HomeMy WebLinkAbout14- Victim Witness Assistance Program First Addendum FIRST ADDENDUM TO THE GALLATIN COUNTY & CITY OF BOZEMAN
INTERLOCAL AGREEMENT
FOR THE VICTIM/WITNESS ASSISTANCE PROGRAM
THIS AGREEMENT is made and entered into this "day of October , 2014
between Gallatin County Montana(County) and the City of Bozeman,Montana(City).
WHEREAS, On November 15, 2011, the City and County entered into an agreement to
provide services to victims and witnesses of crimes known as the Gallatin County and City of
Bozeman Interlocal Agreement for the Victim/Witness Assistance Program (the 2011 Interlocal
Agreement or 2011 IA); and
WHEREAS, the City and County desire to amend Section 8 of the 2011 Interlocal
Agreement to recognize the City's receipt of an additional award on August 4, 2014 from the
Federal Office on Violence Against Women at the Department of Justice for the continuation of
certain services provided to victims of domestic violence; and
WHEREAS, the County and City have authority to amend the 2011 Interlocal Agreement
pursuant to Title 7, Chpt. 11, Part 1, MCA.
NOW, THEREFORE,the County and the City agree as follows:
1. To amend Section 8 of the 2011 Interlocal Agreement to read as follows:
"8. 2014 OVW GRANT SERVICES. On August 4, 2014 the federal Department of
Justice, Office on Violence Against Women (OVW) awarded the City a grant in the amount of
$550,941 to fund the Gallatin Project Consortium: Rural Project to End Violence Against
Women (hereinafter referred to as the "Gallatin Project") (US DOJ Grant Number: 2014-WR-
AX-0003) CFDA #16.589 (the '`Grant"). The County agrees to participate in the Gallatin Project
consistent with the County's responsibilities as detailed in the 2014 Memorandum of
Understanding (MOU) for the Gallatin Project. This section controls the terms and conditions of
the County's provision of contracted services for the DVVA consistent with the Grant. The
DVVA hired with funding from the Grant shall be an employee of the Program.
A. Period of Performance. The provisions of this section shall commence upon the
occurrence signing by both parties of this Addendum to the 2011 IA. The provisions of
this section related to the Grant and the DVVA shall end no later than September 30,
2017.
B. Scone of Work. The County shall provide services to the City and the Gallatin Project
consistent with the 2011 IA, the Grant, and the MOU, as revised from time to time by the
parties to the MOU, which are hereby incorporated by reference and made a part of this
GALLATIN COUNTY&CITY OF BOZEMAN
FIRST ADDENDUM TO INTERLOCAL AGREEMENT FOR THE VICTIM/WITNESS ASSISTANCE PROGRAM
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IA. If any provision of the MOU as revised conflicts with this IA the IA interpretation
consistent with this IA shall prevail.
C. Contacts. For purposes of this section, the primary contact for the City shall be Gallatin
Project Director, currently Deputy Chief Rich McLane, Bozeman Police Department, or
its designee, and for the County the primary contact shall be the Program Coordinator,
currently Jan Brownell, or its designee.
D. Special Conditions. In addition to the requirements of this Agreement, the County shall
comply with all requirements and Special Conditions imposed upon the City by the
federal Department of Justice and applicable to the City of Bozeman as recipient of the
Grant (attached) consisting of Special Conditions 1-43 listed in the Award Continuation
Sheet dated August 4, 2014.
The County must comply with applicable federal civil rights laws, including Title VI of
the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of
the Education Amendments of 1972,the Age Discrimination Act of 1975, and the
Department of Justice (DOJ) regulation for the Equal Treatment of Faith-Based
Organizations.
E. Reimbursement for Services/Requests for Payment. Reimbursement to the County for
services rendered under the MOU and this section 8 shall not exceed $82,561.00 during
the Period of Performance. Reimbursements will be made to the County only for
services authorized under the Grant.
The County may request reimbursement from the City for services provided under this
section 8 on a monthly a request to the Project Director within 20 days of the end of the
previous month's services. The City shall pay the County within 30 days of receipt of
such request.
Notwithstanding the timing of submittal of invoices for reimbursement, on a monthly
basis the County must submit to the Project Director, as part of the required reports under
section 8.G, a budget tracking memorandum detailing all work performed by the DVVA
on behalf of the Gallatin Project including time tracking, copies of time sheets, and a
narrative discussion of the work performed during the previous month.
Allowable reimbursed costs,in addition to the annual salary and benefits of the new
DVVA will be determined consistent with OMB Circular A-87: "Cost Principles for
State, Local, and Indian Tribal Governments," (codified at 28 CFR Part 66, by reference)
(also available at httn://www.whitehouse.aov/omb/circulars/a087/a87 2004.html.
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FIRST ADDENDUM TO INTERLOCAL AGREEMENT FOR THE VICTIM/WITNESS ASSISTANCE PROGRAM
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F. Budget Adjustments/ Special Purchases. Any expenditure not specifically allowed under
the Grant must be approved by the Project Director prior to the expenditure. The Project
Director reserves the right to modify line item budgets of all Gallatin Project members to
the extent of its authority to meet the goals and objectives of the Gallatin Project, and will
provide notification of these changes to the County.
G. Reports/ Accountability. The County agrees to develop and/or provide documentation as
requested by the City demonstrating the County's compliance with the requirements of
the Grant,the MOU and this IA.
The County shall collect and maintain service delivery data and provide timely reports to
the Project Director consistent with the requirements of the Department of Justice, the
Grant, and City procedures. The County shall assist the Project Director with preparing
and submitting the reports required by DOJ/OV W and respond promptly to all requests
for documentation.
The County shall allow the City, its auditors, and other persons authorized by the City to
inspect and copy its books and records related to services provided under this section 8
for the purpose of verifying monies distributed to the County pursuant to this section, the
MOU, and the Grant were used in compliance with this section and all applicable
provisions of federal, state, and local law.
H. Funding Agreement. In addition to the funding for the Program described in Section 7,
the City and County recognize the Grant funds the DVVA salary and benefits at 30% in
year one of the grant (FY15) and at 20% and 10% in year 2 (FY16) and year 3 (FY17),
respectively. As such, the City and County agree, subject to annual general budgeting
appropriations,to each contribute in each year of the Grant FY15 through and FY17 50%
of the salary and benefits for the DVVA not funded by the Grant. Subject to requirements
of the Grant and section 8.F, above, the City will allocate funds from the Grant to the
County to pay for equipment, travel and supplies directly attributable to the DVVA, such
as software licenses, office supplies, other equipment, local travel and travel for advanced
training opportunities."
2. All other provisions of the 2011 Interlocal Agreement shall remain in full force and
effect.
GALLATIN COUNTY&CITY OF BOZEMAN
FIRST ADDENDUM TO INTERLOCAL AGREEMENT FOR THE VICTIM/WITNESS ASSISTANCE PROGRAM
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BOARD OF GALLATIN COUNTY COMMISSIONERS
iii\/L.G4 AA.,,/li(, .r--- Date: October 7. 2014
ierre Martineau, Chairman
CITY OF BOZEMAN
Date: oDJ g
e auss, Mayor
ATTEST:
Stac Uh en,' 1-NS ' - _ :
APPROVED AAS,T00., 12 /1
c 1,
v
Greg Sullivan, City Attorney
C: Montana Secretary of State, Gallatin County Clerk and Recorder
GALLATIN COUNTY&CITY OF BOZEMAN
FIRST ADDENDUM TO INTERLOCAL AGREEMENT FOR THE VICTIMAVITNESS ASSISTANCE PROGRAM
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