HomeMy WebLinkAbout13. Revisions Gall County Emergency
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission FROM: Jason Shrauger, Fire Chief
SUBJECT: Authorize Mayor’s signature on updated revisions to the Gallatin County
Emergency Management Plan. MEETING DATE: October 6, 2014
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize Mayor’s signature on updated revisions to the Gallatin
County Emergency Management Plan.
BACKGROUND: For many years the City of Bozeman has been a signatory to the Gallatin County Emergency Management Plan. In 2011 a new Emergency Management Plan was
adopted by the City of Bozeman which included an annual revision schedule. There are
currently 7 revised annexes in this plan that are ready for adoption by the Mayor as Bozeman’s
Principal Executive Officer. The Gallatin County Emergency Management Plan has been developed to provide a common
operating structure for agencies within Gallatin County to utilize during large incidents.
Participation in an emergency management plan is also required in MCA 10-3-401 (local and
inter-jurisdictional disaster and emergency plan – distribution) to be eligible for state and federal assistance during a disaster.
As the entire document is over 600 pages long, the Basic Plan and all annexes contain an
executive summary. These summaries will assist you in reaching a basic understanding of the
entire document. For your convenience, these summaries are attached and the entire plan is available at ReadyGallatin.com/plans.php.
UNRESOLVED ISSUES: None
ALTERNATIVES: As suggested by the City Commission
FISCAL EFFECTS: The City will remain eligible for state and federal assistance in future
disasters should they occur.
Attachments: Basic Plan Executive Summary Annual Review Update Page
Report compiled on: 9/15/2014
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Gallatin County Emergency Management Plan
Annual Review Update Page
These documents are hereby approved effective immediately and
supersede all previous editions.
Updated Revision Date Title
May 18, 2011 Basic Plan
April 26, 2012 Annex A: Warning
April 26, 2012 Annex B: Communications
April 2014 Annex C: Shelter & Mass Care
May 2014 Annex D: Radiological
April 2014 Annex E: Evacuation
May 18, 2011 Annex F: Firefighting
May 18, 2011 Annex G: Law Enforcement
April 2014 Annex H: Health & Medical Services
May 18, 2011 Annex I: Public Information
May 18, 2011 Annex J: Recovery
July 24, 2012 Annex K: Community Infrastructure
May 2014 Annex M: Donations & Resource Management
May 18, 2011 Annex N: Coordination
August 2014 Annex O: Human Services
May 18, 2011 Annex P: Hazard Mitigation
May 2014 Annex Q: Hazardous Materials
May 18, 2011 Annex R: Search and Rescue
July 24, 2012 Annex S: Transportation
May 18, 2011 Annex U: Legal
May 18, 2011 Annex V: Terrorism
As the Principal Executive Officer for the City of Bozeman, I accept the
updated plan changes as outlined above.
Jeff Krauss, Mayor Date
City of Bozeman
Mitigation ● Preparedness ● Response ● Recovery
ReadyGallatin.com
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Gallatin County Emergency Management Plan
Executive Summary – Basic Plan
The Gallatin County Emergency Management Plan is designed utilizing the
concept of an “all hazard” approach. This means that Gallatin County
approaches all incidents using the same procedures and resources
regardless of the type of incident. To accomplish this the plan is written
using what is known as a “traditional format” plan consisting of an
overarching Basic Plan and functional annexes.
The Basic Plan outlines our overall approach to emergency management.
It contains high level concepts about how agencies in Gallatin County
function with each other. Roles and responsibilities are also delineated
and assigned in this section.
Specific information regarding functional roles, responsibilities,
procedures, and resources are contained in the following 20 function
specific annexes. Each annex is essentially a standalone document that
supports the Basic Plan. Each annex is adopted by the Principal
Executive Officer of each adopting jurisdiction as well as agencies with
primary responsibility for that annex.
Compliance with Homeland Security Presidential Directive 5 requiring the
local adoption of the National Incident Management System (NIMS) is
contained in this section. All signatories to this document are certifying
their compliance with NIMS.
We recognize that everything is always in a state of change and as such
the Gallatin County Emergency Management Plan (EMP) will always be in a
state of revision. The EMP is setup on a 5 year complete revision cycle
with one fifth of the plan being reviewed annually.
Mitigation ● Preparedness ● Response ● Recovery
ReadyGallatin.com
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Gallatin County Emergency Management Plan
Executive Summary – Resource & Donations Mgmt.
The Resource and Donations Management Annex addresses how we
manage donated resources and spontaneous volunteers. The Gallatin
County Volunteer Organizations Active in Disaster (VOAD) is the
primary organization responsible for this function. Within VOAD, the
Greater Gallatin United Way and Bozeman Help Center are leading this
function. This is a combined annex in which we have combined resource
management and donations management. Some jurisdictions may have
annexes for each function.
This annex talks about important considerations to think about during
incidents that people may want to help with. While with the best of
intentions, large amounts of donated goods and spontaneous volunteers
often become a large burden on incidents. The ability to collect and
disseminate these resources is often very difficult for a variety of
reasons. These issues often result in a large amount of donated goods
and volunteer resources being unusable.
This annex covers the methods and tools that the VOAD will utilize in
Gallatin County to coordinate this activity. The goal of VOAD in this
function is to educate and funnel donations so they are useful and do not
go to waste. The VOAD also coordinates spontaneous volunteers and
tries to associate them with appropriate organizations fitting the
volunteers’ skills.
These issues have been, and will continue to be, difficult functions to
manage around the nation.
Patrick Lonergan, Director
Gallatin County Emergency Management
Mitigation ● Preparedness ● Response ● Recovery
ReadyGallatin.com
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Gallatin County Emergency Management Plan
Executive Summary – Evacuation
The Evacuation Annex describes the process we utilize when evacuating
people. Local law enforcement agencies are the primary agencies for this
function.
Evacuations are always a difficult activity and are always implemented in
the public’s best interest, while it is often not seen this way. The
authority to implement an evacuation is held by the law enforcement
agency having jurisdiction for the incident. In large scale wide spread
incidents the Principal Executive Officer will play a significant role as
the legal authority. Montana statute does not authorize the forcible
evacuation of individuals from their private property.
This annex provides the following standardized items:
• Decision Considerations
• Evacuation Process (Warning, Order)
• Evacuation Paperwork
While this annex provides boiler plate material, agencies should
customize the material for their agency ahead of time.
Patrick Lonergan, Director
Gallatin County Emergency Management
Mitigation ● Preparedness ● Response ● Recovery
ReadyGallatin.com
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Gallatin County Emergency Management Plan
Executive Summary – Hazardous Materials
The Hazardous Materials Annex describes how incidents of this type
are handled. The Gallatin County HazMat Team and Gallatin County
Emergency Management are the lead organizations for this function.
Gallatin County and the City of Bozeman jointly host a hazardous
materials response team for incidents within the county. The team is
also one of six State Hazardous Materials Incident Response Teams
operated under the State Emergency Response Commission and is
available to respond statewide in that capacity.
This annex identifies how we categorize and respond to incidents
involving hazardous materials. Spill reporting and the responsibilities of
the responsible party are outlined. Hazardous materials incidents are
different than most incidents in that the party responsible for the spill
is liable for all costs associated with the incident. As such, it is
important that accurate records be maintained.
The Montana Code Annotated requires counties and municipalities to
identify a Local Emergency Response Authority for hazardous materials
incidents. This annex designates this responsibility to the fire service,
and the Sheriff in areas not covered by a fire agency.
Patrick Lonergan, Director
Gallatin County Emergency Management
Mitigation ● Preparedness ● Response ● Recovery
ReadyGallatin.com
158
Gallatin County Emergency Management Plan
Executive Summary – Health & Medical Services
The Health and Medical Services Annex describes the health and
medical needs of the community during an incident. The Gallatin City-
County Health Department is the primary agency for this function with
support from the health care providers in the community.
This annex addresses primarily the handling of injured and deceased
individuals. Much of this information is contained in operational plans
such as the Multiple Patient Incident Plan and the Surge Capacity Plan.
A large portion of this annex is composed of attachments explaining the
variety of federal resources available through the National Disaster
Medical System.
Patrick Lonergan, Director
Gallatin County Emergency Management
Mitigation ● Preparedness ● Response ● Recovery
ReadyGallatin.com
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Gallatin County Emergency Management Plan
Executive Summary – Human Services
The Human Services Annex describes primarily how mental health
services are provided. The Help Center 211 in Bozeman is the primary
coordinating organization for this.
The Help Center 211 is the primary referring agency among the mental
health organizations in Gallatin County. They will coordinate requests
outside of individuals’ care providers. If need overwhelms the existing
system the Help Center will coordinate through the Gallatin County
Coordination Center what neighboring or out of area resources are
needed.
Patrick Lonergan, Director
Gallatin County Emergency Management
Mitigation ● Preparedness ● Response ● Recovery
ReadyGallatin.com
160
Gallatin County Emergency Management Plan
Executive Summary – Radiological Protection
The Radiological Protection Annex describes Gallatin County’s response
to a radiological incident. Gallatin County Hazardous Materials Response
Team and Gallatin County Emergency Management are the primary
agencies for this function.
While Gallatin County has significantly less risk to a radiological
incident, there is definitely exposure present in the community.
Radiological materials are transported through the area, used in
industrial and medical applications, and utilized for research purposes at
Montana State University.
Gallatin County is equipped relatively well to address a radiological
incident. The County is host to one the Montana State Hazardous
Materials Incident Response Teams which has radiological capabilities.
Montana State University Safety and Health also has significant
response capabilities as well as a radiological safety officer on staff.
In addition to our local resources, Montana National Guard, Department
of Defense, and Department of Energy response resources are also
available. As with most specialized resources in Montana, local
resources will be responsible for stabilizing an incident for a
considerable amount of time until other resources can arrive.
Patrick Lonergan, Director
Gallatin County Emergency Management
Mitigation ● Preparedness ● Response ● Recovery
ReadyGallatin.com
161
Gallatin County Emergency Management Plan
Executive Summary – Shelter & Mass Care
The Shelter and Mass Care Annex describes how we provide sheltering
and mass care services to the community. The primary organization for
this function is the Gallatin County Volunteer Organizations Active in
Disaster (VOAD) with the American Red Cross as the lead. Gallatin
County Emergency Management has worked close with VOAD in
development and maintenance of this function.
Gallatin County Volunteer Organizations Active in Disaster is composed
of 11 nongovernmental organizations located in Gallatin County. Each one
of these organizations bring a different set of resources with them, and
together provide all the functions necessary to providing shelter and
mass care to displaced people.
This annex provides the coordination and assignment of 5 primary
activities under the umbrella of sheltering and mass care.
• Feeding – How do we provide food to the community and the
responders.
• Sheltering – How do we provide sheltering for displaced
individuals.
• Special Needs – What special factors need to be taken into
account to support groups and individuals with special needs.
• Pets – How do we support pets during an incident.
• Welfare Inquiries – How do we provide reunification of
individuals.
Most of these activities will utilize the support of several groups to
perform during and incident. Great effort has been volunteered by the
VOAD to identify how these groups work together for the overall good
of the community.
Patrick Lonergan, Director
Gallatin County Emergency Management
Mitigation ● Preparedness ● Response ● Recovery
ReadyGallatin.com
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