's water line. Mr. Roller noted the accesses for the proposed offices and the existing home. Mr. Woodward noted a fixture count would be needed to be sure the 3/ inch water service would be adequate. Chief Building Official Neil Poulsen noted the fourth bathroom would probably push them into the next water service size. Mr. Roller noted he thought they would need two cuts across South 20th Avenue. Mr. Woodward noted that the water is through South 20th in one location near there, however, a street cut would be required to put the sewer stub across the street. Discussion ensued on the ownership of the northeast sewer main. Mr. Woodward noted City maps label that main as "Private- Cowdrey's sewer". Mr. Kauffinan asked if they would be required to get the owners to dedicate the sewer to the City. Mr. Woodward noted they would and the main would have to be tested and approved by the City. Further discussion followed on sewer and the need for an easement and dedication of the sewer to the City. Discussion followed on the distance of the manhole from the property line. Mr. Woodward suggested moving the manhole so it is accessible form the parking lot. Mr. Lundberg asked if the depth of the lines would interfere with the cottonwood trees that exist. Mr. Roller explained the location of the trees. Chairperson Skelton suggested doing the retention/detention in the area of the trees. Public Service Director Phill Forbes suggested installing a sidewalk to create a boulevard for the installation of the sewer as suggested by Mr. Woodward. Mr. Roller asked if they could have a year to install the sidewalk to ensure the completion of all the trenching. Mr. Forbes noted that would be possible. Mr. Roller asked if signage was an issue at this stage. Chairperson Skelton noted that a common sign plan needs to be located on the plan. As each tenant comes in,they will have to propose signage. Mr. Roller asked if they could have a free-standing sign to identify the project and one for a directory within the parking area next to the building. Chairperson Skelton noted the code allows only one free-standing sign per property. Mr. Kauffman asked if they had to change the address on the house or do they get a new address for the new structures. Chairperson Skelton noted they could keep the address for the house and get a new address for the business from the Engineering Department, 3. Kids Clubhouse CUP 4Z-97121 - (Olsen) 1612 West Babcock Street - A Conditional Use Permit Application to allow a daycare for 28-35 children in an existing building. Lisa Buchanan joined the DRC. Planner Jody Olsen noted the applicant is requesting two variances, one to retain the gravel parking lot and the other to allow the parking lot to encroach into the side yard. She described the proposal. Assistant Planning Director Debbie Arkell asked what the use was at this time. Ms. Buchanan noted there is a three bedroom apartment upstairs and an optometrist's office below. Water Sewer Superintendent Larry Woodward asked if the building would be sprinklered. Ms. Buchanan noted it would. Mr. Woodward noted that they will be cutting across a new street to install the City fire line and City domestic water services. Streets/Sanitation Superintendent Roger Sicz noted that no cut will be approved for water to the house. Fire Marshal Chuck Winn Development Review Committee Minutes-August 12,1997 4 noted the cut is to provide fire sprinklering for the house, therefore, it will be permitted. Mr. Sicz asked about parking plans. Ms. Buchanan explained. Chief Building Official Neil Poulsen asked about accessible parking. Planner Olsen explained. Mr. Sicz suggested waivers for street improvements and signalization. Discussion followed on parking and drop off zones. Chairperson Skelton noted that a recommendation will be made next week for Planning Board and City Commission. 4. Sourdough Montessori Preschool CUP #Z-97120 - (Olsen) 4310 Sourdough Road - A Conditional Use Permit Application to allow a pre-school for 20-25 students in an existing home. Jay Josephs joined DRC. Planner Jody Olsen reviewed the application and noted she had distributed toe plans to County Road Superintendent Sam Gianfrancisco and Gallatin County Environmental Health. She noted that variances have been requested for the parking lot to be gravel and for signage in a residential district. She continued that a letter from Environmental Heal will be required showing the septic system is adequate for this use. She then reviewed the preliminary conditions from the Planning Staff. Chief Building Official Neil Poulsen noted that the demolition permit can be issued at the same time as the building permit. Fire Marshal Chuck Winn noted the Sourdough Fire Chief will require some sort of water supply for fire suppression. He suggested a fill site or a residential sprinkler system, however,the Fire Chief will discuss the alternatives with him. Water/Sewer Superintendent Larry Woodward noted there was a blowoff proposed below the water tank in the new line on Goldenstein. He noted that should take care of fire service. He suggested Planner Olsen check the Sundance file for the decision on the blow-off hydrant in that location. Public Service Director Phill Forbes noted that parents tend to drop off their children on busy streets, creating a safety issue for the children and other traffic. Mr. Josephs noted that dropping off children on Sourdough will be a no-no. Mr. Woodward asked if a fence would be installed around the property. Mr. Josephs explained its location and the materials to be used. Mr. Woodward noted that any posts in the area of the water line will have to be hand dug to ensure the water main doesn't get ruptured. He continued with a discussion of other improvements to be completed by the City before he could open. Mr. Josephs asked Planner Olsen about the parking lot screening required. Chairperson Skelton noted they will need a wall and vegetation combination for parking lot screening. Project Engineer Rick Hixson asked about the second drain field shown. Assistant Planning director Debbie Arkell noted it is for the replacement drain field for the septic system. Development Review Committee Minutes-August 12,1997 5 5. Reid ZMA#Z-97114 - (Saunders) 310 Ice Pond Road - A Zone Map Amendment Application to amend the zoning designation on a 6.978 acre tract of land from R-S,Rural Residential Density, District to R-3, Residential Medium Density, District. Bob Lee joined the DRC. Planner Jody Olsen reviewed the application. Water/Sewer Superintendent Larry Woodward asked if the railroad right-of-way is still there. Mr. Lee noted the City has purchased the portion that is shown on the maps. He reviewed the research and the memo that followed from Project Planner Christopher Williams on the required use of the City's rail road property since it was purchased with Park Funds. Mr. Lee noted the adjacent property owners have purchased the railroad right-of-way next to their properties. Discussion followed on the use of the City owned portion. He also noted that because the City could use the property for an extension of South Rouse,Mr. Reid had offered to grant a public access onto the linear trail on an east/west line. Mr. Sicz asked if the access would remain private. Mr. Lee noted it would. Mr. Sicz noted this would be an opportunity for a connector street from Rouse to Sourdough. Mr. Lee concurred, however,the neighborhood residents don't want to see it built. Discussion of the possibilities followed. Public Service Director Phill Forbes noted there is no sewer capacity in the mains in that area. Chairperson Skelton noted that even if it is rezoned,the City may not give permission for a development due to the capacity problem. Mr. Lee noted that the old ice house will be tom down as will the fence. The ice house increases the fire insurance of the surrounding residences substantially. He further noted R-S zoning is inappropriate within the City limits. A zone change would allow Mr. Reid to develop his property at City standards. Water/Sewer Superintendent Larry Woodward noted that water looping would be difficult as there is a dead end on Rouse. D. INFORMAL REVIEWS 1. Harris/Kirk Building- (Arkell) 1530 West Main Street - An Informal Application for discussion and advice on a new office building. Chairperson Skelton noted a change in the agenda, the two Informal Reviews were to be discussed next. Nicholas and Chris Harris joined DRC. Assistant Planning Director Debbie Arkell presented the proposal, noting there are two phases planned. During Phase 1,the red barn would be moved. They have been talking to John McNeil about moving it to Kirk Park as it is part of the original Kirk homestead as is the park. Planner Arkell noted the parking space requirements have been calculated for the new structures, however the requirements aren't necessarily included for the existing businesses. She noted the process for this application will be determined by the Planning Director. She reviewed other Development Review Committee Minutes-August 12,1997 6 concerns. Public Service Director Phill Forbes noted they have to take into consideration the La Parrilla restaurant adjacent to the property. It may be La Parrilla's problem with the parking, however the applicant needs to take the neighbors into consideration. He also noted there were water main problems when the bank explained. Water/Sewer Superintendent Larry Woodward noted the water main is under the sidewalk and the 3/ inch line doesn't appear to be large enough for the size of the proposed building. Fire Marshal Chuck Winn noted that, depending on the location of the hydrants,they may need on-site fire hydrants. He noted they could also sprinkler the building or do a combination of sprinklering and fire hydrants. He continued that a minimum of two hydrants would be required. Discussion followed on fire protection needs. Streets/Sanitation Superintendent Roger Sicz noted that South 15th Avenue should go through this property. The applicant would be required to sign waivers for improvements on Babcock Street and for signalization at Babcock and 19th. Mr.Nicholas Harris asked about accesses. Mr. Sicz noted the proposed accesses would improve traffic circulation on the property. Chairperson Skelton noted this property has had an ongoing problem with traffic circulation. The applicant would be required to have a turn around due to the length of the parking lot. He suggested making the structure four feet narrower to allow the front setback. Mr.Nicholas Harris discussed Chairperson Skelton's suggestion. Chairperson Skelton asked if this proposal encourages the existing building to remain. Mr. Chris Harris noted the building would remain. Mr. Sicz noted the continuation of not doing the improvements to West Babcock Street i.e. sidewalks, curbing, gutters, will come to haunt the property owners along the street. Project Engineer Rick Hixson noted that waivers have been required of the properties along West Babcock Street. He noted he'd like to see the design for the improvements be paid for by the owners who are doing improvements. 2. Big Sky Screen Printing 621 East Peach Street - An Informal application for discussion and advice. Assistant Planning Director Debbie Arkell presented the application. Chief Building Official Neil Poulsen noted that since the structure is proposed to be located on the property line, the rest of the building would have to be brought up to fire code. Planner Arkell noted they would also have to pave the alley as part of the approval by the City to allow parking off the alley. C. ONE WEEK REVIEW 1. 1300 block of West Babcock- (Skelton) - A request by the developer regarding future development on property located immediately to the east of Carson Place (an existing mobile home park). Development Review Committee Minutes-August 12,1997 7 The applicant was not in attendance. Chairperson/Planner Skelton presented the letter from Mr. Lowell Springer. Water/Sewer Superintendent Larry Woodward noted the current use is non- conforming and all the mobile homes are paying one uniform rate. Discussion followed on the contents of the letter to be written in response. Mr.Woodward noted in the past he has sent registered,return receipt requested, and has received no response from them. Mr. Hixson moved, Mr. Sicz seconded,that the meeting be adjourned. The motion carried 6-0. The meeting was adjourned at 12:00 p.m. Development Review Committee Minutes-August 12,1997 8