HomeMy WebLinkAbout2014-WR-AX-0003 Grant award - all notice documents Department of Justice
Office on Violence Against Women
August 4,2014 Washinglan,D.C. 1OS31
Mr.Chris Kukulski
City of Bozeman
PO Box 1230
Bozeman,MT 59771-1230
Dear Mr.Kukulski:
On behalf of Attorney General Eric Holder,it is my pleasure to inform you that the Office on Violence Against Women has
approved your application for funding tinder the Rural Domestic Violence,Dating Violence,Sexual Assault and Stalking
Assistance Program in the amount of$550.941 for City of Bozeman. The Rural Program is designed to enhance victim safety
in cases of sexual assault,domestic violence,dating violence,and stalking in rural areas and rural communities by encouraging
collaborative partnerships among criminal justice agencies,victim service providers and community organizations to respond
to these crimes.in addition,the program supports the provision of services to the victims or such violence,and encourages
communities to work in coordination to develop education and prevention strategies directed toward these issues.
Enclosed you will find the award package. This award is subject to all administrative and financial requirements,including the
timely submission of all financial and programmatic reports,resolution of all interim audit findings,and the maintenance of a
minimum level of cash-on-hand. Should you not adhere to these requirements,you will be in violation of the terms of this
agreement and the award will be subject to termination for cause or other administrative action as appropriate.
If you have questions regarding this award,please contact Debra Bright at(202)307-3353. For financial grants management
questions,contact the OVW Grants Financial Management Division at(202)514-8556,or by e-mail at
ovw.gfmd@usdoj.gov. For payment questions,contact the Office of the Chief Financial Officcr,Customer Service Center
(CSC)at(800)458-0786,or by email at ask.ocfo@usdoj.gov.
Congratulations,and we look forward to working with you.
Sincerely,
/ ' `` �__
Bea Hanson
Principal Deputy Director
Enclosures
OFFICE FOR CIVIL RIGHTS
Office of Justice Programs
Department of Justice
810 7th Street,NW
Washington,DC 20531
Tel:(202)307-0690
TTY:(202)307-2027
E-mail:askOCRQusdoj.gov
Website:www.ojp.usdoj.gov/ocr
August 4,2014
Mr.Chris Kukulski
City of Bozeman
PO Box 1230
Bozeman,MT 59771-1230
Dear Mr.Kukulski:
Congratulations on your recent award. In establishing financial assistance programs,Congress linked the receipt of federal funding to
compliance with federal civil rights laws. The Office for Civil Rights(OCR),Office of Justice Programs(OJP),U.S.Department of Justice
(DOJ)is responsible for ensuring that recipients of financial assistance from the OJP,the Office of Community Oriented Policing Services
(COPS),and the Office on Violence Against Women(OVW)comply with the applicable federal civil rights laws. We at the OCR are
available to help you and your organization meet the civil rights requirements that come with DOJ funding,
Ensuring Access to Federally Assisted Programs
Federal laws that apply to recipients of financial assistance from the DOJ prohibit discrimination on the basis of race,color,national origin,
religion,sex,or disability in funded programs or activities,not only in employment but also in the delivery of services or benefits. A federal
law also prohibits recipients from discriminating on the basis of age in the delivery of services or benefits.
lit March of 2013,President Obama signed the Violence Against Women Reauthorization Act of 2013. The statute amends the Violence
Against Women Act of 1994(VA WA)by including a nondiscrimination grant condition that prohibits discrimination based on actual or
perceived race,color,national origin,religion,sex,disability,sexual orientation,or gender identity. The new nondiscrimination grant
condition applies to certain programs funded after October 1,2013. The OCR and the OVW have developed answers to some frequently
asked questions about this provision to assist recipients of VAWA funds to understand their obligations. The Frequently Asked Questions
arc available at htip://ojp.gov/about/ocr/vawafags.htm.
Enforcing Civil Rights taws
All recipients of federal financial assistance,regardless of the particular funding source,the amount of the Igant award,or the number of
employees in the workforce,are subject to prohibitions against unlawful discrimination. Accordingly,the OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups. In addition,based on regulatory criteria,the OCR selects a
number of recipients each year for compliance reviews,audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal opportunity standards.
Providing Services to Limited English Proficiency(LEP)Individuals
In accordance with DOJ guidance pertaining to Title VI of the Civil Rights Act of 1964,42 U.S.C.§2000d,recipients of federal financial
assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English
proficiency(LEP). See U.S.Department of Justice,Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition
Against National Origin Discrimination Affecting Limited English Proficient Persons,67 Fed.Reg.41,455(2002). For more information
on the civil rights responsibilities that recipients have in providing language services to LEP individuals,please see the website
htip://www.lep.gov.
Ensuring Equal Treatment for Faith-Based Organizations
The DOJ regulation,Equal Treatment for Faith-Based Organizations,28 C.F.R.pt.38,requires State Administering Agencies(SAAs)to
treat faith-based organizations the same as any other applicant or recipient. The regulation prohibits SAAs from making awards or grant
administration decisions on the basis of an organization's religious character or affiliation,religious name,or the religious composition of its
board of directors.
The regulation also prohibits faith-based organizations from using financial assistance from the DOJ to fund inherently(or explicitly)
religious activities. While faith-based organizations can engage in non-funded inherently religious activities,they mast hold them
separately from the program funded by the DOJ,and recipients cannot compel beneficiaries to participate in them. The Equal Treatment
Regulation also makes clear that organizations participating in programs funded by the DOJ are not permitted to discriminate in the
provision of services on the basis of a beneficiary's religion. For more information on the regulation,please see the OCR's website at
http://www.ojp.usdoj.gov/about/ocr/cgttal_fbo.htm.
SAAs and faith-based organizations should also note that the Omnibus Crime Control and Safe Streets Act(Safe Streets Act)of 1968,as
amended,42 U.S.C.§3789d(c);the Victims of Crime Act of 1984,as amended,42 U.S.C.§ 10604(c);the Juvenile Justice and Delinquency
Prevention Act of 1974,as amended,42 U.S.C.§5672(b);and VAWA,Pub.L.No. 113-4,sec.3(b)(4),127 Stat.54,61-62(to be codified
at 42 U.S.C.§ 13925(b)(l3))contain prohibitions against discrimination on the basis of religion in employment, Despite these
nondiscrimination provisions,the DOJ has concluded that it may construe the Religious Freedom Restoration Act(RFRA)on a case-by-
case basis to permit some faith-based organizations to receive DOJ funds while taking into account religion when hiring statT.even if the
statute that authorizes the funding program generally forbids recipients from considering religion in employment decisions.
Please consult with the OCR if you have any questions about the regulation or the application of RFRA to the statutes that prohibit
discrimination in employment.
Using Arrest and Conviction Records in Making Employment Decisions
The OCR issued an advisory document for recipients on the proper use of arrest and conviction records in making hiring decisions. See
Advisory for Recipients of Financial Assistance from the U.S.Department of'Justice on the U.S.Equal Employment Opportunity
Commission's Enforcement Guidance:Consideration of Arrest and Conviction Records in Employment Decisions Under Title Vl I of the
Civil Rights Act of 1964(June 2013),available at http://www.ojp,usdoj.gov//about/ocr/pdfs/UscofConviction_Advisory.pdf. Recipients
should be mindful that the misuse of arrest or conviction records to screen either applicants for employment or employees for retention or
promotion may have a disparate impact based on race or national origin,resulting in unlawful employment discrimination. In light of the
Advisory,recipients should consult local counsel in reviewing their employment practices. If warranted,recipients should also incorporate
an analysis of the use of arrest and conviction records in their Equal Employment Opportunity Plans(EEOPs)(sec below).
Complying with the Safe Streets Act
An organization that is a recipient of financial assistance subject to the nondiscrimination provisions of the Safe Streets Act,must meet two
obligations:(1)complying with the federal regulation pertaining to the development of an EEOP(see 28 C.F.R.pt.42,subpt.E)and(2)
submitting to the OCR findings of discrimination(see 28 C.F.R.§§42.204(c),.205(c)(5)).
Meeting the EEOP Requirement
If your organization has less than fifty employees or receives an award of less than S25,000 or is a nonprofit organization,a medical
institution,an educational institution,or an Indian tribe,then it is exempt from the EEOP requirement. To claim the exemption,your
organization must complete and submit Section A of the Certification Form,which is available online at
http://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf.
If your organization is a government agency or private business and receives an award of S25,000 or more,but less than S500,000,and has
fifty or more employees(counting both full-and part-time employees but excluding political appointees),then it has to prepare a
Utilization Report(formerly called an EEOP Short Form),but it does not have to submit the report to the OCR for review. Instead,your
organization has to maintain the Utilization Report on file and stake it available fbr review on request. In addition,your organization has to
complete Section B of the Certification Form and return it to the OCR. The Certification Form is available at
http://www.ojp.usdoi.gov/about/ocr/pdfs/c ert.pdf.
If your organization is a government agency or private business and has received an award for$500,000 or more and has fifty or more
employees(counting both full-and part-time employees but excluding political appointees),then it has to prepare a Utilization Report
(formerly called an EEOP Short Form)and submit it to the OCR for review within sixty days from the date of this letter. For assistance in
developing a Utilization Report,please consult the OCR's website at http://www.ojp.usdoj.gov/abouVocr/eeop.htm_ In addition,your
organization has to complete Section C of the Certification Form and return it to the OCR. The Certification Form is available at
htlp://www.ojp.usdoi.gov/about/ocr/pdfs/uert.pdE
To comply with the ESOP requirements,you may request technical assistance from an EEOP specialist at the OCR by telephone at(202)
307-0690,by TTY at(202)307-2027,or by e-mail at EEOsubmisson c@usdoj.eov.
Meeting the Requirement to Submit Findings of Discrimination
If in the three years prior to the date of the grant award,your organization has received an adverse finding of discrimination based on race,
color,national origin,religion,or sex,after a due-process hearing,from a state or federal court or from a state or federal administrative
agency,your organization must send a copy of the finding to the OCR.
Ensuring the Compliance of Subrecipients
SAAs must have standard assurances to notify subrecipients of their civil rights obligations,written procedures to address discrimination
complaints tiled against subrecipients,methods to monitor subrecipients'compliance with civil rights requirements,and a program to trail,
subrecipients on applicable civil rights laws. In addition,SAAs must submit to the OCR every three years written Methods of
Administration(MOA)that summarize the policies and procedures that they have implemented to ensure the civil rights compliance of
subrecipients. For more information on the MOA requirement,see http://www.ojp.usdoj.gov/funding/other_requirements.litni.
If the OCR can assist you in any way in fulfilling your organizations civil rights responsibilities as a recipient of federal financial
assistance,please contact us.
Sincerely,
7 a
Michael L.Alston
Director
cc: Grant Manager
Financial Analyst
Department of Justice
Office on Violence Against Women
Grants Financial Management Division
a n u
Washington,D.C. 20531
August 4,2014
Mr.Chris Kukulski
City of Bozeman
PO Box 1230
Bozeman,MT 59771 - 1230
Reference Grant Number:2014-WR-AX-0003
Dear Mr.Kukulski:
I am pleased to inform you that my office has approved the following budget categories for the aforementioned grant award in
the cost categories identified below:
Category Budget
Personnel $37,632
Fringe Benefits 58,655
Travel $10,000
Equipment $1 1,575
Supplies $10,344
Construction $0
Contractual $472,735
Other $0
Total Direct Cost $530,941
Indirect Cost go
Total Project Cost $550,941
Federal Funds Approved: 5550,941
Non-Federal Share: $0
Program Income: $0
If you have questions regarding this award,please contact:
-Program Questions,Debra Bright,Program Manager at(202)307-3353
-Financial Grants Management Questions,the OV W Grants Financial Management Division at(202)514-8556,
or by e-mail at ovw.gfmd@usdoj.gov
usdoj.gov
-Payment Questions,the Office of Chief Financial Officer,Customer Service Center(CSC)
at(800)458-0786,or you may contact the CSC at ask.ocfo@usdoj.gov.
Congratulations,and we look forward to working with you.
Sincerely,
Donna Simmons
Associate Director,Grants Financial Management Division
Department of justice j
Office on Violence Against Women
PAGE I OF 7
Grant
i
1.RECIPIENT NAME AND ADDRESS(including Zip Code) 4.AWARD NUMBER: 2014-WR-AX-0003
City of Boumtut i
PO Box 1230 15.PROJECT PERIOD:FROM 10/01/2014 TO 0 913 0/20 1 7
Bozeman,M-r 59771-1230
BUDGET PERIOD:FROM 10/01/2014 TO 0913 0/20 1 7
1 6.AWARD DATE 118/O4/2014 ;7.ACTION
IA.GRANTEE IRS/VENDOR NO. 1 S.SUPPLEMENT NUMBER Initial
816001238 00
9.PREVIOUS AWARD AMOUNT $0
3.PROJECT TITLE i 10.AMOUNT OF THIS AWARD $550.941
Gallatin Project-Establishing and sustaining a community where our entire I.....
community is free from fear of violence,sexual assault and intimidation. 11.TOTAL AWARD S 550,94!
12.SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT 1S APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTHON THE
ATTACHED PAGE(S).
13.STATUTORY AUTHORITY FOR GRANT
This project is supported under 42 U.S.C.13971(OV W-Rural)
15.METHOD OF PAYMENT
GPRS
AGENCY APPROVAL
GRANTEE ACCEPTANCE
16.TYPED NAME AND TITLE OF APPROVING OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Bea Hanson Chris Kukulski
Principal Deputy Director
City Manager
17.SIGNATURE OF APPROVING OFFICIAL 19.SIGNATIIRF OF AUTHORIZED RECIPIENT OFFICIAL 19A.DATE
I AGENCY USE ONLY
20.ACCOUNTING CLASSIFICATION CODES 21. W514DO0010
FISCALYFUNDC BUD.A OFC. DIV,RE SUB. POMS AMOUNT
EAR ODE CT. G.
X A WS 29 00 00 550941
OJP FORM 4000/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000/2(REV.4.88)
Department of Justice
Office on Violence Against Women AWARD
b I CONTINUATIONSHEET PAGE 2 OF 7
Grant
PROTECT NUMBER 2014-WR-AX-0003 AWARD DATE 08/04/20I4
SPECIAL CONDITIONS'
I. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office on Violence Against Women(OVW)Financial Grants Management Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan(if recipient is
required to submit one pursuant to 28 C.F.R.Section 42.302),that is approved by the Office for Civil Rights,is a
violation of its Certified Assurances and may result in suspension or termination of funding,until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133,Audit of States,
Local Governments,and Nun-Profit Organizations,and further understands and agrees that funds may be withheld,or
other related requirements may be imposed,if outstanding audit issues(if any)from OMB Circular A-133 audits(and
any other audits of DOJ grant funds)are not satisfactorily and promptly addressed as firrther described in the current
edition of the OVW Financial Grants Management Guide.
4. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of the
enactment,repeal,modification or adoption of any law,regulation or policy,at any level of government without the
express prior written approval of OVW,in order to avoid violation of 18 USC§ 1913,The recipient may,however,use
federal funds to collaborate with and provide information to federal,state,local,tribal and territorial public officials
and agencies to develop and implement policies and develop and promote state,local,or tribal legislation or model
codes designed to reduce or eliminate domestic violence,dating violence,sexual assault,and stalking(as those terms
are defined in 42 USC 13925(a))when such collaboration and provision of information is consistent with the activities
otherwise authorized under this grant program.
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal,employee,agent,contractor,
subgrantee,subcontractor,or other person has either 1)submitted a false claim for grant funds under the False Claims
Act;or 2)committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud,waste,
abuse,or misconduct should be reported to the OIG by-
mail:
Office of the Inspector General
U.S.Department of Justice
Investigations Division
950 Pennsylvania Avenue,N.W.
Room 4706
Washington,DC 20530
e-mail:oig.hotline a�usdoj.gov
hotline:(contact information in English and Spanish):(800)869-4499
or hotline fax:(202)616-9881
Additional information is available from the DOJ OIG website at www.usdoj.gov/oig,
6. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of any
contract or subaward to either the Association of Community Organizations for Reform Now(ACORN)or its
subsidiaries,without the express prior written approval of OVW.
ON FORM 40N/2(REV.4-88)
Department of Justice
_ Office on Violence Against Women AWARD
t i CONTINUATIONSHEET PAGE 3 OF 7
Grant
PROJECT NUMBER 2014-WR-AX-0003 AWARD DATE 08/0413014
SPECIAL CONDITIONS
7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high-risk grantee.Cf.28 C.F.R.parts 66,70.
8, The recipient agrees to comply with applicable requirements regarding registration with the System for Award
Management(SAM)(or with a successor government-wide system officially designated by OMB and OVW). The
recipient also agrees to comply with applicable restrictions on subawards to first-tier subrecipients that do not acquire
and provide a Data Universal Numbering System(DUNS)number.The details of recipient obligations are posted on
the Office on Violence Against Women web site at http://www.ovw,usdoj,gov/docs/sam-award-term.pdf(Award
condition:Registration with the System for Award Management(SAM)and Universal Identifier Requirements),and
are incorporated by reference here.This special condition does not apply to an award to an individual who received the
award as a natural person(i.e.,unrelated to any business or non-profit organization that he or she may own or operate
in his or her name)_
9. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg.
51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease
crashes caused by distracted drivers.
10. The recipient understands and agrees that any training or training materials developed or delivered with funding
provided under this award must adhere to the OVW Training Guiding Principles for Grantees and Subgrantees,
available at Itttp://www.ovw.usdoj.gov/grtntees.litmi.
11. The recipient understands and agrees that award funds may not be used to discriminate against or denigrate the
religious or moral beliefs of students who participate in programs for which financial assistance is provided from those
funds,or of the parents or legal guardians of such students.
12. The recipient understands and agrees that-(a)No award funds may be used to maintain or establish a computer
network unless such network blocks the viewing,downloading,and exchanging of pornography,and(b)Nothing in
subsection(a)limits the use of funds necessary for any Federal,State,tribal,or local law enforcement agency or any
other entity carrying out criminal investigations,prosecution,or adjudication activities,
13. The Violence Against Women Reauthorization Act of2013 added a new civil rights provision that applies to all OVW
grants issued in FY 2014 or after.This provision prohibits OVW grantees from excluding,denying benefits to,or
discriminating against any person on the basis of actual or perceived race,color,religion,national origin,sex,gender
identity,sexual orientation,or disability in any program or activity funded in whole or in part by OVW. The grantee
acknowledges that it will comply with this provision.
14. The grantee agrees that funds will be used to supplement,not supplant,non-federal funds that would otherwise be
available for the activities under this grant.
I
15_ The recipient agrees to comply with all applicable laws,regulations,policies,and guidance(including specific cost
limits,prior approval and reporting requirements,where applicable)governing the use of federdl funds for expenses
related to conferences(which is defined to include meetings,retreats,seminars,symposiums,trainings,and other
events),including the provision of food and/or beverages at such events,and costs of attendance at such events.
Information on pertinent laws,regulations,policies,and guidance is available at
htip://www.ovw.usdoj.gov/grantees.himl.
OJP FORM 4000i2(REV.4-881
Department of Justice
Office on Violence Against Women AWARD
CONTINUATIONSHEET PAGE a of
a Grant
PROJECTNUMBER 2014-WR-AX-0003 AWARD DATE 08/04/2014
SPECIAL CONDITIONS
16. The grantee agrees to comply with all relevant statutory and regulatory requirements which may include,among other
relevant authorities,the Violence Against Women Act of 1994,P.L. 103-322,the Violence Against Women Act of
2000,P.L_ 106-386,the Omnibus Crime Control and Safe Streets Act of 1968,42 U.S.0 3711 et seq.,the Violence
Against Women and Department of Justice Reauthorization Act of 2005,P.L. 109-162,the Violence Against Women
Reauthorization Act of 2013,P.L. 113A,and OV W's implementing regulations at 28 CFR Part 90.
17. The grantee must be in compliance with specifications outlined in the solicitation under which the approved application
was submitted. The program solicitation is hereby incorporated by reference into this award.
18. The recipient understands and agrees that misuse of award funds may result in a range of penalties,including
suspension of current and future fonds,suspension or debarment from federal grants,recoupment of monies provided
under an award,and civil and/or criminal penalties.
19. The recipient understands and agrees that grant funds may be frozen if the recipient does not respond in a timely
fashion to requests to address Office of the Inspector General audit findings and financial or programmatic monitoring
findings.
20. Grant funds may be used only for the purposes in the recipient's approved application. The recipient shall not
undertake any work or activities that are not described in the grant application,and that use staff,equipment,or other
goods or services paid for with OV W grant funds,without prior written approval from OV W.
21. The Director ofOVW,upon a finding that there has been substantial failure by the recipient to comply with applicable
laws,regulations,and/or the terms and conditions of the award or relevant solicitation,will terminate or suspend until
the Director is satisfied that there is no longer such failure,all or part of the award,in accordance with the provisions of
28 CFR Part IS,as applicable mutatis mutandis.
22. The grantee agrees that if they receive any funding that is duplicative of funding received under this grant,they will
notify their OV W grant manager as soon as possible so that a Grant Adjustment Notice(GAN)can be issued modifying
the budget and project activities to eliminate the duplication. Further,the grantee agrees and understands that any
duplicative funding that cannot be re-programmed to support non-duplicative activities within the program's statutory
scope will be deobligated from this award and returned to OV W.
23. The grantee agrees to comply with the provisions of 42 U.S.C. 13925(b)(2),nondisclosure of confidential or private
information,which includes creating and maintaining documentation of compliance,such as policies and procedures
for release of victim information. The grantee also agrees to ensure that any subgrantees meet these requirements.
24, The grantee agrees to submit semiannual progress reports that describe project activities during the reporting period.
Progress reports must be submitted within 30 days after the end of the reporting periods,which are January I-June 30
and July 1-December 31 for the duration of the award.Future awards may be withheld if progress reports are
delinquent.Grantees are required to submit this information online,through the Grants Management System(GMS),on
the semi-annual progress report for the relevant OVW grant programs.
25. Under the Government Performance and Results Act(GPRA),VA WA 2000 and subsequent legislation,grantees are
required to collect and maintain data that measure the effectiveness of their grant-funded activities. Accordingly,the
grantee agrees to submit semi-annual electronic progress reports on program activities and program effectiveness
measures.Grantees are required to collect the information that is included on the Measuring Effectiveness Progress
Report for the OV W Program under which this award is funded.
OJP FORM 4000/2(REV.4-88)
Department of Justice
Office on Violence Against Women AWARD
CONTINUATIONSHEET PAGE 5 OF 7
+ � � C ✓tip
Grant
PROJEC€NUMBER 2014-WR-AX-0003 AWARD DATE 08/04/2014
SPECIAL CONDITIONS
26. A final report,which provides a summary of progress toward achieving the goals and objectives of the award,
significant results,and any products developed under the award,is due 90 days after the end of the award. The Final
Progress Report should be submitted to the Office on Violence Against Women through the Grants Management
System with the Report Type indicated as"Final".
27. The recipient agrees that it will submit quarterly financial status reports to OVW on-line(at
hitps://grants.ojp.usdoj.gov)using the SF 425 Federal Financial Report form(available for viewing at
www.whitchouse.gov/omb/grants/standard_forms/ff report.pdf),not later than 30 days after the end of each calendar
quarter.The final report shall be submitted not later than 90 days following the end of the award period.
28. The grantee agrees to attend and participate in OVW-sponsored technical assistance.Technical assistance includes,but
is not limited to,national and regional conferences,audio conferences,webinars,peer-to peer consultations,and
workshops conducted by OVW-designated technical assistance providers. All training will be coordinated by the
OVW-sponsored technical assistance provider.
29. Funds allocated for OVW-sponsored technical assistance may not be used for any other purpose without prior approval
by OVW. To request approval,grantees must submit a Program Office Approval Grant Adjustment Notice(GAN)via
the Grants Management System(GMS). The grantee must include a copy of the event's brochure,curriculum and/or
agenda,a description of the hosts or trainers,and an estimated breakdown oi'costs should be attached to the GAN. The
GAN request must be submitted to OVW at least 20 days prior to registering for the event. Approval to attend non-
OVW sponsored events will be considered on a case-by-case basis. This prior approval process also applies to
requests for the use of OVW-designated technical assistance finds to pay a consultant or contractor not designated as
an OVW technical assistance provider to develop and/or provide training and/or technical assistance.
30. First-time grantees must agree to send key staff members to the OVW grantee orientation seminar. Additionally,if
there is a change in the project director/coordinator during the grant period,the grantee agrees,at the earliest
opportunity,to send the new project director/coordinator,regardless of prior experience with this or any other federal
award,to an OVW grantee orientation seminar.
31, Approval of this award does not indicate approval of any consultant rate in excess of$650 per day or$81.25 per]tour.
A detailed justification must be submitted to and approved by the Office on Violence Against Women prior to
obligation or expenditure of such funds. Although prior approval is not required for consultant rates below these
specified amounts,grantees are required to maintain documentation to support all daily or hourly rates.
32. The recipient agrees to submit one copy of all required reports and any other written materials or products that are
funded under the project to OVW not less than twenty(20)days prior to public release. If the written material is found
to be outside the scope of the program,or in some way to compromise victim safety,it will treed to be revised to
address these concerns or the grantee will not be allowed to use project funds to support the further development or
distribution of the materials.
33. All materials and publications(written,visual,or sound)resulting from award activities shall contain the following
statements:"This project was supported by Grant No. awarded by the Office on Violence
Against Women,U.S.Department of Justice. The opinions,findings,conclusions,and recommendations expressed in
this publication/progrant/exltibition are those of the author(s)and do not necessarily reflect the views of the Department
of Justice,Office on Violence Against Women."
I
OJP FORM 4000/2(REV.4.88)
Department of Justice
Office on Violence Against Women AWARD
CONTINUATIONSHEET PAGE 6 OF 7
i
° Grant
PROJECT NUMBER 2014-WR-AX-0003 AWARD DATE 08/04/2014
SPECIAL CONDITIONS
34, The grantee agrees to comply with the applicable requirements of 28 C.F.R.Part 38,the Department of Justice
regulation governing"Equal Treatment for Faith Based Organizations"(the"Equal Treatment Regulation").The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities,such as worship,religious instruction,or proselytization.Recipients of direct
grants may still engage in inherently religious activities,but such activities must be separate in time or place from the
Department of Justice funded program,and participation in such activities by individuals receiving services from the
grantee or a sub-grantee must be voluntary.The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion.
35. The grantee agrees that grant funds will not support activities that compromise victim safety and recovery,such as:
procedures or policies that exclude victims from receiving safe shelter,advocacy services,counseling,and other
assistance based on their actual or perceived sex,age,immigration status,race,religion,sexual orientation,gender
identity,mental health condition,physical health condition,criminal record,work in the sex industry,or the age and/or
sex of their children;pre-trial diversion programs not approved by OV W or the placement of offenders in such
programs;mediation,couples counseling,family counseling or any other manner of joint victim-offender counseling;
mandatory counseling for victims,penalizing victims who refuse to testify,or promoting procedures that would require
victims to seek legal sanctions against their abusers(e.g.,seek a protection order,file formal complaint);the placement
of perpetrators in anger management programs;or any other activities outlined in the solicitation under which the
approved application was submitted.
36. The grantee agrees to submit for OV W review and approval any anticipated addition of,removal of,or change in
collaborating partner agencies or individuals who are signatories of the Memorandum of Understanding,and if
applicable,the Internal Memorandum of Agreement.
37. Pursuant to 28 CFR§66.34,the Office on Violence Against Women reserves a royalty-free,nonexclusive,and
irrevocable license to reproduce,publish or otherwise use,and to authorize others to use,in whole or in part(including
in the creation of derivative works),for Federal Government purposes:
(a) any work that is subject to copyright and was developed under this award,subaward,contract or subcontract
pursuant to this award;and
(b)any work that is subject to copyright for which ownership was purchased by a recipient,subrecipient or a contractor
with support under this award.
In addition,the recipient(or subrecipient,contractor or subcontractor)must obtain advance written approval from the
Office on Violence Against Women program manager assigned to this award,and must comply with all conditions
specified by the program manager in connection with that approval before: 1)using award funds to purchase ownership
of,or a license to use,a copyrighted work;or 2)incorporating any copyrighted work,or portion thereof,into a new
work developed under this award.
It is the responsibility of the recipient(and of each subrecipient,contractor or subcontractor as applicable)to ensure
that this condition is included in any subaward,contract or subcontract under this award.
ON FORM 4000/2(REV.4-88)
Department of Justice
Office on Violence Against Women AWARD
CONTINUATIONSHEET PAGE 7 OF 7
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Grant
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PROJECT NUMBER 2014-WR-AX-0003 AWARD DATE 08/04/2014
SPECIAL CONDITIONS
38. The recipient agrees to comply with applicable requirements to report first-tier subawards of$25,000 or more and,in
certain circumstances,to report the names and total compensation of the five most highly compensated executives of
the recipient and first-tier subrecipients of award funds.Such data will be submitted to the FFATA Subaward
Reporting System(FSRS).The details of recipient obligations,which derive from the Federal Funding Accountability
and Transparency Act of 2006(FFATA),are posted on the Office on Violence Against Women web site at.-
http-//www.ovw.usdoj.gov/docs/ffata-awaTd-temi.pdf(Award condition:Reporting Subawards and Executive
Compensation),and are incorporated by reference here.This condition,and its reporting requirement,does not apply to
grant awards made to an individual who received the award as a natural person(i.e.,unrelated to any business or non-
profit organization that he or she may own and/or operate in his or her name).
39. The grantee agrees that funds will only be used to carry out programs serving rural areas or rural communities as
defined by 42 USC section 13925(a)(26),and as documented in the final application project narrative. By statute a
rural area is(a)any area or community,respectively,no part of which is within an area designated as a standard
metropolitan statistical area by the Office on Management and Budget;or(b)any area or community,respectively,that
is i)within an area designated as a metropolitan statistical area or considered as part of a metropolitan statistical area;
and ii)located in a rural census tract.
40. The grantee agrees that grant funds will be used to address services for children only in cases linked to services
provided to a victim of domestic violence,sexual assault,stalking or dating violence unless the child receiving services
is a victim of sexual assault and the grant project has been specifically approved to address child sexual assault.
41. The grantee agrees that no more than 30°/n of project activities and budget will be dedicated to Rural Program Purpose
Area 3.
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42. The grantee agrees that the legal assistance eligibility requirements,as set forth below,are a continuing obligation on
the part of the grantee.The legal assistance eligibility requirements are:(1)any person providing legal assistance
through a program funded under this Grant Program(A)has demonstrated expertise in providing legal assistance to
victims of domestic violence,dating violence,sexual assault,or stalking in the targeted population;or(B)(i)is
partnered with an entity or person that has demonstrated expertise described in subparagraph(A);and(ii)has
completed or will complete training in connection with domestic violence,stalking or sexual assault and related legal
issues,including training on evidence-based risk factors for domestic and dating violence homicide;(2)any training
program conducted in satisfaction of the requirement of paragraph(1)has been or will be developed with input from
and in collaboration with a State,local,territorial,or tribal domestic violence,dating violence,sexual assault or
stalking victim service provider or coalition,as well as appropriate State,local,territorial and tribal law enforcement
officials;(3)any person or organization providing legal assistance through this Program has informed and will continue
to inform State,local,territorial or tribal domestic violence,dating violence,stalking or sexual assault programs and
coalitions,ac well as appropriate State and local law enforcement officials of their work;and(4)the grantee's
organizational policies do not require mediation or counseling involving offenders and victims physically together,in
cases where sexual assault,dating violence,domestic violence,stalking or child sexual abuse is an issue.
43. The grantee acknowledges that it has a current grant award under the same OV W grant program from which this new
award is being made. The grantee agrees not to obligate,expend,or draw down funds until all funds are expended on
their current O V W award for the same program. I f the grantee needs to obligate,expend,or draw down funds from this
award prior to the completion/expiration of the current award,they must subunit a written request to their Program
Specialist for review and approval. Once the request is approved,a Grant Adjustment Notice will be issued allowing
the grantee access to funds.
OJP FORM 4011012(REV.4-88)
Department of Justice
L Office on Violence Against Women
Waskinginn,D.C. 2AU/
Memorandum To: Official Grant File
From: Mamie Shiels,Attorney Advisor
Subject: Categorical Exclusion for City of Bozeman
The Rural Domestic Violence,Dating Violence,Sexual Assault,and Stalking Assistance Program grant funds are
used to support projects that: 1)identify,assess,and appropriately respond to child,youth and adult victims of
domestic violence,dating violence,sexual assault and stalking in rural communities,by encouraging collaboration
among domestic violence,dating violence,sexual assault,and stalking victim service providers;law enforcement
agencies;prosecutors;courts;other criminal justice service providers;human and community service providers;
educational institutions;and health care providers; 2)establish and expand nonprofit,nongovernmental,state,
tribal,territorial,and local government victim services in rural communities to child,youth,and adult victims;
and/or 3)increase the safety and well-being of women and children in rural communities by dealing directly and
immediately with domestic violence,dating violence,sexual assault,and stalking occurring in rural communities;
and creating and implementing strategies to increase awareness and prevent domestic violence,dating violence,
sexual assault,and stalking.
None of the following activities will be conducted under the OVW federal action:
1.New construction.
2.Any renovation or remodeling of a property either(a)listed on or eligible for listing on the National Register of
Historic Places or(b)located within a I00-year floodplain.
3.A renovation which will change the basic prior use of a facility or significantly change its size.
4.Research and technology whose anticipated and future application could be expected to have an effect on the
environment.
5. Implementation of a program involving the use of chemicals.Consequently,the subject federal action meets the
criteria for a categorical exclusion as contained in paragraph 4.(b)of Appendix D to Part 61 of the Code of Federal
Regulations(adopted by OVW at 28 CFR§0.122(b)).
Department of Justice GRANT MANAGER'S MEMORANDUM, PT. I:
Office on Violence Against Women PROJECT SUMMARY
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u Grant
PROJECT NUMBER
2014-W R-AX-0003 PAGE I OF I
This project is supported under 42 U.S.C.13971(OVW-Rural)
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1.STAFF CONTACT(Name&telephone number) 2.PROJECT DIRECTOR(Name,address&telephone number)
Debra Bright Richard McLane
(202)307-3353 Deputy Chief of Police
PO Box 1230
Bozeman,MT 59771-1230
(406)582-2013
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3a,TITLE OF THE PROGRAM 3b.POMS CODE(SEE INSTRUCTIONS
OVW FY2014 Rural Sexual Assault,Domestic Violence,Dating Violence,and Stalking Assislance Program ON REVERSE)
4.TITLE OF PROJECT
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Gallatin Project-Establishing and sustaining a community where our entire community is free from fear of violence,sexual assault and intimidation.
5.NAME&ADDRESS OF GRANTEE 6.NAME&ADRESS OF SUBGRANTEE
City of Bozeman
PO Box 1230
Bozeman,MT 59771-1230
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7.PROGRAM PERIOD
S.BUDGET PERIOD
FROM; 10/01/2014 TO: 09,30/2017 FROM: 10/01/2014 TO: 09/30/2017 I
9.AMOUNT OF AWARD 10.DATE OF AWARD
S 550,941 08/04/20t4
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11.SECOND YEAR'S BUDGET 12.SECOND YEAR'S BUDGET AMOUNT
13.THIRD YEAR'S BUDGET PERIOD 14.THIRD YEAR'S BUDGET AMOUNT
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15.SUMMARY DESCRIPTION OF PROJECT(See instruction on reverse)
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The Rural Domestic Violence,paling Violence,Sexual Assault,and Stalking Assistance Program implcnrcnts certain provisions o€the Violence Against Women
Act,which was enacted in September 1994 as Title IV of the Violent Crime Control and Law Enforcement Act of 1994,reauthorized through the Violence Against '.
Women Act of 2000,the Violence Against Women and Department ofJustice Reauthorization Act of 2005,and the Violence Against Women Reauthorization Act
of 2013. Rural Program grant funds are used to support projects that:1)identify,assess,and appropriately respond to child,youth and adult victims of domesue
violence,dating violence,sexual assault and stalking in rural communities,by encouraging collaboration among domestic violence,dating violence,sexual assault,
and stalking victim service providers;law enforcement agencies;prosecutors;courts;other criminal justice service providers;human and community service
providers;educational institutions;and health care providers; 2)establish and expand nonprofit,nongovernmental,state,tribal,territorial,and local government
victim services in ruts]communities to child,youth,and adult victims;and/or 3)increase the safety and well-being of women and children in rural communities by
dealing directly and immediately with domestic violence,dating violence,sexual assault,and stalking occurring in rural communities;and creating and
DIP FORM 400012(REV.4-88)
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implementing strategies to increase awareness and prevent domestic violence,dating violence,sexual assault,and stalking.
The City of Bozman,Montana,a local governmentat entity,is the lead agency for the Gallatin Project,a group of criminal justice agencies,local victim advocacy
organizations and community partners that provide services to victims of sexual assault,domestic violence,dating violence and stalking throughout the 2,600 square
mites encompassed by Gallatin County,Montana. Goals of the Gallatin Project include: 1)protecting all victims from further harm by dealing directly,effectively
and immediately with every reported occurrence of violence against women;and 2)expanding capacities to identify,assess and appropriately respond to victims
while sustaining and enhancing services currently provided to all victims of domestic violence,sexual assault,stalking and/or dating violence.
With this 36 mouth Mural Grant,the City of Bozman,along with its project partners,the Bozman Police Department,Haven,Inc.,the Gallatin County Court
Appointed Special Advocate/Guardian Ad Litem Project,Montana State University VOICE Center,Montana State University Police Department,Sexual Assault
Counseling Center,Gallatin County,and the Belgrade Police Department,will: 1)provide access to legal advocacy;2)prosecute criminal violations related to
domestic violence,sexual assault,stalking and violations of orders of protection;3)identify,adopt or revise existing policies that enhance victim safety,with a
specific focus on underserved populations such as immigrant and LGTBQ victims;4)provide emergency and transitional housing;5)provide counseling services;
6)provide language and hearing impaired translation services for victims;7)provide transportation for victims to obtain services; 8)provide for expedited testing
of suspected Drug Facilitated Sexual Assault evidence;9)identify and provide education and prevention strategies to at least 200 persons per year;10)strengthen
Sexual Assault Nurse Examiner(SANE)expertise and availability by providing training to existing or new SANEs and providing on-call pay;l 1)provide advanced
training to members of the Gallatin Project on current or new hest practices;and 12)provide additional cameras and recording devices to all area law enforcement,
NC/NCF
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