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HomeMy WebLinkAboutBudget Narrative - City of Bozeman - Gallatin Project - January 2014 modified 042114 Page | 1 BUDGET NARRATIVE The City of Bozeman is requesting $550,941 from the Department of Justice for a three- year project in response to the Office on Violence Against Women Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance Program notice of funding availability. If awarded, funds will be used to provide and enhance direct services to victims of violence throughout Gallatin County, MT, sustain and increase staffing, conduct training and provide community outreach. Line-item justification is as follows: --A. Personnel: A total of $37,632 is requested to fund salary of a Domestic Violence/Sexual Assault Prosecutor. This is based on an in-kind match of direct funding by the City of Bozeman with the grant paying a decreasing amount of 30%, 20% and 10% for each year. The ultimate goal is to ensure local government can plan and secure long-term funding, regardless of future DOJ grant opportunities. The City has established hourly rates for the Prosecutor at $29.56/hour with anticipated increases of 3% for each subsequent year. The City currently has a prosecutor hired and paid partly through Department of Justice funds that will continue to be assigned to cases directly related to sexual assault, domestic violence, dating violence or stalking. . Year 1 Year 2 Year 3 Personnel: Match for Prosecutor (30%, 20%, 10% ) $18,444 $12,665 $6,523 Total Personnel: $37,632 --B. Fringe Benefits: A total of $8,655 is requested to fund fringe benefits of a DV/SA Prosecutor. This prosecutor will receive all benefits available to City of Bozeman employees. Fringe benefits are 26.95% for the DV/SA Prosecutor, with a similar matching 30%, 20%, and 10% request for grant funding is included in this budget, with the remaining funds paid by direct Page | 2 funding. Fringe is calculated at Heath Insurance (11.69%), PERS (6.90%), FICA (7.6%), Unemployment (.35%), Worker’s Compensation (.35%) and Life Insurance (.06%). Year 1 Year 2 Year 3 Fringe: (only for City employees) Match for Prosecutor (30%, 20%, 10%) $4,242 $2,913 $1,500 Total Fringe: $8,655 --C. Training/Technical Assistance: Funds for training are requested in the amount of $10,000 for the three-year project. This funding is exclusively for attending OVW-sponsored training directly related to this project. Training includes one major OVW training conference for one law enforcement, one prosecutor, one legal advocate, one Victim Advocate and one Community Education-Community Coordinated Response Associate. Included is one training in Washington D.C. for project administrator on grant administration. --D. Equipment: We have identified a need for cameras and audio recorders for officers throughout Gallatin County to document witness and victim statements and properly photograph injuries for related prosecution and investigation purposes. These will be provided to law enforcement agencies throughout Gallatin County, including those in Bozeman, Belgrade, Manhattan, West Yellowstone and Gallatin County. The recorders being purchased represent Travel: (only for City employees) OVW-mandated Training and Technical Assistance Location TBD Airfare $601 (average) X 6 people X 1 trip $3,604 Lodging $204 (average) X 6 people X 4 nights X 1 trip $4,896 Per Diem $50 (average) X 6 people X 5 days X 1 trip $1,500 3 City, HAVEN, SACC and Gall County Total Training: $10,000 Page | 3 less than 1/3 of the total recorders needed, with in-kind purchases done of remaining recorders by each respective agency. This is representative that only 1/3 of total crimes handled by law enforcement are specific to domestic violence, stalking and sexual assault. Belgrade in particular is in need of 15 body worn video cameras that capture statements and video at the time of the incident, with West Yellowstone in need of 8 smaller cameras. Belgrade anticipates that these cameras will be used for all criminal responses, of which approximately 1/3 are domestic violence, stalking or sexual assault. They will in-kind purchase 10 of the 15 cameras accordingly. These statements and video have proven to be invaluable in court proceedings. Three higher grade cameras are needed for close up photography, particularly victim injuries, faint bruising or difficult to capture redness from injuries for rural communities of Belgrade, Manhattan and West Yellowstone. Year 1 Year 2 Year 3 50 audio recorders @ $60/each $3,000 35 cameras @ $150/each $5,250 Nikon D3200 Digital SLR camera w/lenses $2,700 MUVI wearable digital video cameras 5 @ $125/each $ 625 Total Equipment $11,575 --E. Supplies: The majority of supplies are listed/included separately in contracted services, as they are purchased directly and specifically by sub-recipients of this grant and Gallatin Project. For the city, supplies include a need to pay for matching share of Westlaw license fees, which provide necessary legal information for effective prosecution. Some level of office supplies are needed, to include binders, calendars, toner, etc….. Additionally, a portable phone is needed for the prosecutor who maintains contact with law enforcement 24 hours/day @ $40/month. Track phones with minute cards are provided to victims who have their phone destroyed or do not have one, with an estimated 10 phones/cards @ $50 each per year. Page | 4 Year 1 Year 2 Year 3 Westlaw Fees $1,968 $1,968 $1,968 Prosecution Phone fee $480 $480 $480 Office supplies for prosecutor $500 $500 $500 Emergency phones and phone cards $500 $500 $500 Total $3,988 $3,988 $3,988 Total Supplies $10,344 --F. Construction: No funds for construction are requested and no construction activities are included in the project. Construction: Total Construction: $0.00 --G. Consultant/Contract: Total amount: $472,735 A number of areas of consultant/contract services are used and shared by all members of our Project. This includes the availability and use of language translator telephonic and direct services and hearing impairment services. The rates vary on these costs, ranging from $20-$25 per hour. We anticipate no more than $1,200 per year in these services. We provide transportation for victims for varying reasons. These can include a taxi ride for court or advocacy services, to a quick repair to get a victim a means to travel to a safe location away from their abuser. A portion of this funding is to bring victims who have moved to another state back to Montana for testimony. This rate is based on former and projected annual costs. A small amount of funding to provide emergency meals is also included in this calculation. Counseling is available and provided for primary and secondary victims at $75-$150 per hour rate. Occasionally emergency childcare is needed for a victim either at the time of abuse or related advocacy and court procedures afterward. Emergency lodging has become an enormous need. An agreement is in place with a local motel to maintain confidentiality while providing rooms. Page | 5 Our local shelter has either been full or not suitable for victims based on their circumstances or the gender of their children. This calculation is based on 44 nights at $75/night. We have conducted expedited testing for those suspected victims of drug facilitated sexual assault. We anticipate needing to analyze seven tests/year, costing $400/test. The ability to have expedited testing is not possible with our current State Crime Lab and would have to be our-resourced to a private vendor. Our current State Crime Lab will continue to handle normal sex-kit forensic analysis. In this grant application we are adding some long-term housing assistance. One or two nights has been provided for immediate safety, but doesn’t help with longer term safety. This rate is based on four victims @ $500 per victim per year. Year 1 Year 2 Year 3 Hearing/Language services $1,200 $1,200 $1,200 Victim Emergency or court Transportation $3,000 $3,000 $3,000 Victim Emergency Meals $200 $200 $200 Victim Counseling $3,600 $3,600 $3,550 Victim Emergency Child care $500 $500 $500 Victim Emergency Lodging $5,000 $5,000 $5,000 DFSA Expedited Testing $2,800 $2,800 $2,800 Housing Assistance $2,000 $2,000 $2,000 Total all-partners shared contracted services $54,850 Each sub-recipient has costs as follows: HAVEN (Domestic Violence Advocacy). A total of $74,100 and $19,681 in fringe is requested to fund portions of three positions for HAVEN. Legal Advocate, Program Director and Executive Director. A request for 65 percent of the full time Legal Advocate position is requested with a three percent cost of living adjustment for each additional year. The reminder of the 35 percent will be paid by HAVEN. The Legal Advocate provides assistance to survivors in need of protection orders, to include advice, preparation, assistance through the court process and act as a liaison with law enforcement and other project partners. A request for 25 percent of Page | 6 the full time Program Director position is requested in the third year of the grant due to the relocation of the Municipal Court from the current Law and Justice Complex and anticipated increase in population served by that time. This position is paid $40,000/year salary and is consistent with other program director positions in the state. Due to the division of resources our Legal Advocate’s time will be divided and the Program Director will be providing needed back up services when the Legal Advocate is required to be in multiple courtrooms at the same time. A request for three percent of the full time Executive Director position is requested with HAVEN paying the remainder 97 percent of the positions salary. This position is paid $54,000 per year and is consistent with non-profit executive director salaries across the state. The Executive Director serves as a liaison role with other users, developing and administering new polices and protocols, prepares reports, and supervision for Legal Advocate and Program Director. This equates to 62 hours/year dedicated to this role, with any additional hours provided by in-kind contribution. Fringe for the legal advocate and program manager is based on FICA(7.65%); Workers Comp(3.34%); Unemployment(.8%) and Health Insurance(15.5%). There is no fringe request for the executive director. A small amount of funds are requested for local travel as the advocate has to be in Belgrade Municipal court at least twice a month which is a 24 mile round trip, or 576 miles per year. The third year includes an additional five miles per day travel to the new municipal location, or 1,300 miles per year. The rate used to determine travel reimbursement was $.565 per mile. $1,000 is asked for a replacement laptop (with software included) in year 2. $900 total in postage over three years is also being asked for. A total amount of $5,775 to support the Legal Advocate position with office supplies (copy paper, toner, pens, folders, business cards, etc), brochures explaining the services provided by the Legal Page | 7 Advocate at $1,050 per year and HAVEN and phone and internet service based on $900 per year and $1300 in year three. Year 1 Year 2 Year 3 Legal Advocate (65% match each year) $22,078 $22,740 $23,422 Haven Project Director (25% match - year 3) $10,000 Executive Director (3% each year) $1,620 $1,620 $1,620 Fringe Total: $5,866 $6,042 $7,773 Laptop replacement with software $1,000 Brochures, mailings, similar community outreach tools $1,500 $1,500 $1,500 Office supplies $500 $500 $500 Postage $300 $300 $300 IT support $900 $900 $1,300 Total Contracted Services - HAVEN $115,491 SEXUAL ASSAULT COUNSELING CENTER (SAAC) – The Community Education-Coordinated Community Response Associate (CE-CCR Associate) is a fully funded by this grant application. Pay is based on comparable pay to similar positions of ability and responsibility in the state and agreed to by a sub-committee of this project consisting of the project director, HAVEN Executive Director and SACC Executive Director. Salary is $15.75/hour with 2% increase in years two and three of the grant. Fringe is based on total of FICA (7.65%), Health Insurance (9.1%), Worker’s Compensation (.4%) and Unemployment (.08%). Executive Director is contributing 10% of time to this grant purpose, with that based on an overall salary of $45,000 and no fringe being requested. An anticipated three percent increase has been added in for years two and three respectively. The CE-CCR Associate will be traveling to outlying areas of the County including West Yellowstone six times per year (1200 miles per year) and throughout the remaining of Gallatin County (50 miles per year) to conduct training Page | 8 and education based on $.565/mile. $2,500 per year includes paper supplies, toner, and creation and distribution of new brochures and educational materials. $99 per month is being requested for IT support. Year 1 Year 2 Year 3 CE-CCR Associate $32,760 $33,415 $34,083 Executive/Program Director $4,500 $4,635 $4,774 Fringe for CE-CCR Associate $5,700 $5,814 $5,930 Local Travel $1,017 $1,017 $1,017 Brochures, flyers and similar community outreach $2,000 $2,000 $2,000 Office supplies $500 $500 $500 IT Support - 1 laptop or computer through CONNECT $1,188 $1,188 $1,188 Total Contracted Services - SACC $145,727 GALLATIN COUNTY – Budget is based on funding for a portion of one advocate who works in our victim services office with three other advocates. A match to this position’s salary by OVW funds has helped bring this position into place, based on representative portion of advocacy done towards the grant purposes. In this grant application we are asking for a match of 30%, 20% and 10% in each year, with our commitment to keep this position permanent at the end of the grant period. This rate is based on an initial $17.41/hour pay rate, with anticipated three% increase in years two and three of the grant. An additional advocate will be needed in year three of the grant, based both on increases in population and a move of our municipal/city offices to an off-site location. The move will require some immediate advocacy presence. Funding for this additional year advocate will follow much of the same sustainment approach, with a 75% match being requested for year one of the position (year three of this grant application) and a lowered request of non-local funds for subsequent years. Fringe benefits for these positions include PERS (8.07%), FICA (7.65%), Unemployment (.35%), Workers Compensation (1.24%) and Health Insurance (24.36%). Supplies include domestic violence Page | 9 and sexual assault packets required and necessary for all victims of these crimes throughout the county. Community outreach and education materials and general office supplies will include folders, calendars, copier supplies, paper, etc…. IT support to provide necessary technical support for these two advocates is based on $500 per year the first two years and $1,000 in the third. Postage is also needed at an estimated 1000 items/year sent out by general mail. Local travel includes direct service advocacy needs to cities of Belgrade, Manhattan and West Yellowstone (2,000 miles per year) based on $.565 per mile rate. Year 1 Year 2 Year 3 Personnel: Existing County Advocate (30/20/10% match) $10,864 $7,387 $3,768 Additional Advocate needed in year 3 (75% match) $27,160 existing County Advocate Fringe (30/20/10% match) $4,527 $3,078 $1,570 Advocate needed in year 3 fringe (75% match) $11,317 Brochures, mailings, flyers, etc. $2,000 $2,000 $2,000 Office supplies $500 $500 $500 Total $2,500 $2,500 $2,500 Postage $500 $500 $500 IT support $500 $500 $1,000 Local travel $1,130 $1,130 $1,130 Total Contracted Services - Gallatin County $82,561 GUARDIAN AD-LITEM – Guardian Ad Litem program puts in a total of 250 hours per year training volunteer advocates on topics specific to this grant. They are paid an hourly rate of $21.48 per hour, which is determined by a board of directors. They are not paid any fringe. They anticipate spending $500/year in paper supplies, toner, etc…. Year 1 Year 2 Year 3 Share toward GAL Directors education/training $5,355 $5,355 $5,355 Page | 10 Office supplies, paper and toner $500 $500 $500 Total Contracted Services - Guardian Ad Litem $17,565 BOZEMAN DEACONESS HOSPITAL – The majority of costs for SANE nurse care for victims is handled through in-kind contribution by the hospital and costs that are reimbursed by individual insurance, victim compensation or restitution by offenders. As indicated in the project narrative, an unfunded call-out pay is being requested in this grant. This will ensure a SANE nurse is available 24 hours/day for three days per week for the entire grant period. The most difficult days to ensure a SANE nurse is available each Friday, Saturday and Sunday. This computation involves $5 per hour per 24 hour period, three days per week (or 156 days per year). Year 1 Year 2 Year 3 On-call for SANE nurses (208 days/year) $18,720 $18,720 $18,720 One tripod for forensic photograph $380 Total Contracted Services - Bozeman Deaconess Hospital $56,540 --I. Indirect Costs: No indirect costs are claimed for this project. Indirect Costs: Total: $0.00 Budget Summary Budget Category Amount A. Personnel $ 37,632 B. Fringe Benefits $ 8,655 C. Travel $ 10,000 D. Equipment $ 11,575 E. Supplies $ 10,344 F. Construction $ 0 G. Consultants and Contracts $472,735 H. Other Costs $ 0 Total Direct Costs $550,941 I. Indirect Costs $ 0 Page | 11 TOTAL PROJECT COSTS $550,941 Federal Share Requested $550,941 Non-Federal (Match) amount $ 0