HomeMy WebLinkAbout6. CIP Gaston PSA
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Bob Murray, Project Engineer
Rick Hixson, City Engineer
SUBJECT: Capital Improvements Projects Field Survey Professional Services
Agreement
MEETING DATE: October 27th, 2014
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Approve and authorize City Manager to sign the Professional Services
Agreement with Gaston Engineering & Surveying, Inc.
BACKGROUND: Attached is a copy of the partially executed Professional Services
Agreement with Gaston Engineering & Surveying, Inc. for the Capital Improvements Projects
Field Survey Project. The document is in the City’s standard format.
The designs for the City’s annual rehabilitation projects are done by City Engineering staff. We
do not have the capabilities to complete the survey work and base mapping that is necessary to
perform the designs. To get that information, we compile a group of streets and contract out the
survey and base mapping services. The scope of work in this agreement will provide us with the
data we need to complete the next few years of rehabilitation projects.
These services were procured through the City’s consultant selection process. A Request for
Proposals was published in the Bozeman Daily Chronicle on June 15th and 22nd, with the
proposals being due on July 3rd. Proposals were received from 7 firms on the project which were
distributed to a selection committee of 5 city employees. The written proposals were scored by
the selection committee and interviews were held with 4 of the firms. The selection committee decided to split the scope of work between two of the firms that were interviewed. Gaston
Engineering & Surveying, Inc. was selected to complete this portion of the work. The cost per
acre for this contract is the same as the contract with Morrison Maierle that was approved by the
commission a few weeks ago.
UNRESOLVED ISSUES: None
ALTERNATIVES: As suggested by the City Commission
FISCAL EFFECTS: $44,614.13 from the Water, Sewer and Street Reconstruction Funds.
Attachments: Professional Services Agreement
Report compiled on: 10/16/14
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