HomeMy WebLinkAbout10-08-14 Parking Commission Agenda with materials A
I
BOZEMAN PARKING COMMISSION
October 8, 2014, 7:30 — 9:00 a.m.
Madison Room, City Hall
Agenda
I. Call to order, 7:30 a.m.
II. EXECUTIVE SESSION 7:30-8:15am —Board Members Only
III. RETURN TO REGULAR OPEN SESSION—start at 8:15am
IV. Disclosures of Ex Parte Communication
V. Changes to the Agenda
VI. Approval of September 2014 minutes
VII. Public Comment on non-agenda items— State name & address, limit comments to 3 min.
VIII. Executive Session Report—Software implementation workflow issues
IX. Code Amendment Discussion- Structured Parking—Tom Rogers, Planning Dept
(Info)
X. Capital Improvement Budget FY16-20 (ACTION)
XI. Manager's Report
1. Monthly financials (not available) and graphs
2. Surface lots RFQ-firm selected
3. Staff Report
XII. New business
XIII. Adjournment
NOTE:The next Bozeman Parking Commission meeting will be held November 12, 2014,
at 7:30 a.m. at City Hall.
Bozeman Parking Commission meetings are open to all members of the public. If you have a disability that requires
assistance,please contact our ADA Coordinator, James Goehrung, at 582-3232 (TDD 582-2301).
Bozeman Parking Commission Meeting
September 10, 2014 7:30 a.m.
City Hall Commission Room
Parking Commissioners in Attendance:
Chris Naumann
Ryan Olson
Dennis Bechtold
Ben Bennett
Pam Bryan
Kelly Wiseman
City Staff in Attendance:
Scott Lee, Parking Manager
Laurae Clark, Treasurer
Ashlie Portnell, Parking Clerk
Guests in Attendance:
None.
Action Items:
I. Call to order, 7:30 a.m.
Ryan called the meeting to order at 7:30 a.m.
II. Disclosures of Ex Parte Communication
None.
IV. Approval of August 2014 minutes
Ryan asked for a motion to approve the August 2014 minutes. Pam motioned to approve
the August 2014 minutes. Dennis seconded the motion. The motion was carried
unanimously.
V. Public Comment on non-agenda items — State name & address, limit
comments to 3 min.
None.
VI. Guidelines for Reserve Accounts
There are two different reserve fund accounts. The first is the Cash in Lieu account and the
second is the parking garage maintenance fund account. The Cash in Lieu account continues to
grow due to interest income even though there have not been any new CIL spaces purchased.
The Maintenance account increased because of the sale of the 2r'd floor office space (2013) at the
parking garage. Chris suggested creating a couple other accounts to separate out what money we
want to save for what project.
Scott will add a couple more accounts and present it again at next month's meeting.
Scott discussed that any excess revenue over expense at year end will be put into the
Maintenance Account but can be moved by the BPC. Scott is working with accounting to
determine the net gain from FYI after creating a reserve for uncollected citations.
VII. The Future of Parking — (INFO)
Scott stated that this will remain on the agenda because it is an ongoing discussion. Scott will
create an ongoing summary of prior discussions to facilitate the process at each meeting.
VIII. Manager's Report
Scott stated the stairwells in the parking garage had been professionally steam cleaned. This
included the landings in the garage and the exterior areas near pedestrian entrances. The plan is
to have it done in the spring and fall annually to keep up the appearance.
Scott and Chris are working on the cleaning contract with BID which should be effective later in
September and run thru June 2015.
The software conversion and upgrade will begin with training on Thursday (09/11) and go live
will be on Monday 09/15 with the consultant on site thru Tuesday. IT and accounting have
worked hard to assist in the planning and their help is appreciated.
Scott reviewed the monthly financials, and the trends continue to be positive in both average
daily revenue and entries.
The RFQ for the redesign of the surface lots has been reviewed by each member of the selection
committee, and Scott expects the group to select a firm by month end.
Scott continues to work with the Executive Committee on the redesign of the parking department
and revamping of the job descriptions to better fit the future needs of the department. It is
expected that the changes will occur as positions become vacant, and new positions will be
added during the budget process.
The crack mapping of the garage being done by Morrison Maierle will be performed in the next
2 weeks and the report should be available for the October BPC meeting.
IX. New business
Chris questioned the need for the tam-lam restricted parking on the north-south side streets
between Mendenhall and Babcock. Currently this applies 7 days a week, and limits residential
parking in the downtown area, and could continue to adversely affect parking for hotel guests.
He suggested this be reconsidered and discussed with appropriate city staff to determine if this
remains necessary or if the restrictions could be lessened.
In consideration of the garage being open for 5 years, Scott was asked to begin to pull together
stats that could be used for public relations. Scott will pull together some information for the
October meeting for BPC discussion.
X. Adjournment
Ryan adjourned the meeting at 8:45a.m.
Respectfully Submitted
Ashlie Portnell, Parking Clerk
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a 200
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Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
-&-2013-14 Avg.Entries 381 350 407 369 390 407 406 379 419 496 473 425
t2012-13 Avg.Entries 326 323 348 314 314 331 354 349 392 447 423 363
--*r2011-12 Avg.Entries 1 275 282 332 276 292 285 295 301 352 383 415 323
-*--2010-11 Avg.Entries 229 235 278 217 240 265 268 252 291 311 327 265
Bridger Park Downtown
310 Average Daily Revenue
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Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
-4*-2013-14 Avg.Rev 151.39 138.77 180.97 145.97 158.04 189.23 154.17 155.23 186.03 255.97 220.92 172.90
-*--2012-13 Avg. Rev 119.97 127.60 169.39 136.39 118.96 144.74 163.13 128.00 162.93 193.00 189.06 138.63
--dr-2011-12 Avg. Rev 120.29 119.50 151.48 104.55 113.38 114.13 119.80 124.55 169.53 187.06 206.03 133.53
-0-2010-11 Avg.Revj 112.68 1 112.13 133.99 1 94.39 97.93 113.45 1 131.93 1 95.65 135.77 1 176.94 1 169.40 118.63
Downtown Bridger Park Garage - monthly
%Change from same month in prior year
2010 to 2011 2011 to 2012 2012 to 2013 2013 to 2014
%CHANGE SUMMARY DATA SUMMARY DATA SUMMARY DATA SUMMARY DATA
entries rev entries rev entries rev entries rev
Jan 37% 32% 28% 11% 14% 30% 17% 7%
Feb 30% -1% 26% 20% 4% 1% 24% 33%
Mar 48% 22% 8% 1% 16% 27% 23% 31%
Apr 27% 22% 10% -9% 20% 36% 15% -5%
May 29% -6% 19% 30% 16% 3% 8% 21%
Jun 35% 34% 21% 25% 11% -4% 7% 14%
Jul 13% -1% 23% 6% 17% 3% 11% 33%
Aug 33% 13% 27% 22% 2% -8% 12% 17%
Sep 18% 3% 22% 13% 13% 4% 17% 25%
Oct 20% 7% 18% 0% 17% 26%
Nov 20% 7% 14% 7% 8% 9%
Dec 19% 13% 5% 12% 17% 7%
Total 26% 11% 18% 11% 13% 11% 15% 19%
garage counts by day of week-graphs and tables