HomeMy WebLinkAbout6. Parking CIP
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Anna Rosenberry, Administrative Services Director
SUBJECT: Adopt the Parking Fund Capital Improvement Plan (CIP) for Fiscal
Years 2016-2020.
AGENDA ITEM TYPE: Consent
MEETING DATE: November 17, 2014
RECOMMENDATION: Adopt the Parking Fund Capital Improvement Plan (CIP) for
Fiscal Years 2016-2020.
BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital
Improvements Plan and submit it to the Commission by December 15th. Similar to recent years
past, we are bringing the various parts of the plan forward as items on the Consent agenda. We
will be prepared to address questions, if they arise, at the public meeting.
This is the second year we have brought a CIP to the Commission for the Parking Fund. The
Bozeman Parking Commission approved the plan at their Board meeting on October 8th, 2014.
Items of Note:
• The Lighting Replacement Program, Sidewalk and Parking Lot Improvement items from
last year’s CIP were combined so that each Parking Lot’s CIP request encompasses all
Capital improvements for that lot (i.e. lighting, sidewalk, surface etc).
31
• The TIF Board has indicated they will provide a total of $500,000 in FY16 & FY17 to
help fund the Parking Lot improvements scheduled in the CIP. Anticipated scheduled
projects include:
o P001 – Willson Lot Redesign - $150,000
o P012 – Armory Lot Redesign - $100,000
o P013 – Black Lot Redesign - $150,000
o P004 – Surface Parking Lot Hardware & Software - $150,000
o P0017 – Rouse Lot Redesign, currently unscheduled, would also be eligible as
funds remain.
UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission. If the Commission does not
wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda.
FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the
Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for
FY16.
Report compiled on: November 10th, 2014
Attached: Draft Parking Fund CIP
32
Parking FundCapital Improvement PlanFinancial Summary Current YearFY15 FY16 FY17 FY18 FY19 FY20UnscheduledProjected Beginning Balance Dedicated to CIP 146,616$ 340,844$ 262,844$ 402,844$ 257,844$ 297,844$ Cash In Lieu of Parking 124,228$ ‐$ Plus: Parking Revenues Dedicated to Capital 60,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ ‐$ Plus: Downtown TIF Interest Contribution 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Plus: Downtown TIF McKinstry Project Contribution 180,000$ Plus: TIF Contribution for parking lot redesign and improv 250,000$ 250,000$ Less: Scheduled CIP Costs (180,000)$ (388,000)$ (170,000)$ (205,000)$ (20,000)$ (5,000)$ (2,050,000)$ Projected Year‐End Cash Dedicated to CIP 340,844$ 262,844$ 402,844$ 257,844$ 297,844$ 352,844$ Assumptions Made for Revenue Estimates: Current YearFY15 FY16 FY17 FY18 FY19 FY20 Annual Parking Revenues Dedicated to Capital 60,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ Plus: Downtown TIF Interest Contribution 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Total Estimated Revenues Dedicated to Capital 70,000$ 60,000$ 60,000$ 60,000$ 60,000$ 60,000$ ProjectedProjectedCURRENT2,250,0002,000,0001,750,0001,500,0001,250,0001,000,000750,000500,000250,0000Parking Fund Capital Projects 33
CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY16UnscheduledFY20FY17FY18FY19Parking FundP001PARKINGWILLSON LOT REDESIGN AND IMPROVEMENTS$150,000P004PARKINGSURFACE PARKING LOT HARDWARE & SOFTWARE SYSTEMS$50,000$50,000$50,000$50,000P005PARKINGPORTABLE RADIO REPLACEMENT$18,000P007PARKINGSIDEWALK REPLACEMENT AND LIGHTING INSTALL – INCLUDED IN SID – BLACK, ARMORY AND WILLSON LOTS$150,000P012PARKINGARMORY LOT REDESIGN AND IMPROVEMENTS$100,000P013PARKINGBLACK (CARNEGIE) LOT REDESIGN & IMPROVEMENTS$150,000P014PARKINGPARKING GARAGE CRACK MAINTENANCE AND REPAIR$5,000$20,000$5,000$5,000$20,000P015PARKINGPARKING GARAGE ROOF PROJECT$350,000P016PARKINGPURCHASE OF ADDITIONAL SURFACE LOTS IN THE DOWNTOWN PARKING DISTRICT.$1,500,000P017PARKINGROUSE PARKING LOT RE‐DESIGN AND IMPROVEMENTS$150,000P020PARKINGPARKING VEHICLE REPLACEMENTS$15,000$5,000$388,000$170,000$205,000$20,000$2,050,000Totals by DEPARTMENTSummary for Parking Fund (11 items)Totals by year:$5,000$388,000 $170,000$2,050,000FY20FY16FY17UnscheduledFY19$20,000$205,000FY1834
CIP Project Fund
Parking Fund
PROJECT NUMBER
P001
DEPARTMENT
PARKING
PROJECT NAME
Willson Lot Redesign and Improvements
FY16
$150,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
Layout, set-backs, landscaping, signage, lighting, storm water requirements.
ALTERNATIVES CONSIDERED
Keep lot as-is.
ADVANTAGES OF APPROVAL
Improved functioning of parking lot.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal.
FUNDING SOURCES
Parking Fund and TIF Contribution
New
Replacement
Equipment
Project
FY18 FY19 FY20
35
CIP Project Fund
Parking Fund
PROJECT NUMBER
P004
DEPARTMENT
PARKING
PROJECT NAME
Surface Parking Lot Hardware & Software Systems
FY16
$50,000
FY17
$50,000
Unscheduled
$50,000
DESCRIPTION OF PROJECT
In the event that Downtown Parking Lots are transitioned to a fee-lot, we will need kiosks for payment . Each system is estimated
to be $50,000, with the necessary curbing and electrical improvements; one system required for each lot. Lots are projected to
be changed when each lot redesign in done.
ALTERNATIVES CONSIDERED
Keep lots as they are: permit holders and free transient parking for up to 2 hours.
ADVANTAGES OF APPROVAL
Revenue will be derived from the use of lots by transient, daily parkers which will cover costs of future maintenance.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minor operational costs.
FUNDING SOURCES
Parking Fund and TIF Contributions
New
Replacement
Equipment
Project
FY18
$50,000
FY19 FY20
36
CIP Project Fund
Parking Fund
PROJECT NUMBER
P005
DEPARTMENT
PARKING
PROJECT NAME
Portable Radio Replacement
FY16
$18,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
Replacement of all four department radios and add 1 additional radio. Existing radios are old and have seen a lot of wear and tear.
These will need to be replaced as current equipment fails or becomes obsolete.
ALTERNATIVES CONSIDERED
Hand-me-downs from the Police or Fire Departments as they replace first-responder equipment.
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
New
Replacement
Equipment
Project
FY18 FY19 FY20
37
CIP Project Fund
Parking Fund
PROJECT NUMBER
P007
DEPARTMENT
PARKING
PROJECT NAME
Sidewalk replacement and Lighting Install – included in SID – Black, Armory and Willson Lots
FY16
$150,000
FY17 Unscheduled
DESCRIPTION OF PROJECT
Replacement of sidewalks adjacent to surface parking lot as part of the SID for Mendenhall Street work
ALTERNATIVES CONSIDERED
Keep as is
ADVANTAGES OF APPROVAL
Addition of street lights, and consistent with other streets in Bozeman
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
minimal
FUNDING SOURCES
Parking Fund
New
Replacement
Equipment
Project
FY18 FY19 FY20
38
CIP Project Fund
Parking Fund
PROJECT NUMBER
P012
DEPARTMENT
PARKING
PROJECT NAME
Armory Lot Redesign and Improvements
FY16 FY17
$100,000
Unscheduled
DESCRIPTION OF PROJECT
This project will be needed after the Etha Hotel construction is completed. Layout, set-backs, landscaping, signage, lighting, storm
water requirements are being considered.
ALTERNATIVES CONSIDERED
Keep the lot as-is.
ADVANTAGES OF APPROVAL
Better functioning parking lots.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal.
FUNDING SOURCES
Parking Fund and TIF Contributions- the Etha Hotel will help fund these improvements also.
New
Replacement
Equipment
Project
FY18 FY19 FY20
39
CIP Project Fund
Parking Fund
PROJECT NUMBER
P013
DEPARTMENT
PARKING
PROJECT NAME
Black (Carnegie) Lot Redesign & Improvements
FY16 FY17 Unscheduled
DESCRIPTION OF PROJECT
Improve the parking lot with layout, set-backs, landscaping, signage, lighting, and sufficient storm water infrastructure. Potential
for major underground storm water retention system on site.
ALTERNATIVES CONSIDERED
Keep the lot as-is.
ADVANTAGES OF APPROVAL
Better functioning parking lots.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal
FUNDING SOURCES
Parking Fund and TIF Contribution. Potential for Stormwater program funding.
New
Replacement
Equipment
Project
FY18
$150,000
FY19 FY20
40
CIP Project Fund
Parking Fund
PROJECT NUMBER
P014
DEPARTMENT
PARKING
PROJECT NAME
Parking Garage Crack Maintenance and Repair
FY16
$20,000
FY17
$5,000
Unscheduled
DESCRIPTION OF PROJECT
Routine repairs and patching of concrete parking garage decks.
ALTERNATIVES CONSIDERED
Do not patch (not advised).
ADVANTAGES OF APPROVAL
Will extend the life of the parking garage deck surfaces.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
None
FUNDING SOURCES
Parking Fund
New
Replacement
Equipment
Project
FY18
$5,000
FY19
$20,000
FY20
$5,000
41
CIP Project Fund
Parking Fund
PROJECT NUMBER
P015
DEPARTMENT
PARKING
PROJECT NAME
Parking Garage Roof Project
FY16 FY17 Unscheduled
$350,000
DESCRIPTION OF PROJECT
Increased demand for leased space in the Garage has forced the Parking Commission to consider alternatives that would allow
coverage of the upper deck for winter use. Currently, the roof has limited use in the winter months because of the difficulties of
snow removal. This option would install a roof on the current top parking deck, making space useable year-round.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Increased useable space in the Parking Garage facility.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
Parking Fund and TIF Contributions
New
Replacement
Equipment
Project
FY18 FY19 FY20
42
CIP Project Fund
Parking Fund
PROJECT NUMBER
P016
DEPARTMENT
PARKING
PROJECT NAME
Purchase of Additional Surface Lots in the Downtown Parking District.
FY16 FY17 Unscheduled
$1,500,000
DESCRIPTION OF PROJECT
The Parking Commission has the sole responsibiltiy for providing public parking spaces in the Downtown district. It is thought
that as Downtown grows we will need additional parking spaces - in the form of Surface Lots. Cost is Unknown. Our current
Black (Carnegie) Parking lot was appraised at $1.5M in 2011.
ALTERNATIVES CONSIDERED
Structured Parking (garaged) - generally thought to be much more expensive than surface lot purchase costs.
ADVANTAGES OF APPROVAL
Additional parking resources, critical to the downtown economy.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Additional lot maintenance each year/season.
FUNDING SOURCES
Parking Fund.
New
Replacement
Equipment
Project
FY18 FY19 FY20
43
CIP Project Fund
Parking Fund
PROJECT NUMBER
P017
DEPARTMENT
PARKING
PROJECT NAME
Rouse Parking Lot Re-design and Improvements
FY16 FY17 Unscheduled
$150,000
DESCRIPTION OF PROJECT
Rouse Lot Improvements - Layout, set-backs, landscaping, signage, lighting, storm water requirements. These improvements are
separate from any creek restoration project and will only involve the surface lot.
ALTERNATIVES CONSIDERED
Keep the lot as-is.
ADVANTAGES OF APPROVAL
Better functiong parking lots.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal.
FUNDING SOURCES
Parking Fund, TIF contribution for lot improvements.
New
Replacement
Equipment
Project
FY18 FY19 FY20
44
CIP Project Fund
Parking Fund
PROJECT NUMBER
P020
DEPARTMENT
PARKING
PROJECT NAME
Parking Vehicle Replacements
FY16 FY17
$15,000
Unscheduled
DESCRIPTION OF PROJECT
Currently, the Parking Fund uses hand-me-down Police Vehicles that are no longer suitable for first-responder use. The cost to
convert one of these used vehicles to a Parking Vehicle is $5,000 each. The cars are painted and light systems converted.
Currenlty, there are three vehicles used for parking enforcement.
ALTERNATIVES CONSIDERED
Buy brand-new cars.
ADVANTAGES OF APPROVAL
Low cost vehicles that are suitable for the Parking Enforcement function; re-use of police vehicles once they are no longer suitable for first-
responder use.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Additional maintenance is expected to be lower than existing fleet. However, because these are heavily used police vehicles,
annual maintenance is difficult to predict.
FUNDING SOURCES
Parking Fund.
New
Replacement
Equipment
Project
FY18 FY19 FY20
45
Bozeman Parking Commission Meeting
October 8, 2014 8:15 a.m.
Madison Room, City Hall
Parking Commissioners in Attendance:
Chris Naumann
Ryan Olson
Dennis Bechtold
Cyndy Andrus
Ben Bennett
Ben Lloyd
Kelly Wiseman
City Staff in Attendance:
Scott Lee, Parking Manager
Laurae Clark, Treasurer
Ashlie Portnell, Parking Clerk
Guests in Attendance:
Jeff Krauss
Cory Lawrence
Action Items:
I. Call to order, 8:15 a.m.
Ryan called the meeting to order at 8:15 a.m
II. Disclosures of Ex Parte Communication
None.
IV. Approval of September 2014 minutes
Ryan asked for a motion to approve the September 2014 minutes. Kelly motioned to
approve the September 2014 minutes. Dennis seconded the motion. The motion was
carried unanimously.
46
III. Changes to the Agenda
Ryan stated that Item six; Executive Committee Report-Software implementation workflow
issues needs to be removed from the agenda.
V. Public Comment on non-agenda items – State name & address, limit
comments to 3 min.
Cory Lawrence from the Etha Hotel project gave an update on the project developments. They
have received an extension to obtain the building permit and the associated fees until late
November 2014.
Cory explained that he has run into challenges related to construction costs, but is working to
overcome them and continues to move forward with the project requirements.
Cory would like to keep the parking garage lease agreement and the planned license agreement
for the small city parking lot adjacent to their site, and he has acknowledged that the BPC would
like to be notified one month before it is their intent to close the lot to the public. He concluded
with many thanks and appreciation for the BPC for their patience and understanding.
Mayor Jeff Krauss spoke to the BPC about the reasons an Executive Session may be held and
reminded them of the need for great transparency in the work that they do as a political body.
Mayor Jeff Krauss stated that he has given Cory his full support and added that he hoped the
BPC would continue their support of this project as well.
VIII. Capital Improvement Budget FY16-20 (ACTION)
Scott stated that a draft of the Capital Improvement Plan (CIP) has been submitted to the City for
inclusion in the citywide submission to the Commission.
The City Administrative CIP review meeting was delayed until after the BPC meeting which
allows Scott to obtain the BPC approval prior to this meeting.
The items listed on the CIP are projects anticipated to be completed during the 2016-2020 fiscal
years. Estimated time frames and cost to complete are also included to assist with the budgeting
process.
However there are items such as the sidewalk improvement projects that may be removed
because those are actually considered part of an anticipated Special Improvement District (SID)
47
for the Mendenhall Streetscape project that is currently in the works. Chris explained that this
project will involve replacing the sidewalks, installing new streetlamps and planting boulevard
trees along both sides of Mendenhall between Rouse and Grand Avenues. It will also extend
south from Mendenhall St to Main St along Rouse, Bozeman, Black, Tracy, Willson and Grand
Avenues.
Chris asked Cyndy if there is any other funding within the city that would help pay for anything
on the CIP list. For example the surface lot redesigns where a project affects other departments
(ie: streets, water or storm water divisions), will that department will help pay for the costs, or is
the parking enterprise fund responsible for all costs?
Cyndy stated that the enterprise fund should plan cover the total costs for the projects listed.
Mayor Krauss stated that if it benefited another enterprise fund, such as water they might
contribute to projects. There is nothing that says money can't move between two funds but he
has never seen something like this before coming from the general fund to an enterprise fund.
Kelly asked Scott where the dollar amount came from for the Willson Lot Redesign. Scott stated
that this number was from the estimate the BPC received a couple years ago and just hasn’t
changed it. Scott agrees that this number could be significantly higher now.
Ryan asked for a motion to approve the Parking Capital Improvement Plan for 2016-2020.
Chris motioned to approve the CIP 2016-2020 as proposed. Ben B seconded the motion.
The motion was carried unanimously.
IX. Manager’s Report
Scott presented the stats for the parking garage. The average daily entries are up compared to the
same time last year. Revenue for the garage is trending higher than last year as well. The
Finance office is not providing any general parking permits for the garage—just the basement
level on a month to month basis, because the leases held by other entities are in place and will
supersede any new leases so.
Scott will keep the Finance office up to date on the number of permits that are available.
Scott received seven proposals for the Surface lot redesign project. The reviewing committee
has chosen to go with Sanderson Stewart. This project will be to come up with different designs
and ideas for each lot but with a common overall theme including lighting, landscaping, etc.
48
Chris said it would be great to hear from the BPC on what the level of involvement they would
like to have on the redesign. Ben L, Kelly and Dennis volunteered to be on a sub-committee to
assist with the review and work that needs to be done.
VII. Code Amendment Discussion- Structured Parking – Tom Rogers,
Planning Dept (Info)
Tom Rogers from the Community Development Department spoke to the BPC about structured
parking regulations that are currently in the city code. Over the past six years, variances have
been granted to different aspects of the structured parking requirements and allowed these
projects to go thru. If the current code does not work the way it was intended, he believes it may
be time to review and make changes to the code to make it easier for future applicants. He gave
examples of code requirements from a number of different cities to show that indeed Bozeman’s
were more restrictive.
Tom stated that a recent applicant who has filed for a Zone Map Amendment (ZMA) had also
filed for a variance to the parking requirements as well. The variance will need to be decided by
the City Commission before the ZMA matter is even on the City Commission agenda. Tom will
return to the BPC meeting in November to share his staff report and ask the BPC to weigh in.
X. New business
Scott has contracted with the BID to perform the cleaning at the parking garage (excluding the
bus stop). This took effect in mid-September and all parties feel it is working well.
XI. Adjournment
Ryan adjourned the meeting at 9:30a.m.
Respectfully Submitted
Ashlie Portnell, Parking Clerk
49