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HomeMy WebLinkAboutMOU - City of Bozeman - Gallatin Project January 2014.docx Memorandum of Understanding: Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance Program/Gallatin Project, Bozeman, MT; OVW FY14 CFDA 16.589 On behalf of the Gallatin Project, the City of Bozeman submitted a request for funding to the U.S. Department of Justice, Office of Violence Against Women in response to the OVW Fiscal Year 2014 Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance Program (Catalog of Federal Domestic Assistance number 16.589) request for proposals. This proposal will be funded effective October 1, 2014. The partner agencies involved in this project and agreeing to this MOU include: HAVEN, a non-profit, non-governmental organization serving survivors of domestic violence, sexual assault, dating violence and stalking. The Gallatin County Court Appointed Special„Advocate/Guardian Ad Lite_m Program a non-profit organization of volunteer Guardians ad Litem serving as advocates for abused and neglected children. City of Bozeman, serving the City of Bozeman with sworn law enforcement and sexual assault/domestic violence prosecution. Montana State University VOICE Center Victim Options In Campus Environment a non-profit victims service center supporting and serving victims of Domestic Violence, Sexual Assault, Dating Violence and Stalking throughout the campus community. Montana State University Police Department, serving the MSU campus community, which includes student and family housing and assisting the City of Bozeman with sworn law enforcement professionals. Sexual Assault Counseling Center (SAAC), a non-profit, non-governmental organization serving victims of sexual assault, dating violence and stalking. _Gallatin County; serving all residents of the County with sworn law enforcement, services for victims of violence against women and prosecution of crimes against women. Bel rade Police Department. Serving the City of Belgrade with sworn law enforcement officers that enforce laws and conduct investigations related to victims of violence. The Gallatin Project was established in 1997 for the purpose of focusing the collaborative efforts of community agencies and local governments on the unique needs of victims of domestic violence. in 2008, the Project's scope was expanded to include victims of sexual assault, dating violence and stalking. This Project's Rural Response for Protecting Child, Youth and Adult Victims of Sexual Assault, Domestic Violence, Dating Violence and Stalking builds upon the many successes achieved by the Gallatin Project during the past 17 years and incorporates lessons learned during these many years of protecting and serving the most vulnerable members of our rural communities. `Rural Response' members who will either carry out or be responsible for their organization's role in carrying out the work of this project are: Page 11 Memorandum of Understanding, Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance ProgramlGallatin project, Bozeman, MT; OVW FY14 CFDA 16.589 ❖ Rich McLane, Project Director, Bozeman Police Department. ❖ Greg Sullivan, City Attorney, City of Bozeman. ❖ Christina Powell, Executive Director, Sexual Assault Counseling Center. ❖ Angie Makomenaw, Executive Director, HAVEN. ❖ Anita Nybo and Nancy Mitchell, Directors, CASA/GAL. ❖ Alanna Sherstad, Director, Montana State University VOICE Center. ❖ Marty Lambert, County Attorney, Gallatin County. ❖ Jan Brownell, Victims Assistance Program Director, Gallatin County. ❖ Robert Putzke, Chief of Police, Montana State University ❖ Angela Jennings, ER Supervisor, Bozeman Deaconess Hospital EJ Clark, Chief of Police, Belgrade Police Department Each agency has specific responsibilities and contributes resources to the project. As the needs of one group change or others are identified, `Rural Response' members maintain the flexibility to expand their contributions to the project or to request assistance in order to maintain the strength of the entire project while continuing to meet the goals and objectives of the grant. Each member agrees to accept and carry out the provisions included below: City of Bozeman: The City of Bozeman is a local Government with representatives from Police Department and City Attorney's Office and provides public safety response and related criminal prosecution. Responsibilities • Project Management. o Financial Management o Grant Administration o Prepare and submit reports o Coordination with MOU collaborators to ensure goals, objectives and tasks are completed in a timely manner • Assign work and monitor performance of Domestic Violence-Sexual Assault Prosecutor funded through this grant (City Attorney). • Attend OVW-sponsored training and technical assistance for developing best practices and improving approaches for the enhanced protection of victims (Project Director, Prosecutor and at least one additional police officer as assigned by the Deputy Chief of Police). • Coordinate development and enhancement of policies, protocols and procedures among MOU collaborators derived from OVW-training and other resources for the enhanced protection of victims of Domestic Violence, Sexual Assault, Dating Violence and Stalking. (Domestic Violence-Sexual Assault Prosecutor, Project Director, Law Enforcement officers, City Attorney, and Deputy Chief of Police). • Serve as `trained trainers' to other MOU collaborators, prosecutor staff, Bozeman Police Department, local governments and other community organizations that may potentially benefit from training and outreach, especially organizations serving or supporting Page 2 Memorandum of Understanding: Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance ProgramlGallatin Project, Bozeman, MT; OVW FY14 CFDA 16.589 victims. (Project Director, Law Enforcement officer, Domestic Violence-Sexual Assault Prosecutor). • Maintain data and identify any gaps in service, over-representation, or under- representation within underserved populations and develop approach for better serving the community (Domestic Violence-Sexual Assault Prosecutor and Project Director). • Provide physical site for project administration. • Apply best practices developed above in the prosecution of all misdemeanor domestic violence cases occurring within the City of Bozeman (Domestic Violence-Sexual Assault Prosecutor). • Provide interpreter services for Persons with Limited English Proficiency or Impaired Hearing services (Deputy Chief of Police). Resources • Staff including Project Director, City Attorney, Prosecutors, sworn law enforcement officers, police information specialists and Finance Department Liaison. • Office space, communications, computer access and file management. • Use of vehicles for transportation of victims and witnesses when necessary and appropriate. • Disposable office supplies, printing and copying. • Prosecution services including prosecutor and all support services. • LEP telephone interpreter services. Page 13 Memorandum of Understanding: Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance ProgramMallatin Project, Bozeman, MT; OVW FY14 CFDA 16.589 HAVEN: HAVEN is a non-government, non-profit agency that provides emergency shelter, crisis intervention, on-going support, referrals, and education in order to reduce the incident and minimize the impact of domestic abuse with families in our community. Responsibilities: • Prepare for and participate in quarterly meetings of the `Rural Project' (Executive Director). • Assign work and monitor performance of Legal Advocate (Executive Director). • Coordinate domestic violence community outreach and education through Community Education Specialist (Executive Director).` • Participate in, or approve staff participation in OVW-sponsored training and technical assistance and serve as 'trained trainers' for improving victim services, providing community outreach and advocacy specific to domestic violence (Executive Director). • Assist with review and revision of all victims services protocols, policies and procedures and serve as the `lead reviewer' for instruments related to services for survivors of domestic violence (Executive Director). • Assist with project evaluation (Executive Director). • Strengthen victims' services provided by HAVEN based on project outcomes, training and technical assistance including: o Emergency shelter services. 0 24/7 Crisis Hotline. o Legal Advocacy, including assistance in obtaining temporary and permanent orders of protection (process will be expedited and victims protection increased based on training/technical assistance and outcomes of project) (Executive Director and staff). 0 Improve format and approach for group discussion sessions based on training, technical assistance and other instruments developed through this project. o Continue providing individual counseling for victims of domestic violence. o Continue providing support group services for Adult women and children survivors of domestic violence. o Plan, prepare and conduct community outreach, education, awareness events, professional trainings and workshops incorporating best practices and approaches developed through OVW training/technical assistance and project activities (Executive Director and staff). Resources -- • Assign qualified staff as needed for the successful completion of the project consistent with project goals and objectives, specifically in support of training, community outreach and advocacy. • Provide office space and administrative capacities. • Provide access to and work with community networks developed during HAVEN's many years of service to the community, especially for the planning and presentation of community training and advocacy events. Page 14 Memorandum of Understanding: Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance ProgramlGallatin Project, Bozeman, MT; OVW FYI CFDA 16.589 Court Appointed Special Advocates/Guardian Ad Litem Program CASA/GAL : Guardian Ad Litem program consists of trained advocates for children that investigate the facts constituting sexual abuse of children to include conducting interviews, reviewing related documents, making reports to the court and appearing and participating in court proceedings to aid the child. Responsibilities: • Prepare for and participate in quarterly meetings of the `Rural Project' (Co-Directors). • Attend training and assist with development and presentation of training materials specifically related to child and youth victims of domestic violence and sexual assault, either as primary or secondary victims (Co-directors). • Serve as `trained trainers' exporting best practices and improved approaches for serving children and youth victims of domestic violence and sexual assault to the 59 trained CASA/GAL volunteers and 25 attorneys currently donating time to CASA/GAL (Co- directors). • Assist with community outreach and advocacy (Co-directors). • Provide statistical data of services provided to assist in establishing baseline and monitoring levels of service through this project (Co-directors). • Assist with review and revision of all victims' service protocols, policies and procedures (Co-Directors). • Assist with project evaluation (Co-Director). Resources- * Assign qualified personnel to provide CASA/Guardian Ad Litem advocacy services, training, community outreach and education. • 59 trained volunteers and 25 attorneys able to assist with community outreach and education. Page 15 Memorandum of Understanding: Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance Program/Gallatin Project, Bozeman, MT; OVW FY14 CFDA 16.589 Montana State University Victims Options In Campus Environment VOICE Center: Responsibilities (Note: the VOICE Center is a Montana State University sponsored victim's service organization. VOICE Director Alanna Sherstad determined that all tasks, responsibilities and resources assigned to this project were within the course of her regular scope of work and, therefore, no costs incurred by participating in this project are charged to grant funds).— Responsibilities: • Prepare for and participate in quarterly meetings of the `Rural Project' (Director). • Attend OVW-sponsored advanced professional training for victim service providers and serve as a `trained trainer' to other MOU collaborators, the Montana State University campus population and throughout the community, including remote portions of Gallatin County (Director). • Assist with the development of community education presentations and development of effective training modules and modifying as needed to specific concerns of primary target group served by Montana State University: women in their late teens and early twenties, especially training and education enhancing safety and providing protection by preventing sexual assault and stalking, or responding immediately and effectively to incidents of assault or stalking (Director). • Assist with developing statistical baseline of services currently provided and providing additional data relevant to Sexual Assault/Domestic Violence, stalking and dating violence necessary to determine effectiveness of the project. • Provide outreach to underserved populations within the campus community and assist the Domestic Violence-Sexual Assault Prosecutor with determining if there is a disparity in levels of service provided to underserved populations and develop mitigation plan and approach to address documented/suspected disparities (Director). • Coordinate design of fact sheets, brochures, flyers and similar instruments for distribution at community presentations, training sessions and similar events; or for distribution through electronic/]ntemet media for enhancing services and improving protection and prevention for former and potential victims of domestic violence, sexual assault, dating violence and stalking (Director). • Assist with project evaluation, especially regarding impact upon campus community (Director). Resources- • Office space, communications and administrative capacities. • Staff, faculty and departmental support within the Montana State University community. • Contribute qualified personnel to prepare and conduct trainings and presentations as needed to achieve grant goals and objectives. • Coordinate with other Montana State University resources to ensure project implementation consistent with vision and purpose of the project. • Capacity to conduct outreach to underserved populations to determine best approaches and practices for providing increased levels of service regarding sexual assault, domestic violence, dating violence and stalking. Page 16 Memorandum of Understanding: Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance ProgramlGallatin Project, Bozeman, MT; OVW FY14 CFDA 16.689 • Contribute qualified personnel for information and technology, commercial design and graphics and similar technical tasks related to brochure development and social media/web-based outreach. • Capacity to coordinate with qualified personnel to assist in evaluating current policies and procedures; recommend revisions/modifications; identify gaps in services and similar technical and professional tasks necessary to develop and sustain an effective approach and best practices for the prevention of domestic violence, sexual assault, dating violence and stalking; and enhance protection and security for victims of violence against women. Montana State University Police Department The Montana State University Police Department is a local Government Police agency which provides public safety response for the Montana State University. Responsibilities • Prepare for and participate in quarterly meetings of the 'Rural Project' (as designated by Chief of Police). • Attend OVW-sponsored training and technical assistance for developing best practices and improving approaches for the enhanced protection of victims (one police officer, as assigned by Chief of Police). • Assist with review, development and enhancement of policies, protocols and procedures among MOU collaborators derived from OVW-training and other resources for the enhanced protection of victims of Domestic Violence, Sexual Assault, Dating Violence and Stalking. (as designated by Chief of Police). • Serve as `trained trainers' to other MOU collaborators, prosecutor staff, other law enforcement agencies, local governments and other community organizations that may potentially benefit from training and outreach, especially organizations serving or supporting victims. (as designated by Chief of Police). • Maintain data and identify any gaps in service, over-representation, or under- representation within underserved populations and develop approach for better serving our community(as designated by Chief of Police). Resources • sworn law enforcement officers, civilian support personnel and Liaison to other university departments. • Use of vehicles for transportation of victims and witnesses when necessary and appropriate. • Disposable office supplies,printing and copying. Page 17 Memorandum of Understanding: Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance ProgramlGallatin Project, Bozeman, MT; OVW FY14 CFDA 16.689 Sexual Assault Counseline Center: The Sexual Assault Counseling Center provides information, outreach, direct services, crisis counseling, crisis intervention, therapy, legal and medical advocacy for survivors of sexual assault and related referrals to survivors of domestic violence, dating violence and stalking. Responsibilities: • Prepare for and participate in quarterly meetings of the `Rural Project' (Executive Director). • Assist with review and revision of all victims services protocols, policies and procedures and serve as the `lead reviewer' for instruments related to services for victims of sexual assault (Executive Director). • Recruit, hire, assign work, supervise and provide administrative support for the Community Education Specialist (CES)/Coordinated Community Response Associate (CE-CCR Associate) (Executive Director) • Prepare and use materials for training and education to professionals and the public in areas of domestic violence, stalking, sexual assault and dating violence (CE-CCR Associate) • Assist with project evaluation (Executive Director). Resources— • Qualified staff. • Access to community support services. • 24-hour crisis line. • Access to medical support services. Gallatin County Gallatin County is a government organization, which includes prosecutors and victim advocates. Responsibilities: • Coordinate services to victims of sexual assault, domestic violence, stalking and dating violence (Victims Assistance Program Director). • Compile and maintain data base of all project activities and outcomes (Victim Witness Advocate). • Apply best practices and increased services to victims as identified and developed through OVW training/Technical Assistance resources and commitment of grant resources such as counseling and support (Victim Witness Advocate). Page 18 Memorandum of Understanding: Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance ProgramiGallatin Project, Bozeman, MT; OVW FY14 CFDA 16.689 Resources— • Qualified staff. • County-wide sworn law enforcement. • Prosecution of violent crimes against women. • Office space, communications, computer access and file management. Belgrade Police Department The Belgrade Police Department is a local Government Police agency which provides public safety response for the City of Belgrade, MT. Res onsibilities • Prepare for and participate in periodic meetings of the 'Rural Project' (as designated by Chief of Police). • Attend OV W-sponsored training and technical assistance for developing best practices and improving approaches for the enhanced protection of victims, as feasible or funding availability. (as determined by Chief of Police) • Assist with review, development and enhancement of policies, protocols and procedures among MOU collaborators derived from OVW-training and other resources for the enhanced protection of victims of Domestic Violence, Sexual Assault, Dating Violence and Stalking. (as designated by Chief of Police). • Maintain data and identify any gaps in service, over-representation, or under- representation within underserved populations and develop approach for better serving our community (as designated by Chief of Police). Resources • Sworn law enforcement officers, civilian support personnel and Liaison to other City of Belgrade departments. • Use of vehicles for transportation of victims and witnesses when necessary and appropriate. Page 19 Memorandum of Understanding: Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance ProgramlGallatin Project, Bozeman, MT; OVW FYI CFDA 16.689 Bozeman Deaconess Hospital: Bozeman Deaconess Hospital is our primary medical care facility for Gallatin County. Responsibilities: • Prepare for and participate in periodic meetings of the 'Rural Project'. • Conduct medical related care for victims of domestic violence or sexual assault, in accordance with SART/DVRT Protocols and normal hospital procedures. • Participate in, or approve staff participation in OV W-sponsored training and technical assistance, as feasible and funding is available. • Assist with review and revision of all victims services protocols, policies and procedures. Resources -- • Assign qualified staff as needed for the successful completion of the project consistent with project goals and objectives. • Provide medical facility for treatment of victims. • Provide meeting rooms, as needed. Page 110 Memorandum of Understanding: Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance Program -Gallatin Project, Bozeman, MT; OVW FY14 CFDA 16.589 We, the undersigned representatives of the organizations listed above are authorized to enter into this Memorandum of Understanding and designate the Planning and Development team members of the Gallatin Project Consortium: Rural Response for Protecting Child, Youth and Adult Victims of Sexual Assault, Domestic Violence, Dating Violence and Stalking. Furthermore, we understand and accept the roles listed above and are fully committed to working together to achieve the project's stated goals and objectives. Each of the undersigned approves the content of this application including the proposed bud et. J2 Chris ski it y M ager, City of Bozeman Date: ich McLane, r ect Director, Bozeman Police Department Date: Angie MaWmenaw, Executive Director, HAVEN Date: C��� 0 ' ) y Anita Nybo, Co-Director, ASA/GAL Date: 1 Ala a Sherstad, Director, VOICE Date: Angela nni s R S er ,isor, Bozeman Deaconess Hospital Date: Chri ina Powell, Direc or, SA C Date: Ll � � Marty Lambert, 641atin County Attorney ate: Robert Putz e, hief o e, MSU Police Department Date: EJ C rk, Chief of olice, Belgrade Police Department Date: Page 111