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HomeMy WebLinkAbout08-26-14 Galavan / Streamline Advisory Board MinutesStreamline/Galavan Advisory Board Minutes 8/26, 2014 ; HRDC Board Room 8:30 to 10:00 Board Members Present: Deann C. Harding, David Kack, Seth Ward, William Hock, EJ Hanson, Chris Budeski, Merle Phipps, I-Ho Pomeroy, Board Members with excused absence: Board Members not present: Patty Gunderson, Suzanne Winchester Others Present: Lee Hazelbaker, Sunshine Ross, Jeff Rupp, Dan Martin, Heather Gremier Public Comment: Call to order 0830. No public comment Approval of Previous Minutes: There were no minutes to approve from July in that we did not have a quorum. David Kack made a motion to approve the June 24th minutes, 2nd by Diann Harding. No comments and the minutes were approved. Presentation(s): Discussion Items: Chris ran through his notes from the July meeting. Having some difficulty keeping all buses running. The AC units have been problematic. Thanks for getting a bus in the Sweet Pea Parade. An increase in International students riding the bus. 17% growth in ridership. Reports: Directors/Coordinators report- Lee Hazelbaker Brochures are out; Maps will be done at the end of the week. Met with Mandy Rutherford that teaches at MSU engineers/computer students looking for a project. We will look for student input into the current routes. They will look at the routes of what could we change to be more efficient. Dan M. mentioned the importance of having constraints on the total number of routes and schedules. VFW would like to store an old bus (1936) closer to town. We cannot give them the spot due to MDT regulations but we can rent a space at a reasonable cost. We do currently have room. This bus is used very rarely. Chris B. asked about liability if the bus was damaged. Dan M. felt we already have enough insurance to cover most instances, problem if we were to hit it. Merle asked if we could ask for a liability waiver? David K. felt we could come up with an agreement. Going rate has been $1/day if they provide insurance. Galavan had 196 new customers > 21,000 rides. We need to look at active vs non-active riders. Lloyd is training in our office until December. He is with a Veterans program that provides vocational rehab for vets. Completing this training provides additional help in secondary education. Dan M. mentioned a complaint on new routes with Blue to Green at MSU (Green leaves before Blue arrives). Bill questioned when the new tracking system would be coming on line? Still waiting for an answer. Treasurer’s report- David Kack Galavan: Just getting into Fiscal year 2015 Looking to break even for 2014 or be a little positive. Voluntary donations at around $15,000 for 2014 Streamline: David mentioned we continue to plan on putting away $50,000 each year for new buses. If all anticipated expenses were paid for 2014 we would be about negative $5000 in expense. As we speak bids have still not gone out for new buses (Typically at least 1 year build time) so we may not be paying out for buses in 2015. David met with MDT about the procurement process and quality of buses. MDT has banned some from bidding on buses in the past because of past issues. Important to Keep MDT aware of problems with current buses. We had anticipated a new bus for spring of 2015 but again have not gone out for bid. MDT has been short staffed due to administrative cuts which may be playing into the very slow procurement process. Secretary’s report-Merle Phipps Nothing to report. Late Night report – E J Hanson The Switch over in buses has been working well. Late Night will be doing training attendants on how to set up a wheelchair. Dan will look at jointly training to include different types of chairs. I-Ho did a ride along on late night and was very impressed with the Streamline Staff! ASMSU new representative Marianne Brough (Director of Operations for ASMSU). Merle will update the Board mailing with Marianne’s email address. 3 spots for ASMSU on Board has been somewhat hard to get attendance. Subcomitte Reports: Operations- Lee We need to have a meeting with Taylor to map out where we want to be in next couple weeks. Marketing – David Kack We are going to try and finalize the video contest (MSU and High School students). 4 videos: How to rice, Accessing with bicycles, Accessibility, Late Night. Paratransit – Suzanne Winchester Suzanne Winchester’s Term is over. Chris mentioned how much she has done for Streamline and we need to show some appreciation in some way. Budget – Bylaws – Merle Phipps Nothing to report. Nominations – There was discussion around Patty Gunderson’s Belgrade position and her inability to attend. Merle made a motion to ask Belgrade to appoint a new representative in that Patty has missed too many meetings, 2nd by David Kack. There was no discussion and the motion passed. Chris mentioned that we need to have a Vice Chair for the Streamline Meetings, also a Chair for the operations and Marketing Committee’s. Public Stakeholders – For the Good of the Bus EJ brought up that there had been some issues with one of the rider’s hands on the late night bus attendants. This individual has been spoken with and that bad behavior will not be tolerated. There was some discussion around camera use on the bus. David asked when was the last time we have interacted with the Bozeman police? Dan mentioned they are very responsive if we need them. E J clarified the attendants work for ASMSU and has a process to report if there are problems on the bus. Dan mentioned we have two new Late Night drivers starting. David mentioned again we have had a 17% increase in ridership in 2014. David addressed that our agreement for funding with ASMS ends 2014 and we need to explore that relationship going forward (for Saturday, Livingston, additional hour into the evening during the week). We would question if the fee could be increased, currently $4.50/semester which is low in comparison to other services. E J offered to facilitate conversations with students in terms of what they would like. Chris questioned if we have ever gone to Wal-Mart and Target in terms of if they would like to partner with us given the numbers of people we drop at their fronts. Merle asked if there were concerns on the bus can the video be easily accessed. Dan and E J felt comfortable answering this and staff have been trained to request video be reviewed. Lee mentioned the broken leg issue has been resolved. Next Meeting – September 23 (I-Ho will be absent)