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HomeMy WebLinkAboutBylaws, Senior Citizens' Board BYLAWS OF THE BOZEMAN SENIOR CITIZENS'ADVISORY BOARD Amended on September 5,2002 And Again on March 6,2003 Revised May 7,2008 WHEREAS, on the 11th day of June, 2001,the City Commission voted to authorize the Mayor to sign the bylaws presented on that date; and WHEREAS, an application to amend those bylaws was received and heard at a special meeting of the Bozeman Senior Citizens'Advisory Board held on the 5th day of September,2002; and WHEREAS, additional housekeeping amendments were considered at a regular meeting of the Bozeman Senior Citizens'Advisory board on the 6`h day of March, 2003;and WHEREAS, additional amendments were considered at a regular meeting of the Bozeman Senior Citizens'Advisory board on the 7'h day of May,2008; and WHEREAS,the board voted to amend and replace those bylaws as contained herein: NOW, THEREFORE, be it resolved that the Bylaws of the Bozeman Senior Citizen's Advisory Board be amended as follows: ARTICLE 1-CREATION The Bozeman Senior Citizens' Advisory Board, hereinafter referred to as the Board, was created on the 27th day of August, 1990, by City of Bozeman Ordinance No.2782. ARTICLE II - OBJECTIVES The Board shall act as the advisory board to the City Commission on matters relating to senior citizen issues and on matters relating to the Bozeman Senior Citizen Center Building and Grounds located at 807 North Tracy Avenue,Bozeman,Montana. ARTICLE III-POWERS AND DUTIES The Board shall have the following duties and responsibilities: Make recommendations on senior issues of importance to the Bozeman City Commission and City Manager, and in general provide input to all entities within the City of Bozeman regarding matters of interest to seniors. There is no specific responsibility related to policies and operation of the Bozeman Senior Center. This responsibility rests only with the Senior Center Board of Directors. ARTICLE IV -MEMBERSHIP A. Appointment-Terms 1. Members. The board shall consist of seven members, appointed by the City Commission. Each member may serve a maximum of three (3) consecutive terms on the Board. Members of this Board shall serve two-year staggered terms. Vacancies shall be filled in the same manner as original appointments for the balance of the term remaining. Membership shall be distributed as follows: One nominated by the Bozeman Senior Center Board of Directors from Senior Center membership. One nominated by and from the senior living facilities in Bozeman. One specifically nominated from outside Bozeman,elsewhere in the Gallatin Valley. Four that are selected from applications at large from within Bozeman. B. Qualifications Persons of legal age may be appointed to the Board. A minimum of five members shall reside within the city limits of Bozeman.Nonresident members of the Board shall have some interest in the city by virtue of working in the city, owning property in the city, or entering the city frequently for any lawful purpose. C. Compensation-Expenses The City shall pay only the expenses of the Board which have been authorized by vote of the City Commission prior to said expense being incurred. Members shall serve without compensation for their time and services. D. Resignations and Vacancies Resignations from the Board shall be submitted in writing to the City Commission, with a copy of the letter to be sent to the Chair. E. Removal from Office 1. Any appointee may be removed from office by a majority vote of the City Commission. 2. Three(3)unauthorized consecutive absences from regularly scheduled Board meetings shall be grounds for removal of a member of the Board. Absences shall be authorized by the Chairman or Vice-Chairman. F. City Commission Liaison One member of the City Commission shall be assigned as a non-voting liaison member to the Board and may attend meetings of the board, schedule permitting. An alternate from the Commission may also be appointed. This Liaison member will act as a conduit between the board and the City Commission and provide a contact for the Board. ARTICLE V-OFFI_CE OF AGENCY, STAFF SUPPORT The Board shall maintain its offices in the office of the City Clerk of the Commission. The City Clerk shall be responsible to assist the Board in scheduling of meetings, distribution of agendas and meeting minutes, and providing notification of Board activities to interested parties.The City Commissioner assigned, shall serve as liaison between the Board,the City Manager and the City Commission. ARTICLE VI-OFFICERS AND THEIR DUTIES A. The Board shall elect from its voting members a Chair, Vice-Chair and Recording Secretary at its first regular meeting of each calendar year. B. The Chair shall preside at all meetings of the Board and shall exercise the duties normally conferred by parliamentary procedure on such officers. The Chair may call special meetings and generally perform other duties as may be prescribed by the Board or the City Commission.The Chair shall initiate items for discussion and recognize all matters brought up for discussion before the Board. C. The Chair, the Vice-Chair and the Recording Secretary shall continue to serve as voting members of the Board following their election. D. The Vice-Chair shall have the authority to act as Chair in the absence or disability of the Chair. E. In the absence of the Chair and the Vice-Chair,the members of the Board shall select an Acting Chair. F. The Recording Secretary shall be responsible for taking, preparing and distributing the minutes of all meetings. In the absence of the Recording Secretary, the Chair shall appoint any member present to act in the capacity of Recording Secretary. One copy of the minutes shall be filed in the Office of the Clerk of the Commission, which copy shall be the official approved minutes of the Board and shall be submitted following the meeting at which the minutes are approved. ARTICLE VII-MEETINGS A. Schedule of Meetings The Board shall hold regularly scheduled meetings as frequently as necessary to fulfill its function and not less often than quarterly. The regular meeting place of the Board shall be in the Conference Room in City Hall, located at 411 East Main,Bozeman,Montana. B. Special Meetings The Chairman of the Board, the staff person assisting the Board, or any two members of the Board may call special meetings of the Board as needed. C. Quorum A Mkqdty of the voting members present at any announced meeting(but at least 3)shall constitute a quorum. D. Open Meetings and Documents All meetings of the Board shall be open to the public, and its documents shall be open for inspection and review during regular business hours of the City. Reasonable public notice shall be given prior to meetings. E. Rules of Order Meetings of the Board shall be conducted according to all applicable rules and regulations of the City of Bozeman and according to Robert's Rules of Order, unless otherwise specified in these Bylaws. A voting member of the Board or the City staff person assisting the Board may be designated by the Chair to serve as parliamentarian. No action of the Board is official, however, unless authorized by a majority of members present at a properly called meeting at which a quorum is present. F. Conflict of Interest Board members shall be bound by all applicable provisions of the Code of Ethics contained in Chapter 2.01 of the Bozeman Municipal Code. All members who feel they may have a conflict of interest with regard to a specific item—shall inform all other board members and shall not participate in either the vote or the discussion on that item. In the event of disqualification from a conflict of interest, such fact shall be entered into the minutes of the meeting. ARTICLE VIII-OPERATING POLICY/DISCRIMINATION/ADA The Board and its members shall comply with §49-3-205 Montana Code Annotated along with all pertinent amendments as well as any federal regulations regarding discrimination. ARTICLE IX-AMENDMENTS Bylaw amendments may be introduced in writing by any member of the Board at a regular meeting. Action by a majority of the Board on the amendments may be taken on second reading at any future regular meeting. Bylaws shall not be amended in conflict with City of Bozeman policies or ordinances; and the City Commission shall be provided with informational copies of bylaw amendments. Bylaw amendments, once adopted by the Board, shall be forwarded to the Clerk of the Commission for inclusion in the official bylaws, and the official bylaws and all bylaw amendments shall then bear the signature of the current Chair. REVISED AND ADOPTED by the Bozeman Senior Citizens'Advisory Board this 7''day of May 2008. Advisory Board Chair ACCEPTED by the City Commission this day of , 2008. ATTEST: Kaaren Jacobson, Mayor Clerk of the Commission