HomeMy WebLinkAboutTask Order 2 between City and Dowl HKM for Acquision of Right of Way Exhibit A to Master Task Order Agreement for Professional Services
TASK ORDER NUMBER 02
Issued under the authority of Professional Services Master Task Order Agreement between the City of
Bozeman and DOWL HKM for: Professional and technical services for the acquisition of right of
way, easements and real property to allow for the construction of various street and utilities
improvements within the City of Bozeman
Task Order Title: Street and Utilities Land Aaent Services-Wilson Avenue and Kau Boulevard
This Task Order is dated ,20_between City of Bozeman (City)and
DOWL 13KM (Contractor).
The following representatives have been designated for the work performed under this Task Order:
City: Rick Hixson,P.E.
Contractor: Tony Becken-Gaddo,P.E.
SCOPE OF WORK:
The scope of work for Task Order No.2 is detailed in the attached Exhibit A-2 Project Scope of Services.
COMPENSATION:
Contractor shall be reimbursed on a time and materials basis with a total cost not to exceed$13J40.00. The
total cost for Task Order No.2 is detailed in the attached Project Cost Estimate. Contractor shall invoice no
more often than monthly for services provided in the prior month.
The provisions of the Professional Services Master Task Order Agreement and any Special Terms and
Conditions and/or Exhibits or Attachments to this Task Order shall govern the Work.
IN WITNESS WHEREOF,the parties authorized to commit resources of the companies have executed this
Task Order:
City of Bozeman Contract
By: �-•-- -- By:
Title: �'�'� Ea�rN
Title: 1 ozCM.a..i �/1 a..,,.a�J5-I!-
Date: � Date: 9-to - 2 o/z/
Fed.ID.No. 92-0166301
Exhibit A-2
Project Scope of Services
July 29, 2014
Professional Services Agreement for Streets and Utilities Land Agent Services
Project Scope of Services
Task Order No. 2
The scope of services for this City of Bozeman Right-of-Way Acquisition Project is to Appraise,
Acquire and successfully conduct and prepare the necessary meetings, agreements, and legal
documents to transfer property titles from private land owners to the City of Bozeman (City).
The City will be constructing new road and utility improvements in the near future and intends to
acquire the necessary right-of-way (R/W) prior to construction. This project will serve as the
R/W acquisition process for the future road and intersection improvements at the intersection of
Willson Avenue and Kagy Boulevard in Bozeman, Montana.
The intent of this scope of services and corresponding cost estimate is to provide acquisition
services on a time and materials, not to exceed basis. Additional costs related to the actual land
purchase price, relocation costs paid to property owners, and any costs associated with eminent
domain proceedings are not included in this scope of services or cost estimate.
The following activities will be conducted as outlined below.
1_0 PROJECT RESEARCH
• Obtain and review available preliminary design plans
• Obtain and review available project documentation
• Coordination meeting with the project team members
• Obtain current deeds and ownership information
2_0 INITIAL PROPERTY OWNER CONTACT
• Compile contact information
• Initiate contact with owners to inform them of this project and the process.
3_0 SURVEY
• Control or topographic field surveys are not included in this scope.
4_0 R/W MAPPING & EXHIBITS
• Determine proposed R/W acquisition areas for two parcels on the northwest corner of
the intersection. Based on coordination efforts between the City and the property owner,
it's anticipated the two parcels affected by future road improvements will be purchased
in their entirety.
• Prepare preliminary deed exhibits.
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BOWL HKM
July 29, 2014
• The final deed exhibits will be filed with the clerk and recorder upon finalization of
acquisition agreements
• QA/QC of deliverables
Deliverables:
• Preliminary deed exhibits
5_0 TITLE COMMITMENTS
• Title commitments will be secured for each parcel requiring property acquisition
• Team coordination
6.0 APPRAISALS AND REVIEW APPRAISALS
• Appraisals will be conducted for two parcels on the northwest corner of the intersection.
• Review appraisals will be conducted for each of the northwest corner parcel appraisals
by a second appraisal subconsultant
• Team coordination
• QA/QC of appraisal reports
7_0 PREPARE CONTRACTS
• Prepare preliminary acquisition documents
• Prepare preliminary acquisition costs
• QA/QC of deliverables
Deliverables:
• Preliminary acquisition documents including costs
8_0 ACQUISITIONS
• Conduct pre-acquisition meeting
• Conduct meetings with property owners
• Prepare final acquisition documents
• Prepare final acquisition costs
• QA/QC of deliverables
Deliverables:
• Final acquisition documents including costs
9_0 R/W AND DESIGN PLAN UPDATES
• Based on acquisitions and agreements, updates to the preliminary deed exhibits will be
completed, if required.
• Modification of road design plans is not included in this scope.
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July 29, 2014
10.0 RELOCATION SERVICES
• Relocation services are not included in this scope.
11.0 CLOSING
• Prepare final title transfer documents, and schedule closing date.
• Attend closing meeting
12.0 FINAL SUBMITTAL AND CLOSEOUT
• Deliver completed title transfer documents
• Project closeout
• QA/QC of deliverables
Deliverables:
• Final signed title transfer documents
CONTINGENCY
Due to the nature of property acquisition work, the time required to work with individual
property owners varies significantly. The scope of services as detailed in this document includes
all the necessary steps to acquire property from private owners, but much of that work relies on
good cooperation and timely responses from all parties. The contingency item serves to capture
the possible additional costs incurred during the acquisition process due to challenging situations
with property owners.
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Ci of Bozeman R/W Acquisition:Task Order No.2 Project Cost Estimate DATE: 7/29/14
PROJECT NO: 4524.11402.02 EST. PREPARED BY: DOWL HKM PAY SCH.:Time and Materials--NTE
Project Right of
Real Estate Manager! Way/Relocali Design Assistant Professional
Activity Tasks Total Hours Manager Coordinator on Agent Engineer Coordinator Surveyor Survey Crew Clerical
WORK TO BE COMPLETED
1.0 PROJECT RESEARCH
Obtain and review preliminary design plans 1 1
Obtain and review project documentation 1 1
Coordination meeting with the project team members 1 1
Obtain current deeds 1 1
SUBTOTAL(HOURS) 4 0 4 0 0 0 0 0 0
2.0 INITIAL PROPERTY OWNER CONTACT
Compile Contact Information 0
Initiate Contact 1 1
SUBTOTAL(HOURS) 1 0 1 0 0 0 0 0 0
3.0 SURVEY
Control Survey 0
Topographical Survey 0
R/W Survey 0 Not Applicable
Set New RtW Pins 0
QA/QC 0
SUBTOTAL(HOURS) 0 1 0 0 1 0 0 1 0 0 0 0
4.0 R/W MAPPING&EXHIBITS
Determine proposed RAN acquisition areas. 2 2
Prepare preliminary deed exhibits 3 1 2
QAfQC of Deliverables 1 1
SUBTOTAL(HOURS) 6 1 1 5 0 0 0 0 0 0
5.0 TITLE COMMITMENTS
Secure Title Commitments 1 1
Team Coordination 1 1
SUBTOTAL(HOURS) 2 0 2 0 0 0 0 0 0
6.0 APPRAISALS AND REVIEW APPRAISALS
Conduct Appraisal(2) 1 1
Conduct Review Appraisal(2) 1 1
Team Coordination 1 1
QA/QC 2 1 1
SUBTOTAL(HOURS) 5 1 4 0 0 1 0 1 0 0 0
7.0 PREPARE CONTRACTS
Prepare Preliminary Acquisition Documents 2 1
1
Prepare Preliminary Acquisition Costs 1 1
QAIQC of Deliverables 1 1
SUBTOTAL(HOURS) 4 1 2 0 0 0 0 0 1
8.0 ACQUISITIONS
Conduct pre-acquisition meeting 1 1
Conduct Owner Meetings 12 12
Prepare Final Acquisition Documents 2 1 1
Prepare Final Acquisition Costs 1 1
QA/QC of Deliverables 2 1 1
SUSTOTAL(HOURS) 1 18 11 16 0 0 0 0 0 1
9.0 R/W AND DESIGN PLAN UPDATES
Update Preliminary Deed Exhibits 1 1
SUBTOTAL(HOURS) 1 0 1 0 0 0 0 0 0
10.0 RELOCATION SERVICES
Provide Property Relocation 0
Not Applicable
SUBTOTALIHOURS) 0 0 0 0 0 0 0 0 0
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11.0 CLOSING
Prepare Final Title Transfer Documents 1 1
Closing Meetings 2 2
GA/QC 1 1
SUBTOTAL(HOURS) 4 1 3 0 0 0 0 0 0
12.0 FINAL SUBMITTAL AND CLOSEOUT
Deliver Completed Title Transfer Documents 2 1 1
Project Closeout 1 1
QAIQC of Deliverables 0
SUBTOTAL(HOURS) 3 0 2 0 0 0 0 0 1
CONTINGENCY
NegoOationChallenges 4 2 2
Total Project Hours 52 7 42 0 0 0 0 0 3
COST SUMMARY
DIRECT LABOR
Hours Rate lExtension
Real Estate Manager BW 7 150.00 1,050.0
Project Manager!Coordinator TBG 42 105.00 4,410,0
Right of Way/Relocation Agent RK 0 140.00 0.0
Design Engineer SZ 1 0 85.00 0.010
Assistant Coordinator ZL,CS 0 120.00 p 0
Professional Surveyor TR 0 130,00 0.0
Survey Crew TR&FM 0 225.00 0.0
Clerical BOZ 3 55.00 165.0
TOTAL HOURS1 1 52
TOTAL LABOR $5,825.0
DIRECT NONLABOR
Miscellaneous(eWeiine pants myl—mulhfith paper,telephone,
postage,mist equlpmentrental.maps,photos survey mils,display boards.etc) Unit Quantity Rate
Computer Hours Per Hour 0.0
Title commitments Each 2 Per Parcel $350 700.0
Vehicle Rental Days Per Day $60 0.0
Mileage Miles 20 Per Mile $0.75 15,0
Airline Trips Trips Per Trip $900 0.0
Lodging Days I I Per Day 1 $1101 0.0
Meals Days IPer Day 1 $51 0.0
TOTAL DIRECT NONLABOR $715.0
OUTSIDE SERVICES AND SUBCONTRACTS LUMP SUM
R!W Appraisals Joki and Associates 6,000.0
RAN Review Appraisals Hall-Widdoss and Co. 1,000.0
TOTAL OUTSIDE SERVICES AND SUBCONTRACTS $7,000.a
RECAPITULATION
Total Direct Labor
5,625.0
Total Direct Nont-abor 715.0
Total Outside Services&Subcontracts 7,000.0
TOTAL ESTIMATED COST(NTIE) $13,340.0
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