HomeMy WebLinkAbout07-22-14 Tourism Business Improvement District MinutesBozeman Tourism Business Improvement District
Minutes of Meeting July 22, 2014
Chamber of Commerce Building, Bozeman, Montana
Present: Daryl Schliem (Executive Director)
TBID Board
Members: Andrew Ash, Tim Kuhlman, Benno Garwood, Carl Solvie, Larry Lambert, Tom Stenzel
Advisory Members: Matt Sease (BBLA)
Public: Katie Clark (Holiday Inn Express), Lisa Sebena
(Lewis and Clark Motel), Kelly Opperman (Country Inn and Suites), Sherry Linnerooth (Bozeman Symphony), Emily Paris-Martin (Bozeman Symphony), Craig Wooland (Bozeman Public Works),
Kyle Mehrens (City of Bozeman?)
At 12:03pm, the TBID Meeting was called to order
Introductions
Minutes from previous meeting – Tom motioned to approve, second by Benno, motion to approve
minutes carried unanimously.
Disclosures – There were none
Public Comment – Larry noted that they had recently purchased the Comfort Inn in Helena, and have converted it into a Baymont
Inn and Suites. The Bozeman Symphony representatives shared tome information on what they do, and thanked several hotels for their support. Matt said he had recently had a conference
call with Voices of Montana, and he thanked the TBID for their support of Voices of Montana.
Daryl noted that the TBID assessment has been increased from $1 per occupied room to $2 per
occupied room effective July 1, 2014. There have been a few minor issues with group contract, pre-paid reservations, etc. that were booked prior to the approval of the increase. Carl
made a motion that the TBID will reimburse hotels for adjustments they have to make to the assessment, as long as they can provide appropriate backup documentation. Seconded by Larry,
motion approved unanimously.
Marketing Plan Update – there was none, as Flying Horse was not in attendance.
Tom Stenzel’s appointment to the TBID is expiring 7/31/14. To date, Tom is
the only one who has applied for the vacant seat on the board. Larry made a motion to recommend Tom Stenzel’s application to the City Commission for re-appointment. Seconded by Benno,
motion approved unanimously.
Officer nominations – it was decided nominations for officers would be handled at the next TBID meeting – so anyone interested in running for Chair, Vice Chair, Secretary or Treasurer
can let Daryl know prior to the next meeting so officers can be voted on at that time.
Daryl gave the Financial Report. Andrew motioned to approve, seconded by Tom. Motion carried
unanimously.
Daryl noted that the Relocation Guide has been completed and received, and has been distributed to Hotels, Airport Visitor Center, etc. There were 55,000 of these printed.
Daryl
gave an update on the Visitor Information Center at the Airport. There has been very positive visitation numbers, and a lot of information has been distributed. Currently it is a shared
booth, but there may be a possibility for the CVB/TBID to completely take over the entire booth in the near future. The Visitor Center has been seeing about 500 people per week, and
has been giving out about 400 maps and guides per week. The old visitor center, the log cabin on 7th, saw about 550 visitors the entire year last year, so the new location seems to
be having a significant impact.
Daryl gave an update on policies and procedures. The City Commission would like all boards and committees to follow the same format, and a work session
will be scheduled in the near future to provide consistent guidelines for policies and procedures across all boards.
Daryl gave an update on the Website RFP. Prime, Incorporated, a
Bozeman company, has been selected to redesign the website at a cost of around $48,000, well under the $70,000 budgeted. They hope to have this done by Dec. 15, so they are open to
any input prior to that.
Craig Wooland, Public Works Director for the City of Bozeman, gave a presentation on the Storm Water issue Bozeman is facing. They basically know what needs
to be done, and know it has to be done, but how the Storm Water issue cost is distributed is still up in the air. They have several different proposals, and they are open to any suggestions
from the public.
Other business – None
Motion to adjourn by Tim, second by Andrew. Motion approved unanimously. Meeting adjourned at 1:57 pm